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HomeMy WebLinkAbout2001-09-24 - City Commission Workshop Meeting MinutesCITY OF TAMARAC WORKSHOP MEETING CITY COMMISSION OF TAMARAC, FLORIDA CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, September 24, 2001, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward C. Portner, Commissioner Gertrude Mishkin, and Commissioner Karen L. Roberts. 1. BROWARD SHERIFF'S OFFICE BSO REORGANIZATION - STAFFING CHANGES): Chief Kenneth Dugger introduced Major David Carry and gave a presentation. Chief Dugger said while some officers will be going to North Lauderdale, the reorganization will not affect the operation in Tamarac. Commissioner Roberts asked about the SET Team and Community Policing team going to North Lauderdale, and Chief Dugger said that would not happen. Mayor Schreiber asked about the impact on both the budget and space in the facility used by BSO, and Chief Dugger said there would be no impact on either. Commissioner Portner asked about using Tamarac's BSO facility as a satellite intake facility, and Chief Dugger explained and said it provides for quick turnaround. Commissioner Mishkin asked about any affect the reorganization would have on monitoring speeders, and Chief Dugger assured the Commission that traffic monitoring would not suffer. 2. SEPTEMBER 26, 2001 AGENDA ITEMS: a. Item No. 9(n): AGREEMENT - WOODLAND PLACE HOMEOWNERS' ASSOCIATION INC.: (TR9520) Executing an agreement with Woodland Place Homeowners' Association, Inc. for the City of Tamarac through the Broward County Sheriffs office to exercise jurisdictional authority for traffic control and enforcement within the property of the Woodland Place Homeowners' Association, Inc. Chief Kenneth Dugger gave a presentation and said the agreement would allow for enforcement of uniform traffic regulations in the community. Vice Mayor Sultanof asked if the agreement was similar to that with Captiva and contained a hold harmless clause. City Attorney Kraft said it was contained in paragraph 8 of the agreement. Commissioner Roberts asked whether this would affect patrols in Tamarac, and whether Tamarac would have to assume maintenance of the roadways. Chief Dugger said it would not affect patrolling the areas, and City Attorney Kraft said maintenance of the roads is another issue entirely. Commissioner Portner asked whether there would be interference from other associations with BSO traveling into Woodland Place to patrol the area, and Chief Dugger said he does not anticipate any problems. b. Item No. 10: VOTING DELEGATE AND ALTERNATE DELEGATE: (TR9508) Appointing as the City of Tamarac's Voting Delegate to the National League of Cities' annual business meeting at the Annual Congress of Cities in Atlanta, Georgia; appointing as Alternate Delegate to the National League of Cities' Annual Business Meeting at the Congress of Cities in Atlanta, Georgia; directing the City Clerk to send a copy of this resolution to the National League of Cities. Special Projects Manager Diane Phillips said the Commission could if they desired, nominate two alternate voting delegates. September 24, 2001 City Commission Workshop 1 Commissioner Roberts nominated Mayor Schreiber as the voting delegate and Commissioner Portner as the alternate voting delegate. All were in agreement. C. Item No. 9(e): AGREEMENT - SCHOOL CROSSING GUARD SERVICES: (TR9489) Renewing the 1999 School Crossing Guard Services Contract between the City of Tamarac and Oasis Staffing/King Companies Corporation for an additional 30 days, through October 31, 2001. Code Enforcement Manager Cindy Diemer gave a presentation and said Tamarac is not the only city affected by the change. Code Enforcement Manager Diemer said the company is moving quickly to make sure there is no interruption in service. d. Item No. 9(i): AMENDING THE ANNUAL BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FY2001: (TR9478) Amending the annual budget of estimated revenues and expenditures of the General Fund and the Capital Construction Fund for Fiscal Year 2001. Director of Finance Robert Lange gave a presentation and explained that the monies are being transferred from one account to another to properly show how the money is allocated. e. Item No. 90): INVESTMENT POLICY: (TR9538) Authorizing a change to the investment policy of the City of Tamarac, to comply with Florida Statute 218.415, Subsections (1)-(16). Director of Finance Robert Lange gave a presentation and said this resolution brings Tamarac into compliance with state mandated language. Commissioner Portner asked for an explanation of paragraph 5 of the staff report, and Finance Director Lange explained basis points and benchmarking. f. Item No. 9(u): AMENDMENT TO LOAN AGREEMENT — INDUSTRIAL DEVELOPMENT REVENUE BONDS: (TR9517) Executing and delivering an amendment to loan agreement in connection with the City of Tamarac's Industrial Development Revenue Bonds, Series 1995 (Arch Aluminum Co., Inc. Project). City Manager Miller introduced Don Hyde, Chief Financial Officer for Arch Aluminum and Joe Stanton, Bond Counsel with Akerman Senterfitt. Mr. Stanton explained that because of a substitution of the letter of credit from First Union to Comerica, the loan agreement must be amended. Mr. Stanton explained the city is