HomeMy WebLinkAbout2006-10-09 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, OCTOBER 9, 2006
CALL TO ORDER: Mayor Flansbaum-Talabisco called the Workshop Meeting of the
City Commission to order on Monday, October 9, 2006, at 9.30 a.m. in Room 105 of
Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida.
PRESENT: Mayor Beth Flansbaum-Talabisco, Vice Mayor Edward C. Portner,
Commissioner Patte Atkins -Grad, and Commissioner Marc L. Sultanof.
ABSENT AND EXCUSED: Commissioner Harry Dressler.
ALSO PRESENT: Deputy City Manager Michael C. Cernech, City Attorney Samuel S.
Goren, and City Clerk Marion Swenson.
Mayor Flansbaum-Talabisco led the pledge of allegiance and asked that all cell phones
be turned to vibrate during the meeting.
1. PRESENTATION AND DISCUSSION RE: CAPITAL IMPROVEMENT
PROGRAM CIP : Deputy City Manager Cernech, Public Works Director Strain and
Assistant Public Works Director/City Engineer Doherty appeared. Deputy City Manager
Cernech said the Mayor and City Commission had asked to be kept informed on the
status of the projects and where we are in the plan. Public Works Director Strain spoke
of cost increases, city bidding activities, and Broward County's increased costs on
projects already bid or under construction. Public Works Director Strain delineated the
project cost increases for the Sports Complex, Southgate Linear Park Phase I, Dog
Park, Recreation Center, Waters Edge Park, Aquatic Annex, improvements to Fire
Stations 41 and 78, and the Bike Path, and advised these projects are either tied to
grants, construction started, or listed as a high priority in the citizen survey. The total
estimated amount for the above projects is $16,533,325 with $18.6 million available.
There is not enough available money at this time to include the Tamarac Community
Center expansion and the Southgate Linear Park Phase II projects. Commissioner
Sultanof said it must be decided which projects are not as urgent at this time, and
added Broward County Commissioner Kristin Jacobs said there is available funding for
the greenways and sidewalk projects. Public Works Director Strain replied it is up to the
Mayor and City Commission to decide which projects they feel can be held in abeyance
and explained the Dog Park is not a big item, and Fire Stations 41 and 78 are in need of
interior rehabilitation. The Bike Paths were budgeted at $1 million, but while an RFQ
has been advertised, we do not yet have a consultant to draw up the design.
Commissioner Sultanof spoke of the City's 10 acre purchase of property on Nob Hill
Road and said perhaps we could sell 4 acres. Vice Mayor Partner questioned
contractor priority on materials, postponement of projects until we can get a lower cost,
and possible default on some grants. Public Works Director Strain spoke of the
increased cost of materials and the fact that recent hurricanes have had an impact on
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b. Item No. 60). BROWARD COUNTY CHALLENGE GRANT PROGRAM FUNDS
— TAMARAC SPORTS COMPLEX: (TR11072) Accepting an award from the Broward
County Challenge Grant Program in the amount of $300,000; authorizing the
appropriate City officials to execute an agreement between the City of Tamarac and
Broward County for Broward County Challenge Grant Program funds for the Tamarac
Sports Complex in the amount of $300,000 providing for a cash match in local funds
from the capital improvement budget for development of the Tamarac Sports Complex.
Assistant City Manager Phillips and Special Projects Coordinator Gresek appeared.
Assistant City Manager Phillips gave a presentation and said the grant obligates us to
develop amenities within a three-year period.
C. Item No. 6(g). CHANGE ORDER — EMERGENCY PURCHASE ORDER WITH
RW BECK, INC. FOR DISASTER RECOVERY SERVICES: (TR11075) Executing
Change Order Number 1 to the emergency purchase order with RW Beck, Inc. for
Disaster Recovery Services following Hurricane Wilma; authorizing an additional
expenditure in an amount not to exceed $65,000 for said purpose; authorizing budget
amendments for proper accounting purposes. Public Works Director Strain and
Purchasing/Contracts Manager Glatz appeared. Public Works Director Strain gave a
presentation and explained the reasoning behind securing outside monitoring services.
Public Works Director Strain added the City will get reimbursed 87.5% from FEMA.
Mayor Flansbaum-Talabisco questioned the total cost and when we could expect our
reimbursement. Public Works Director Strain said the total cost is $315,000 and we
have been very successful getting funds reimbursed from the federal government.
