HomeMy WebLinkAbout2001-07-09 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
WORKSHOP MEETING
JULY 9, 2001
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City
Commission to order on Monday, July 9, 2001, at 9:30 a.m. in Room 105 of Tamarac
City Hall, 7525 NW 88th Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward
C. Portner, Commissioner Gertrude Mishkin and Commissioner Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, and
City Clerk Marion Swenson.
1. DISCUSSION OF KIWANIS IN TAMARAC: Director of Parks & Recreation
Margoles introduced Bill Bowdren, Lieutenant Governor, Division 23 of the Florida
District of Kiwanis International and Richard Latham, Past Lieutenant Governor. Mr.
Bowdren and Mr. Latham gave presentations and invited the Mayor and Commissioners
to become charter members of Kiwanis Tamarac to assist in efforts of bringing others
into service. Mr. Bowdren said there would be organizational meetings held on the next
three Wednesdays at 7 p.m. at Piccadilly Cafeteria on University Drive, and invited
everyone to attend. Commissioner Partner asked if the Community Center has been
offered as a meeting place for the Kiwanis and Director of Parks and Recreation
Margoles said not at this time, but it is something the City Commission could approve.
Commissioner Roberts thanked Mr. Stewart for bringing the Kiwanis to the
Commission's attention, and City Manager Miller said the Kiwanis is a wonderful service
organization and links should be established between it and the Parks and Recreation
Department.
2. CHARTER BOARD REPORT TO THE CITY COMMISSION: Charter Board
chairperson Bert Buckley and vice -chairperson Marcia Kantorwitz were present to
respond to questions, and Mr. Buckley said this report is the result of the Commission's
request six months ago that the Charter Board review the Charter and report back with
its findings. Mayor Schreiber asked about Sec. 4.05, vacancies, and there was
discussion relevant to Commission appointment versus election to fill a vacant City
Commission seat. Commissioner Roberts asked if the recommended election would fill
out the remainder of the term and Mr. Buckley responded in the affirmative.
Commissioner Portner said a vacant seat should be filled. the way it has been in the
past because a special election costs the city money. Mayor Schreiber said although
an election is costly the people should have a say in the selection process. Mayor
Schreiber questioned whether a response to the report is necessary at this time and
City Attorney Kraft said no response is needed now. Vice Mayor Sultanof said there is
no need to pursue the report at this time. There was discussion regarding Sections
5.04 and 5.05 of the Charter, oaths, and City Attorney Kraft said it is a housekeeping
matter.
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3. JULY 11, 2001 AGENDA ITEMS:
a. Item #9. ECONOMIC DEVELOPMENT INCENTIVES - INTERNATIONAL
BULLION AND METAL BROKERS, INC.: (TR9065) Approving Economic Development
Incentives for International Bullion and Metal Brokers, Inc. (IBB) in the form of a cash
relocation grant for $25,000.00; providing for refund of relocation expenses by
International Bullion and Metal Brokers, Inc. (IBB) for relocating outside the City of
Tamarac within a five (5) year period; authorizing the appropriate City Officials to offer
Economic Development Incentives in the form of waivers of review and permit fees not
to exceed $61,000.00, in addition to fee waivers of $14,000.00 granted under Ordinance
No. 0-2000-14 and designation as an economic development project for the purpose of
expedited permitting for International Bullion and Metal Brokers, Inc. (IBB) to relocate to
Westpointe Centre at Tamarac Commerce Park; authorizing the appropriate City
Officials to execute an agreement with International Bullion and Metal Brokers, Inc.
(IBB) outlining these incentives. Community Development Director King gave a
presentation and said this is the first economic development incentive package
proposed this year. Mayor Schreiber asked if the incentives would bring in revenue
over the cost of the incentives, and Community Development Director King responded
in the affirmative. Commissioner Roberts questioned Exhibit A and the dollar amounts
of the incentives. Community Development Director King explained the breakdown.
