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HomeMy WebLinkAbout2007-10-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, OCTOBER 8, 2007 CALL TO ORDER: Mayor Flansbaum-Talabisco called the Workshop Meeting of the City Commission to order on Monday, October 8, 2007, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida. PRESENT: Mayor Beth Flansbaum-Talabisco, Vice Mayor Marc L. Sultanof, Commissioner Edward C. Portner, Commissioner Patte Atkins -Grad, and Commissioner Harry Dressler. ALSO PRESENT: City Manager Jeffrey L. Miller, Deputy City Manager Michael C. Cernech, City Attorney Samuel S. Goren, and City Clerk Marion Swenson. Mayor Flansbaum-Talabisco led the pledge of allegiance. 1. ANNUAL PROGRESS REPORT ON LOBBYING ACTIVITIES: Mitchell Ceasar, Lobbyist, spoke of the past year's accomplishments and said University Drive was a great victory from the grant perspective. Commissioner Atkins -Grad asked how much money Mr. Ceasar brought in over the past year and Mr. Ceasar said about $3.7 million. Commissioner Portner asked Mr. Ceasar if he would take a 9% reduction in the contract and Mr. Ceasar said he would not. Commissioner Portner spoke of the work Assistant City Manager Phillips and her staff have done with regard to grant funding and City Manager Miller said Mr. Ceasar is part of the team; our staff does the administrative work and then Mr. Ceasar takes over. Commissioner Atkins -Grad left the room at 9:45 a.m. and returned at 9:47 a.m. Mayor Flansbaum-Talabisco asked what Mr. Ceasar is working on going forward and Mr. Ceasar said additional money for federal projects, and any grants that are rejected will be reconfigured and resubmitted; additionally he is looking for landscape and sidewalk funding. 2. PRESENTATION AND DISCUSSION OF SR 817 (UNIVERSITY DRIVE) FOOT MILLING AND RESURFACING PROJECT: Public Works Director Strain, Bill Biggs, P.E., Senior Project Manager, Boyle Engineering Corp., and Tik Lee, Department of Transportation appeared. Mr. Biggs gave a presentation of the University Drive milling and resurfacing project which will go from Oakland Park Boulevard to Southgate Boulevard, and said the schedule is as follows: public meeting on October 18, 2007, final plans submitted February 20, 2008, production July 20, 2008, and letting December 2008. Estimated construction time is 12 months. Public Works Director Strain said this is an FDOT project and we will be responsible for maintenance once it is completed. Vice Mayor Sultanof asked if Mr. Biggs has received any objection from Parkland with regard to the project, and Mr. Biggs said he had not. Commissioner Portner questioned wind resistance for the masts and the lights that used to hang from October 8, 2007 City Commission Workshop Page 1 of 3 wires. Mr. Biggs replied 120 mph for the masts and added all equipment is designed to wind speeds and that has evolved over time. Mayor Flansbaum-Talabisco questioned access modification and Mr. Biggs said the access modification designated for this project is on a curve and there is low visibility which is very dangerous. 3. OCTOBER 10, 2007 AGENDA ITEMS: a. Item No. 6(d) on the consent agenda. AWARDING BID NO. 07-25B — ROADWAY RESURFACING AND MEDIAN BEAUTIFICATION OF THE BOULEVARDS: (TR11289) Awarding Bid No. 07-25B to Miguel Lopez Jr., Inc. and executing an agreement with Miguel Lopez Jr., Inc., for an amount not to exceed $1,032,914.50 for the Boulevards Roadway Resurfacing and Median Beautification Project; authorizing budget amendments as needed for proper accounting purpose. Public Works Director Strain and Purchasing/Contracts Manager Glatz appeared. Public Works Director Strain gave a presentation and said this is the final stage of the repaving and beautification project funded from the original paving and beautification bond. Commissioner Portner asked if there is a built in change order and Public Works Director Strain said there is a $75,000 contingency. Commissioner Atkins -Grad asked if the City has used this vendor in the past and Public Works Director Strain said we have not. b. Item No. 7 on the regular agenda. AMENDING CHAPTER 14 OF THE TAMARAC