HomeMy WebLinkAbout2006-10-23 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, OCTOBER 23, 2006
CALL TO ORDER: Mayor Flansbaum-Talabisco called the Workshop Meeting of the
City Commission to order on Monday, October 23, 2006, at 9:30 a.m. in Room 105 of
Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida.
PRESENT: Mayor Beth Flansbaum-Talabisco, Vice Mayor Edward C. Portner,
Commissioner Patte Atkins -Grad, Commissioner Marc L. Sultanof and Commissioner
Harry Dressler.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Samuel S. Goren, and
City Clerk Marion Swenson.
Mayor Flansbaum-Talabisco led the pledge of allegiance and said we all have a lot to
be thankful for; tomorrow is October 24, and one year ago we were preparing for what
was supposed to be a minor storm.
Fire Chief Budzinski announced Tamarac is now designated as a Class 2 City by the
ISO. The ISO rates each community based upon communication systems, water supply
systems and fire services. Tamarac is in the top 1 % of cities around the nation that are
rated by ISO. There is a benefit to medium sized businesses in that they may receive a
discount on their fire insurance rates, and Economic Development Officer Berns will be
in contact with Tamarac businesses to make sure they are aware of this benefit.
Commissioner Sultanof said this has made people who do business in the City of
Tamarac much more grateful. Commissioner Dressler asked if this would impact our
Sterling goals and Fire Chief Budzinski replied indirectly, as this is a significant
milestone. Mayor Flansbaum-Talabisco added once the word gets out the community
will be proud and appreciative.
Vice Mayor Portner said he has been conciliatory to Patti Lynn in the past, but the
articles she has put out to the community attacking his daughter and son-in-law disturbs
him. Vice Mayor Portner said if Ms. Lynn is concerned about development she should
make constructive suggestions to dealing with the problem. Vice Mayor Portner said
this Mayor and City Commission give everything possible to the residents and citizens
and they do not deserve to be attacked. There was discussion regarding disrupting
public meetings, and Commissioner Sultanof added if the public has anything to say,
they can address the Mayor and City Commission during the public participation portion
of the regular commission meeting. Vice Mayor Portner said progress is important and
changes occur. City Attorney Goren explained while workshop meetings are public
meetings it is not typical for the public to speak during these sessions. The Mayor and
City Commission should try to stick to the agenda. Commissioner Dressler said he
does not give credibility to people who attack the Mayor and City Commission; elected
officials have the right to speak for as long as they want to; Commissioner Dressler said
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he will not and can not tolerate anyone disrupting or disrespecting the protocol of this
government. City Attorney Goren said state statute and case law governs behavior at
public meetings and it goes both ways. It is appropriate under state law to advise
offending members of the public or elected officials of their behavior, but we must give
them three chances before they can be removed from the meeting. Mayor Flansbaum-
Talabisco said the Mayor and City Commission will continue to operate in a civilized
manner. Mayor Flansbaum-Talabisco asked members of the audience to either turn off
their cell phones or put them on vibrate, and if it is necessary for those in the audience
to converse, to take the conversation outside of this room
1. PRESENTATION AND DISCUSSION OF CIP TIME LINE: Public Works
Director Strain and Assistant Public Works Director/City Engineer Doherty appeared.
Assistant Public Works Director/City Engineer Doherty gave a presentation on the
Sports Complex Expansion and said completion of this project is anticipated by
February 2009. The original budget was $3 million; revised figures are $5.8 million;
funding is through the CIP Bond and grants. Southgate Linear Park Phase I anticipated
completion date November 2007. Original budget $1.5 million; revised figures $2.3
million; funding is through the CIP Revenue Bond and grants. Tamarac Dog Park
anticipated completion July 2007. Original budget $155,000; revised figures $310,000;
funding is through CIP Revenue Bond. Recreation Center Demolition/Renovation
anticipated completion May 2006. Original budget $2 million; revised figures $4 million;
funding is through CIP Revenue Bond. Waters Edge Park anticipated completion April
2008. Original budget $508,000; revised figures $1,016,000; funding is through CIP
Revenue Bond. Aquatic Center Annex anticipated completion is February 2008.
