HomeMy WebLinkAbout2002-07-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, JULY 8, 2002
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission
to order on Monday, July 8, 2002, at 10:15 a.m. in Room 105 of Tamarac City Hall, 7525
NW 88th Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Edward C. Portner, Commissioner Gertrude
Mishkin, Commissioner Marc L. Sultanof and Commissioner Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Assistant
City Manager Michael C. Cernech, and City Clerk Marion Swenson.
1. JULY 10 2002 AGENDA ITEMS:
a. Item No. 7(e) AGREEMENT - BID NO.02-2313 - DUAL MEDIA GRAVITY FILTERS:
(TR9803) Awarding Bid No. 02-23B to, and executing a contract with the lowest responsive
and responsible bidder, TLC Diversified Inc. for an amount of $428,999.00 for the
construction of the Dual Media Gravity Filters 3, 4, 5 & 6 Rehabilitation Project, located at
Tamarac Utilities West Treatment Plant Site; approving funding for this project from the
appropriate budgeted Utilities Operational Account and an appropriation from Retained
Earnings; authorizing the appropriate City Officials to administer the contract. Assistant
Director of Utilities John Doherty gave a presentation. Mayor Schreiber questioned the
replacement process and time involved. Assistant Director of Utilities Doherty responded
demands can be sustained while repairs are made; filters 3 and 4 will be kept online while 5
and 6 are repaired. The project will take approximately 120 days to complete.
Commissioner Sultanof questioned funding and Assistant Director of Utilities Doherty said a
portion is budgeted this year and the remainder is available but not yet budgeted. Vice
Mayor Portner questioned purchasing new filters versus rehab of existing filters, and
Commissioner Mishkin asked about broken tiles. Assistant Director of Utilities Doherty
explained repair costs are less than new filters and tile replacement is part of the project.
b. Item No. 7j) FLORIDA COMMUNITIES TRUST GRANT APPLICATION -
TAMARAC SPORTS COMPLEX: (TR9831) Seeking grant funds through the Florida
Communities Trust's Florida Forever Program to fund 40% of the acquisition costs of the
Tamarac Sports Complex Phase II Parcel (Kings Point Replat, Parcel R) to be acquired for
conservation, open space, and recreational development and providing for a 60% match.
Assistant to the City Manager Diane Phillips gave a presentation on Items 1 b and 1 c on the
workshop agenda and explained the point system used to rank applications. Mayor
Schreiber questioned the 60% match and Assistant to the City Manager Phillips said
monies from other grants would be used towards the city match. Vice Mayor Portner
questioned the purpose of the Florida Forever Program and Assistant to the City Manager
Phillips explained it is for addressing environmental concerns.
July 8, 2002
City Commission Workshop
1
C. Item No. 7(k) FLORIDA COMMUNITIES TRUST GRANT - ISLAND PARK
PROPERTY: (TR9832) Seeking grant funds through the Florida Communities Trust's
Florida Forever Program to fund 40% of the acquisition costs of the Island Park Parcel
(Lyons Industrial Park, Parcel P) to be acquired for conservation, open space, and
recreational development and providing for a 60% match.
d. Item No. 7(I) LOCAL LAW ENFORCEMENT BLOCK GRANT APPLICATION:
(TR9833) Seeking grant funding from the Department of Justice, Bureau of Justice
Assistance under the Local Law Enforcement Block Grant (LLEBG) Program in the amount
of $25,642 to enhance crime prevention and law enforcement programs, with a cash match
in the amount of $2,849 to be allocated from the grant matching fund for a total project cost
of $28,491. BSO Chief Kenneth Dugger gave a presentation. Commissioner Roberts
asked for noise meters and questioned funding for the DARE program. Chief Dugger said
he would look into noise meters and there is money left from last year to fund the DARE
program. Vice Mayor Portner asked about auto thefts in Tamarac and Chief Dugger
explained the numbers are down in the city but increasing nationwide. There was
discussion about the Lojack Recovery System. Mayor Schreiber asked if there are other
federal funds available through COPS, and Chief Dugger responded in the affirmative and
noted this funding is not related to the Law Enforcement Block Grant.
e. Item No. 7(m) AGREEMENT - HOUSEHOLD HAZARDOUS WASTE: (TR9841)
Executing a Joint Participation Agreement with Broward County for household hazardous
waste collection events; authorizing the appropriate city officials to execute an
Indemnification and Hold Harmless Agreement with U.S. Liquids of Florida, Inc., a third
party vendor of Broward County. Project Manager Jean Dupuis gave a presentation and
noted the event would take place at the Public Works facility in Tamarac on Sunday,
September 22" d, from 8 a.m. to 3:00 p.m. Project Manager Dupuis discussed advertising
for the event and Commissioner Roberts suggested a notice be placed on water bills.
Commissioner Sultanof said advertising should be clear regarding acceptable waste.
Commissioner Roberts questioned Item 7(n) on the consent agenda. CORRECTION OF A
SCRIVENER'S ERROR — R-2002-157: (TR9848) Correcting a scrivener's error in
Resolution No. R-2002-157, for a temporary construction easement for the Woodlands
drainage improvement project. Assistant City Engineer Burgio explained this is a correction
to the grantor's name in the documents and will not delay the project.
Regarding Item 8 on the regular agenda, Commissioner Roberts asked if a consultant
would be hired next year to evaluate the necessity of increasing the assessment. FIRE
RESCUE ASSESSMENTS: (TR9815) Motion to approve Resolution relating to the
provision of fire rescue services, facilities and programs in the City of Tamarac, Florida;
establishing the estimated assessment rate for fire rescue assessments for the fiscal year
beginning October 1, 2002; directing the preparation of an assessment roll; authorizing a
public hearing and directing the provision of notice thereof. Management and Budget
Officer Sammartino explained this year's rate will remain the same and an increase will be
discussed at the upcoming budget workshops. Vice Mayor Portner asked for a breakdown
of rates for the 30 cities in Broward County and Management and Budget Officer
Sammartino said this would be provided at the budget workshop on Thursday.