Deputy City Manager Cernech congratulated and commended Public Works and the
Financial Services Department on their record keeping and securing reimbursements
for the City through FEMA.
d. Item No. 7. AMENDING CHAPTER 10 OF THE TAMARAC CODE — ADDING
SECTION 10-226 ENTITLED, "STORMWATER MANAGEMENT": (T02123) Motion to
adopt Ordinance on first reading amending Chapter 10 of the City Code of Ordinances
entitled, "Land Development Regulations", by amending Article V entitled,
"Improvements", by amending Division 4 entitled, "Drainage", by adding Section 10-226
entitled, "Stormwater Management", as required by the National Pollution Discharge
Elimination System permit; providing for codification. Public Works Director Strain and
Assistant Public Works Director/City Engineer Doherty appeared. Assistant Public
Works Director/City Engineer Doherty gave a presentation and explained this ordinance
will enable our code officers to keep construction sites in compliance with NPDES and
the Florida Department of Environmental Protection.
e. Item No. 8. AMENDING CHAPTER 13 OF THE TAMARAC CODE — SEXUAL
OFFENDER RESIDENCY PROHIBITION FINDINGS AND INTENT: (T02125) Motion
to adopt ordinance on first reading amending Chapter 13 of the City of Tamarac Code
of Ordinances by specifically amending Section 13-20, entitled "Sex offender residency
prohibition findings and intent," Section 13-21, entitled "Definitions," Section 13-22,
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entitled "Sexual offender and sexual predator residence prohibition; penalties;
exceptions," and Section 13-23, entitled "Property owners prohibited from renting real
property to certain sexual offenders and sexual predators; penalties;" providing for
definitions of "sexual offender" and "sexual predator" that are consistent with Section
943.0435, Florida Statutes, and Section 775.21, Florida Statutes; providing for law
enforcement guidelines; providing a timeframe in which a sexual offender or sexual
predator must vacate a premises after being notified of a violation; providing for
codification. BSO Chief Dugger and City Attorney Goren appeared. BSO Chief Dugger
gave a presentation and explained this ordinance will tighten loopholes found in the
original ordinance. City Attorney Goren spoke of Bills that had been filed in Tallahassee
and said one of the Bills that passed enables us to strengthen language in our code to
embrace state law and notice people who may be in violation. It also addresses
property managers. Vice Mayor Portner questioned whether those in violation would be
asked to leave the city and City Attorney Goren said if someone is in violation of the
ordinance they would be asked to vacate the premises. BSO Chief Dugger explained
the discrepancy between the language in the staff memo and the ordinance — the
ordinance addresses the legal perspective, while BSO Chief Dugger's staff memo is
from a police view. City Attorney Goren said there is a registration system in place in
Florida for sexual predators, and many courts have directed relocations when
offenders/predators are in violation of our code. Commissioner Atkins -Grad asked if
there is a map available denoting places where sexual offenders and sexual predators
may not live and BSO Chief Dugger said it is on file in the office of the City Clerk.
3. PRESENTATION AND UPDATE ON ANNEXATION: Economic Development
Officer Berns explained the last update on annexation was in July 2005. There are 85
acres available for annexation and Economic Development Officer Berns spoke of
assessed and taxable values and return on investment. Economic Development Officer
Berns said the Mayor and City Commission has until January 2007 to decide whether to
move toward voluntary or involuntary annexation, and gave the following time line:
October 9, 2006, workshop; October 20, 2006, deadline to file legislative Bill;
November -December 2006, Resolution outlining annexation; January 2007, decision re:
voluntary/involuntary annexation; January -March, educating campaign; March 2007,
ballot initiative; September 2007, annexation. Vice Mayor Portner said he has been
asking for annexation for years and could not understand why it has taken so long to get
to this point. Deputy City Manager Cernech said he understands Vice Mayor Portner's
frustration and disappointment in the process, and while Community Development
spoke with property owners in the past, due to the turnover in staff in that department,
the project was handed from one staff member to another, and in the process, the ball
was dropped several times. At this time Economic Development Officer Berns has
been placed in charge of the process. City Attorney Goren explained the ballot initiative
is required by State law and the Broward Delegation requires a hearing before
annexation. The local Bill needs to be filed by October 20, and annexations can only
take effect by September 15t". Commissioner Sultanof said while this was not handled
well in the past, he wants everyone to realize the property is near the executive airport,
and he is confident in Economic Development Officer Berns' ability to handle the
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process. Commissioner Sultanof spoke of County infrastructure money and asked that
this be investigated. City Attorney Goren responded the local Bill requires the City and
County to get together on infrastructure issues. Mayor Flansbaum-Talabisco asked for
an expression of interest to get the Bill in place and all were in agreement. Mayor
Flansbaum-Talabisco said if Economic Development Officer Berns needs assistance in
lobbying the County for money, the Mayor and City Commission are available to assist.
4. DISCUSSION RE: SETTING DATE AND TIME FOR SHADE SESSION: City
Attorney Goren said he is seeking approval from the Mayor and -City Commission to
hold a Shade Session at 6:30 p.m. on Wednesday, October 11, 2006, prior to the
Commission meeting, in order to seek advice from the Mayor and City Commission and
discuss strategy and procedure in the Southern Coatings case. All were in agreement.
