HomeMy WebLinkAbout2002-06-10 - City Commission Workshop Meeting MinutesCITY OF T ARAC
CITY COMMISSION WC RKSHOP MEETING
MONDAY, JU E 10, 2002
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission
to order on Monday, June 10, 2002, at 9:30 a. in Room 105 of Tamarac City Hall, 7525
NW 88t" Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayo4mmissioner
dward C. Portner, Commissioner Gertrude
Mishkin, Commissioner Marc L. Sultanof and Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Millor, City Attorney Mitchell S. Kraft, Assistant
City Manager Michael C. Cernech, and City Cletk Marion Swenson.
1. LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT: (TO1968)
Motion to adopt Ordinance on first reading authorizing the formation of a local government
neighborhood improvement district within the C�y of Tamarac, pursuant to section 163.501-
163.522, Florida Statutes. City Manager Miller�'gave a presentation and added that staff is
concerned about zoning issues and notific0tion of all residents in the community.
Community Development Director King gave a presentation and discussed the Safe
Neighborhoods Act, requirements of the Act Iond necessary steps to be followed, e.g.,
analysis of the area (crimes to land use) and comparison citywide and countywide,
determination of modifications, short range plans, action plan, and implementation and
execution. Community Development Directory, King explained the four types of districts
covered by the Florida Safe Neighborhoods Act. Commissioner Roberts said BSO can
provide information on criminal activity, and before the Commission votes on this issue, she
would like to see those reports. Mayor Schreier explained that Woodlands residents are
experiencing certain difficulties that could causo people to move out of the community and
the deed restrictions do not allow the community to establish guard houses. Commissioner
Roberts asked what the residents themselves have done to curb crime and Commissioner
Sultanof added he believes there is more to the issue than crime; there is lack of payment
from some residents; he would like to hear from every resident and if this passes, would
like the City to be held harmless from work Woodlands may do for their community. Mayor
Schreiber questioned oversight of the special district and Community Development Director
King said the local governing body has the option to remain the governing body for the
special district or appoint a board consisting of 3-7 members. Commissioner Sultanof
expressed concern about the possibility of the special district trying to supercede the
commission. Commissioner Portner asked if the 2 mil tax increase would go to the county
and Community Development Director King explained the track the money would follow.
Mr. Torn, President of the Woodlands Asspciation, and County Commissioner Ilene
Lieberman, resident of Woodlands spoke about the special taxing district. County
Commissioner Lieberman said this is a 2 steep process; the first step is to approve the
enabling legislation, which would allow the association to begin looking at issues in the
community and come back to the city commission for approval. The advisory board would
consist of the Woodlands Homeowners' Association and the section presidents. There was
discussion about presenting a plan to the commissioners first, but it was explained that the
deed restrictions did not permit the association to spend money for a consultant, thus, the
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City Commission Workshop
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legislation enabling them to do this must be passed first. Commissioner Robert asked
about the availability of grant money and County Commissioner Lieberman said there was
none available. Commissioner Portner said he has .no problem with -hs'Aeriabling
legislation, but if a plan is put into affect and the residents do 4not approve it, tthen that will
be the end of it. Commissioner Partner also said he would prefer a super majority when .
the Woodlands residents vote on the plan. County Commis ioner Lieberman a"plained '
that most important decisions are made by simple majority. Commissioner Sultan' f asked
if the Commission has the authority to disapprove the plan, nd City Attorney Kraft said
there is no obligation to approve the plan. Commissioner Rogerts addressed the issue of
the golf course, and County Commissioner Lieberman said it would not be included' in the
district. Mayor Schreiber asked for an expression of interest and Commissioners Portner,
Mishkin and Sultanof said they were in favor of passing the ordinance. Commissioner
Sultanof said he would like see a letter sent to every resident, with a return to the
Association denoting that the residents are aware of what is being proposed.
Commissioner Roberts said she did not approve of the Neighb rhood Improvement District,
and Mayor Schreiber said he was in favor of passing the ordi ance. City Manager Miller
cautioned that the zoning issue must be dealt with first, and said in his opinion as a City.,
Manager he did not believe the Commission should delegate authority to a special district.
Mayor Schreiber called for a recess at 10:50 a.m. Mayor Schreiber reconvened the
workshop meeting at 11:00 a.m. with all present as before. .
2. JUNE 12, 2002 AGENDA ITEMS
a. Item No. 7(o) TEMPORARY CONSTRUCTION EA
SUBDIVISION DRAINAGE IMPROVEMENT PROJECT: JR!
