Loading...
HomeMy WebLinkAbout2002-06-10 - City Commission Workshop Meeting MinutesCITY OF T ARAC CITY COMMISSION WC RKSHOP MEETING MONDAY, JU E 10, 2002 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, June 10, 2002, at 9:30 a. in Room 105 of Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayo4mmissioner dward C. Portner, Commissioner Gertrude Mishkin, Commissioner Marc L. Sultanof and Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Millor, City Attorney Mitchell S. Kraft, Assistant City Manager Michael C. Cernech, and City Cletk Marion Swenson. 1. LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT: (TO1968) Motion to adopt Ordinance on first reading authorizing the formation of a local government neighborhood improvement district within the C�y of Tamarac, pursuant to section 163.501- 163.522, Florida Statutes. City Manager Miller�'gave a presentation and added that staff is concerned about zoning issues and notific0tion of all residents in the community. Community Development Director King gave a presentation and discussed the Safe Neighborhoods Act, requirements of the Act Iond necessary steps to be followed, e.g., analysis of the area (crimes to land use) and comparison citywide and countywide, determination of modifications, short range plans, action plan, and implementation and execution. Community Development Directory, King explained the four types of districts covered by the Florida Safe Neighborhoods Act. Commissioner Roberts said BSO can provide information on criminal activity, and before the Commission votes on this issue, she would like to see those reports. Mayor Schreier explained that Woodlands residents are experiencing certain difficulties that could causo people to move out of the community and the deed restrictions do not allow the community to establish guard houses. Commissioner Roberts asked what the residents themselves have done to curb crime and Commissioner Sultanof added he believes there is more to the issue than crime; there is lack of payment from some residents; he would like to hear from every resident and if this passes, would like the City to be held harmless from work Woodlands may do for their community. Mayor Schreiber questioned oversight of the special district and Community Development Director King said the local governing body has the option to remain the governing body for the special district or appoint a board consisting of 3-7 members. Commissioner Sultanof expressed concern about the possibility of the special district trying to supercede the commission. Commissioner Portner asked if the 2 mil tax increase would go to the county and Community Development Director King explained the track the money would follow. Mr. Torn, President of the Woodlands Asspciation, and County Commissioner Ilene Lieberman, resident of Woodlands spoke about the special taxing district. County Commissioner Lieberman said this is a 2 steep process; the first step is to approve the enabling legislation, which would allow the association to begin looking at issues in the community and come back to the city commission for approval. The advisory board would consist of the Woodlands Homeowners' Association and the section presidents. There was discussion about presenting a plan to the commissioners first, but it was explained that the deed restrictions did not permit the association to spend money for a consultant, thus, the June 1 0�1 2002 City Commission Workshop 1', legislation enabling them to do this must be passed first. Commissioner Robert asked about the availability of grant money and County Commissioner Lieberman said there was none available. Commissioner Portner said he has .no problem with -hs'Aeriabling legislation, but if a plan is put into affect and the residents do 4not approve it, tthen that will be the end of it. Commissioner Partner also said he would prefer a super majority when . the Woodlands residents vote on the plan. County Commis ioner Lieberman a"plained ' that most important decisions are made by simple majority. Commissioner Sultan' f asked if the Commission has the authority to disapprove the plan, nd City Attorney Kraft said there is no obligation to approve the plan. Commissioner Rogerts addressed the issue of the golf course, and County Commissioner Lieberman said it would not be included' in the district. Mayor Schreiber asked for an expression of interest and Commissioners Portner, Mishkin and Sultanof said they were in favor of passing the ordinance. Commissioner Sultanof said he would like see a letter sent to every resident, with a return to the Association denoting that the residents are aware of what is being proposed. Commissioner Roberts said she did not approve of the Neighb rhood Improvement District, and Mayor Schreiber said he was in favor of passing the ordi ance. City Manager Miller cautioned that the zoning issue must be dealt with first, and said in his opinion as a City., Manager he did not believe the Commission should delegate authority to a special district. Mayor Schreiber called for a recess at 10:50 a.m. Mayor Schreiber reconvened the workshop meeting at 11:00 a.m. with all present as before. . 