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HomeMy WebLinkAbout2009-11-23 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY NOVEMBER 23, 2009 CALL TO ORDER: Mayor Flansbaum-Talabisco called the workshop meeting to order at 9:30 a.m. in Room 105, Tamarac, City Hall, 7525 NW 88t" Avenue, Tamarac, FL. PRESENT: Mayor Beth Flansbaum-Talabisco, Commissioner Pamela Bushnell, Commissioner Patricia Atkins -Grad, Commissioner Diane Glasser, and Commissioner Harry Dressler. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Samuel S. Goren, Deputy City Manager/Interim Financial Services Director Michael C. Cemech, and City Clerk Marion Swenson. Mayor Flansbaum-Talabisco led the pledge of allegiance. Due to the fact that Broward County Commissioner Lieberman was not yet present, Mayor Flansbaum-Talabisco moved out of the regular order of business on the workshop agenda and took up Item No. 2. 2. FINANCIAL UPDATE: Jeff Larson, President, Larson Consulting Services, LLC gave a presentation on the accomplishments over the summer and said Tamarac received an AA rating in a period of chaos in the market. Mr. Larson commended the Commission and staff on their fiscal stewardship and policies. Mayor Flansbaum-Talabisco said she just returned from Washington DC and she has every confidence the efforts put forth in our credit rating, in concert with the efforts put forth in Washington will bode well for the City. 3. Item No.7 on the Regular Agenda. LIEN FEE INCREASE: (TO2184) Amending Chapter 6 of the City of Tamarac Code of Ordinances, entitled "Finance and Taxation"; by specifically amending Section 6-37 entitled "Requests for Information Concerning Outstanding City Liens"; providing for an increased service charge from $50.00 to $75.00 for processing Requests for Information pertaining to outstanding city liens; providing for the elimination of the $25.00 service charge for follow-up lien searches; providing for codification. Deputy City Manager/Interim Financial Services Director Cernech gave a presentation. 4. Item No. 6 (e) on the Consent Agenda. GRANT AWARD: WATER'S EDGE PARK: (TR11722) Accepting a grant award in the amount of $69,400 from the Broward County Land Stewardship Program; authorizing the appropriate City officials to execute an Agreement between Broward County and the City of Tamarac for the development of Waters Edge Park; providing for a one to one match of $69,400 available through the CIP Budget of the project. Director of Parks and Recreation Warner and Special Projects Coordinator Gresek appeared. Special Projects Coordinator Gresek gave a presentation on items 6(e) and 6(f) on the consent agenda. Director of Parks and Recreation Warner commended Special Projects Coordinator Gresek on the work he has done procuring these grant funds. Mayor Flansbaum-Talabisco asked if these parks will help us achieve the Gold Florida Green Certification and Community Development Director Bramley explained the Green Certification is more for programs, not projects, but if there is an opportunity she will submit the projects. Commissioner Atkins -Grad Page 1 of 5 City Commission Workshop November 23, 2009 asked when construction will begin and Director of Parks and Recreation Warner said we are in the process of selecting a contractor. Commissioner Glasser questioned the extra 6 months in the backup and Special Projects Coordinator Gresek explained 12 months is the regular period for the grant, but if we need an additional six months we will send a letter to the County. Commissioner Glasser confirmed the solar lighting would automatically go on at dark and off when it gets light. Commissioner Bushnell commended Special Projects Coordinator Gresek on his presentation at Tamarac University Alumni night. 5. Item No. 6 (f) on the Consent Agenda. GRANT AWARD: TAMARAC SPORTS COMPLEX: (TR11723) Accepting a grant award in the amount of $75,000 from the Broward County Land Stewardship Program; authorizing the appropriate City officials to execute an agreement between Broward County and the City of Tamarac for the provision of canal safety lighting at the Tamarac Sports Complex; providing for a one to one match of $75,000 previously expended on development of the park 6. Item No., 6 (d) on the Consent Agenda. LETF FUNDS - CLINICS FOR YOUTH SPORTS LEAGUE PARENTS AND COACHES: (TR11716) Approving an application by the Broward Sheriffs Office for the release of Law Enforcement Trust Funds (LETF) in the amount of $11,575 to provide funding for the provision of on -site clinics for Tamarac's youth sports coaches and parents. Parks & Recreation Director Warner and Recreation Superintendent Zimmer appeared. Director of Parks and Recreation Warner gave a presentation and explained the NAYS program. Commissioner Atkins -Grad left the room at 10:00 a.m. and returned at 10:02 a.m. Recreation Superintendent Zimmer explained the next steps after the resolution is approved and BSO Chief Duguay said the monies come from forfeitures. Mayor Flansbaum-Talabisco asked if the $11,575 is a one-time cost and added if the parents and coaches have to pay they will then take ownership