Vice Mayor Sultanof asked about the building the company would be constructing, and
Commissioner Partner questioned the company's background and whether they would
receive incentives from the county. Community Development Director King said IBB
would own their building and there are no county incentives. City Manager Miller said
there would be a reception to greet Steven Kovacs, President of International Bullion
and Metal Brokers, Inc., at 6 p.m., July 11, 2001, in Conference Room 105.
b. Item #10. APPOINTING A VOTING DELEGATE TO THE 2001 FLORIDA
LEAGUE OF CITIES' ANNUAL CONFERENCE: (TR9429) Motion to approve
Resolution appointing as the City of Tamarac's voting delegate to
the 2001 Florida League of Cities' annual conference; directing the City Clerk to send a
copy of this resolution to the Florida League of Cities. Commissioner Portner, seconded
by Commissioner Roberts nominated Mayor Schreiber as the voting delegate to the
2001 Florida League of Cities' annual conference. The consensus of the Commission
was to appoint Mayor Schreiber.
C. Item #11. FY02 ASSESSMENT RATE - FIRE RESCUE: (TR9431) Motion to
approve Resolution relating to the provision of fire rescue services, facilities and
programs in the City of Tamarac, Florida; establishing the estimated assessment rate
for fire rescue assessments for the fiscal year beginning October 1, 2001; directing the
preparation of an assessment roll; authorizing a public hearing and directing the
provision of notice thereof. Director of Finance Lange and Management and Budget
Officer Sammartino gave a presentation. Director of Finance Lange said the
recommended rate is the same as last year's and the resolution establishes the time
and date of the public hearing. Mayor Schreiber said the notice to taxpayers should
explain that this is for fire service, not medical service. Commissioner Roberts said the
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fire service is subsidized by the general fund and Tamarac does not charge 100% to the
residents. Director of Finance Lange said approximately one-third of the fire budget is
paid for through assessments.
Commissioner Roberts questioned Item 8(e) on the agenda. Item 8(e), AMENDING
TERMS OF EMPLOYMENT OF THE CITY ATTORNEY: (TR9453) Amending terms of
employment of the City Attorney. Mayor Schreiber asked about the figures in the
budget and City Attorney Kraft said the budget does not reflect the current salary, every
year the Finance Department projects the rate. City Manager Miller said the budget
would be revised to reflect the correct amount.
Regarding Item 8(j) on the agenda, Commissioner Roberts asked if the city would hold
an auction as it has in the past. Item 8(j), AGREEMENT - FISHER AUCTION CO.:
(TR9448) Declaring certain equipment and material as surplus and directing that an
auction be held; offering the public the opportunity to inspect items prior to the auction;
authorizing the appropriate City officials to enter into an agreement with Fisher Auction
Co., Inc. to conduct the auction utilizing Broward County Bid #J-3-01-075-B1; disposing
of any unsold items having no cash value and placing all proceeds into the General
Fund. Senior Buyer Anne Lodato said an auction would be held at the Public Works
facility and there have never been any unsold items after past auctions. Commissioner
Portner asked how unsold items with no cash value are disposed of, and Director of
Finance Lange said the items are advertised, then donated or taken to the dump.
Commissioner Partner questioned why the items would be advertised again and City
Attorney Kraft said there are legal requirements for disposal of public property.
Commissioner Portner asked if there is a predetermined cost to Item 8(i) on the agenda
or if the cost is determined on an "as needed" basis. Item 8(i), AGREEMENTS —
ARCHITECTURAL ENGINEERING CONTINUING SERVICES: (TR9434) Accepting
and executing agreements with the following five consulting firms to provide engineering
and architectural continuing services for a period of five years on an "as needed" basis:
(1) Craven Thompson & Associates, Inc.; (2) Eckler Engineering, Inc.; (3) Mathews
Consulting, Inc.; (4) Miller Legg and Associates, Inc.; and (5) Williams, Hatfield &
Stoner, Inc. Director of Utilities Gagnon said each task under the general contract
would come before the Commission.
Regarding Item 8(m) on the agenda, Commissioner Portner asked if the item is the
same proposal made in the past. Item 8(m), WOODLANDS SUBDIVISION DRAINAGE
IMPROVEMENTS DESIGN: (TR9447) Executing task order authorization No. 01-01
with Williams Hatfield & Stoner, Inc. to provide engineering design services related to
the Woodlands Drainage Improvements in accordance with the continuing engineering
services agreement as authorized by Temporary Resolution No. 9434 in an amount not
to exceed $77,325; authorizing two budget transfers within the stormwater management
fund; authorizing administration of the task order. Assistant City Engineer Mauro Burgio
said this contains two components, adding parallel pipe and finding out what additional
capacity can be built at the flood gate, and negotiating with the County and District. City
Manager Miller said when this initially came up with Woodlands, the entire basis for
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improvements was looked at, and this is the funding for design of the culverts.