a conduit through which Arch Aluminum received tax exemptions and there is no exposure to the City. g. Item No. 9(o): BARGAINING PAY PLAN ADJUSTMENTS: (TR9534) Authorizing a three percent (3%) adjustment to the minimum and a three percent (3%) adjustment to the maximum of the pay ranges in the Bargaining Unit Pay Plan. Director of Personnel Maria Swanson gave a presentation and explained that the FPE contract requires the City to look at the pay plan every year and amend the minimum and maximum pay scale for each position. This does not affect COLA increases, but adjusts the pay plan to keep pace with the market. h. Item No. 9(p): FLORIDA MUNICIPAL INSURANCE TRUST COVERAGE RENEWAL: (TR9523) Renewing property, general liability, automobile liability, auto physical damage liability and workers' compensation lines of coverage with the Florida Municipal Insurance Trust with an effective policy date of October 1, 2001. Employee Relations Manager/Interim Risk & Safety Officer Dodi Cummings gave a presentation, and explained the $25,000 deductible and the increase in risk to the City. Additionally, Ms. Cummings discussed first aid cases that need to be handled in-house. Mayor Schreiber said two factors affected Tamarac: September 24, 2001 City Commission Workshop 2 there was no increase in the premium because of our contract with the Florida League and there was no deductible on workers' compensation claims, so everyone with an injury was sent to a doctor and developed a claim. Vice Mayor Sultanof expressed concern about first aid claims. Personnel Director Swanson said it is incumbent upon the employer and carrier to separate appropriate items that develop into workers' compensation claims. Commissioner Portner questioned the excess policies, and Ms. Cummings explained excess policies, and spoke about added charges for claims handled by a third party administrator. Personnel Director Swanson said we are taking a step toward becoming self -insured by going to the $25,000 deductible, and next year we will look at all the alternatives. Commissioner Partner asked about the benefits to being self insured and Personnel Director Swanson said there are no premiums; the City would handle everything, with excess policies paying any claims over'/x million dollars. Mayor Schreiber said because Tamarac is a non-profit organization, if we control our expenses and set limits of exposure with excess policies, over time it will cost less than if we pay premiums. Mayor Schreiber said we must look ahead and revisit this issue. i. Item No. 9(s): USER FEES - PARKS AND RECREATION FACILITIES AND SERVICES: (TR9525) Establishing user fees for the Parks and Recreation Department facilities and services at City of Tamarac recreation facilities, as well as, city transportation services, effective fiscal year 2002. Director of Parks & Recreation Kathleen Margoles gave a presentation. Commissioner Roberts questioned the cost of renting the gym at Tamarac Park, specifically $100 for each additional hour. Parks and Recreation Director Margoles said this was a typo and should be about $67.00 each additional hour. There was discussion about use of the fitness room by non-residents, and whether their memberships should be renewed. Parks and Recreation Director Margoles said membership has increased and there was concern whether they would be able to accommodate residents if non-residents are accommodated. Commissioner Roberts asked whether the suggested rate increase would be enough to cover costs. There was discussion about replacement of equipment and membership costs. Commissioner Mishkin said people were upset when the bus rates went up. Commissioner Portner suggested raising the rate to $75.00 per year. Mayor Schreiber said the City would get there eventually, and the City is here to provide a service. Commissioner Roberts agreed the new rate should be $75.00. After discussion about the new rate, it was agreed by the Commissioners that $60.00 should be the new rate for resident membership. j. Item No. 9(t): UNIVERSITY DRIVE/COMMERCIAL BOULEVARD CORRIDOR STUDY: (TR9533) Adopting the Commercial Boulevard and University Drive Corridor Study. Community Development Director J. Christopher King gave a presentation. Commissioner Roberts said she felt the zoning issues should be taken care of before moving forward with the study, and she did not think a fountain and rotary were warranted in front of an ALF and church. Community Development Director King said staff understands her concerns and has revisited that issue. Community Development Director King said these are conceptual thoughts, and the next step in the process is to create an overlay -zoning district, and bring it back to the Commission. Commissioner Roberts asked whether future projects brought before the Commission are going to be in compliance with the study, and Mayor Schreiber said he did not think it fair to table an item indefinitely that has gone through the steps for consideration before the Commission. Commissioner Portner said he hoped Community Development Director King and/or his staff informed people where the City is headed and brought them into September 24, 2001 City Commission Workshop 3 compliance with their projects. Community Development Director King said as of today if