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HomeMy WebLinkAbout2001-07-09 - City Commission Workshop Meeting MinutesCITY OF TAMARAC WORKSHOP MEETING JULY 9, 2001 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, July 9, 2001, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward C. Portner, Commissioner Gertrude Mishkin and Commissioner Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, and City Clerk Marion Swenson. 1. DISCUSSION OF KIWANIS IN TAMARAC: Director of Parks & Recreation Margoles introduced Bill Bowdren, Lieutenant Governor, Division 23 of the Florida District of Kiwanis International and Richard Latham, Past Lieutenant Governor. Mr. Bowdren and Mr. Latham gave presentations and invited the Mayor and Commissioners to become charter members of Kiwanis Tamarac to assist in efforts of bringing others into service. Mr. Bowdren said there would be organizational meetings held on the next three Wednesdays at 7 p.m. at Piccadilly Cafeteria on University Drive, and invited everyone to attend. Commissioner Partner asked if the Community Center has been offered as a meeting place for the Kiwanis and Director of Parks and Recreation Margoles said not at this time, but it is something the City Commission could approve. Commissioner Roberts thanked Mr. Stewart for bringing the Kiwanis to the Commission's attention, and City Manager Miller said the Kiwanis is a wonderful service organization and links should be established between it and the Parks and Recreation Department. 2. CHARTER BOARD REPORT TO THE CITY COMMISSION: Charter Board chairperson Bert Buckley and vice -chairperson Marcia Kantorwitz were present to respond to questions, and Mr. Buckley said this report is the result of the Commission's request six months ago that the Charter Board review the Charter and report back with its findings. Mayor Schreiber asked about Sec. 4.05, vacancies, and there was discussion relevant to Commission appointment versus election to fill a vacant City Commission seat. Commissioner Roberts asked if the recommended election would fill out the remainder of the term and Mr. Buckley responded in the affirmative. Commissioner Portner said a vacant seat should be filled. the way it has been in the past because a special election costs the city money. Mayor Schreiber said although an election is costly the people should have a say in the selection process. Mayor Schreiber questioned whether a response to the report is necessary at this time and City Attorney Kraft said no response is needed now. Vice Mayor Sultanof said there is no need to pursue the report at this time. There was discussion regarding Sections 5.04 and 5.05 of the Charter, oaths, and City Attorney Kraft said it is a housekeeping matter. July 9, 2001 City Commission Workshop 1 3. JULY 11, 2001 AGENDA ITEMS: a. Item #9. ECONOMIC DEVELOPMENT INCENTIVES - INTERNATIONAL BULLION AND METAL BROKERS, INC.: (TR9065) Approving Economic Development Incentives for International Bullion and Metal Brokers, Inc. (IBB) in the form of a cash relocation grant for $25,000.00; providing for refund of relocation expenses by International Bullion and Metal Brokers, Inc. (IBB) for relocating outside the City of Tamarac within a five (5) year period; authorizing the appropriate City Officials to offer Economic Development Incentives in the form of waivers of review and permit fees not to exceed $61,000.00, in addition to fee waivers of $14,000.00 granted under Ordinance No. 0-2000-14 and designation as an economic development project for the purpose of expedited permitting for International Bullion and Metal Brokers, Inc. (IBB) to relocate to Westpointe Centre at Tamarac Commerce Park; authorizing the appropriate City Officials to execute an agreement with International Bullion and Metal Brokers, Inc. (IBB) outlining these incentives. Community Development Director King gave a presentation and said this is the first economic development incentive package proposed this year. Mayor Schreiber asked if the incentives would bring in revenue over the cost of the incentives, and Community Development Director King responded in the affirmative. Commissioner Roberts questioned Exhibit A and the dollar amounts of the incentives. Community Development Director King explained the breakdown. Vice Mayor Sultanof asked about the building the company would be constructing, and Commissioner Partner questioned the company's background and whether they would receive incentives from the county. Community Development Director King said IBB would own their building and there are no county incentives. City Manager Miller said there would be a reception to greet