HomeMy WebLinkAbout2001-06-25 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
WORKSHOP MEETING
JUNE 25, 2001
CALL TO ORDER: Vice Mayor Sultanof called the Workshop Meeting of the City
Commission to order on Monday, June 25, 2001, at 9:30 a.m. in Room 105 of Tamarac
City Hall, 7525 NW 881h Avenue, Tamarac, Florida.
PRESENT: Vice Mayor Marc L. Sultanof, Commissioner Edward C. Portner,
Commissioner Gertrude Mishkin and Commissioner Karen L. Roberts.
ABSENT AND EXCUSED FOR CAUSE: Mayor Joe Schreiber.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft,
Assistant City Attorney Vanessa T. Steinerts and City Clerk Marion Swenson.
1. DISCUSSION OF FDOT'S PROPOSED IMPROVEMENTS FOR S.R. 870
(COMMERCIAL BOULEVARD) BETWEEN_ FLORIDA'S TURNPIKE AND N.W. 31
AVENUE: Director of Public Works Raj Verma introduced Ellen Daniel, DOT Project
Manager, and gave a presentation. Commissioner Portner asked if a flashing light at
the top of the hill between the turnpike and 501h Street could be installed to warn
motorists of the light at the bottom of the hill. Ms. Daniel said a traffic study from 47th
Street to Rock Island Road is in progress, and suggested Mark Platz be contacted
regarding the traffic light. Commissioner Roberts questioned possible damage to fire
equipment by exiting over curbing and whether Mainlands westbound traffic would have
to go east and make a u-turn on Commercial Boulevard. Ms. Daniel said the goal is to
smooth the traffic operation for everyone. City Manager Miller gave Ms. Daniel a copy
of a letter previously sent to Mr. Platz, and said he wants to make sure Mr. Platz has
received the voluminous accident reports the City forwarded to him. Vice Mayor
Sultanof said Mr. Platz needs to be present at meetings, and resident, Tina Celentano
said she spoke to the consulting engineer who told her he was recommending a
flashing light and caution sign. Vice Mayor Sultanof asked when the 47th Street traffic
study would be received and Ms. Daniel said possibly within 2-3 weeks. Vice Mayor
Sultanof said a solution is needed now, and he would like the results of the study as
soon as possible. Vice Mayor Sultanof asked Ms. Daniel to tell Mr. Platz that he needs
to listen to Tamarac's concerns. Ms. Daniel said she would relay the request.
Commissioner Portner asked if the original proposal regarding u-turns heading west is
void, and Ms. Daniel said the original plan is not void pending the results of the study.
There was discussion about State Road 7 and Commercial Boulevard.
2. DISCUSSION OF ADDING UMBRELLA TREE LANE TO PHASE 3 OF THE
STREET RESURFACING PROJECT: Director of Public Works Raj Verma gave a
presentation and said stormwater improvements on Umbrella Tree Lane have been
expedited and he recommends it be added to Phase 3 for milling and resurfacing.
Director of Public Works Verma said a resolution would be forthcoming. City Manager
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Miller said it would be cost effective to add the street now and funding would come out
of project contingency.
3. JUNE 27. 2001 AGENDA ITEMS:
a. Item #8(k). TRAVEL AGENCY - UNIVERSAL TRAVEL AND
PROMOTIONS: (TR9415) Executing an agreement with Universal Travel and
Promotions as the City's authorized travel agency utilizing the City of Fort Lauderdale
request for proposal #761-5143 and contract #200-8280 issued on behalf of the
Southeast Florida Governmental Purchasing Cooperative effective April 3, 2000 through
April 2, 2002. Purchasing/Contracts Manager Lynda Flurry introduced Sue Ann Slater,
Manager of Universal Travel, and Ms. Flurry gave a presentation. Vice Mayor Sultanof
asked whether the travel service applied only to airfare, and asked about governmental
rates. Ms. Slater responded. Commissioner Roberts asked about the $15.00 fee, and
Ms. Slater explained the $15.00 would be added when a flight is ticketed. There was
discussion about the travel profile to be filled out for each person, and penalties
assessed by airlines for cancelled reservations. There was discussion about senior
rates. Commissioner Portner asked about the benefit to the City to use this service, and
Purchasing/Contracts Manager Flurry said there would be a cost savings to the City.
b. Item #8(h). AGREEMENT - ARCH ALUMINUM & GLASS: (TR9337)
Executing an agreement between the City of Tamarac and Silverstein Enterprises, Inc.,
approving an environmental mitigation program at the McNab Road Park property in
exchange for the excavation of a drainage canal at the southern border of the property
and the construction and maintenance of the wetland at the developer's expense; Case
No. 20-MI-01.
