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HomeMy WebLinkAbout2002-06-24 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, JUNE 24, 2002 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, June 24, 2002, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Edward C. Portner, Commissioner Gertrude Mishkin, Commissioner Marc L. Sultanof and Commissioner Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Assistant City Manager Michael C. Cernech, and City Clerk Marion Swenson. 1. June 26, 2002 Agenda Item No. 9. AGREEMENT - LENNAR LAND PARTNERS - ROCKFORD PARCEL: (TR9808) Motion to approve Resolution executing an agreement for purchase and sale of Real Property between Lennar Land Partners (Seller) and the City of Tamarac (Buyer) in the amount of three million eight hundred fifty thousand ($3,850,000.00) dollars for the City to purchase 15.1 acres +/- of vacant land for open space and recreational purposes; authorizing the reimbursement of pre -paid, local park fees in the amount of twenty one thousand five hundred and sixty five dollars ($21,565.00) to the Seller; authorizing the appropriate budgetary transfers. City Manager Miller gave a presentation and noted over $2.3 million in grant funding has been obtained toward the purchase. Vice Mayor Portner questioned refunding the local park fees and Special Counsel W. Craig Eakin explained these were prepaid fees and should be refunded. If the fees become an issue they may opt to build on the property rather than sell. Mayor Schreiber asked if this fee was addressed in the 1992 lawsuit and City Attorney Kraft responded in the negative. City Manager Miller noted encumbrances must be cleared before negotiating a price. Mayor Schreiber asked for an expression of interest, and Vice Mayor Partner and Commissioner Roberts agreed to move forward with the purchase with the caveat that Lennar be asked to refund the fees to the city. Commissioners Mishkin and Sultanof favored moving forward with the purchase. Mayor Schreiber said the consensus is to ask Lennar to leave the fees with the City and move forward with the purchase. Mayor Schreiber moved out of the regular order business to Item #4 on the agenda. 4. June 26, 2002 Agenda Item No. 7(i). AGREEMENT - BENCH ADS OF TAMARAC: (TR9787) Executing an amendment to the Bus Bench Agreement by and between the City of Tamarac and Bench Ads of Tamarac, Inc. for the provision of installing and maintaining bus benches within the City of Tamarac. Assistant to the City Manager Phillips gave a presentation. Vice Mayor Portner said he has no problem extending the agreement for one year but would like the City to receive 50% more from Bench Ads. Eric Nadel, President and CEO of Bench Ads said he is consonant with increasing the payment to Tamarac for the next year — up to $7,500. Mayor Schreiber asked for an expression of interest to extend the contract for one year and Commissioner Roberts said she would prefer to go out to bid, but would agree to a one year extension. There was discussion about the fact that the contract term had lapsed. Commissioner Sultanof said he is in favor of the extension June 24, 2002 City Commission Workshop 1 but would like Tamarac to be on parity with Pembroke Pines for the next year. There was discussion about different types of benches, and Commissioner Roberts brought up the fact that there is litter around many of the benches. Mr. Nadel spoke about placing trash cans at the bus bench sites. Commissioner Mishkin agreed to the one year extension. 2. June 26, 2002 Agenda Item No. 7(n). ADDENDUM TO AGREEMENT - RACHLIN COHEN & HOLTZ: (TR9788) Executing an addendum to the existing agreement between the City of Tamarac and Rachlin Cohen & Holtz LLP, Certified Public Accountants and Consultants, exercising the option to extend auditing services for an additional 2 years. Assistant City Manager/Interim Finance Director Cernech gave a presentation and introduced Bill Nealon, Controller, Lynda Flurry, Purchasing/Contracts Manager, and Jerry Chiocca of Rachlin and Cohen. There was discussion as to whether the 2 year extension of the agreement is a violation of the Tamarac Charter, and City Attorney Kraft determined the Commission could extend Rachlin and Cohen's contract for another 2 years. There was discussion about Rachlin and Cohen's assistance with implementation of GASBE 34. Mayor Schreiber asked for an expression of interest. All agreed to the 1 year renewal. 