someone submits a plan, while they can be encouraged to comply with regulations under the corridor study, the only requirement is that they comply with City Code as it stands. However, by adopting the study, the Community Development Department can then say a study has been adopted which contains guidelines and specific uses, and there will be a legal base on which to hang our hats for future developments. Vice Mayor Sultanof asked about the 57th street drainage, and Community Development Director King said as projects are completed they have complied with the drainage requirements. Commissioner Portner asked at what point, after the study is approved, can a developer be asked to change plans to comply with the City's corridor study requirements, and Community Development Director King said that depends where in the process the developer is at that time. City Manager Miller explained that there are recommendations in the corridor study, and as projects come through, the City wants to make sure they fit into categories and comply with zoning. Commissioner Roberts asked about a traffic light at 76th Street, and Community Development Director King said it has been added to the Transportation Element. Commissioner Roberts asked about sidewalks on Commercial Boulevard, and Community Development Director King said segments are added as development moves forward. City Manager Miller circulated a draft Temporary Ordinance adding the American Ex -Prisoners of War as a member organization to the Veterans' Affairs Committee. City Attorney Kraft said this was prepared at the request of Vice Mayor Sultanof, and would be added to the September 26th agenda on Wednesday morning. Mayor Schreiber said at the budget hearing the 'Kids Voting Broward' organization requested more money. The Commission allotted $100 to this organization and he requested an expression of interest to increase it to $500. All agreed. Mayor Schreiber called for a recess at 11:00 a.m. Mayor Schreiber resumed the workshop meeting at 11:15 a.m. with everyone present as before. With regard to Item 9(h) on the consent agenda, Commissioner Partner asked who would be doing the landscaping. Item 9(h), UTILITY EASEMENT ENCROACHMENT AND HOLD HARMLESS AGREEMENT — CHALLENGER ELEMENTARY SCHOOL: (TR9514) Accepting and executing a Utility Easement Encroachment and Hold Harmless Agreement with the School Board of Broward County, Florida, for curbing and structures constructed within utility easements on the Elementary School Project site, located at 5703 NW 94 Ave.; authorizing the City Clerk to record said document in the public records of Broward County. Utilities Director Gagnon said the School Board had already done the landscaping. Commissioner Portner questioned items 9(k) and 9(I) on the consent agenda. Item 9(k), HARDWARE MAINTENANCE AGREEMENT WITH MIDRANGE SUPPORT AND SERVICE, INC., FOR IBM AS400 EQUIPMENT: (TR9491) Executing a hardware maintenance agreement with Midrange Support and Service, Inc., for IBM AS400 equipment for the 9406- 820. Item 9(I), HARDWARE MAINTENANCE AGREEMENT WITH MIDRANGE SUPPORT AND SERVICE, INC., FOR IBM AS400 EQUIPMENT: (TR9499) Executing an agreement between the City of Tamarac and Avnet Computer Marketing for IBM AS400 equipment for the September 24, 2001 City Commission Workshop 4 9406-270 hardware maintenance at a total cost of $8,526.69. There being no one present from the I.T. department at this time, Commissioner Portner deferred his questions. Commissioner Portner questioned the use of monkeys in Item No. 12 on the regular agenda. Item 12, AMENDING CHAPTER 4 - ANIMALS: (TO1938) Motion to adopt Ordinance on first reading amending Chapter 4, "Animals", Article I "In general', Section 4-4 "Duty to remove excrement; exception" extending the waiver of the provisions of the Section to include the non- human primates of the genus Cebus specially trained and providing personal services to paraplegic and quadriplegic persons; providing for codification. Code Enforcement Manager Cindy Diemer explained the sensitivity on the part of the state to waive certain restrictions for animals assisting those who are disabled. Commissioner Portner questioned Item No. 14 on the regular agenda. Item 14, AMENDING CHAPTER 4, ARTICLE 1, SECTION 4-5: (TO1950) Motion to adopt Ordinance on first reading amending Chapter 4 entitled, "Animals", by amending Article I, "in general', by amending Section 4-5, "Feeding ducks" prohibiting all animals and wildlife, not owned by the person, to be fed within the city limits; providing for codification. Code Enforcement Manager Cindy Diemer gave a presentation. Mayor Schreiber said this would be hard to enforce, and Commissioner Roberts said she was not comfortable with the ordinance. Commissioner Portner asked why there was an increase in wildlife, and Code Enforcement Manager Diemer said it was because of the drought. BSO Deputy Simbatti said another reason for the increase in wildlife is the new construction. Mayor Schreiber suggested an ordinance requiring developers to put up a bond for wildlife coming out of the areas under construction to control the situation. There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 11:30 a.m. a � , Marion Swenson, CIVIC City Clerk September 24, 2001 City Commission Workshop 5