Original budget $405,000; revised figures $810,000; funding is through CIP Revenue
Bond. Fire Stations 41 and 78 Facade Improvements and Interior Renovations
anticipated completion date February 2008. Original budget $550,000; revised figures
$1,100,000; funding is through CIP Revenue Bond. Citywide Bike Paths budgeted at
$1,000,000 through CIP Revenue Bond. A feasibility study will be done and the City will
build as much of the paths as possible for the $1 million. Commissioner Sultanof said
he was recently interviewed by the newspaper, and the paper played up the point that
there may not be enough money to complete all the projects without amending the
budget. Commissioner Sultanof said he told the reporter things that happened were
beyond the City's control. Commissioner Sultanof spoke of County Commissioner
Jacobs' Greenways project and the fact that there is money available there, as well as
Land Preservation money that needs to be tapped. In addition to the money from SWIM
Central, the city should get money from the School Board for the Aquatic Center as a
great portion of the program invites children to learn to swim. With regard to the Fire
Stations, Commissioner Sultanof said he approves renovation of the interiors but not the
exterior for the station off the turnpike at Commercial Blvd., since the city is
contemplating moving this station. Public Works Director Strain confirmed we are not
planning fagade changes to Fire Station 78 because of the potential move.
Commissioner Sultanof suggested selling that property after the station is moved.
Commissioner Sultanof added after November 7 there will be a new County
Commissioner dedicated to County District 3, and all the County Commissioners have
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funds which can be tapped by Tamarac. Commissioner Sultanof confirmed we can
stretch out the projects without amending the budget; Tamarac is not in trouble and
there is money available for projects. Public Works Director Strain explained when the
cost of the projects was laid out, the worst case scenario was used; as we move
forward we continually look for funding and as money is freed up from one project when
funding is obtained, that money can then be moved to another project. Commissioner
Dressler said the issues we face are those of the entire economy. Commissioner
Dressler asked if there is any problem attracting bids due to the increased costs tacking
onto the profitability of the contractors. Public Works Director Strain said obviously, the
more responses we get the better, but we are getting enough bids. The construction
industry is slowing down in South Florida and hopefully more contractors will be
interested in participating in our projects. Commissioner Dressler said we must look at
long term solutions when we find ourselves fiscally constrained and we must look at
ways to establish priorities. Vice Mayor Portner said he is on the Land Preservation
Board, which last week approved two projects — the Passive Park at 615t Street and the
Skateboard Park. There is still $9 million available and Vice Mayor Portner asked
Assistant City Manager Phillips to continue looking for grant funding. Mayor
Flansbaum-Talabisco said she recently spoke with Broward County Vice -Mayor
Eggelletion who represents Tamarac's District 1 and he is excited about upcoming
projects in Tamarac and will work with us to continue to get funding. Mayor Flansbaum-
Talabisco asked Assistant City Manager Phillips to see if the federal lobbyists can find
funding for these projects. Mayor Flansbaum-Talabisco said today's presentation
confirms we are endeavoring to do some fantastic things for Tamarac. City Manager
Miller added staff has done a lot of value engineering and looked for ways to cut costs
on the projects without diminishing the quality of the projects. City Manager Miller
complimented the public works and engineering staff for the work they have done to
bring these projects to fruition. City Manager Miller said we try to match needs with
funding opportunities and we will continue on this path in the future. This is the most
significant expansion of the parks department in the history of Tamarac and it is what
the citizens said they wanted. For the Community Center expansion we are working
with our federal lobbyists and should have a small amount of funding, but not enough to
cover the entire project. Commissioner Dressler said we need to raise our expectations
for our lobbyists. Mayor Flansbaum-Talabisco said we, ourselves, are some of the
finest lobbyists, and it is incumbent upon us at every opportunity to talk up what we are
doing at the County level. These projects are a direct result of the citizen survey and
these projects are coming to fruition.