July 8, 2002
City Commission Workshop
2
1
Mayor Schreiber said approval of Item 7(c) on the consent agenda should be contingent on
the city receiving certain items from AT&T. CABLE TELEVISION FRANCHISE - AT&T
COMCAST CORPORATION: (TR9805) Approving the change of control of the MediaOne
of Greater Florida, Inc., cable television Franchise Agreement to AT&T Comcast
Corporation. TABLED AT THE JUNE 12, 2002 REGULAR CITY COMMISSION
MEETING. Assistant to the City Manager Phillips gave a presentation and noted
outstanding issues have not been resolved; the recommendation is that the item be voted
down or tabled. Mayor Schreiber spoke about Tamarac establishing its own satellite TV
system, and said he would like to see our own consultant come up with the cost rather than
rely upon the consortium's figures. City Manager Miller said a consortium of cities studied
this option and found it financially unfeasible. Discussion was held regarding underground
cable lines in the city and the franchise agreement with AT&T. City Manager Miller said he
would try to obtain a copy of the report produced by the consortium of cities.
Mayor Schreiber questioned Item 7(h) on the consent agenda. AMENDING ANNUAL
BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FY2002: (TR9842)
Amending the annual budget of estimated revenues and expenditures for the fiscal year
2002 to account for proceeds from the City of Tamarac Sales Tax Revenue Bond, Series
2002 Budget. Finance and Policy Officer Williams explained the closing costs associated
with the bond sale, and debt service. Vice Mayor Portner asked about refinancing the
bonds to take advantage of lower interest rates and Finance and Policy Officer Williams
said only certain bonds can be refinanced.
Mayor Schreiber questioned the relevance of a letter from Community Redevelopment
Associates of Florida to Item 9 on the regular agenda. THIRD PROGRAM YEAR - CDBG
FISCAL YEAR 2002 (PROPOSED) ANNUAL ACTION PLAN: (TR9839) Motion to
approve Resolution adopting the Third Year Action Plan for expenditures of the City of
Tamarac's U. S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) Program for the HUD Fiscal Year (FY 2002) (Case No.
12-MI-02). Community Development Director King said the letter is not relevant to this
item.
2. FIRE RESCUE TASK FORCE UPDATE: Fire Chief Jim Budzinski gave a
presentation on the Fire Rescue Task Force and said their regional services report was
accepted last week by the County Commission. The county is negotiating with cities to
provide contract services to unincorporated areas, and for North Lauderdale and Oakland
Park to assume operation of two county stations. This would void our existing automatic
aid agreement with North Lauderdale. Fire Chief Budzinski noted that discussions are
being held to place Broward County Fire Rescue under Sheriff Jenne. Commissioner
Roberts questioned staffing levels imposed on smaller cities and Chief Budzinski spoke
about the two proposals before the County Commission regarding communications and a
fire rescue council that would make recommendations for fire rescue services. Vice Mayor
Portner questioned the County Commission's 5-4 vote and City Manager Miller said an
official vote would be obtained.
July 8, 2002
City Commission Workshop
3
1
3. SEPTEMBER 11T" OBSERVANCE: Assistant to the City Manager Diane Phillips
gave a presentation and said President Bush declared September 11 as "Patriot Day", a
day of observance. Staff is proposing to fly flags at half-staff at city buildings, display
banners at city facilities, hand out commemorative pins to visitors at City Hall, and have a
moment of silence and a proclamation at the September 11 Commission meeting. More
information would be forthcoming after the Commission's vacation. Vice Mayor Portner
requested the moment of silence be a full minute in length and Commissioner Mishkin said
she had received a pin with the twin towers on it which was very appropriate.
4. CHARTER CHANGE EDUCATION CAMPAIGN: Public Information Officer Lucy
Crockett gave a presentation and said the campaign in support of changing the Charter
Board to an elected board has already begun with articles in the Tam -a -Gram and Sun -
Sentinel. More extensive coverage will be given in the Forum and the September/October
issue of the Tam -a -Gram, and direct mail and paid advertising are planned. Mayor
Schreiber said the benefits to the city if this is accomplished should be stressed, and
suggested letters in support of the change be sent to the editor. Mayor Schreiber spoke
about the Carla Coleman report and suggested Public Information Officer Crockett review
the report. Commissioner Roberts questioned town hall meetings and meeting with
community groups, and Commissioner Mishkin suggested an open house at City Hall be
held prior to the referendum election. City Manager Miller reiterated that the budget
associated with this campaign is not to exceed $10,000. The Mayor and Commission
expressed interest in moving forward.
Mayor Schreiber said additional information is now available on Neighborhood
Improvement Districts. City Attorney Kraft spoke about a recent newspaper article and
clarified that the Commission did not designate the Woodlands as a safe neighborhood
district but only approved enabling legislation allowing communities to come to the
Commission for approval of specific districts. Assistant City Manager Cernech explained
that dependent districts levying a tax would count against the city's property tax mil cap,
whereas independent districts levying an assessment would not have that impact. Mayor
Schreiber said Woodlands' proposal should not be accepted unless supported by a majority
of residents and he requested this be relayed to the association. Discussion was held
about dependent and independent districts.
There being no further business to come before the City Commission, Mayor Schreiber
adjourned the workshop meeting at 12:00 p.m.
Marion Swenson, CMC
City Clerk
July 8, 2002
City Commission Workshop
4