Steven Kovacs, President of International Bullion and Metal Brokers, Inc., at 6 p.m., July 11, 2001, in Conference Room 105. b. Item #10. APPOINTING A VOTING DELEGATE TO THE 2001 FLORIDA LEAGUE OF CITIES' ANNUAL CONFERENCE: (TR9429) Motion to approve Resolution appointing as the City of Tamarac's voting delegate to the 2001 Florida League of Cities' annual conference; directing the City Clerk to send a copy of this resolution to the Florida League of Cities. Commissioner Portner, seconded by Commissioner Roberts nominated Mayor Schreiber as the voting delegate to the 2001 Florida League of Cities' annual conference. The consensus of the Commission was to appoint Mayor Schreiber. C. Item #11. FY02 ASSESSMENT RATE - FIRE RESCUE: (TR9431) Motion to approve Resolution relating to the provision of fire rescue services, facilities and programs in the City of Tamarac, Florida; establishing the estimated assessment rate for fire rescue assessments for the fiscal year beginning October 1, 2001; directing the preparation of an assessment roll; authorizing a public hearing and directing the provision of notice thereof. Director of Finance Lange and Management and Budget Officer Sammartino gave a presentation. Director of Finance Lange said the recommended rate is the same as last year's and the resolution establishes the time and date of the public hearing. Mayor Schreiber said the notice to taxpayers should explain that this is for fire service, not medical service. Commissioner Roberts said the July 9, 2001 City Commission Workshop 2 fire service is subsidized by the general fund and Tamarac does not charge 100% to the residents. Director of Finance Lange said approximately one-third of the fire budget is paid for through assessments. Commissioner Roberts questioned Item 8(e) on the agenda. Item 8(e), AMENDING TERMS OF EMPLOYMENT OF THE CITY ATTORNEY: (TR9453) Amending terms of employment of the City Attorney. Mayor Schreiber asked about the figures in the budget and City Attorney Kraft said the budget does not reflect the current salary, every year the Finance Department projects the rate. City Manager Miller said the budget would be revised to reflect the correct amount. Regarding Item 8(j) on the agenda, Commissioner Roberts asked if the city would hold an auction as it has in the past. Item 8(j), AGREEMENT - FISHER AUCTION CO.: (TR9448) Declaring certain equipment and material as surplus and directing that an auction be held; offering the public the opportunity to inspect items prior to the auction; authorizing the appropriate City officials to enter into an agreement with Fisher Auction Co., Inc. to conduct the auction utilizing Broward County Bid #J-3-01-075-B1; disposing of any unsold items having no cash value and placing all proceeds into the General Fund. Senior Buyer Anne Lodato said an auction would be held at the Public Works facility and there have never been any unsold items after past auctions. Commissioner Portner asked how unsold items with no cash value are disposed of, and Director of Finance Lange said the items are advertised, then donated or taken to the dump. Commissioner Partner questioned why the items would be advertised again and City Attorney Kraft said there are legal requirements for disposal of public property. Commissioner Portner asked if there is a predetermined cost to Item 8(i) on the agenda or if the cost is determined on an "as needed" basis. Item 8(i), AGREEMENTS — ARCHITECTURAL ENGINEERING CONTINUING SERVICES: (TR9434) Accepting and executing agreements with the following five consulting firms to provide engineering and architectural continuing services for a period of five years on an "as needed" basis: (1) Craven Thompson & Associates, Inc.; (2) Eckler Engineering, Inc.; (3) Mathews Consulting, Inc.; (4) Miller Legg and Associates, Inc.; and (5) Williams, Hatfield & Stoner, Inc. Director of Utilities Gagnon said each task under the general contract would come before the Commission. Regarding Item 8(m) on the agenda, Commissioner Portner asked if the item is the same proposal made in the past. Item 8(m), WOODLANDS SUBDIVISION DRAINAGE IMPROVEMENTS DESIGN: (TR9447) Executing task order authorization No. 01-01 with Williams Hatfield & Stoner, Inc. to provide engineering design services related to the Woodlands Drainage Improvements in accordance with the continuing engineering services agreement as authorized by Temporary Resolution No. 9434 in an amount not to exceed $77,325; authorizing two budget transfers within the stormwater management fund; authorizing administration of the task order. Assistant City Engineer Mauro Burgio said this contains two