2. JUNE 12, 2002 AGENDA ITEMS a. Item No. 7(o) TEMPORARY CONSTRUCTION EA SUBDIVISION DRAINAGE IMPROVEMENT PROJECT: JR! Temporary Construction Easement with Woodlands Countr Subdivision Drainage Improvement Project located on the property; authorizing and directing the City Clerk to record s; Records of Broward County. Public Works Director Verma c Schreiber asked when work would begin and Public Works Di or September. Commissioner Roberts questioned the cost ani be postponed until the special taxing district is implemented. F said the cost is approximately $375,000. Mayor Schreiber sai, provide services and to help everybody. Vice Mayor Portner a and the $10 fee. Assistant City Engineer Burgio said consultar and City Attorney Kraft said the $10 is form consideration. b. Item No. 7(d) AGREEMENT — CREDIT AND DEI SERVICES: (TR9765) Executing a Government Merchant F Nova Information Systems and Wachovia Bank, National A National Bank for the provision of credit card processing sen Card Processing Agreement with Nova Information Systems fc processing services. Assistant City Manager Cernech introdu Manager Maldonado, who gave a presentation, and introduce( Bank. Mayor Schreiber asked about bad check fees over th Nealon said they were approximately $3,000-$4,000, plus June 10, 2002 City Commission Workshop 2 iEMENT - WOODLANDS 790) Executing a Tamarac Club for the Woodlands Woodlands Country Club id agreement in the Public ive a presentation. Mayor actor Verma said in August whether the project should iblic Works Director Verma the Commission is here to ;ked about consultant costs fees amounted to $70,000 IT CARD PROCESSING ,ocessing Agreement with 3ociation f/k/a First Union -es and a Merchant Debit the provision of debit card ad Administrative Services Kay Maybury of Wachovia past year, and Controller staff time and follow-up. 1 1 1 Commissioner Portner asked for a clarification of NOVA Information Systems, and Ms. Maybury explained it is a provider for processing credit card information. Mayor Schreiber asked about possible problems caused by hackers, and Systems Manager Christian explained the security service used by the City. !'Commissioner Roberts expressed concern about lawsuits, and City Attorney Kraft said the city is always subject to lawsuits, and protections are built into the agreement. Commissioner Roberts asked what the total cost would be and Administrative Services Manager Maldonado said $4,000. Commissioner Sultanof questioned bank charges and processing fees, and Ms. Maybury explained the discount rates. Commissioner Portner questioned reserve funds on pages 7 and 8 of the agreement, and Assistant City Manager Cernech and Ms. Maybury explained the reserves clause and said that the city is low risk. Purchosing/Contracts Manager Flurry said this is standard language which the bank would not remove. Assistant City Manager Cernech said this item was brought before the Commis$ion because utility customers requested it. Commissioner Roberts questioned supply fees and training. Administrative Services Manager Maldonado explained about the products needed for the credit card equipment, but said the City is not, obligated to purchase jisupplies, software or hardware under this agreement from this vendor. Ms. Maybury said training would be onsite at no cost to the city. Commissioner Sultanof asked whether the system was used in other cities, and their reactions to it, and Administrative Services Manager Maldonado said other cities are using it successfully. Commissioner Roberts suggested using the system for one year and then reporting back to the commission; additionally,Commissioner Roberts expressed concern that use of the card system was a segue td' increasing water rates. Utilities Director Gagnon said there has not been an increase in water rates since 1994, and Assistant City Manager Cernech said justification for water rate increases would be based on infrastructure and capital needs, not the cost of credit card processing. Mayor Schreiber asked for an expression of interest, and all were in agreement to proceed. C. Item No. 7(g) INTERLOCAL AGRE MENT - PUBLIC TRANSPORTATION: (TR9800) Renewing the 2000 Interlocal Agreement between the City of Tamarac and Broward County for Public Transportation S Ann for an additional one-year period. Parks and Recreation Director Kathleen Marg les gave a presentation and said the red route would be replaced by the blue route; th blue route would be a shuttle route, and there would still be three