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HomeMy WebLinkAbout2004-05-24 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, MAY 24, 2004 CALL TO ORDER: Vice Mayor Sultanof called the Workshop Meeting of the City Commission to order on Monday, May 24, 2004, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida. PRESENT: Vice Mayor Marc L. Sultanof, Commissioner Edward C. Portner, Commissioner Beth Flansbaum-Talabisco, and Commissioner Karen L. Roberts. ABSENT: Mayor Joe Schreiber ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Deputy City Manager Michael C. Cernech, and City Clerk Marion Swenson. Pledge of allegiance led by Vice Mayor Marc L. Sultanof. 1. MAY 26 2004 AGENDA ITEMS: a. Item No. 6(I). BID AWARD AND AGREEMENT — TAMARAC LAKES NORTH AND THE BOULEVARDS WATER MAIN IMPROVEMENTS PROJECT: (TR10450) Awarding Bid No. 04-16B to Petro Hydra, Inc., and executing an agreement between the City of Tamarac and Petro Hydro, Inc., for an amount of $766,175.72 for the Tamarac Lakes North and The Boulevards Water Main Improvements Project; approving funding for this project from the appropriate 2004 Revenue Bond account; authorizing the appropriate City Officials to administer the contract. Utilities Director Ray Gagnon, Assistant Utilities Director Jim Moore and Purchasing/Contracts Manager Keith Glatz appeared before the Commission. Assistant Utilities Director Moore gave a presentation and responded to questions regarding disruption of the neighborhood as the work progresses. Commissioner Portner asked if there is a difference in the quality of work between the low and high bidders and Utilities Director Gagnon said no. b. Item No. 6(g). CONTRACT AWARD — WATER TREATMENT PLANT DISINFECTION SYSTEM IMPROVEMENTS: (TR10440) Awarding Bid No. 04-11 B to Florida Design Contractors, Inc., and executing an agreement between the City of Tamarac and Florida Design Contractors, Inc., for an amount of $1,436,350.00 for the Water Treatment Plant Disinfection System Improvements Project; approving funding for this project from the appropriate 2004 Revenue Bond Account; authorizing the appropriate City Officials to administer the contract. Utilities Director Ray Gagnon and Purchasing/Contracts Manager Keith Glatz appeared before the Commission. Utilities Director Gagnon gave a presentation and said this is an unfunded mandate. Utilities Director Gagnon added that the two remote stations would also be retrofitted and responded to Vice Mayor Sultanofs questions regarding cost, storage and phasing in of the new system. Utilities Director Gagnon explained the new and old systems will run concurrently for a full day before the change over. Commissioner Roberts asked if the May 24, 2004 City Commission Workshop 1 water would taste different and Water Plant Superintendent Harvey said it will not be noticeable, but plumbers may notice a difference in the stamina of the rubber gaskets currently in use in toilets and sinks, as the black "O" rings may not hold up as well as the red ones. C. Item No. 6(m). SURPLUS _EQUIPMENT AND MATERIAL: (TR10453) Declaring certain equipment and material as surplus and directing that certain computer equipment be disposed of via donation to Tamarac Elementary School and Challenger Elementary School. Network Manager Gary Feinstein and Purchasing/Contracts Manager Keith Glatz appeared before the Commission. Network Manager Feinstein gave a presentation and explained that Challenger and Tamarac Elementary Schools would each get 25 computers. d. Item No. 6(n). BID AWARD AND AGREEMENT — REPLACEMENT OF GYMNASIUM FLOOR AT MULTI -PURPOSE CENTER: (TR10449) Awarding Bid #04- 10B, entitled "Replacement of Gymnasium Floor at Multi -Purpose Center," to the lowest responsive and responsible bidder, Robbins Sport Floors South Florida, LLC; authorizing the appropriate City officials to execute an agreement for Bid #04-10B in the amount of $45,005.00 for the removal and replacement of the existing floor in the Multi - Purpose Center gymnasium; approving funding from the appropriate Parks and Recreation account. Parks and Recreation Director Kathleen Margoles, Assistant Director of Parks and Recreation Greg Warner and Purchasing/Contracts Manager Keith Glatz appeared before the Commission. Assistant Director of Parks and Recreation Warner gave a presentation and said once the roof replacement is completed at City Hall the contractor will then make repairs to the roof over the gym at the Multi Purpose Center. Work on the floor should begin on August 9th, and it will take approximately three weeks to complete. Vice Mayor Sultanof asked if acoustic sub flooring will be used, and Assistant Director of Parks and Recreation Warner said a shock pad will be used and the cement will be properly prepped. Commissioner Roberts confirmed there would be notification to Tamarac Elementary School regarding the availability of the gym. Commissioner Flansbaum-Talabisco asked if the center would be painted and Assistant Director of Parks and Recreation Warner said it will be painted prior to the installation of the floor. e. Item No. 6(h). GRANT FUNDING — USA TENNIS FLORIDA: (TR10452) Accepting grant funding from USA Tennis Florida in the amount of $2,500.00, with a City match of $2,500.00, to help promote and develop tennis on City of Tamarac public tennis courts; amending the grants fund budget during the next quarterly budget actions. Parks and Recreation Director Kathleen Margoles gave a presentation. Vice Mayor Sultanof confirmed that a schedule will be posted at the tennis courts on 77th Street for the benefit of the residents. Commissioner Roberts asked that the used tennis balls be given to her for the schools. Commissioner Portner asked about a golf program and Parks and Recreation Director Margoles said several years ago there was a program