Commissioner Portner asked about doing the work in-house and the length of time
involved, and Assistant City Engineer Burgio said an expert consultant is better due to
liability issues. Vice Mayor Sultanof questioned the location and whether any
encroachment would occur, and Assistant City Engineer Burgio said the work would
only be in the infrastructure of Tamarac. Mayor Schreiber asked what happened to the
joint project with Lauderhill, South Florida Water Management District and the county,
and if the city would be doing this on its own. Assistant City Engineer Burgio said this
would be a city project and the other entities have no real interest in the project. Mayor
Schreiber questioned the project time frame and whether Woodlands would be notified.
City Manager Miller said the project would take approximately 1'/2 years and meetings
have been held with the Woodlands Board and Association.
Commissioner Portner asked if Item 8(p) on the agenda addresses the sunshine law.
Item 8(p), AMENDING CHAPTER 286 - FLORIDA STATUTES: (TR9446) Requesting
The Florida League Of Cities, Inc., to consider a resolution to lobby the State
Legislature to amend Chapter 286 "Public Business: Miscellaneous Provisions", Section
286.011 "Public Meetings and Records; Public Inspection; Criminal and Civil Penalties",
Florida Statutes, so that public meeting requirements for municipal officials are
consistent with the requirements for state legislators outlined in Article I "Declaration Of
Rights", Section 24 "Access To Public Records and Meetings", and Article III
"Legislature", Section 4 "Quorum and Procedure" of the Florida Constitution; directing
the City Clerk to send a copy of this resolution to the Florida League Of Cities, Inc. for
consideration at its annual conference, scheduled to be held at the Wyndham Palace
and Spa in Lake Buena Vista August 23 - 25, 2001. Assistant to the City Manager
Kristin McKew responded in the affirmative.
Commissioner Portner questioned Item 8(o) on the agenda. Item 8(o), FLORIDA
TURNPIKE-OAKLAND PARK BOULEVARD INTERCHANGE PROJECT: (TR9452)
Urging the State of Florida Department of Transportation (FDOT) to place the
development of a Florida Turnpike -Oakland Park Boulevard Interchange on its Ten (10)
Year Plan; authorizing the City Clerk to transmit copies of this resolution; Case No. 20-
MI-01. Community Development Director King said the item is a resolution in support of
the project.
Regarding Item 8(q) on the agenda, Commissioner Portner asked about local Amtrak
stops. Item 8(q), AMTRAK PASSENGER RAIL SERVICE: (TR9455) Supporting the
establishment of Amtrak passenger rail service between Jacksonville and West Palm
Beach along the east coast of Florida. City Clerk Marion Swenson gave a presentation.
Mayor Schreiber said if the proposed service comes through, ridership would be needed
and more stops would be established. Commissioner Portner and Commissioner
Roberts said they do not favor the resolution. Vice Mayor Sultanof questioned Amtrak's
route and stops through Broward County. Fire Chief Jim Budzinski said Amtrak and Tri-
Rail use the same track. Vice Mayor Sultanof said he believes there are stops in
Broward County and this should be verified before the Commission votes on the item.
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Mayor Schreiber questioned the signage on the T & H office building in Item 8(f) of the
agenda. Item 8(f), BILL OF SALE ABSOLUTE T & H OFFICE BUILDING: (TR9421)
Accepting a Bill of Sale Absolute from T & H Acquisitions, L.L.C., for the Water
Distribution System improvements installed for the T & H Office Building Project, located
on the southeast corner of McNab Road and Brookwood Boulevard, for City ownership;
authorizing and directing the City Clerk to record said document in the public records of
Broward County. Mayor Schreiber said the address cannot be seen and asked if
anything could be done about businesses not putting up signs. Community
Development Director King said the application for site plan approval did not indicate
signage and only an address on a building is required. Mayor Schreiber said there
should be identification on all buildings and the City should create an architectural
review board to control aesthetics of buildings. Community Development Director King
said this function is done by Community Development staff and the Planning Board.