CODE CREATING SECTION 14-40 "IMPOSITION OF SURCHARGE FOR VIOLATION OF PARKING ORDINANCES": (T02149) Motion to adopt Ordinance on first reading amending Chapter 14 of the City of Tamarac Code of Ordinances, entitled "Motor Vehicles and Traffic", by specifically amending Article II, entitled "Stopping, Standing and Parking", by creating Section 14-40, to be entitled "Imposition of Surcharge for Violation of Parking Ordinances"; providing for the imposition of a surcharge for parking violations to help fund school crossing guards in the city; providing for conflicts; providing for severability; and providing for an effective date. Financial Services Director Chapman appeared and gave a presentation. Vice Mayor Sultanof questioned administration of the program and City Attorney Goren said it would be done by the City. Commissioner Portner asked how many unpaid parking tickets there are and Financial Services Director Chapman said he did not know, but he could look into it and get the information. City Attorney Goren said parking tickets are prosecuted through the County Court System; data is available and the City has a good collection rate for parking tickets. 4. DISCUSSION RE: PROPOSED REVISIONS TO TEMPORARY ORDINANCE 2150, PROVIDING FOR VOTING PROCEDURES IN DISTRICT ORDER: City Attorney Goren said due to an advertising issue, the ordinance will be placed on the October 24 regular commission meeting agenda for second reading. Commissioner Portner asked to amend the ordinance by allowing for voting in district order with the Mayor voting last. Mayor Flansbaum-Talabisco asked for an expression of interest and Commissioner Portner said yes, Commissioners Dressler and Atkins -Grad no, Vice Mayor Sultanof no, and Mayor Flansbaum-Talabisco no. October 8, 2007 City Commission Workshop Page 2 of 3 1 6. DISCUSSION RE: CHANGING WORKSHOP MEETING OF MONDAY NOVEMBER 12 2007 TO TUESDAY NOVEMBER 13 2007 DUE TO VETERANS DAY HOLIDAY: Mayor Flansbaum-Talabisco asked for an expression of interest to change the workshop meeting of Monday November 12, 2007 to Tuesday, November 13, 2007 due to the Veterans Day Holiday. All were in agreement. 6. DISCUSSION RE: HOLDING QUARTERLY WORKSHOP MEETINGS IN THE EVENING BEGINNING AT 6:30 OR 7:00 P.M.: Vice Mayor Sultanof said both he and Commissioner Dressler are in favor of holding some workshop meetings in the evenings. Commissioner Dressler thanked Vice Mayor Sultanof for his sensitivity to an issue Commissioner Dressier raised in the past. Commissioner Atkins -Grad said she had no objection, but since there is a cost to the City, if after several meetings it was evident people were not showing up, she suggested they return to the regular schedule. City Manager Miller said for a three-hour workshop it would cost about $393.00. Mayor Flansbaum-Talabisco questioned the time; 6:30 p.m. or 7:00 p.m., and Commissioner Dressier said he preferred 7:00 p.m. Commissioner Dressler also said he would prefer no term limit be placed on this change. City Attorney Goren said if we move to a pilot project it is important that the public be aware. Mayor Flansbaum-Talabisco suggested 7:00 p.m. for consistency. After discussion, it was decided there would be no time limit on the program; the Mayor and City Commission could revisit it in the future. Mayor Flansbaum-Talabisco asked for an expression of interest to hold quarterly workshop meetings at 7:00 p.m. and all were in favor. Commissioner Dressler asked if there would be sufficient time to advertise in the media and the Tam -A -Gram. Public Affairs/Economic Development Officer Berns said the next Tam -A -Gram goes out the first week in January - there is no time to get the December meeting into the magazine. Commissioner Portner said December 10 will not work for some of the commissioners as they will be out of town. City Manager Miller said he would review the dates and confirm with the Commissioners. There being no further business to come before the Mayor and City Commission, Mayor Flansbaum-Talabisco adjourned the workshop meeting at 10:30 a.m. October 8, 2007 City Commission Workshop Page 3 of 3 Marion Swenson, CMC City Clerk