3. June 26, 2002 Agenda Item No. 7(h). AGREEMENT - CLEAR CHANNEL OUTDOOR: (TR9786) Executing an amendment to the Bus Shelter Agreement by and between the City of Tamarac and Clear Channel Outdoor, formerly Eller Media Company for the provision of erecting and maintaining of bus stop shelters within the City of Tamarac. Assistant to the City Manager Phillips gave a presentation. Commissioner Roberts said she would like to see this go out for bid prior to expiration of the one year extension. Vice Mayor Portner said he would like to see an increase of income for the City. Assistant City Manager Cernech said the management staff would come back to the Commission with information about newer, more attractive bus shelters, at which time the City would go through the RFP process. Mayor Schreiber asked for an expression of interest to extend the agreement one year, and Commissioner Roberts said she agreed but wanted an RFP by January; Commissioner Sultanof said he is in agreement but expects parity with other cities; Vice Mayor Portner said he is in agreement but wants more income for the City. City Manager Miller suggested moving Item #5 to the end of the agenda, since the item would not be forthcoming until the July 10 meeting, and the presentation is lengthy. Mayor Schreiber moved out of the regular order of business on the agenda to take up Item Number 6. 6. JUNE 26, 2002 AGENDA ITEMS: a. Item No. 7(f). AGREEMENT - ROAD CONCURRENCY - LENNAR HOMES INC.: (TR9821) Approving the Regional Road Concurrency Agreement between Broward County, Lennar Land Partners, a Florida General Partnership, by Lennar Homes, Inc. (a Florida Corporation) and the City of Tamarac for Road Concurrency relating to Parcel "H" of the "Kings Point Replat" located on the east side of Nab Hill Road at NW 80th Street (Case No. 2-AP-02). Community Development Director King gave a presentation. Commissioner Roberts objected to video cameras placed in Coral Springs on Riverside and University Drives, and Community Development Director King said county engineers chose the June 24, 2002 City Commission Workshop 2 location; those are highly traveled patterns. Commissioner Sultanof said the intersections feed into our area. Mayor Schreiber suggested speaking with the County Commissioners about this process. b. Item No. 7(g). CULTURAL AFFAIRS DESIGN ARTS GRANT PROGRAM - LINEAR PARK - SOUTHGATE BLVD: (TR9816) Seeking grant funds through the Broward County Department of Cultural Affairs Design Arts Grant Program in the amount of $15,000 with a local match in the amount of $15,000 for a total project cost of $30,000 for design and public input processes for a new linear park along Southgate Boulevard between Nob Hill and the Sawgrass Expressway. Assistant to the City Manager Phillips gave a presentation. Vice Mayor Partner asked for an explanation of partial application, and Assistant to the City Manager Phillips explained the application was almost completed, but in order to come before the Commission with an agenda item for permission to move forward, the application was presented in this form. Mayor Schreiber called for a recess at 11:00 a.m. Mayor Schreiber reconvened the workshop meeting at 11:10 a.m. with all present as before. C. Item No. 70). DRAINAGE EASEMENT - WOODLANDS SUBDIVISION DRAINAGE IMPROVEMENT PROJECT: (TR9789) Executing a Tamarac Drainage Easement with Woodlands Country Club for the Woodlands Drainage Improvements Project located on the Woodlands Country Club property; authorizing and directing the City Clerk to record said agreement in the Public Records of Broward County. Public Works Director Verma gave an update on flooding over the weekend and said inflow was greater than outflow. Public Works Director Verma gave a presentation on items 6(c) and 6(d) and said larger culverts will move water faster, alleviating flooding. d. Item No. 7(k). AWARD OF BID - WOODLANDS SUBDIVISION DRAINAGE IMPROVEMENT: (TR9824) Awarding Bid Number 02-22B to Central Florida Equipment Rental Inc. for the construction of the Woodlands Subdivision Drainage Improvements project; authorizing an expenditure in an amount not to exceed $410,823. Public Works Director Verma included this as part of his presentation of Item 6(c) above. e. Item No. 7(I). AGREEMENT - DISASTER RECOVERY SERVICES: (TR9795) Terminating the agreement between the City of Tamarac and Grubbs Construction Company for disaster recovery services; authorizing the appropriate City Officials to execute an agreement with Grubbs Emergency Services, Inc., utilizing Marion County RFQ #01 Q-017 for disaster recovery services. Project Manager Dupuis and Public Works Director Verma gave a presentation. f. Item No. 7(m), GRANT MEMORANDUM OF AGREEMENT — STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES: (TR9827) Executing a Grant Memorandum of Agreement and Maintenance Memorandum of Agreement between the City of Tamarac and the State of Florida Department of Agriculture and Consumer Services for an Urban and Community Forestry grant in the amount of $10,000 for the provision of additional trees for the city's street improvement program; amending the grants fund budget. Assistant to the City Manager Phillips gave a presentation. June 24, 2002 City Commission Workshop 3 g. Item No. 7(o). INTER -LOCAL AGREEMENT - CITY OF NORTH LAUDERDALE: (TR9783) Executing an Inter -Local Agreement between the City of Tamarac and the City of North Lauderdale for the construction of a sidewalk along NW 64th Avenue; authorizing an expenditure of $26,666; authorizing a budget transfer within the