HomeMy WebLinkAbout2000-11-20 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, NOVEMBER 20, 2000
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order
on Monday, November 20, 2000, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW $8th
Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Karen L. Roberts, Commissioner Edward C. Portner,
and Commissioner Marc L. Sultanof.
ABSENT AND EXCUSED FOR CAUSE: Commissioner Larry Mishkin.
ALSO PRESENT: City Manager Jeffrey L. Miller, Assistant City Manager Tim Hemstreet, City
Attorney Mitchell S. Kraft, and City Clerk Marion Swenson.
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a) Item 5(i). RFP 00-25R TAMARAC PARKS, OPEN SPACE, RECREATION AND SOCIAL
SERVICES MASTER PLAN: (TR9194) Awarding RFP 00-25R entitled Tamarac Parks, Open
Space, Recreation and Social Services Master Plan to Glatting, Jackson, Kercher, Anglin, Lopez
and Rinehart. Parks and Recreation Director Kathleen Margoles gave a presentation and
introduced Richard E. Durr, Jr., ASLA and David Barth of Glatting, Jackson, Kercher, Anglin, Lopez
and Rinehart. Vice Mayor Roberts questioned the cost and anticipated completion date of the
study. Parks and Recreation Director Margoles said it would take about six months at a cost of
$79,585. Commissioner Portner asked about funding from the County, and commended the firm
for their vision. Mr. Barth said his firm would survey the needs of the community, the City's
systems to meet the needs, and funding sources. Commissioner Sultanof asked if the results
could be turned over to staff for further study and Mr. Barth said it would be able to be turned over
to staff for further study on their part, and hopefully, the plan will begin to be implemented before it
is finished. Mayor Schreiber asked if this is a budgeted item and if the study could be done in-
house. Parks and Recreation Director Margoles said it is budgeted, and Vice Mayor Roberts said
there is not enough time and manpower to handle this project in-house. Commissioner Sultanof
asked what trade-off in staff work there would be in order to do the study in-house, and City
Manager Miller said it would take about six months, with staff working full time on the project, to
complete the study, and he believes it is wise to hire an outside firm for this work. Commissioner
Portner commended the Mayor and City Commissioners for their vision in looking ahead to the
next 20 years.
b) Item 5(h). UPGRADE OF AS400: (TR8997) Authorizing the upgrade of the City's
Computer System to an IBM AS400 9406-820 Computer System and purchase of an IBM AS400
9406-270 Computer System from Midrange Support and Service, Inc., fo"r an amount not to exceed
$140,426.56, utilizing State of Florida Contract #250-050-97-1. Levent Sucuoglu, Director of
Information Technology gave a presentation and introduced Glenda Christian, Systems Manager.
Mayor Schreiber asked if the existing system could be used as a backup system and IT Director
Sucuoglu explained the pros and cons as well as the financial impact of purchasing software and
maintenance for the old system. Commissioner Portner asked about the $11,500 discount, and
Glenda Christian, Systems Manager said it was incorporated into the price.
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November 20, 2000
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c) Item 50). EMPLOYEE SOCIAL EVENTS PROGRAM: (TR9208) Authorizing the
establishment of an Employee Social Events program at a cost not to exceed $20,000; authorizing
all appropriate budgetary transfers. Assistant City Manager Hemstreet gave a presentation, and
explained the events that would be incorporated into the program. Mayor Schreiber asked which
account the money would come from and Assistant City Manager Hemstreet said the non -
departmental account.
d) Item 5(I). CONVEYANCE OF REAL PROPERTY FOR CONSTRUCTION OF PUBLIC
LIBRARY: (TR9211) Authorizing the appropriate City Officials to execute an Agreement between
Broward County and the City of Tamarac for the conveyance of approximately 2.53 acres of real
property for the construction of a Broward County public library to be located on the north side of
Commercial Boulevard, east of Pine Island Road; specifically a portion of Lots, 11, 12, 13 and 14,
Block 8 of the "Lyons Commercial Subdivision" Plat, according to the Plat thereof as recorded in
Plat Book 69, Page 42 of the Public Records of Broward County, Florida. Community
Development Director J. Christopher King gave a presentation and explained the agreement that
had been drafted by City Attorney Kraft and outside Counsel, W. Craig Eakin. Mayor Schreiber
asked if the County would be staffing the library, and Community Development Director King said
they would. Commissioner Sultanof asked. about a buffer between the library and the Chevron
Gas Station, and Community Development Director King said talks were ongoing between the City
and the County and the buffer would be discussed. Mr. Eakin reviewed the conceptual site plan
(Exhibit "C") to the Resolution.
e) Item 7. APPOINTMENT OF ONE DELEGATE TO THE METROPOLITAN PLANNING
ORGANIZATION (MPO): Appointing as the City's delegate to the
Metropolitan Planning Organization; directing the City Clerk to send a copy of this resolution to the
Metropolitan Planning Organization. Vice Mayor Roberts asked not to be considered as a delegate
to the MPO at this time due to previous commitments, and recommended appointing
Commissioner Sultanof. Commissioner Portner asked not to be considered as a delegate to the
MPO at this time.
