HomeMy WebLinkAbout2004-12-06 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, DECEMBER 6, 2004
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City
Commission to order on Monday, December 6, 2004, at 9:30 a.m. in Room 105 of
Tamarac City Hall, 7525 NW 881" Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward
C. Portner, Commissioner Beth Flansbaum-Talabisco, and Commissioner Karen L.
Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Deputy
City Manager Michael C. Cernech, and City Clerk Marion Swenson.
Mayor Schreiber led the pledge of allegiance.
1. DECEMBER 8 2004 AGENDA ITEMS:
a. Item No. 6(b). APPOINTING ONE RESIDENT TRUSTEE TO THE
FIREFIGHTERS PENSION BOARD: (TR10567) Appointing one Resident Trustee to
the Firefighters Pension Board to serve a two-year term ending January 8, 2007. City
Clerk Swenson explained the term for the resident appointed trustee expires January 8,
2005. Mayor Schreiber asked for an expression of interest to reappoint Dorothy
Cummings to the position and all were in agreement.
b. Item No. 6(c). APPOINTING ONE RESIDENT TRUSTEE TO THE POLICE
PENSION BOARD: (TR10568) Appointing one Resident Trustee to the Police Pension
Board for a two-year term ending January 8, 2007. City Clerk Swenson explained the
term for the resident appointed trustee expires January 8, 2005. Mayor Schreiber
asked for an expression of interest to reappoint Patti Lynn to the position and all were in
agreement.
c. Item No. 6(e).UPGRADE OF CITY'S COMPUTER SYSTEM: (TR10576)
Authorizing the upgrade of the City's computer system to an IBM AS400 i520 computer
system from Integration Systems, L.L.C. (iSys), for an amount not to exceed
$45,838.74, utilizing State of Florida Contract # 250-000-03-1. IT Director Sucuoglu
and Purchasing/Contracts Manager Glatz appeared. IT Director Sucuoglu gave a
presentation and explained the benefits of implementing the upgrade. Mayor Schreiber
asked how long it would take to implement and IT Director Sucuoglu said one or two
days. Vice Mayor Sultanof asked if it is compatible with HTE and IT Director Sucuoglu
said HTE systems are based on AS400 platforms and it is compatible. Commissioner
Portner questioned the measurement of power and the Naviline system. IT Director
Sucuoglu said the calculations are based on IBM performance numbers, and spoke of
the Naviline user interface with HTE applications.
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d. Item No. 6(h). PURCHASING REPLACEMENT AND NEW VEHICLES:
(TR10596) Purchasing replacement and new vehicles utilizing the Florida Sheriff's
Association Bid # 04-12-0823; authorizing an expenditure in an amount not to exceed
$416,549; authorizing budget transfers as needed for proper accounting purposes.
Public Works Director Strain and Purchasing/Contracts Manager Glatz appeared.
Public Works Director Strain gave a presentation. Mayor Schreiber asked what
percentage of vehicles is being replaced, if this is done every year, and the process
used. Public Works Director Strain said about 20% of the vehicles will be replaced and
it is done each year. The cost of new vehicles as well as mileage is looked at in order
to make the determination. Commissioner Portner asked how many utility dump trucks
the city has now, and the size of the new one. Utilities Director Gagnon said this would
be our third truck and it would make us more efficient. Public Works Director Strain said
the trucks we currently own hold 5 cu. yd.; the new one will hold 12 cu. yd.
Commissioner Portner questioned the pickup truck for the Building Department and
Building Official Jones explained there are five code officers and four vehicles. An
additional vehicle is needed. Commissioner Portner questioned Parks and Recreation's
request for two pickup trucks. Parks and Recreation Director Margoles said the building
maintenance technician maintains all facilities as well as the parks, and having a
dedicated vehicle would make him more efficient. The other vehicle will be added for
park staff where currently four vehicles are shared between 15 staff members.
e. Item No. 6(j). BID AWARD AND AGREEMENT -- GROUNDS MAINTENANCE
AND LANDSCAPING SERVICES: (TR10599) Awarding Bid No. 04-30B to Prestige
Property Management and Maintenance, Inc., for grounds maintenance and
landscaping services; authorizing the appropriate City officials to execute an agreement
with Prestige Property Management and Maintenance, Inc. for a three (3) year period
commencing on December 1, 2004 with the option for one (1) three (3) year renewal;
authorizing an annual expenditure in an amount not to exceed $788,959. Public Works
Director Strain and Purchasing/Contracts Manager Glatz appeared. Public Works
Director Strain explained the existing contract was bid four years ago and during that
time extensive landscaping has been done in the city. Change orders have taken care
of the additional scope of work but we now know the total scope of work, which is
included in the new contract. The only thing not included in the contract is 70 Avenue.
Vice Mayor Sultanof said the city's experience with Prestige has been good and he is
pleased that they were able to maintain their relationship with the City of Tamarac. Vice
Mayor Sultanof commended Public Works Director Strain and Purchasing/Contracts
Manager Glatz for their work on the contract. Commissioner Portner asked when
Prospect Road would be completed to which Public Works Director Strain replied we
have revised the bull noses on the islands and the Broward County Engineers now must
sign off on the design. As soon as it is approved by the County the contractor can move
forward with the curbing. The project will take 85 days from the time the County
approves. Commissioner Portner asked why, if Everglades was on the bus tour of the
city, they did not bid on the job. Purchasing/Contracts Manager Glatz said they failed to
provide an addendum as requested.