components, adding parallel pipe and finding out what additional capacity can be built at the flood gate, and negotiating with the County and District. City Manager Miller said when this initially came up with Woodlands, the entire basis for July 9, 2001 City Commission Workshop 3 improvements was looked at, and this is the funding for design of the culverts. Commissioner Portner asked about doing the work in-house and the length of time involved, and Assistant City Engineer Burgio said an expert consultant is better due to liability issues. Vice Mayor Sultanof questioned the location and whether any encroachment would occur, and Assistant City Engineer Burgio said the work would only be in the infrastructure of Tamarac. Mayor Schreiber asked what happened to the joint project with Lauderhill, South Florida Water Management District and the county, and if the city would be doing this on its own. Assistant City Engineer Burgio said this would be a city project and the other entities have no real interest in the project. Mayor Schreiber questioned the project time frame and whether Woodlands would be notified. City Manager Miller said the project would take approximately 1'/2 years and meetings have been held with the Woodlands Board and Association. Commissioner Portner asked if Item 8(p) on the agenda addresses the sunshine law. Item 8(p), AMENDING CHAPTER 286 - FLORIDA STATUTES: (TR9446) Requesting The Florida League Of Cities, Inc., to consider a resolution to lobby the State Legislature to amend Chapter 286 "Public Business: Miscellaneous Provisions", Section 286.011 "Public Meetings and Records; Public Inspection; Criminal and Civil Penalties", Florida Statutes, so that public meeting requirements for municipal officials are consistent with the requirements for state legislators outlined in Article I "Declaration Of Rights", Section 24 "Access To Public Records and Meetings", and Article III "Legislature", Section 4 "Quorum and Procedure" of the Florida Constitution; directing the City Clerk to send a copy of this resolution to the Florida League Of Cities, Inc. for consideration at its annual conference, scheduled to be held at the Wyndham Palace and Spa in Lake Buena Vista August 23 - 25, 2001. Assistant to the City Manager Kristin McKew responded in the affirmative. Commissioner Portner questioned Item 8(o) on the agenda. Item 8(o), FLORIDA TURNPIKE-OAKLAND PARK BOULEVARD INTERCHANGE PROJECT: (TR9452) Urging the State of Florida Department of Transportation (FDOT) to place the development of a Florida Turnpike -Oakland Park Boulevard Interchange on its Ten (10) Year Plan; authorizing the City Clerk to transmit copies of this resolution; Case No. 20- MI-01. Community Development Director King said the item is a resolution in support of the project. Regarding Item 8(q) on the agenda, Commissioner Portner asked about local Amtrak stops. Item 8(q), AMTRAK PASSENGER RAIL SERVICE: (TR9455) Supporting the establishment of Amtrak passenger rail service between Jacksonville and West Palm Beach along the east coast of Florida. City Clerk Marion Swenson gave a presentation. Mayor Schreiber said if the proposed service comes through, ridership would be needed and more stops would be established. Commissioner Portner and Commissioner Roberts said they do not favor the resolution. Vice Mayor Sultanof questioned Amtrak's route and stops through Broward County. Fire Chief Jim Budzinski said Amtrak and Tri- Rail use the same track. Vice Mayor Sultanof said he believes there are stops in Broward County and this should be verified before the Commission votes on the item. July 9, 2001 City Commission Workshop 4 Mayor Schreiber questioned the signage on the T & H office building in Item 8(f) of the agenda. Item 8(f), BILL OF SALE ABSOLUTE T & H OFFICE BUILDING: (TR9421) Accepting a Bill of Sale Absolute from T & H Acquisitions, L.L.C., for the Water Distribution System improvements installed for the T & H Office Building Project, located on the southeast corner of McNab Road and Brookwood Boulevard, for City ownership; authorizing and directing the City Clerk to record said document in the public records of Broward County. Mayor Schreiber said the address cannot be seen and asked if anything could be done about businesses not putting up signs. Community Development Director King said the application for site plan approval did not indicate signage and only an address on a building is required. Mayor Schreiber said there should be identification on all buildings and the City should create an architectural review board to control aesthetics of buildings. Community Development Director King said this