Temporary Construction Easement with Woodlands Countr
Subdivision Drainage Improvement Project located on the
property; authorizing and directing the City Clerk to record s;
Records of Broward County. Public Works Director Verma c
Schreiber asked when work would begin and Public Works Di
or September. Commissioner Roberts questioned the cost ani
be postponed until the special taxing district is implemented. F
said the cost is approximately $375,000. Mayor Schreiber sai,
provide services and to help everybody. Vice Mayor Portner a
and the $10 fee. Assistant City Engineer Burgio said consultar
and City Attorney Kraft said the $10 is form consideration.
b. Item No. 7(d) AGREEMENT — CREDIT AND DEI
SERVICES: (TR9765) Executing a Government Merchant F
Nova Information Systems and Wachovia Bank, National A
National Bank for the provision of credit card processing sen
Card Processing Agreement with Nova Information Systems fc
processing services. Assistant City Manager Cernech introdu
Manager Maldonado, who gave a presentation, and introduce(
Bank. Mayor Schreiber asked about bad check fees over th
Nealon said they were approximately $3,000-$4,000, plus
June 10, 2002
City Commission Workshop
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iEMENT - WOODLANDS
790) Executing a Tamarac
Club for the Woodlands
Woodlands Country Club
id agreement in the Public
ive a presentation. Mayor
actor Verma said in August
whether the project should
iblic Works Director Verma
the Commission is here to
;ked about consultant costs
fees amounted to $70,000
IT CARD PROCESSING
,ocessing Agreement with
3ociation f/k/a First Union
-es and a Merchant Debit
the provision of debit card
ad Administrative Services
Kay Maybury of Wachovia
past year, and Controller
staff time and follow-up.
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Commissioner Portner asked for a clarification of NOVA Information Systems, and Ms.
Maybury explained it is a provider for processing credit card information. Mayor Schreiber
asked about possible problems caused by hackers, and Systems Manager Christian
explained the security service used by the City. !'Commissioner Roberts expressed concern
about lawsuits, and City Attorney Kraft said the city is always subject to lawsuits, and
protections are built into the agreement. Commissioner Roberts asked what the total cost
would be and Administrative Services Manager Maldonado said $4,000. Commissioner
Sultanof questioned bank charges and processing fees, and Ms. Maybury explained the
discount rates. Commissioner Portner questioned reserve funds on pages 7 and 8 of the
agreement, and Assistant City Manager Cernech and Ms. Maybury explained the reserves
clause and said that the city is low risk. Purchosing/Contracts Manager Flurry said this is
standard language which the bank would not remove. Assistant City Manager Cernech
said this item was brought before the Commis$ion because utility customers requested it.
Commissioner Roberts questioned supply fees and training. Administrative Services
Manager Maldonado explained about the products needed for the credit card equipment,
but said the City is not, obligated to purchase jisupplies, software or hardware under this
agreement from this vendor. Ms. Maybury said training would be onsite at no cost to the
city. Commissioner Sultanof asked whether the system was used in other cities, and their
reactions to it, and Administrative Services Manager Maldonado said other cities are using
it successfully. Commissioner Roberts suggested using the system for one year and then
reporting back to the commission; additionally,Commissioner Roberts expressed concern
that use of the card system was a segue td' increasing water rates. Utilities Director
Gagnon said there has not been an increase in water rates since 1994, and Assistant City
Manager Cernech said justification for water rate increases would be based on
infrastructure and capital needs, not the cost of credit card processing. Mayor Schreiber
asked for an expression of interest, and all were in agreement to proceed.
C. Item No. 7(g) INTERLOCAL AGRE MENT - PUBLIC TRANSPORTATION:
(TR9800) Renewing the 2000 Interlocal Agreement between the City of Tamarac and
Broward County for Public Transportation S Ann for an additional one-year period.
Parks and Recreation Director Kathleen Marg les gave a presentation and said the red
route would be replaced by the blue route; th blue route would be a shuttle route, and
there would still be three routes (in addition to the blue route) as set forth in the agreement
with Broward County.
Commissioner Sultanof left the meeting at 11:5 a.m.