Regarding Item 8(h) on the agenda, Mayor Schreiber asked if the agreement is
beneficial to Tamarac and whether the rates are lower than the county's. Item 8(h),
FOURTH AMENDMENT TO THE LARGE USER WASTEWATER AGREEMENT WITH
THE CITY OF FORT LAUDERDALE: (TR9420) Accepting and executing the Fourth
Amendment to the Large User Wastewater Agreement between the City of Fort
Lauderdale and the City of Tamarac; defining replacement cost for the renewal and
replacement account; and extending the Large User Agreement until December 31,
2021; funding for the renewal and replacement account is not to exceed the City of
Tamarac's percentage of flow for treatment. Operations Manager Scott London said Ft.
Lauderdale's rates are lower than county rates. Mayor Schreiber questioned the City's
responsibility for faulty meter readings and Director of Utilities Raymond Gagnon
responded. Vice Mayor Sultanof asked about the agreement being 10 years in length
and the possibility of future changes. Director of Utilities Gagnon said the contract
could be renegotiated.
With regard to Item 12 on the agenda, Mayor Schreiber said a rate higher than the one
adopted is usually sent out and questioned why this year is different. Item 12,
PRELIMINARY MILLAGE RATE: (TR9456) Authorizing the City Manager to send a
proposed millage rate of 5.9999 mills to the property appraiser for fiscal year 2002 and
setting September 6, 2001 at 6:30 p.m. at the Tamarac Commission Chambers, 7525
NW 88th Avenue, Tamarac, Florida as the date, time and place for the first public budget
hearing; setting September 12, 2001 at 6:30 p.m. at the Tamarac Commission
Chambers, 7525 NW 88th Avenue, Tamarac, Florida as the date, time, and place for the
second public budget hearing. City Manager Miller said the intent is not to raise taxes
and the City does not want to send a message that taxes may be raised. Commissioner
Roberts asked about flexibility in the budget and City Manager Miller said this would be
explained during the budget process.
Mayor Schreiber asked about the administration costs in Item 13 on the agenda. Item
13, SECOND YEAR ACTION PLAN - HUD GRANT - CDBG PROGRAM: (TR9416)
Motion to approve resolution adopting the Second Year Action Plan for expenditures of
the City of Tamarac's U. S. Department of Housing and Urban Development (HUD)
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Community Development Block Grant (CDBG) Program for the HUD Fiscal Year
(FY2001); Case No. 19-MI-01. Community Development Director King gave a
presentation and said everything is handled through a private consulting firm. Mayor
Schreiber spoke about the reference to building on vacant land and the seeming
inconsistency with the county's recommendation for preservation, and Community
Development Director King said HUD's goal is to encourage housing for less fortunate
individuals, and since it is a conflict with the County's environmental sensitive land
program, Tamarac has not built on vacant parcels, but puts all its money into
rehabilitation projects. Mayor Schreiber said the City should provide a collection point
for lead based paint, and Assistant Director of Public Works Mark Greenspan said there
have been discussions with the County, and many issues were insurmountable. City
Manager Miller said the City would look into it again.
Mayor Schreiber questioned Item 14 on the agenda. Item 14, ADDENDUM TO
FRANCHISE AGREEMENT - WASTE MANAGEMENT, INC., D/B/A SOUTHERN
SANITATION: (TO1932) Motion to adopt Ordinance on second reading executing a
second addendum to the 1993 agreement between the City of Tamarac and Waste
Management, Inc., d/b/a Southern Sanitation for furnishing multi family solid waste
collection for an additional three year term to begin July 1, 2001 and end December 31,
2004. Special Projects Manager Diane Phillips said addendum language is currently
being worked on and provision for two bulk pickups per year is being pursued. Special
Projects Manager Phillips said the agreement would be revised as necessary.
Commissioner Roberts questioned the funding sources regarding Item 8(k) on the
agenda. Item 8(k), GRANT - LAND AND WATER CONSERVATION FUND
PROGRAM: (TR9451) Approving an application to the Land and Water Conservation
Fund Program Grant application to the Florida Department of Environmental Protection
in the amount of $150,000 for acquisition of Parcel R; approving an addition to the five
year capital improvements schedule portion of the City's Comprehensive Plan to provide
for the acquisition of Parcel R; approving an addition to the five year capital
improvements schedule portion of the City's Comprehensive Plan to provide for the
development of Parcel R. Special Projects Manager Diane Phillips gave a presentation.