in the program. Director of Parks and Recreation Warner said it would take the program through this year based upon the number of coaches and parents trained and we will seek alternate funding for next year, or, in the alternative, work with the leagues to pick up the cost of the program. Commissioner Bushnell questioned the fee structure for parents and coaches and also the exam. Recreation Superintendent Zimmer and Director of Parks and Recreation Warner responded the coach program is more intensive and the exam is open book. Commissioner Glasser asked if the $5.00 parent fee is for one or two parents, Director of Parks and Recreation Warner said it is per family. Mayor Flansbaum- Talabisco said she would like the program to be publicized and advertised as much as possible and included in blast emails. Commissioner Atkins -Grad asked about other cities using this program and Recreation Superintendent Zimmer replied there are several. Director of Parks and Recreation Warner added this is a national organization based in Palm Beach. 7. Item No. 6 (h) on the Consent Agenda. PUMP STATIONS 14, 2 & 36 REHAB: (TR11725) Authorizing the appropriate city officials to award Bid No. 09-11 B to TLC Diversified, Inc., and execute an agreement between the City of Tamarac and TLC Diversified, Inc., for an amount of $264,111.00 for the Pump Stations 14, 21, and 36 rehabilitation project; approving funding for this project from the appropriate utilities operational accounts; authorizing the appropriate city officials to administer the contract. Assistant Director of Utilities Page 2 of 5 City Commission Workshop November 23, 2009 Moore, Utilities Operations Manager London and Purchasing/Contracts Manager Glatz appeared to speak about Items 6(h), 60), and 6(k) on the consent agenda. Mayor Flansbaum-Talabisco left the room at 10:21 a.m. and returned at 10:25 a.m. Assistant Director of Utilities Moore gave a presentation. Commissioner Bushnell questioned any inconvenience to residents while the rehabilitation is in progress, and Assistant Director of Utilities Moore said there may be some noise from the diesel system, but there will be no interruption of any service. Mayor Flansbaum-Talabisco questioned how the Mayor and City Commission could use their blast emails to put this forth to the residents in a positive manner and what benefit there will be from the changes. Assistant Director of Utilities Moore said we are replacing an aging infrastructure which has a greater likelihood to fail and cause backups in peoples' homes, plus, this will save the City money in the long run. City Manager Miller complemented Assistant Director of Utilities Moore on the great job he has done over the last six years and also thanked Utilities Operations Manager London for all the training he has provided staff, thereby saving the taxpayers a great deal of money. 8. Item No. 6 0) on the Consent Agenda. PURCHASE OF PUMPS AND APPURTENANCES FROM ABS PUMPS INC.: (TR11728) Authorizing the appropriate City officials to designate ABS Pumps, Inc., as a sole source provider for pumps and appurtenances utilized at fifty-one (51) city wastewater pump stations, and to authorize expenditures for the purchase of pumps and appurtenances from ABS Pumps, Inc., for an amount not to exceed $90,000 for the period of November 4, 2009 through September 30, 2010. 9. Item No. 6 (k) on the Consent Agenda. PURCHASE OF PUMPS AND APPURTENANCES FROM SANDERS COMPANY INC: (TR11729) Authorizing the appropriate City officials to purchase pumps and appurtenances from Sanders Company, Inc., a sole source distributor of Smith & Loveless, Inc., supplies, for the maintenance and replacement of wastewater pump stations; authorizing expenditures for said purposes from Sanders Company, Inc., for an amount not to exceed $65,000 for fiscal year 2010. Mayor Flansbaum-Talabisco returned to Item 1 on the agenda. 1. Item No. 6 (i) on the Consent Agenda. MOU FOR WASTE -TO -ENERGY PLANTS: (TR11726) Approving the terms of the Memorandum of Understanding (MOU) among Broward County, the Broward Solid Waste Disposal District, Wheelabrator South Broward, Inc., and Wheelabrator North Broward, Inc. providing that this Resolution shall be binding only upon approval of an additional Resolution approving a new Interlocal Agreement for the Broward Solid Waste Disposal District. Broward County Commissioner Ilene Lieberman, Chair Resource Recovery Board, and Budget/Contracts Manager Gies appeared. Broward County Commissioner Lieberman gave a presentation. Commissioner Glasser questioned the procedure for going to single stream recycling? Budget/Contracts Manager Gies said it will be similar to what occurred in the past. Broward County Commissioner Lieberman explained she has had conversations with Wheelabrator to see if they will cut the signing bonus checks in June. Budget/Contracts Manager Gies added we are putting together an RFP for waste collection and he is confident our residents will see a reduction in costs. Mayor Flansbaum- Talabisco enumerated the many awards the City of Tamarac has been presented with over the Page 3 of 5 City Commission Workshop November 23, 2009 past year. Commissioner Bushnell said our capacity will eventually be reached with the cities currently on board; what will happen if the rest of the cities join? Broward County Commissioner Lieberman said we are looking at a diversion in the district. Commissioner Atkins -Grad asked if the bins we have now will be replaced and Budget/Contracts Manager Gies said that depends on the RFP; it makes sense to start looking at the bins as a group, collectively. Mayor Flansbaum-Talabisco asked for an expression of interest for the Resolution, as Broward County Commissioner Lieberman would not be present on Wednesday. All were in favor. Mayor Flansbaum-Talabisco moved out of the regular order of business on the agenda to take up Item 12. 