2. DISCUSSION OF CANCELLATION OF DECEMBER 26 COMMISSION WORKSHOP AND
DECEMBER 27 COMMISSION MEETING: Discussion of cancellation of the December 26
Commission Workshop and December 27 Commission meeting. City Manager Miller suggested
that the December 27 meeting be cancelled due to the holiday. Vice Mayor Roberts and Mayor
Schreiber said as long as there were no items that needed to be discussed or acted upon during
that time they were in agreement with canceling the meeting. City Manager Miller said the City
Commission could call a special meeting if the need arises. Mayor Schreiber said the general
feeling of the Commission is to cancel the December 27th meeting. The next regular meeting of
the City Commission after December 27th will be January 10, 2001, in Chambers at City Hall.
3. Item 5(k). SPONSORSHIP OF BROWARD PUBLIC LIBRARY FOUNDATION'S ANNUAL
FUNDRAISER, LITERACY FEST 2001: (TR9210) Authorizing a donation to the Broward Public
Library Foundation's Annual Fundraiser, Literacy Fest 2001; authorizing the appropriate budgetary
transfer of funds. Commissioner Sultanof asked the Commissioners to approve a $500.00
donation to the foundation. Vice Mayor Roberts asked what the $500.00 would be used for, and
Commissioner Sultanof said it would be used for materials. Commissioner Portner asked about
the fundraiser package the City received, and City Manager Miller said he would distribute it to the
Commissioners. Mayor Schreiber asked for an expression of interest to donate $500.00 to
Literacy Fest 2001, and all expressed an interest in making the donation.
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November 20, 2000
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4. Item 6. REVISING THE CITY COMMISSION_ VOTING SEQUENCE: (TR9179) Amending
Resolution No. R-97-303, revising Section 2, Paragraph 9.2 of the Rules of Procedure of the City
Commission, revising the City Commission Voting Sequence. Commissioner Portner chose not to
discuss the voting sequence at this time.
Vice Mayor Roberts questioned Item 5(g) on the regular agenda. Item 5(g) PURCHASE OF
EMERGENCY RESCUE VEHICLE: (TR9193) Authorizing the purchase of one rescue vehicle from
Aero Products Corporation based on the Miami -Dade County Bid #5472-4/01-2 for Emergency
Medical Care Vehicles at a total cost not to exceed $133,481 through a lease purchase plan.
Assistant Fire Chief Paul Forsberg gave a presentation and said this is a budgeted item. Mayor
Schreiber asked if the vehicle necessitated hiring additional personnel, and Assistant Fire Chief
Forsberg said as this is a backup vehicle it does not require additional personnel. Vice Mayor
Roberts asked when the vehicle would be delivered and Assistant Fire Chief Forsberg said toward
the end of this fiscal year. There was discussion about call volume.
Commissioner Portner questioned the increase in cost for Item 5(f) on the regular agenda. Item
5(f) GROUNDS MAINTENANCE CONTRACT AWARD: (TR9162) Approving the award of Bid No.
00-24B to Prestige Property Management and Maintenance, Inc., for grounds maintenance and
landscaping services; authorizing the appropriate City Officials to execute an agreement with
Prestige Property Management and Maintenance, Inc.; authorizing an annual expenditure in an
amount not to exceed $443,279. Assistant Public Works Director Mark Greenspan gave a
presentation and discussed the progress of the City's landscaping and grounds maintenance
program, as well as future project analysis and cost of contractual service. There was discussion
regarding continued privatization of this service. Assistant Public Works Director Greenspan
explained that the contract speaks to the first year funding of a three year contract, and due to the
fact that Tamarac has undertaken an aggressive landscaping and street paving program, the
Contractor might submit change orders as the roads are finished. City Attorney Kraft said the
resolution should be modified to make it clear that this is a one-time expenditure for this fiscal year.
Public Works Director Verma discussed landscaping costs and the road improvement program; as
each street is added, the contract cost will rise. Commissioner Portner said in three years the
roads will be finished, and asked if the City would be better off doing the work itself or contracting it
out. Public Works Director Verma said he is not convinced that taking the work in-house will save
the City more money.
There being no further business to come before the City Commission, Mayor Schreiber adjourned
the Workshop Meeting of the City Commission at 10:50 a.m.
Marion Swenson, CMC
City Clerk
City Commission Workshop
Minutes
November 20, 2000
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