in conjunction with Monterey Golf Course. Commissioner Portner asked that the Tiger Woods Foundation be looked into for a golf program. May 24, 2004 City Commission Workshop 2 f. Item No. 6(o). AGREEMENT — MAINTENANCE OF PUBLIC WATERWAYS WITHIN WOODLANDS SUBDIVISION: (TR10456) Executing an agreement between the City of Tamarac and the Woodlands Homeowners' Association, Inc., a Florida corporation, to provide maintenance of public waterways within the Woodlands Subdivision. Public Works Director Jack Strain gave a presentation. Vice Mayor Sultanof questioned the equity between what the Woodlands and the City feels is proper maintenance and Public Works Director Strain explained the reimbursement is a set price, and should the Woodlands decide to halt maintenance of the canals, there is a bond clause in the agreement whereby the City would then do the maintenance. Public Works Director Strain explained that any complaints coming to the City regarding maintenance of the canals in the Woodlands are referred to the Woodlands Homeowners' Association. Commissioner Flansbaum-Talabisco asked if it is a cost effective situation, and if it has worked well in the past. Public Works Director Strain replied in the affirmative. g. Item No. 6(d). REJECTING BIDS — PROSPECT ROAD LANDSCAPING IMPROVEMENTS: (TR10446) Rejecting all bids under Bid No. 04-08B for Prospect Road landscaping improvements. Public Works Director Jack Strain and Purchasing/Contracts Manager Keith Glatz appeared before the Commission. Public Works Director Strain gave a presentation and explained the reason for re -bidding the project is due to the fact that the County found some non-compliance issues when the plans were sent to them for permit approval, which then changed the scope of the work. Public Works Director Strain said after discussing the matter with Purchasing/Contracts Manager Glatz, it was decided not to award the project to the low bidder with the change order, as it would bring the bid in excess of the difference between the low bidder and the next lowest bidder. Commissioner Portner questioned Item 6(e), Temporary Resolution 10451 on the agenda, and asked what the City intends to do with the property in question. QUIT CLAIM DEED — BROWARD COUNTY: (TR10451) Accepting a quit claim deed from Broward County, Florida, of county owned property located in Tamarac, Florida acquired by the county by virtue of the property being delinquent ad valorem tax payments lands. Assistant City Attorney Steinerts said that will be addressed at another time, as this resolution is simply formal acceptance of the property. 2. DISCUSSION OF RECOMMENDATION RE: DEFIBRILLATORS IN MUNICIPAL PUBLIC BUILDINGS AND PARKS: Chief Jim Budzinski and Parks and Recreation Director Kathleen Margoles appeared before the Commission. Chief Budzinski gave a presentation and noted the City facilities that currently have AEDs: Tamarac Community Center, the Recreation Center has an AED that is borrowed from Public Works, the Building Department, and Public Works Supervisors carry AEDs in their vehicles. There are AEDs on order for two sites, the administration offices of the new fire house and the Recreation Center (when this is received the AED borrowed from Public Works will be returned to Public Works). Additional recommended sites are City Hall Lobby, Multi Purpose Center (when occupied and staffed), Utilities May 24, 2004 City Commission Workshop 3 Department, Satellite City Hall, BSO, and the Water Treatment Plant. Vice Mayor Sultanof asked whether BSO would provide their own AED and BSO Chief Dugger said there are no plans to fund one at this time. Commissioner Flansbaum-Talabisco said she is anxious to have AEDs in all City buildings, and Vice Mayor Sultanof spoke about businesses in Tamarac donating AEDs. Commissioner Portner questioned why private facilities in Tamarac such as Bermuda Club, Lakes of Carriage Hills, the Gates, Villas at Woodland Greens, the Boulevards, and Tamarac Lakes North and South do not have AEDs, and Chief Budzinski said they are private locations and have been encouraged to place AEDs in their facilities. Commissioner Portner asked who solicited the donation of one AED to Kings Point, and Chief Budzinski said he did not know. Commissioner Portner said he would like the Commission to authorize the purchase and placement of AEDs in all Tamarac Clubhouses. Commissioner Roberts said consideration must be given to training. Commissioner Portner spoke of the Good Samaritan law and City Attorney Kraft explained immunities do not attach unless there is proper training. Chief Budzinski suggested that if AEDs are provided to each clubhouse an agreement is also drawn up requiring the members to participate in training and maintenance of the AEDs. Commissioner Partner said he would like the Commission to entertain purchasing 80 AEDs for Tamarac Clubhouses, and City Manager Miller said staff would have to prepare the information and bring it back to the Commission during the budget discussions under the Fire Department agenda. Vice Mayor Sultanof suggested discussing it before it appears on the budget agenda, as the associations are private entities and he does not know how the City can become involved in making donations to private entities. City Manager Miller said he will explore the matter further and bring it back at a future workshop. Commissioner Flansbaum-Talabisco said her original idea was to provide protection for the public coming onto City property. Commissioner Roberts said she would prefer the City provide an AED to BSO rather than BSO funding one so we will be assured the AED stays in District VII. Commissioner Flansbaum- Talabisco said the item on today's agenda is separate and apart from the item being discussed at this juncture, and she asked for an expression of interest to provide AEDs in City buildings. All were in agreement to provide AEDs in City buildings. City Manager Miller confirmed that there is an expression of interest to approve staff's recommendation of the item before the Commission this morning, and there will be further research and discussion before the Commission in July regarding Commissioner Portner's suggestion to provide AEDs to clubhouses throughout Tamarac. 