12. Item No. 6 (m) on the Consent Agenda, SCHOOL BOARD INTERLOCAL AGREEMENT: (TR11732) Adopting the Broward County League of Cities amendment to the Interlocal Agreement for Public School Facilities Planning in order to avoid the currently proposed school boundary changes in Broward County; (Case No. 32-MI-09) providing for conditions of approval. Community Development Director Bramley, Mayor Debby Eisinger, Chair of Broward League of Cities Education Committee and Dawn Teetzel, of Michelle Melgren appeared. Community Development Director Bramley gave an overview. Ms. Teetzel discussed boundary changes and concurrency. Commissioner Bushnell questioned the deed restrictions put into place for anticipated development in East Tamarac and Community Development Director Bramley and City Attorney Goren spoke of the legal obligation to pay at the time of permitting. Commissioner Glasser asked where the students would go if the Tamarac schools were filled up and Community Development Director Bramley said our schools in Tamarac are currently under enrolled; but as the demographics change the schools will eventually start to fill up. Mayor Eisinger said education impacts our quality of life and the economy in Broward County. Boundary changes are not the solution. The amendment to the ILA that is before you is a way for us as a County to come into compliance with State law. There is an impact of bussing on the roadways and it is not the solution. There has been discussion from the eastern schools to use rooms in their facilities for administrative offices. Commissioner Dressler discussed the fiscal impact as a result of bussing. Commissioner Glasser said she is against bussing as it puts more traffic on the roads, there is a cost associated with it, and it will create many other problems. Commissioner Dressler spoke of diversity in schools and the fact that many communities wish to remain homogenous. There was discussion regarding 'no child left behind' and reassignments to schools outside of communities. Mayor Flansbaum-Talabisco asked for an expression of interest with regard to the resolution, since Mayor Eisinger would not be present at Wednesday's meeting. All were in agreement. Mayor Flansbaum-Talabisco returned to Item 10 on the agenda. Commissioner Atkins -Grad left the room at 11:20 a.m. and returned at 11:22 a.m. 10. Item No. 6 (1) on the Consent Agenda. TELECOMMUNICATIONS SERVICES CONTRACT RENEWAL: (TR11731) Approving the purchase of standard Primary Rate Interface (PRI) services, Centrex services, and Local & Long Distance services for use by all City of Tamarac Departments, and authorizing the appropriate City Officials to execute a three (3) year agreement with one (1) additional three (3) year renewal and execution of an Page 4 of 5 City Commission Workshop November 23, 2009 1 agreement with AT&T Corporation for a total not to exceed $50,000 annually, approving funding from the appropriate accounts. Information Technology Director Sucuoglu and Purchasing/Contracts Manager Glatz appeared. I.T. Director Sucuoglu gave a presentation. 11. Item No. 6 (g) on the Consent Agenda. ELECTION OF A VICE MAYOR: (TR11724) Electing a Vice Mayor to serve a term of one year beginning November 25, 2009 and ending November 2010, with no succession. City Clerk Swenson gave a presentation, and City Attorney Goren said this is charter driven. Commissioner Atkins -Grad seconded by Commissioner Bushnell nominated Commissioner Dressler to serve as the next Vice Mayor. All were in agreement. 13. DISCUSSION REGARDING THE CANCELLATION OF THE DECEMBER 21, 2009 WORKSHOP AND DECEMBER 23, 2009 COMMISSION MEETING: City Clerk Swenson gave a presentation. All were in agreement. Mayor Flansbaum-Talabisco reminded everyone that the Swearing -In Ceremony will be held on December 22"d at 10:00 a.m. in Chambers. City Attorney Goren said in response to Commissioner Dressler's question at the last Commission meeting regarding the constitutional amendment for term limits, they will be limited to 12 years and there is an impact on the County and Cities because they are also included in the resolution. There being no further business to come before the Mayor and City Commission, Mayor Flansbaum-Talabisco adjourned the workshop meeting at 11:55 a.m. . Marion Swenson, CMC- -- City Clerk Page 5 of 5 City Commission Workshop November 23, 2009