Parks and Recreation Director Margoles discussed Item 7(h) on the agenda in conjunction
with Item 7(g), and explained that we chose to use our bus in the area that had speed
humps. There was discussion about ridership and fares.
d. Item No. 7(h) FIRST AMENDMENT TQ INTERLOCAL AGREEMENT - VEHICLE:
(TR9802) Executing a First Amendment to the 000 Interlocal Agreement between the City
of Tamarac and Broward County providing finalhcial assistance to the City in the amount of
$10,000 annually for the provision of one (1), additional vehicle. Parks and Recreation
Director Kathleen Margoles
June 10,,2002
City Commissioln Workshop
3
e. Item No. 7(i) AGREEMENT - ROAD CONCURREN Y - FAGERSTROM PLAT:
(TR9801) Approving the Regional Road Concurrency Agreement between Broward County
and the City of Tamarac and J. Ruskin Holdings, Inc. (a F lorida Corporation) for road
concurrency relating to the "Fagerstrom Plat" located at Univ rsity Drive and Commercial
Boulevard (Case No. 1-AP-02). Community Development irector J. Christopher King
gave a presentation and explained that while the property is located on Commercial
Boulevard, the agreement for improvements is for McNab and Jniversity.
f. Item No. 70) BROWARD COUNTY RAIN SHUTOFF EVICE PILOT PROGRAM:
(TR9780) Participating in the Broward County Rain Shutoff D ice Pilot Program; agreeing
to issue permits and waive permit and inspection fees. Dir for of Utilities Gagnon and
Laboratory Manager Oney gave a presentation, and explain d that the residents would
receive a rebate for installation of the system and would have to attend a training session.
The devices are only for those who use city water for irriga ion. Commissioner Portner
asked what the purpose of the program is, and Laboratory Manager Oney said water
conservation.
g. Item No. 7(n) AGREEMENT - WACKENHUT CORPORATION - SECURITY
SERVICES: (TR9773) Executing an amendment to the E greement with Wackenhut
Corporation for security services to be used by the Water Treatment Facility of the Utilities
Department utilizing the Broward County Contract #DO 297RB01; authorizing an
expenditure of funds in an amount not to exceed $25,000. Util ties Director Gagnon gave a
presentation and explained that since the 9/11 event water q1 6lity and security have gone
hand in hand and these are major issues in all cities. Ther are plans to install a fence
around the compound in the future, which would then eliminat the need for the guard.
h. Item No. 7(p) GRANT APPLICATION - BROWARD BEAUTIFUL - MCNAB PARK:
(TR9807) Seeking grant funds through the Broward Beautiful Gommunity Grant Program in
the amount of $10,000 with a local match in the amount of $1 ,000 for a total project cost
of $20,000 for beautification and landscaping of the entrance and parking area of McNab
Park. Assistant to the City Manager Diane Phillips gave a pres ntation and said there is no
cost to the city. 7
i. Item No. 7(q) AGREEMENT - HOME INVESTMENT P
CONSORTIUM COOPERATION: (TR9813) Executing the A
County and the City of Tamarac to become part of the HOI
Program Consortium Cooperation Agreement for fiscal years
No. 11-MI-02). Community Development Director J. Christoph
and Commissioner Roberts asked if this is HUD or Sectii
Development Director King said it is primarily for apartment cc
major repairs, but since those in Tamarac are not in need of re
to be used for home repairs, similar to the SHIP and CDBG prc
j. Item No. 7(r) CABLE TELEVISION FRANCHI�
CORPORATION: (TR9805) Approving the change of control
Florida, Inc., cable television Franchise Agreement to A'
Assistant to the City Manager Diane Phillips gave a presentat
June 10, 2002
City Commission Workshop
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►RTNERSHIPS PROGRAM
reement between Broward
IE Investment Partnerships
003, 2004 and 2005 (Case
�r King gave a presentation,
n 8 housing. Community
nplexes that are in need of
air, the money may be able
I4 - P"l1 all l VVIrIV/`1r7I
if the MediaOne of Greater
&T Comcast Corporation.
)n and explained that there
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are certain outstanding customer service
Telecommunications counsel is trying to negc
and if we do not get a response from thei
Resolution on June 12t". City Manager Milk
issues as Tamarac and we want the cable con
Schreiber suggested that in the future Tamarz
TV to the residents.
issues that need to be addressed.
ite assurances from the cable company,
the Commission is urged to deny the
said several other cities have the same
any to live up to past agreements. Mayor
might want to look into providing satellite
Mayor Schreiber questioned Item 7(c) on th consent agenda. WARRANTY BOND
RELEASE - WATER DISTRIBUTION A D SEWAGE COLLECTION SYSTEM
IMPROVEMENTS - EXETER EAST PROJECT (TR9785) Releasing a Public Improvement
Warranty Bond in the form of an Irrevocable tandby Letter of Credit No. S002241 from
Suntrust Bank, in the amount of $67,315.13 for the Water Distribution and Sewage
Collection System improvements installed by ILennar Land Partners for the Exeter East
Project located on the southeast corner of OW 80 Street and Granville Drive. Mayor
Schreiber asked why the city is releasing the Oond when it is costing us money to fix the
swale and curbing on 80t" Street, which should be the responsibility of the developer.