3. OCTOBER 25 2006 AGENDA ITEMS:
a. Item No. 6(f). DESIGN/BUILD AGREEMENT — TAMARAC SPORTS COMPLEX
EXPANSION PROJECT: (TR11060) Awarding RFP #06-02R and executing an
agreement with DiPompeo Construction Corporation for the design/build of the Tamarac
Sports Complex Expansion for an amount not to exceed $6,029,700; approving funding
in the amount of $6,029,700 from the appropriate accounts. Director of Parks and
Recreation Warner, Parks Superintendent Moll and Purchasing/Contracts Manager
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Glatz appeared. Director of Parks and Recreation Warner gave a presentation and
spoke of vision, value engineering and amenities. The $6,029,700 includes $200,000 in
contingency fees for City made changes, and completion is estimated about 480
calendar days from the notice to proceed. Vice Mayor Portner questioned who pays
contingency fees if they go over the allotted $200,000 and Director of Parks and
Recreation Warner said the City does, since it is a design -build project and the contract
does not provide for contractor generated change orders. Commissioner Sultanof
expressed his concern regarding change orders and City Attorney Goren explained
guaranteed maximum price contracts. Vice Mayor Portner questioned the voluntary
alternates and Director of Parks and Recreation Warner explained the City chose not to
go with the alternates. Vice Mayor Portner commended Assistant City Manager Phillips
and Special Projects Coordinator Gresek for obtaining grant funding and Mayor
Flansbaum-Talabisco asked if there is more money available. Assistant City Manager
Phillips said the city is always seeking additional funding.
b. Item No. 6(c). SALE OF ALCOHOLIC BEVERAGES — SAINT MALACHY
CATHOLIC CHURCH: (TR11068) Waiving fees in the amount of $1,485.25 and
extending the hours of operation to 11:00 P.M. on Thursday, November 9, 2006, and to
12:00 midnight on Friday, November 10, 2006, and Saturday, November 11, 2006, and
approving the sale of alcoholic beverages for the Saint Malachy Catholic Church
Carnival, located at the northeast corner of NW 615t Street and University Drive, during
the operation of the Saint Malachy Catholic Church Annual Carnival beginning
Thursday, November 9, 2006 and ending Sunday, November 12, 2006 (Case No. 15-
MI-060); providing for conditions of approval. Deputy City Manager/Interim Community
Development Director Cernech gave a presentation and said this is a yearly carnival
and the church has put forth its requests this year prior to inspections and the carnival
taking place. Mayor Flansbaum-Talabisco confirmed only beer and wine would be sold.
City Attorney Goren explained the application to sell alcohol is that of the church and it
is a public open carnival that serves the municipal and public purpose. Vice Mayor
Portner asked if there have been any police incidents in the past and Deputy City
Manager/Interim Director of Community Development Cernech said not that he is aware
of; Commissioner Sultanof added there are always two or three deputies present and
there have been no problems in the past.
C. Item No. 6(d). AGREEMENT - MICHELE MELLGREN & ASSOCIATES INC.:
(TR11069) Executing an agreement between the City of Tamarac and Michele Mellgren
& Associates, Inc. to complete the Evaluation and Appraisal Report (EAR) based
amendments and update to the City of Tamarac Comprehensive Plan (Case No. 16-MI-
06). Deputy City Manager/Interim Community Development Director Cernech,
Purchasing/Contracts Manager Glatz and Michele Mellgren appeared. Deputy City
Manager/Interim Community Development Director Cernech explained in Spring 2005
the Mayor and City Commission approved a resolution authorizing a contract with
Michele Mellgren & Associates to complete the EAR and recommend amendments to
the comprehensive plan. The EAR was submitted to the Department of Community
Affairs and in June 2006 was found sufficient; we have an 18 month window to
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implement the changes specified in the report. Deputy City Manager/Interim
Community Development Director Cernech recommended we continue with Michele
Mellgren & Associates to complete the EAR.
Commissioner Sultanof left the room at 10:50 a.m. and returned at 10:53 a.m.
Commissioner Dressler questioned the elements of figuring the work based on an
hourly basis and Ms. Mellgren said time is kept in'/ and 1/10 hour increments and the
company keeps track of all time spent on the project. An itemized accounting is sent to
the city every month. Mayor Flansbaum-Talabisco asked Ms. Mellgren how she keeps
in touch with staff and Ms. Mellgren said it is closely coordinated in ongoing dialogues.