function is done by Community Development staff and the Planning Board. Regarding Item 8(h) on the agenda, Mayor Schreiber asked if the agreement is beneficial to Tamarac and whether the rates are lower than the county's. Item 8(h), FOURTH AMENDMENT TO THE LARGE USER WASTEWATER AGREEMENT WITH THE CITY OF FORT LAUDERDALE: (TR9420) Accepting and executing the Fourth Amendment to the Large User Wastewater Agreement between the City of Fort Lauderdale and the City of Tamarac; defining replacement cost for the renewal and replacement account; and extending the Large User Agreement until December 31, 2021; funding for the renewal and replacement account is not to exceed the City of Tamarac's percentage of flow for treatment. Operations Manager Scott London said Ft. Lauderdale's rates are lower than county rates. Mayor Schreiber questioned the City's responsibility for faulty meter readings and Director of Utilities Raymond Gagnon responded. Vice Mayor Sultanof asked about the agreement being 10 years in length and the possibility of future changes. Director of Utilities Gagnon said the contract could be renegotiated. With regard to Item 12 on the agenda, Mayor Schreiber said a rate higher than the one adopted is usually sent out and questioned why this year is different. Item 12, PRELIMINARY MILLAGE RATE: (TR9456) Authorizing the City Manager to send a proposed millage rate of 5.9999 mills to the property appraiser for fiscal year 2002 and setting September 6, 2001 at 6:30 p.m. at the Tamarac Commission Chambers, 7525 NW 88th Avenue, Tamarac, Florida as the date, time and place for the first public budget hearing; setting September 12, 2001 at 6:30 p.m. at the Tamarac Commission Chambers, 7525 NW 88th Avenue, Tamarac, Florida as the date, time, and place for the second public budget hearing. City Manager Miller said the intent is not to raise taxes and the City does not want to send a message that taxes may be raised. Commissioner Roberts asked about flexibility in the budget and City Manager Miller said this would be explained during the budget process. Mayor Schreiber asked about the administration costs in Item 13 on the agenda. Item 13, SECOND YEAR ACTION PLAN - HUD GRANT - CDBG PROGRAM: (TR9416) Motion to approve resolution adopting the Second Year Action Plan for expenditures of the City of Tamarac's U. S. Department of Housing and Urban Development (HUD) July 9, 2001 City Commission Workshop 5 Community Development Block Grant (CDBG) Program for the HUD Fiscal Year (FY2001); Case No. 19-MI-01. Community Development Director King gave a presentation and said everything is handled through a private consulting firm. Mayor Schreiber spoke about the reference to building on vacant land and the seeming inconsistency with the county's recommendation for preservation, and Community Development Director King said HUD's goal is to encourage housing for less fortunate individuals, and since it is a conflict with the County's environmental sensitive land program, Tamarac has not built on vacant parcels, but puts all its money into rehabilitation projects. Mayor Schreiber said the City should provide a collection point for lead based paint, and Assistant Director of Public Works Mark Greenspan said there have been discussions with the County, and many issues were insurmountable. City Manager Miller said the City would look into it again. Mayor Schreiber questioned Item 14 on the agenda. Item 14, ADDENDUM TO FRANCHISE AGREEMENT - WASTE MANAGEMENT, INC., D/B/A SOUTHERN SANITATION: (TO1932) Motion to adopt Ordinance on second reading executing a second addendum to the 1993 agreement between the City of Tamarac and Waste Management, Inc., d/b/a Southern Sanitation for furnishing multi family solid waste collection for an additional three year term to begin July 1, 2001 and end December 31, 2004. Special Projects Manager Diane Phillips said addendum language is currently being worked on and provision for two bulk pickups per year is being pursued. Special Projects Manager Phillips said the agreement would be revised as necessary. Commissioner Roberts questioned the funding sources regarding Item 8(k) on the agenda. Item 8(k), GRANT - LAND AND WATER CONSERVATION FUND PROGRAM: (TR9451) Approving an application to the Land and Water Conservation Fund Program Grant application to the Florida Department of Environmental Protection in the amount of $150,000 for acquisition of Parcel R; approving an addition to the five year capital improvements schedule portion of the City's Comprehensive Plan to provide for the acquisition of Parcel R; approving an addition to the five year capital improvements schedule