There was discussion about water lines and maintenance of the swale. Mayor Schreiber
said this is a separate item and the commission cannot hold up the release of the warranty
bond because of another issue.
Vice Mayor Portner said while the position of Vice Mayor is an honorary one, he would like
to see the sitting Vice Mayor have the ability, at the end of the term, to nominate the
incoming Vice Mayor. Commissioner Robert, said the commission as a whole should
decide; however, the Vice Mayor can make a domination but it is up to the Commission to
decide. Mayor Schreiber said the vice mayor position is a progression from district to
district, and this should be brought up when the entire commission is present.
Commissioner Roberts questioned Item 8 on thle regular agenda. ELECTRIC FRANCHISE
- FLORIDA POWER & LIGHT: (TO1969) M tion to adopt Ordinance on first reading
granting to Florida Power & Light Company, its successors and assigns, an electric franchise,
imposing provisions and conditions relating theireto, providing for monthly payments to the
City of Tamarac, and providing for an effectivei date. City Attorney Kraft said there are no
substantive changes, but there was standardizeO language that was in question.
Mayor Schreiber said the Charter Referendum Nwill come up on September 10, and the City
must educate the public. City Manager Miller said the next issue of the Tam -A -Gram will carry
a news story on the Charter Board, as well as information prior to the election. Item 10 on the
regular agenda. AMENDING ARTICLE VI SECTION 6.04 OF THE CITY CHARTER -
CHANGING THE CHARTER BOARD FROM AN ELECTED TO AN APPOINTED BOARD:
(TO1965) Motion to adopt Ordinance on second reading amending Article Vlll, Section
8.01 of the City Charter, entitled "Terms and ualifications", amending Article VI, Section
6.04 of the City Charter entitled "Elections"; chonging the Charter Board from an elected to
an appointed board; replacing the elected Charter Board; providing for term of office;
providing for transition; providing for removal from office; providing that if the amendment is
approved by a majority of the voters at th;harter
September 10, 2002 election, then such
amendment shall become a part of the City upon certification and acceptance of
June 10,, 2002
City Commission Workshop
5
the election results; providing for codification; providing
severability; and providing for an effective date.
APPROVED FIRST READING MAY 22, 2002
3. UPDATE ON WESTWOOD 24 WATER MAIN "PI
Gagnon gave a presentation and said the cleaning of the wate
not a complete success. The water is the color of tea.
disappointed, as he tells people we have the best water in th
process used. Utilities Director Gagnon said the process
recognized as the standard in many places; however, whet
coming from inside the pipes, we began flushing immediately.
she received many complaints, and Mayor Schreiber askei
problems and others do not. Utilities Director Gagnon explain,
and said he took the initiative and instructed the engineering
scope of work to replace pipes and also an alternate proposal
a discussion of relining pipes. Commissioner Partner spc
constituent regarding installation of filters and after discussio
would not solve the problem. There was discussion about the
the time it would take to complete the project. Utilities Direct(
did not want the neighborhood torn up.
conflicts; providing for
IGING": Utilities Director
mains at Westwood 24 was
Mayor Schreiber said he is
region, and questioned the
s not in question, as it is
we became aware of rust
Commissioner Roberts said
why some residents have
d the properties of the pipes
onsultants to put together a
o line the pipes. There was
.e about a request from a
it was determined that this
:ost to replace the pipes and
Gagnon said the residents
Commissioner Roberts said the American Legion asked for fi ancial help via waiving the
meeting room fee. Commissioner Roberts did not think this would be a good move on the
part of the city, and City Manager Miller said each group pays f or use of the rooms, and his
suggestion is that the Commission not deviate from this stance
City Manager Miller introduced Kim Darigan, Management I
There being no further business to come before the City Commission, Mayor Schreiber
adjourned the workshop meeting at 1:20 p.m.
Marion Swenson, CMC
City Clerk
June 10, 2002
City Commission Workshop
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