Deputy City Manager/Interim Community Development Director Cernech said there has
been contact with Planning and Zoning Manager Ross and himself; in the future it will
be with the new director of community development and Planning and Zoning Manager
Ross.
d. Item No. 6(g). CIAC FEES: (TR11062) Increasing the Water and Sewer
Contribution in Aid of Construction (CIAC) charges as established. Director of Utilities
Gagnon and Financial Services Director Chapman appeared. Financial Services
Director Chapman spoke of the financing plan for utilities, the proposal to raise CIAC
fees and referred to discussions at the August 21 workshop. Director of Utilities
Gagnon referenced discussions regarding projected water requirements to meet the
needs of future constituents and the fact that projected build out will be at 8.3 million
gallons a day which will exceed Tamarac's ability to get water. Financial Services
Director Chapman spoke of financing and said in September 2006 the city defeased $6
million in debt for utilities and our projections indicate we will not have enough money in
2011 to pay our debt service because of the need for a new RO plant. Commissioner
Sultanof confirmed the CIAC fees are based on developers and confirmed developers
will be aware of the increase. Mayor Flansbaum-Talabisco said she assumes the
developers realize this is the cost of doing business. Financial Services Director
Chapman said the last time the CIAC fees were changed was in 1998. Vice Mayor
Partner questioned build out in 2017 and asked whether it would not occur before that
date and Director of Utilities Gagnon said we will always have redevelopment which is a
portion of growth in the city. Vice Mayor Portner questioned future water sources and
Director of Utilities Gagnon said appears it will be the ocean, desalinization is too costly
to do now, but in 50 years there may be other methods of procuring water rather than
desalinization. Commissioner Sultanof questioned annexation and Director of Utilities
Gagnon said those properties being considered for annexation are currently served by
other entities and they will continue to be served by those entities, in lieu of the systems
being brought up to our standards. Commissioner Sultanof asked what effect melting
glaciers will have on the overall picture. Director of Utilities Gagnon said he is not
qualified to respond to that question. Financial Services Director Chapman said our
utilities department stresses conservation and special programs, and they are doing
their best to run the utility efficiently and effectively. Tamarac takes every opportunity to
maximize the benefits for its citizens. Commissioner Sultanof spoke about prohibiting
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restaurants serving water at tables without being specifically asked to by the diners.
Commissioner Atkins -Grad said this has been an issue with which she is extremely
concerned. Director of Utilities Gagnon said at a commission meeting several months
ago he was asked to put together a proposal for the commission and he is ready to
come to the commission with recommendations, and an estimated budget to
accomplish water conservation goals. Commissioner Dressler questioned whether
prohibiting placement of glasses of water on tables in restaurants would impact the
amount of water we are allotted, and Director of Utilities Gagnon replied this is only one
criterion in severe drought conditions, and we did this before. His upcoming proposal
will be non -mandatory; we do not want to propose something that is impossible to
enforce. The proposal is for education and supplying tents and notifications for
restaurants, which is a small cost compared to enforcement, and we should get 99%
cooperation. Mayor Flansbaum-Talabisco asked when we would have this presentation
and Commissioner Atkins -Grad said she would like Tamarac to be the first city to
present such a proposal to the people; she spoke with many restaurants in Tamarac,
and Cheddars would be thrilled to participate. Commissioner Atkins -Grad
recommended everyone see the Al Gore movie, "An Inconvenient Truth" that deals with
global warming.
e. Item No. 6(j). ENCOURAGING A HEART HEALTHY LIFESTYLE AND
ELIMINATION OF TRANS FATS: (TR11086) Encouraging a heart healthy lifestyle and
the elimination of Trans fats from restaurant ingredient lists and everyone's diet;
directing the City Clerk to provide a copy of this resolution to the Tamarac Chamber of
Commerce. Assistant City Manager Phillips said this is an outgrowth of prior
discussions and the City of Tamarac is committed to the wellbeing of its residents and is
a heart healthy city. This resolution reaffirms the City's commitment to a heart healthy
lifestyle and encourages residents and restaurants to find substitutes for trans fats.
Commissioner Sultanof said he is in favor of this and Commissioner Dressler said there
will be no additional costs for businesses that substitute other items for trans fats. He is
in support of the resolution. Vice Mayor Portner said trans fats are harmful and create
obesity. Disney World intends to eliminate trans fats by 2008 and he encourages all
restaurants to follow suit. Mayor Flansbaum-Talabisco spoke of an article in the Times
wherein Disney said it would not allow its cartoon characters to be tied to any junk food
products and by 2008 it intends to eliminate trans fats from its restaurants.