routes (in addition to the blue route) as set forth in the agreement with Broward County. Commissioner Sultanof left the meeting at 11:5 a.m. Parks and Recreation Director Margoles discussed Item 7(h) on the agenda in conjunction with Item 7(g), and explained that we chose to use our bus in the area that had speed humps. There was discussion about ridership and fares. d. Item No. 7(h) FIRST AMENDMENT TQ INTERLOCAL AGREEMENT - VEHICLE: (TR9802) Executing a First Amendment to the 000 Interlocal Agreement between the City of Tamarac and Broward County providing finalhcial assistance to the City in the amount of $10,000 annually for the provision of one (1), additional vehicle. Parks and Recreation Director Kathleen Margoles June 10,,2002 City Commissioln Workshop 3 e. Item No. 7(i) AGREEMENT - ROAD CONCURREN Y - FAGERSTROM PLAT: (TR9801) Approving the Regional Road Concurrency Agreement between Broward County and the City of Tamarac and J. Ruskin Holdings, Inc. (a F lorida Corporation) for road concurrency relating to the "Fagerstrom Plat" located at Univ rsity Drive and Commercial Boulevard (Case No. 1-AP-02). Community Development irector J. Christopher King gave a presentation and explained that while the property is located on Commercial Boulevard, the agreement for improvements is for McNab and Jniversity. f. Item No. 70) BROWARD COUNTY RAIN SHUTOFF EVICE PILOT PROGRAM: (TR9780) Participating in the Broward County Rain Shutoff D ice Pilot Program; agreeing to issue permits and waive permit and inspection fees. Dir for of Utilities Gagnon and Laboratory Manager Oney gave a presentation, and explain d that the residents would receive a rebate for installation of the system and would have to attend a training session. The devices are only for those who use city water for irriga ion. Commissioner Portner asked what the purpose of the program is, and Laboratory Manager Oney said water conservation. g. Item No. 7(n) AGREEMENT - WACKENHUT CORPORATION - SECURITY SERVICES: (TR9773) Executing an amendment to the E greement with Wackenhut Corporation for security services to be used by the Water Treatment Facility of the Utilities Department utilizing the Broward County Contract #DO 297RB01; authorizing an expenditure of funds in an amount not to exceed $25,000. Util ties Director Gagnon gave a presentation and explained that since the 9/11 event water q1 6lity and security have gone hand in hand and these are major issues in all cities. Ther are plans to install a fence around the compound in the future, which would then eliminat the need for the guard. h. Item No. 7(p) GRANT APPLICATION - BROWARD BEAUTIFUL - MCNAB PARK: (TR9807) Seeking grant funds through the Broward Beautiful Gommunity Grant Program in the amount of $10,000 with a local match in the amount of $1 ,000 for a total project cost of $20,000 for beautification and landscaping of the entrance and parking area of McNab Park. Assistant to the City Manager Diane Phillips gave a pres ntation and said there is no cost to the city. 7 i. Item No. 7(q) AGREEMENT - HOME INVESTMENT P CONSORTIUM COOPERATION: (TR9813) Executing the A County and the City of Tamarac to become part of the HOI Program Consortium Cooperation Agreement for fiscal years No. 11-MI-02). Community Development Director J. Christoph and Commissioner Roberts asked if this is HUD or Sectii Development Director King said it is primarily for apartment cc major repairs, but since those in Tamarac are not in need of re to be used for home repairs, similar to the SHIP and CDBG prc j. Item No. 7(r) CABLE TELEVISION FRANCHI� CORPORATION: (TR9805) Approving the change of control Florida, Inc., cable television Franchise Agreement to A' Assistant to the City Manager Diane Phillips gave a presentat June 10, 2002 City Commission Workshop 4 ►RTNERSHIPS PROGRAM reement between Broward IE Investment Partnerships 003, 2004 and 2005 (Case �r King gave a presentation, n 8 housing. Community nplexes that are in need of air, the money may be able I4 - P"l1 all l VVIrIV/`1r7I if the MediaOne of Greater &T Comcast Corporation. )n and explained that there 1 r 1 1 are certain outstanding customer service Telecommunications counsel is trying to negc and if we do not get a response from thei Resolution on June 12t". City Manager Milk issues as Tamarac and we want the cable con Schreiber suggested that in the future Tamarz TV to the residents. issues that need to be addressed. ite assurances from the cable company, the Commission is urged to deny the said several other cities have the same any to live up to past agreements. Mayor might want to look into providing satellite Mayor Schreiber questioned Item 7(c) on th consent agenda. WARRANTY BOND RELEASE - WATER DISTRIBUTION A D SEWAGE COLLECTION SYSTEM IMPROVEMENTS - EXETER EAST PROJECT (TR9785) Releasing a Public Improvement Warranty