Regarding Item 8(I) on the agenda, Commissioner Roberts asked if all three structures
would be included at one time. Item 8(I), AGREEMENT - PROPOSED FIRE
STATION: (TR9449) Executing task order authorization No. 01-02 with Mathews
Consulting, Inc. to provide engineering services related to the site evaluation and design
for a fire station, a storage facility, and development services facility at the existing
public services administrative complex; authorizing an expenditure not to exceed
$40,905.00. Fire Chief Jim Budzinski said it is necessary to plan for all of the structures
at the same time. Commissioner Roberts asked if the consultants would be informed of
the two-story plan and Fire Chief Budzinski responded in the affirmative.
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4. DISCUSSION OF ANNEXATION: Community Development Director J.
Christopher King gave a presentation. Mayor Schreiber asked if information is available
on rehabilitation of the infrastructure for the four prospective areas, and Community
Development Director King discussed submission of the report and cost estimates,
including staff time and effort. Mayor Schreiber read a statement into the record
recommending against annexation. After discussion, Commissioner Roberts suggested
the City hold off until the ground rules are established. Forced annexation is not
acceptable and the opinion of the people in these areas as to what they want is needed.
Commissioner Partner said additional lands could be used for redevelopment and
requested the Commission go forward now since the county may force annexation.
Mayor Schreiber questioned how redevelopment would be done and said the cost factor
is a big concern. Vice Mayor Sultanof said Tamarac needs expansion, but should wait
for ground rules. Mayor Schreiber said the consensus is to wait and get a commitment
in writing from the county regarding water and wastewater issues. Mayor Schreiber
asked Community Development Director King to ascertain the wishes of the residents in
the prospective annexation areas.
Mayor Schreiber called a recess at 11:30 a.m. The workshop meeting reconvened at
11:40 a.m. with everyone in attendance as before.
5. KEYS TO CITY - UPDATE: Public Information Officer Lucy Crockett gave a
presentation on the various promotional products available and approximate costs.
Mayor Schreiber said whatever key may be selected, it should be presented in a display
box. Commissioner Roberts did not favor a key on a walnut plaque and suggested the
clear box provided by the vendor may be better visually. Commissioner Mishkin
requested the price for a velvet box be obtained and a clear box be presented for
inspection. Vice Mayor Sultanof recommended a key like the City of Parkland issues
and with the City of Tamarac slogan engraved. The consensus of the Commission was
to proceed with a key like that used by the City of Parkland. Public Information Officer
Crockett said she would get bids on this key, one with a custom color insert and one
without.
6. HURRICANE PREPAREDNESS: Fire Chief Jim Budzinski gave a presentation
on federal, state, county and municipal disaster preparations.
7. DISCUSSION OF SPECIAL MEETINGS FOR PUBLIC INPUT WITH DISTRICT
COUNTY COMMISSIONER AND APPROPRIATE COUNTY STAFF: Commissioner
Portner said he wrote a letter to County Commissioner Lieberman about holding a
County Commission meeting in Tamarac, and Commissioner Lieberman responded,
indicating that the facilities in Tamarac would not accommodate a County Commission
meeting, but a workshop would be possible. Commissioner Portner requested City
Manager Miller write a letter to the County Commission voicing disappointment. Mayor
Schreiber said it is a matter of logistics and if there are specific issues to be addressed,
arrangements could be made for Tamarac's three County Commissioners to attend a
meeting in Tamarac.
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Vice Mayor Sultanof said the Isles of Tamarac board of directors requested that the
proposed FDOT sidewalk to be constructed along the north side of McNab Road be
relocated to the south side of the street. Residents have been experiencing vandalism
and fear it will worsen with a sidewalk along their back yards. Mayor Schreiber said this
matter would be reserved for future discussion.
There being no further business to come before the City Commission, Mayor Schreiber
adjourned the Workshop Meeting of the City Commission at 12:45 p.m.
Marion Sw nson, CMC
City Clerk
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