3. PRESENTATION RE: BROWARD COUNTY LAND PRESERVATION/OPEN
SPACE ACQUISITION PROGRAM PHASE 7: Assistant City Manager Phillips said this
is in response to Mayor Fla nsbaum-Talabisco's request for additional information.
Broward County has opened the 7th cycle of the land preservation/open space
acquisition program. In 2000 Broward County passed a bond referendum and Tamarac
availed itself of funding for parks and land acquisition. Some projects fell through as
land costs rose, and there is now between $10 - $12 million additional funding available
for land acquisition. Municipalities can submit applications for golf courses but the
property can not continue to be used as a golf course; any environmental damage
would have to be mitigated and the land then used for park purposes. Past guidelines
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will stand and a maximum of $2 million per project is available. Commissioner Dressler
said he would like to see more preserves with shade and natural settings.
Commissioner Dressler also spoke about taking developed property that may be
available, un-developing it and returning it to a natural state. Assistant City Manager
Phillips said the intention of this funding is for passive parks. All were in agreement to
move forward with Phase 7 of the program.
4. DISCUSSION RE: EDUCATION TASK FORCE: Mayor Flansbaum-Talabisco
said she and Assistant City Manager Phillips met with members of the school board
staff. Assistant City Manager Phillips said in a retreat held in May there was discussion
regarding advisory boards, preliminary discussions regarding task force boards, as well
as all boards and committees, and it was decided they all need a clear focus. There
was discussion about putting together a meeting that would involve city and school
board staff with schools that service residents of Tamarac for preliminary dialogue to
see what the needs are. At the Broward Alliance meeting last week the importance of
schools and school initiatives to the business community was brought out. Tamarac
wants to develop an education task force to meet the needs of the community. Mayor
Flansbaum-Talabisco said we need to clarify the number of schools covering Tamarac
residents, and Assistant City Manager Phillips agreed it is best to deal not only with
schools within our borders but also with those schools that service our students.
Commissioner Sultanof said we are fortunate in Kings Point to have a former
superintendent of schools from New York as well as a lot of retired teachers. Mayor
Flansbaum-Talabisco said she would like to include principals in the initial meeting, and
move forward and decide which schools should be included in the initial meeting; then
bring back this information to the Mayor and City Commission by December so we can
start to formulate what we would like to see happen. There was an expression of
interest to move forward and include principals and all were in agreement.
5. DISCUSSION RE: TELEVISING COMMISSION MEETINGS: Mayor Flansbaum-
Talabisco said she campaigned twice with this issue as part of her platform. I.T.
Director Sucuoglu gave a presentation and discussed equipment and cost
(implementation as well as continuing costs). Commissioner Sultanof said at this time
he is not in favor of televising meetings; he feels a more intense study is needed.
Commissioner Atkins -Grad said she also campaigned with this as part of her platform.
The last citizen survey did not indicate televising meetings was a major concern for the
residents and only 2/3 of city households are served by Comcast. Commissioner
Atkins -Grad asked if the meetings could be televised via satellite and if not, more
definitive information regarding our potential audience is needed. Commissioner Atkins -
Grad said she watched other cities on TV and did not like what she saw. I.T. Director
Sucuoglu said it would only be available on cable TV through Comcast. Commissioner
Atkins -Grad said she enjoys the respect the commissioners show for each other and we
are truly 'Team Tamarac'. She looks forward to the meetings which are both stimulating
and productive and she would hate to think the TV cameras would make the meetings
anything less. Commissioner Atkins -Grad said she is not prepared to vote pro or con
on this item at this time, and asked that staff incorporate into the next citizen survey
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questions to determine how constituents feel about televising meetings. Commissioner
Dressler said he likes the idea and campaigned twice with this on his platform; the more
people can see how government works, the better. This is also consistent with our
strategic plan to move elections to November; televising would be synergistic so when
people go to vote they will be familiar with the items on the ballot. Commissioner
Dressler said he understands the issue of grandstanding, and there are ways to
manage it; it is part of the democratic process, and people have a right to their three
minutes. Commissioner Dressler said there may be ways to supplement those who do