Bond in the form of an Irrevocable tandby Letter of Credit No. S002241 from Suntrust Bank, in the amount of $67,315.13 for the Water Distribution and Sewage Collection System improvements installed by ILennar Land Partners for the Exeter East Project located on the southeast corner of OW 80 Street and Granville Drive. Mayor Schreiber asked why the city is releasing the Oond when it is costing us money to fix the swale and curbing on 80t" Street, which should be the responsibility of the developer. There was discussion about water lines and maintenance of the swale. Mayor Schreiber said this is a separate item and the commission cannot hold up the release of the warranty bond because of another issue. Vice Mayor Portner said while the position of Vice Mayor is an honorary one, he would like to see the sitting Vice Mayor have the ability, at the end of the term, to nominate the incoming Vice Mayor. Commissioner Robert, said the commission as a whole should decide; however, the Vice Mayor can make a domination but it is up to the Commission to decide. Mayor Schreiber said the vice mayor position is a progression from district to district, and this should be brought up when the entire commission is present. Commissioner Roberts questioned Item 8 on thle regular agenda. ELECTRIC FRANCHISE - FLORIDA POWER & LIGHT: (TO1969) M tion to adopt Ordinance on first reading granting to Florida Power & Light Company, its successors and assigns, an electric franchise, imposing provisions and conditions relating theireto, providing for monthly payments to the City of Tamarac, and providing for an effectivei date. City Attorney Kraft said there are no substantive changes, but there was standardizeO language that was in question. Mayor Schreiber said the Charter Referendum Nwill come up on September 10, and the City must educate the public. City Manager Miller said the next issue of the Tam -A -Gram will carry a news story on the Charter Board, as well as information prior to the election. Item 10 on the regular agenda. AMENDING ARTICLE VI SECTION 6.04 OF THE CITY CHARTER - CHANGING THE CHARTER BOARD FROM AN ELECTED TO AN APPOINTED BOARD: (TO1965) Motion to adopt Ordinance on second reading amending Article Vlll, Section 8.01 of the City Charter, entitled "Terms and ualifications", amending Article VI, Section 6.04 of the City Charter entitled "Elections"; chonging the Charter Board from an elected to an appointed board; replacing the elected Charter Board; providing for term of office; providing for transition; providing for removal from office; providing that if the amendment is approved by a majority of the voters at th;harter September 10, 2002 election, then such amendment shall become a part of the City upon certification and acceptance of June 10,, 2002 City Commission Workshop 5 the election results; providing for codification; providing severability; and providing for an effective date. APPROVED FIRST READING MAY 22, 2002 3. UPDATE ON WESTWOOD 24 WATER MAIN "PI Gagnon gave a presentation and said the cleaning of the wate not a complete success. The water is the color of tea. disappointed, as he tells people we have the best water in th process used. Utilities Director Gagnon said the process recognized as the standard in many places; however, whet coming from inside the pipes, we began flushing immediately. she received many complaints, and Mayor Schreiber askei problems and others do not. Utilities Director Gagnon explain, and said he took the initiative and instructed the engineering scope of work to replace pipes and also an alternate proposal a discussion of relining pipes. Commissioner Partner spc constituent regarding installation of filters and after discussio would not solve the problem. There was discussion about the the time it would take to complete the project. Utilities Direct( did not want the neighborhood torn up. conflicts; providing for IGING": Utilities Director mains at Westwood 24 was Mayor Schreiber said he is region, and questioned the s not in question, as it is we became aware of rust Commissioner Roberts said why some residents have d the properties of the pipes onsultants to put together a o line the pipes. There was .e about a request from a it was determined that this :ost to replace the pipes and Gagnon said the residents Commissioner Roberts said the American Legion asked for fi ancial help via waiving the meeting room fee. Commissioner Roberts did not think this would be a good move on the part of the city, and City Manager Miller said each group pays f or use of the rooms, and his suggestion is that the Commission not deviate from this stance City Manager Miller introduced Kim Darigan, Management I There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 1:20 p.m. Marion Swenson, CMC City Clerk June 10, 2002 City Commission Workshop 6 1 1 1