street improvement construction fund. Assistant City Engineer Burgio gave a presentation. Vice Mayor Portner asked who is doing the work, and Assistant City Engineer Burgio said North Lauderdale is and the City of Tamarac will reimburse them for the portion of construction in Tamarac. h. Item No. 7(p). AGREEMENT — OMNIPOINT HOLDINGS -- TELECOMMUNICATIONS ANTENNA: (TR9818) Executing an agreement with Omnipoint Holdings, Inc. d/b/a Voicestream Wireless for the installation of a telecommunications antenna and associated equipment on the existing tower at the city's Water Treatment Plant property; authorizing the appropriate city officials to execute any permit applications as may be required on behalf of the city as owner of the property. IT Director Sucuoglu gave a presentation. Commissioner Sultanof asked about an escalation clause and Mayor Schreiber said it is 5% each year. i. Item No. 8. APPOINTING VOTING DELEGATE - FLORIDA LEAGUE OF CITIES: (TR9826) Motion to approve Resolution appointing as the City of Tamarac's voting delegate to the 2002 Florida League of Cities' Annual Conference; directing the City Clerk to send a copy of this Resolution to the Florida League of Cities. Commissioner Roberts suggested Mayor Schreiber as the voting delegate. All agreed. Commissioner Roberts questioned Item 8 on the regular agenda. SAFE NEIGHBORHOOD IMPROVEMENT DISTRICTS: (TO1968) Motion to adopt Ordinance on second reading authorizing the creation of safe neighborhood improvement districts pursuant to Section 163.501-et seq., Florida Statutes known as the "Safe Neighborhoods Act" providing for conflicts; providing for severability; and providing for an effective date. APPROVED FIRST READING JUNE 12, 2002. Commissioner Roberts said the association was to come back with a survey of the residents. Mayor Schreiber read a letter into the record that he received from Woodlands Homeowners Association, along with a resolution endorsing the exploration of creation of the NID for Woodlands indicating that a survey would be conducted at an appropriate time to confirm approval by a significant amount of homeowners. The resolution had been approved by unanimous approval of the body. Commissioner Roberts said the language "significant time" and allowing an NID to be set up before knowing if the residents wanted it posed a problem for her. There was discussion about the association documents not providing for this type of expense prior to the creation of the NID. City Attorney Kraft said before anything can happen a planning ordinance, in which the association lays out their parameters, needs to be presented to the Commission, and the Commission has the right to say no. There was discussion about a survey prior to the passage of this ordinance. Mr. Torn, President of the Homeowners' Association, said this ordinance must pass before any work can begin, and the board consists of three members from each section, including the sections that are not required to pay dues. There was discussion about possible administrative costs to the City. June 24, 2002 City Commission Workshop 4 7. DISCUSSION - FACILITY RENTAL DEPOSIT FEE: Parks Superintendent Moll gave a presentation. Mayor Schreiber asked for an expression of interest and all agreed to an increase of the deposit fee. 8. DISCUSSION - CITY CODE REQUIREMENTS RELATIVE TO REPAIR/REPLACEMENT OF SEAWALLS: City Attorney Kraft said there is no provision in the Code to waive Sec. 10-232(a). There was discussion about amending the code. City Manager Miller said while there is a solution to the problem, the code must first be amended. There was discussion about future requests regarding sea walls. 9. DISCUSSION - REQUEST FOR SUPPORT OF PROPOSED EXTENSION OF SOUTH RUNWAY 9R/27L: Mayor Schreiber asked the Commission for an expression of interest to support the extension of the runway. All were in favor. Mayor Schreiber spoke about adding Temporary Resolution 9837 to Wednesday's agenda. Temp. Reso. 9837, A Resolution of the City Commission of the City of Tamarac, Florida, approving a sister city accord with Fatsa, Turkey; authorizing its execution; providing for conflicts; providing for severability; and providing an effective date. Mayor Schreiber suggested, since the Mayor and Regional Governor of Fatsa would be leaving for Turkey tomorrow, perhaps the documents could be signed today, to become effective on June 26t" Vice Mayor Portner left the meeting at 12:15 p.m. and returned at 12:18 p.m. 5. PRESENTATION ON GIS PHASE III: John Marchetti, BAE Systems/ADR, Inc., GIS Manager Feagin and Community Development Director King gave a presentation. Commissioners Sultanof and Mishkin left the meeting at 12:30 p.m. Community Development Director King spoke about funding for the GIS project. City Manager Miller said the Turkish delegation was expected to arrive in City Hall in about 10 minutes. There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 12:40 p.m. r Marion"Swenson, CMC City Clerk June 24, 2002 City Commission Workshop 5