C. Item #8(i). AGREEMENT - INDUSTRIAL DEVELOPMENT COMPANY
OF AMERICA, LLLP: (TR9338) Executing an agreement between the City of Tamarac
and Industrial Development Company of America, LLLP, approving an environmental
mitigation program at the McNab Road Park property in exchange for the provision of all
permitting, surveying and construction and planting plans and accepting compensation
in an amount not less than $25,000; authorizing the appropriate City Officials to execute
a joint form deed of conservation easement and agreement; Case No. 21-MI-01.
Community Development Director J. Christopher King gave a presentation on items 3(b)
and (c) on the workshop agenda, and spoke about the $100,000 benefit to the City.
Community Development Director King said the developers would be required to
maintain the mitigation area for five years and then City staff would take over at a cost
of $360 per year. Commissioner Portner asked why Arch aluminum does not agree to
maintain the property in perpetuity, and Community Development Director King said
after months of negotiations this agreement was comfortable for both parties.
Commissioner Portner asked about wording in the staff report regarding clearing and
grubbing, and Community Development Director King explained these were two
separate items.
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d. Item #10. AMENDING CHAPTER 20 - "STREETS AND. SIDEWALKS" -
CREATING ARTICLE V - "NEWSRACKS REGULATION": (TO1921) Motion to adopt
Ordinance on first reading establishing regulations for the installation of newsracks in
the public right-of-ways by amending Chapter 20 entitled, "Streets and Sidewalks" by
creating Article V to be entitled "Newsracks Regulation", providing for findings by
creating Section 20-120, "Findings", providing for purpose by creating Section 20-121
"Purpose", providing for definitions by creating Section 20-122 "Definitions", providing
standards for maintenance and installation by creating Section 20-123 "Standards for
Maintenance and Installation", providing for placement and location of newsracks by
creating Section 20-124 "Location and Placement of Newsracks", providing for
abandonment by creating Section 20-125 "Abandonment", providing for location conflict
by creating Section 20-126 "Location Conflict", providing for Certificate of Compliance
procedures by creating Section 20-127 "Certificate of Compliance Procedure", providing
a process to request additional newsracks by demonstrating a public need by creating
Section 20-128 "Demonstration of Public Need", and providing for removal procedures
by creating Section 20-129 "Removal Procedures"; Case No. 4-MI-01; providing for
codification. Code Enforcement Manager Cindy Diemer gave a presentation. Vice
Mayor Sultanof asked if the industry is now standardized, and City Attorney Kraft said
the City's right to regulate newsracks is well documented. Vice Mayor Sultanof asked
about the sturdiness of newsracks that are not installed on top of bricks, and Code
Enforcement Manager Diemer said the choice is to install in concrete or pre-fab. Vice
Mayor Sultanof asked about infringement on property, and Code Enforcement Manager
Diemer said the ordinance only addresses right-of-way, not private property.
Commissioner Roberts asked whose responsibility it is to replace the old newsracks
and if a permit fee would be charged. Code Enforcement Manager Diemer said the
publishers are responsible for replacement and obtaining new construction permits.
There was discussion about the colors of the newsracks for the City. Commissioner
Mishkin spoke about the boxes in front of the post office, and Vice Mayor Sultanof
asked if the City has the right to go on to post office property. Code Enforcement
Manager Diemer said those boxes were in the City's right-of-way. There was an
expression of interest for the blue streak color. Community Development Director King
thanked City Attorney Kraft and his staff for their assistance in the preparation of the
ordinance. Commissioner Portner asked what can be done about street vendors and
City Attorney Kraft said this is a separate issue and there are a lot of first amendment
issues that need to be addressed in this matter.
Vice Mayor Sultanof asked to have Item 8(c) on the agenda tabled. Item 8(c), WATER
AND SEWER DEVELOPER'S AGREEMENT - WESTWOOD APARTMENTS:
(TR9404) Accepting and executing a Water and Sewer Developer's Agreement with
Nob Hill Landings, L.L.C., for the Westwood Apartments Project, located on the north
side of Westwood Drive just east of Nob Hill Road for three residential water and sewer
building connections requiring 45.9 ERC's for water and 45.9 ERC's for sewer; requiring
the payment of $146,880.00 in CIAC fees; authorizing and directing the City Clerk to
record said Agreement in the public records of Broward County. City Manager Miller
suggested tabling the item until after the zoning hearing. Community Development
Director King said this item will be ready for the July 11, 2001 Commission meeting.