not have CATV and how we comport ourselves needs to be addressed. I.T. Director
Sucuoglu said Room 105 is not conducive to a camera system and professional
televising. Mayor Flansbaum-Talabisco confirmed workshops are not included in the
cost, even if they are held in chambers. I.T. Director Sucuoglu said it would double the
cost and the meeting costs are based on three hour meetings. Mayor Flansbaum-
Talabisco said this needs to be considered as there is much work done in workshop
meetings. Vice Mayor Portner said he is not in favor of televising. City Manager Miller
said at this point in time the budget has just been adopted and he is hearing from
members of the Commission that more research is necessary and inquiries as to
whether or not the public is interested in this, so we will need to put a question in the
next survey. City Manager Miller recommended holding off on this matter until we get
an indication from the public and perhaps include this in the next budget. Mayor
Flansbaum-Talabisco asked when the survey is going out and Assistant City Manager
Phillips said May. Mayor Flansbaum-Talabisco said an issue of this importance, now
including workshop meetings, changes the numbers considerably. She is still in favor of
it; if it is included in the citizen survey and the public is in favor of televising meetings
there are issues to be dealt with, and Mayor Flansbaum-Talabisco said she would like
the numbers clarified adding workshop meetings, as one without the other makes no
sense. Commissioner Dressler agreed but said his perspective does not change, and
asked staff to look into audio alternatives to televising and the cost benefit analysis
pertaining to radio broadcasts. Mayor Flansbaum-Talabisco said more information is
also needed with regard to web casting. I.T. Director Sucuoglu said for web casting the
only thing that would be eliminated would be the cost for the cable feed. Mayor
Flansbaum-Talabisco said we could survey how many people have computers and use
them. Assistant City Manager Phillips said the last survey determined 60% have
internet access. Commissioner Dressler said we need to look at cost benefits of audio
and interactive network (web blog) tied to workshop topics. Mayor Flansbaum-
Talabisco said a concern is that if there are many people without Comcast that limits our
exposure. I.T. Director Sucuoglu confirmed the direction was to look at taking
interactive questions during workshop meetings. Mayor Flansbaum-Talabisco
confirmed staff will look into televising on satellite TV, the cost to add workshop
meetings, radio and audio feed, and a web blog setup to take questions through the
internet during meetings. City Manager Miller said the next survey would include
questions to explore web casting. Mayor Flansbaum-Talabisco asked that the
information from the citizen survey be brought back to the Mayor and City Commission
before the start of budget hearings. An expression of interest indicated Commissioner
Dressler, Mayor Flansbaum-Talabisco, and Commissioner Atkins -Grad were in favor of
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exploring the above options. Vice Mayor Portner and Commissioner Sultanof were not.
I.T. Director Sucuoglu said he would have the information in about 4 weeks. Mayor
Flansbaum-Talabisco said she appreciated everybody's input.
6. DISCUSSION RE: TAKING COMMISSION MEETINGS INTO THE
COMMUNITY: Vice Mayor Portner recommended taking the meetings to the public
beginning in January. Commissioner Sultanof said he is in favor this, but we should get
through the November election first and asked that the Mayor and City Commission not
repeat locations previously used. Commissioner Sultanof said he is not in favor of
taking workshop meetings to the public. Commissioner Dressler said he supports Vice
Mayor Portner's initiative and questioned how much time is needed to advertise the
community locations. Commissioner Dressler said he would like to hold a meeting in
the Heathgate/Sunflower area. City Attorney Goren said we would have sufficient time
to advertise for a January meeting. Mayor Flansbaum-Talabisco said she would prefer
beginning meetings outside City Hall in February. All agreed. Mayor Flansbaum-
Talabisco asked for cost factor and City Manager Miller said it is mostly for technology,
but moving the equipment pales by comparison to televising. City Manager Miller asked
the Mayor and City Commission to provide their locations to his office as soon as
possible so staff can make sure the facilities are large enough for equipment, staff, and
crowd. City Manager Miller added we need about one month lead time for quasi-judicial
items, which must be advertised for a specific location. An expression of interest
indicated all were in agreement to take the meetings to the public and for such meetings
to begin in February 2007.
There being no further business to come before the Mayor and City Commission, Mayor
Flansbaum-Talabisco adjourned the workshop meeting at 12:20 p.m.
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City Clerk
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