3. DISCUSSION RE: PIONEER DAY NOMINATIONS: Vice Mayor Sultanof nominated Ben Chicofsky as the Pioneer representing Tamarac and said Mr. Chicofsky was responsible for naming the Tam -A -Gram and has been extremely active on the Tam -A -Gram, as Chairman. Public Information Officer Lucy Crockett said whoever nominates the pioneer will accompany that person to the event which will be held in October in Dania Beach. The criteria for Tamarac, since Tamarac's history does not go back as far as some other cities in Broward County, is that the person nominated must have been active in Tamarac since its early days. Vice Mayor Sultanof asked for an expression of interest to nominate Ben Chicofsky as Pioneer for the City of Tamarac and all were in agreement. May 24, 2004 City Commission Workshop 4 4. DISCUSSION RE: UPDATE ON OPEN SPACE PARCELS: City Manager Miller and Assistant City Manager Phillips appeared before the Commission. Assistant City Manager Phillips said the City is in the process of acquiring additional open space and applied to the Land and Preservation Advisory Board for reimbursement for open space acquisition for two parcels; one parcel lying in County Commission District 1 and one in County Commission District 3. There is ongoing discussion at the County level regarding parity with the land preservation process, and money for open and green space acquisition being spread equally through the County. The Board agreed to place the two parcels on the eligibility list for the open space program and we are waiting to see if the County will accept the Land and Preservation Advisory Board's recommendation of the parcels. The third parcel, south of the Cummings parcel, previously owned by the Church of Spiritual Warfare was not submitted since the City has not decided on its use. Commissioner Roberts said Assistant City Manager Phillips, Assistant Director of Parks and Recreation Warner and the City's lobbyist were at the meeting and Assistant City Manager Phillips made a great presentation. The two parcels were added to the inventory for open space. The County Commission asked for a report from staff regarding equitability in the districts receiving funding and the County Commission now needs to decide if they want to move forward with Phase 6. Commissioner Roberts suggested in addition to a letter the City Commission talk to the County Commissioners to see if they would put this item on their agendas. Vice Mayor Sultanof asked that a letter be drafted and City Manager Miller said he would do so. Commissioner Flansbaum-Talabisco questioned the time frame and Commissioner Roberts said within the next two weeks the County Commission should come back to address Phase 6. City Manager Miller spoke of development of Southgate Boulevard, and said in a title search performed for property east of University Drive it was determined that not all of the 14 acres was titled to the City of Tamarac. The City would like legal title of the property to develop for recreation and parks and for stormwater management. City Manager Miller asked for an expression of interest from the City Commission to authorize commencement of negotiations for the property. Vice Mayor Sultanof questioned whether the City of Tamarac has a governmental claim to the property, and City Attorney Kraft said with land not owned by the City it is best to proceed through negotiations. Commissioner Roberts said she believed the property was sold for tax purposes in 1994 and asked if the City had been notified. Assistant City Attorney Steinerts responded there is a long history of notices regarding the property which came at different times prior to 1994. Vice Mayor Sultanof asked what the present owners could do with the land and City Manager Miller said there is no private use for the property. All were in agreement to authorize negotiations for the purchase of the property. Commissioner Portner announced that Senate Bill 1184, sponsored by Senator Campbell, has been approved by the legislature; it addresses revival of community covenants. Commissioner Portner asked the status of the color palette for Tamarac, and Building Official Jones said research was done on color palettes for other municipalities, as well as the color palette created for the Woodlands Community, which he would be happy to May 24, 2004 City Commission Workshop 5 bring forth at a future workshop so the Commission can evaluate the best options for Tamarac. Vice Mayor Sultanof asked about a time frame for adherence to the regulations, and Building Official Jones said most ordinances require adherence to the regulations when the building is repainted which is usually between 7-10 years. City Manager Miller introduced the new Economic Development Manager Henry Tarquine, who has experience in the private and public arena. Community Development Director King said Mr. Tarquine spent the past few years working for the extension service in Broward County and University of Florida helping small businesses get started and grow. Commissioner Portner said he is president of the Lauderdale Lakes Alzheimer's Foundation and will be attending today's meeting where Speaker of the House Johnnie Byrd is scheduled to appear. There being no further business to come before the City Commission, Vice Mayor Sultanof adjourned the workshop meeting at 10:50 a.m. Marion Swenson, CMC City Clerk May 24, 2004 City Commission Workshop 6