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Commissioner Portner asked why there is only one bulk pickup for the year in the
proposed agreement for Item 9 on the agenda. Item 9, ADDENDUM TO FRANCHISE
AGREEMENT _ WASTE MANAGEMENT, INC., D/B/A SOUTHERN SANITATION:
(TO1932) Motion to adopt Ordinance on first reading executing a second adden
dum to
the 1993 agreement between the City of Tamarac and Waste Management, Inc., d/b/a
Southern Sanitation for furnishing multi family solid waste collection for an additional
three year term to begin July 1, 2001 and end December 31, 2004. Jean Dupuis,
Project Manager (Solid Waste/Recycling), explained there would be one bulk pickup at
no additional cost, however, there could be other pickups throughout the year at a cost
of $25.00 per item with a minimum of two items. Vice Mayor Sultanof said there is one
bulk pickup in the contract and if other pickups are needed they can be had at a nominal
fee. Commissioner Portner asked why Waste Management could not come up with a
program comparable to that of All Service, and City Manager Miller explained that over
the years it has taken time to get bulk pickups with All Service, and generally, in the
solid waste industry, single-family homes generate more need for bulk pickup than
condominiums. This contract calls for one free pickup for everybody, and in return
Waste Management has agreed not to raise the rates this next year. If there is a larger
demand then new terms can be negotiated for the next contract. Commissioner
Roberts said the condominiums have not had bulk pickup and Waste Management is
not raising the rates. They could very well charge more each month and have two
pickups a year, but it is cheaper to do it this way. Vice Mayor Sultanof said the City
gave All Service a concession by having Tamarac do the billing, which we do not do for
Waste Management. Commissioner Roberts said this is a three-year contract, and she
would like Waste Management to monitor the pickups so the City will know how to
negotiate the next contract. City Manager Miller said it would be necessary to request
this in writing.
Commissioner Portner asked if Item 12 has anything to do with utilities, such as FPL.
Item 12, AMENDING CHAPTER 5.6i_SECTION 5.6-5 — "TELECOMMUNICATIONS
FEES AND PAYMENTS" AND CHAPTER 20, SECTION 20-42 — "STREETS AND
SIDEWALKS FEES": (TO1931) Motion to adopt Ordinance on second reading
amending Section 5.6-5 "Fees and Payments" of Chapter 5.6 "Telecommunications" of
the City of Tamarac Code of Ordinances, implementing the "Communications Services
Tax Simplification Act" (Chapter 2000-260, Laws of Florida) and Committee Substitute
for Committee Substitute for Senate Bill 1878, passed during the 2001 State Legislative
Session, which restructures the City's Communications Services Tax and Fee Structure;
amending Section 20-42 "Fees" of Chapter 20 "Streets and Sidewalks" of the City of
Tamarac Code of Ordinances, providing for waiver of permit fees for
telecommunications services providers pursuant to Section 337.401, Florida Statutes,
as amended by Committee Substitute for Committee Substitute for Senate Bill 1878,
passed during the 2001 State Legislative Session; authorizing and directing the City
Clerk to provide notification to the Department of Revenue via certified mail postmarked
by July 16, 2001; providing for codification. City Manager Miller responded in the
negative.
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Commissioner Roberts questioned the location in Item 14. Item 14, REVISED
DEVELOPMENT ORDER - MCNAB BUSINESS PARK: (TR9401) Motion to approve
Resolution issuing Revised Development Order No. 268.1 and granting New
Development Site Plan approval to McNab Business Park to allow the construction of
four (4) buildings (total 101,520 square feet) to be completed in three (3) phases with
associated parking, landscaping and infrastructure improvements, located at the
southwest corner of McNab Road and Nob Hill Road; specifically all of Parcel "A" of the
"J & X Plat, according to the Plat thereof as recorded in Plat Book 152, Page 3 of the
public records of Broward County, Florida; Case No. 37-SP-00; providing for conditions
of approval. Community Development Director King said it is on the south side of
McNab west of Nob Hill. City Manager Miller said there is a full legal description in the
resolution.
City Manager Miller said all employees who received awards on June 20t" would be
invited to the Commission meeting on Wednesday. Having Personnel Director
Swanson read the names into the record will memorialize the awards, and the group will
stand, as a group, and be recognized. Commissioner Roberts said some awards are
for one-time events, and asked if there is any place in the City to hang a plaque saying
that a particular person was the winner of that award for the year. City Manager Miller
said this would be brought to the Commission for discussion and consideration.
City Manager Miller said the backup for Item 13 is not ready at this time, but it will be
distributed before the meeting. Item 13, REVISED DEVELOPMENT ORDER -
WENDY'S: (TR9377) Motion to approve Resolution issuing Revised Development
Order No. 066.3 and granting New Development Site Plan approval to Wendy's to allow
the construction of a 3,330 square foot, fast-food restaurant with a drive-thru window
with associated parking, landscaping and infrastructure improvements, located at the
northwest quadrant of West Commercial Boulevard and Pine Island Road, specifically a
portion of Lots 4-6, Block 9 of the "Lyons Commercial Subdivision Unit No. 2" Plat,
according to the Plat thereof as recorded in Plat Book 69, Page 43 of the public records
of Broward County, Florida; Case No. 1-SP-01.