Vice Mayor Portner spoke of minimum wage and asked the Mayor and City Commission
to bring forth a resolution asking the governor to raise the state minimum wage by $1.00
per hour. All were in favor.
Commissioner Sultanof proposed a small plaque to dedicate Tamarac Commons Park
to the late Jerome Ginsberg, Chairperson of the Tamarac Parks and Recreation Board
and a member of the County Land Preservation. Commissioner Sultanof added Mrs.
Ginsberg came up with the name for the Park. Mayor Flansbaum-Talabisco said she
served as liaison to the Parks and Recreation Board while Mr. Ginsberg was alive and
he was dedicated to doing a good job and representing Tamarac at the County level.
All were in agreement.
Deputy City Manager Cernech recommended a policy be brought to the Mayor and City
Commission with regard to dedication of city facilities.
Deputy City Manager Cernech advised the Mayor and City Commission that the
Tamarac Special Needs Color Guard will participate in Macy's Thanksgiving Day
Parade, and the Color Guard has asked the City to support them and donate $1,500
toward their travel expenses. Commissioner Sultanof said the Color Guard would ride
on the last float with Santa Claus. Mayor Flansbaum-Talabisco said she received a
letter from the Special Needs Color Guard indicating the total cost for the trip would be
$75,000. All were in agreement for a $1,500 donation from Tamarac.
There being no further business to come before the Mayor and City Commission, Mayor
Flansbaum-Talabisco adjourned the workshop meeting at 11:05 a.m.
ILI
Marion Swenson, CMC
City Clerk
October 9, 2006
City Commission Workshop
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available contractors. Public Works Director Strain said we must make sure of our
priorities, and it is never a good idea to turn back grant money as we will then lose our
chance of being approved for other grants. Mayor Flansbaum-Talabisco said she would
like to see a more detailed time line and questioned the fact that there was no response
to the RFQ for the bike paths and since the bike paths are a result of the citizen survey,
they are a priority. Public Works Director Strain said the engineering firms that were
just qualified include bike paths as part of the scope of their work, and it is hopeful we
can pick a consultant from that group. Deputy City Manager Cernech informed the
Mayor and City Commission the time line can be brought back at the next workshop
meeting and we should also have the sports complex expansion ready for the Mayor
and City Commission's approval at the next regular meeting. Public Works Director
Strain said Director of Parks and Recreation Warner will have a presentation ready on
the finalized design. Mayor Flansbaum-Talabisco asked for the refurbishment of the fire
stations to be looked at as well, and included in the time line.
2. OCTOBER 11, 2006 AGENDA ITEMS:
a. Item No. 6(f). TASK AUTHORIZATION NO. 06-08E — MATHEWS
CONSULTING INC. — DESIGN PERMITTING AND BIDDING FOR MAIN STREET
INFRASTRUCTURE IMPROVEMENTS — PHASE 1: (TR11061) Executing Task
Authorization No. 06-08E with Mathews Consulting, Inc., to provide professional
services for the design, permitting, and bidding for the Main Street Infrastructure
Improvements - Phase 1 along NW 57th Street from 94t" Avenue to Pine Island Road
and along 91$t Avenue from NW 57t" Street to Commercial Boulevard, in accordance
with the City's Consulting Engineering Agreement as authorized by Resolution #R-
2006-131, for an amount not to exceed $331,846.00; approving funding from the
appropriate budgeted General Fund, Stormwater Fund, and Utilities Operational and
CIAC accounts; authorizing the appropriate city officials to administer the contract.
Director of Utilities Gagnon, Assistant Director of Utilities Moore and
Purchasing/Contracts Manager Glatz appeared. Assistant Director of Utilities Moore
gave a presentation and spoke of the contract with Mathews Consulting, the sub-
contractor RMPK Group, infrastructure and streetscape. The schedule is 360 days after
the notice to proceed, and FPL's undergrounding is undefined at this time. Mayor
Flansbaum-Talabisco questioned obstacles related to FPL and Assistant Director of
Utilities Moore said it is bureaucracy. Director of Utilities Gagnon informed the Mayor
and City Commission that FPL has a new policy that requires us to pay them prior to
getting an estimate, and they are the only ones who can design for undergrounding.
Mathews will help administer and evaluate the bidders. Vice Mayor Portner asked why
the project is not being put forth as design build and Director of Utilities Gagnon said we
need to make sure when we go out to bid on this project that the design is done as we
wish and everyone has approved it. A design build project is more flexible and less
defined. Vice Mayor Portner asked what other projects Mathews has done and
Assistant Director of Utilities Moore said Southgate Boulevard, the Boulevards and
Tamarac Lakes North. Mayor Flansbaum-Talabisco said she would contact Tony
Newbold of FPL regarding the delays.
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