portion of the City's Comprehensive Plan to provide for the development of Parcel R. Special Projects Manager Diane Phillips gave a presentation. Regarding Item 8(I) on the agenda, Commissioner Roberts asked if all three structures would be included at one time. Item 8(I), AGREEMENT - PROPOSED FIRE STATION: (TR9449) Executing task order authorization No. 01-02 with Mathews Consulting, Inc. to provide engineering services related to the site evaluation and design for a fire station, a storage facility, and development services facility at the existing public services administrative complex; authorizing an expenditure not to exceed $40,905.00. Fire Chief Jim Budzinski said it is necessary to plan for all of the structures at the same time. Commissioner Roberts asked if the consultants would be informed of the two-story plan and Fire Chief Budzinski responded in the affirmative. 1 July 9, 2001 City Commission Workshop 6 4. DISCUSSION OF ANNEXATION: Community Development Director J. Christopher King gave a presentation. Mayor Schreiber asked if information is available on rehabilitation of the infrastructure for the four prospective areas, and Community Development Director King discussed submission of the report and cost estimates, including staff time and effort. Mayor Schreiber read a statement into the record recommending against annexation. After discussion, Commissioner Roberts suggested the City hold off until the ground rules are established. Forced annexation is not acceptable and the opinion of the people in these areas as to what they want is needed. Commissioner Partner said additional lands could be used for redevelopment and requested the Commission go forward now since the county may force annexation. Mayor Schreiber questioned how redevelopment would be done and said the cost factor is a big concern. Vice Mayor Sultanof said Tamarac needs expansion, but should wait for ground rules. Mayor Schreiber said the consensus is to wait and get a commitment in writing from the county regarding water and wastewater issues. Mayor Schreiber asked Community Development Director King to ascertain the wishes of the residents in the prospective annexation areas. Mayor Schreiber called a recess at 11:30 a.m. The workshop meeting reconvened at 11:40 a.m. with everyone in attendance as before. 5. KEYS TO CITY - UPDATE: Public Information Officer Lucy Crockett gave a presentation on the various promotional products available and approximate costs. Mayor Schreiber said whatever key may be selected, it should be presented in a display box. Commissioner Roberts did not favor a key on a walnut plaque and suggested the clear box provided by the vendor may be better visually. Commissioner Mishkin requested the price for a velvet box be obtained and a clear box be presented for inspection. Vice Mayor Sultanof recommended a key like the City of Parkland issues and with the City of Tamarac slogan engraved. The consensus of the Commission was to proceed with a key like that used by the City of Parkland. Public Information Officer Crockett said she would get bids on this key, one with a custom color insert and one without. 6. HURRICANE PREPAREDNESS: Fire Chief Jim Budzinski gave a presentation on federal, state, county and municipal disaster preparations. 7. DISCUSSION OF SPECIAL MEETINGS FOR PUBLIC INPUT WITH DISTRICT COUNTY COMMISSIONER AND APPROPRIATE COUNTY STAFF: Commissioner Portner said he wrote a letter to County Commissioner Lieberman about holding a County Commission meeting in Tamarac, and Commissioner Lieberman responded, indicating that the facilities in Tamarac would not accommodate a County Commission meeting, but a workshop would be possible. Commissioner Portner requested City Manager Miller write a letter to the County Commission voicing disappointment. Mayor Schreiber said it is a matter of logistics and if there are specific issues to be addressed, arrangements could be made for Tamarac's three County Commissioners to attend a meeting in Tamarac. July 9, 2001 City Commission Workshop 7 Vice Mayor Sultanof said the Isles of Tamarac board of directors requested that the proposed FDOT sidewalk to be constructed along the north side of McNab Road be relocated to the south side of the street. Residents have been experiencing vandalism and fear it will worsen with a sidewalk along their back yards. Mayor Schreiber said this matter would be reserved for future discussion. There being no further business to come before the City Commission, Mayor Schreiber adjourned the Workshop Meeting of the City Commission at 12:45 p.m. Marion Sw nson, CMC City Clerk F 1 July 9, 2001 City Commission Workshop 8