4. DISCUSSION REGARDING SUPPORT TO THE WHITE WILLIS THEATRE
INC. AND NEW AVENUES IDENTIFIED IN MEETINGS WITH THE WHITE WILLIS
THEATRE, INC. -PRINCIPALS: Director of Parks and Recreation Kathleen Margoles
gave a presentation, and spoke about lack of public presence due to insufficient
signage and publicity. Vice Mayor Sultanof spoke about the Board of Directors' lack of
ability to get money for the theater, and Vice Mayor Sultanof said there is no reason that
a sign should not be put up, and suggested looking into obtaining revenue from the Ft.
Lauderdale Cultural Group. Commissioner Roberts questioned whether it is Tamarac's
responsibility to help find funds for the White -Willis Theater, and Vice Mayor Sultanof
said it is incumbent for the City of Tamarac to foster culture, and agreed it is not the
Commission's responsibility to help raise money for a small business, but this is not a
small business, it is a cultural enterprise. Commissioner Roberts said the City makes a
donation to the theater every year, and she believes the biggest problem the theater
has is the large increase in rent, and perhaps they need a permanent home of their
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own. Parks and Recreation Director Margoles said if they attempt to do this in
partnership with the municipality, it would make them more eligible for grant monies,
and the Commission may want to consider an arrangement with Parks and Recreation.
5. RESOLUTIONS FOR CONSIDERATION BY THE FLORIDA LEAGUE OF
CITIES, INC.: Assistant to the City Manager Kristin McKew gave a presentation and
asked for resolutions the Commission would like to be brought before the Florida
League of Cities. Commissioner Roberts suggested modifying the resolution drafted
last year requested by Commissioner Portner regarding the sunshine law, and there
was an expression of interest to present the resolution regarding sunshine law
requirements. Assistant to the City Manager McKew said the Resolution would be
prepared for the July 11t" meeting. Vice Mayor Sultanof suggested enlisting the aid of
representatives to make sure it gets discussed.
City Attorney Kraft left the meeting at 11:10 a.m., and Assistant City Attorney Steinerts
took his place at the conference table.
6. QUARTERLY REPORT: Finance Director Robert Lange gave a presentation.
Vice Mayor Sultanof called for a recess at 11:50 a.m. The meeting reconvened at 12:00
noon with everyone present as before.
City Manager Miller said Item 7 on the workshop agenda, presentation by Fire Chief
James Budzinski regarding Hurricane Preparedness, would be presented at the July 9tn
Commission Workshop.
Vice Mayor Sultanof called a recess at 11:45 a.m. The workshop meeting reconvened
at 12:00 p.m. with everyone in attendance as before.
Director of Personnel Maria Swanson gave a presentation on the Personnel
Department's quarterly report, and spoke about recruitment, the 401A retirement plan
for non bargaining employees, the RFP for health insurance, and the employee
recognition program. Commissioner Portner asked if the 401A included the Mayor and
Commissioners and asked about dental insurance. Vice Mayor Sultanof asked if HIP,
Wellcare Choice and Foundation Health submitted proposals, and Personnel Director
Swanson said HIP did, but the other two did not. Commissioner Roberts asked if the
increase in health insurance was included in the budget, and Personnel Director
Swanson said it was accounted for. Commissioner Portner asked about progress in the
recruitment of an Assistant City Manager and expressed concern about Personnel
Director Swanson wearing two hats. Personnel Director Swanson said applications
have been reviewed and interviews are scheduled. Director of Information Technology
Levent Sucuoglu gave a presentation on the I.T. Department's quarterly report, and
spoke about the new AS400 systems, the employee computer purchase program, the
I.T. staff's participation in office renovations, and improvements to the website.
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City Manager Miller said the 29t" Annual Broward County Pioneer Days is being
planned and there have been two nominations from the Commission, John McKaye and
Mary Jane Redfield. Public Information Officer Crockett gave a presentation and said
when the Commission gives its expression of interest for one of the nominees, she will
work with the nominee for a more extensive biography to turn in to the Broward County
Commission. Commissioner Portner asked about criteria for the nomination, and Public
Information Officer Crockett said since Tamarac is considered a newer community, we
have been asked to nominate someone who has lived in Tamarac since its early days,
who can share memorabilia. Commissioner Mishkin said John McKaye's mother was
very active in Tamarac, and Commissioner Roberts said John McKaye has been here
for a long time and donated a scrapbook of many historical items to the City. There was
an expression of interest from all to name John McKaye as the nominee from Tamarac.
7. HURRICANE PREPAREDNESS: This item postponed until the July 9, 2001
Commission workshop.
There being no further business to come before the City Commission, Vice Mayor
Sultanof adjourned the Workshop Meeting of the City Commission at 12:20 p.m.
Marion Swenson, CMC
City Clerk
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