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f. Item No. 9. ADDENDUM TO FRANCHISE AGREEMENT — WASTE
MANAGEMENT, INC., D/B/A SOUTHERN SANITATION: (T02073) Motion to adopt
Ordinance on first reading executing a third addendum to the 1993 agreement
between the City of Tamarac and Waste Management, Inc., d/b/a Southern Sanitation
for furnishing multi family solid waste collection for an additional five year term to begin
January 1, 2005 and end December 31, 2009. Public Works Director Strain and
Purchasing/Contracts Manager Glatz appeared. Public Works Director Strain said a
few minor revisions were made to the existing agreement. Vice Mayor Sultanof asked if
there would be more bulk pickup for the condominiums and Public Works Director Strain
said it would increase from twice a year to four times a year. Vice Mayor Sultanof
asked if there were complaints throughout the district and Public Works Director Strain
said there were some; included in the contract is language that as soon as Waste
Management receives a complaint they are to e-mail the city and then notify the city as
soon as it is rectified. Complaints must be taken care of within 24 hours. Vice Mayor
Sultanof spoke of a broken barrier in his district that was taken care of timely.
Commissioner Roberts asked whether removal of debris was included in the contract
and Public Works Director Strain spoke of the hourly rate we were being charged which
has now been changed to reflect a rate based on cubic yards, in conjunction with
FEMA's method of calculations. Vice Mayor Sultanof said he thought a Grubbs truck
caused damage to one of our streets and Public Works Director Strain said some of our
equipment was used to clear debris from the storms as we assisted Grubbs, so some
damage may not be attributable to Grubbs. Any and all damage caused by Grubbs has
been fixed. Vice Mayor Sultanof questioned debris that may still be on the roads from
the storms and which department has the authority to monitor it. Public Works Director
Strain said collection from the storms is completed. If anything is left the residents must
make arrangements to have it picked up. Building Official Jones said if he is advised of
debris on the streets his department will look into the situation. Commissioner Portner
explained he is not in favor of five year contracts as many things may change in the
course of five years. Mayor Schreiber said things do change, but our rate will be locked
in for the term. Vice Mayor Sultanof questioned a cancellation clause and
Purchasing/Contracts Manager Glatz said there is a process. Commissioner Roberts
asked if the contract could be revised if necessary and City Attorney Kraft said it could.
g. Item No. 6(k). CHANGE ORDER — CENTRAL PUMP STATION
CONSTRUCTION SITE: (TR10600) Executing Change Order Number 1 to the
agreement between the City of Tamarac and Wharton -Smith, Inc. for the satisfaction of
dewatering permit requirements as set forth by the South Florida Water Management
District regarding the prevention of contaminant migration in adjacent contamination
areas at the Central Pump Station construction site; authorizing an additional
expenditure in an amount not to exceed $54,595 for said purpose. Public Works
Director Strain and Purchasing/Contracts Manager Glatz appeared. Public Works
Director Strain explained the South Florida Water Management District's (SFWMD)
concerns about the city excavating below the water table and the fact that there are
contamination sites within a 1,500' radius. The SFWMD wanted more protection from
the dewatering process. Vice Mayor Sultanof said he is concerned about the water
table and asked how protected we are once we establish the required trench. Public
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Works Director Strain said the amount of water we are talking about is small in
comparison to the big picture.
h. Item No, 6(i), AMENDING CITY'S CLASSIFICATION AND PAY PLAN:
(TR10598) Amending the City's Classification and Pay Plan for Executive,
Managerial/Professional and Administrative Non -Bargaining Employees effective
January 1, 2005. Human Resources Director Swanson and Assistant Human
Resources Director Cummings appeared. Human Resources Director Swanson
congratulated Assistant Human Resources Director Cummings on her new position.
Assistant Human Resources Director Cummings gave a presentation and explained we
periodically review the classification system and pay plan and no adjustment is being
made to salaries, just the pay ranges. For non -fire managerial positions the minimum
stays the same with a 5% increase to the maximum of the ranges; for fire managerial
positions there will be a 5% increase to both the minimum and maximum of the ranges.
Commissioner Roberts confirmed if a person were to reach the top of their range then
the 5% increase would give them room to move up in the range. Vice Mayor Sultanof
confirmed this is for non -contract personnel. Commissioner Flansbaum-Talabisco
asked if this makes us as competitive as we can be and Assistant Human Resources
Director Cummings said we are competitive with adjacent and comparable cities.
Human Resources Director Swanson explained that this year we hope to look at the
entire plan for both bargaining and non -bargaining employees, and come forward with
recommendations for next year which will be more comprehensive.
i. Item No 7. AMENDING ARTICLE IV OF THE CITY CHARTER — SECTION 4.02
"CITY COMMISSION; ELECTION, TERMS AND _QUALIFICATIONS" TO INCREASE
TERMS OF OFFICE: (T02070) Motion to adopt Ordinance on first reading amending
Article IV, Section 4.02 of the City Charter, entitled "City commission; election, terms
and qualifications" to increase terms of office for the City's mayor and commissioners
from three-year terms to four-year terms; providing for an implementation date;
providing that if the amendment is approved by a majority of the voters at the March 8,
2005, election, then such amendment shall become a part of the City Charter upon
certification and acceptance of the election results; providing for codification. TABLED
AT THE NOVEMBER 24, 2004 MEETING TO DECEMBER 8, 2004 AT OR AFTER 7:00
P.M. City Attorney Kraft and Assistant City Attorney Steinerts appeared. City Attorney
Kraft explained that at the November 8, 2004 workshop he was given direction to
prepare this temporary ordinance, which, if approved by the voters, will change terms of
office from three-year terms to four-year terms. Commissioner Flansbaum-Talabisco
said she revised her previous opinion on this referendum question as she did some
community outreach. It is the consensus of the residents in her district that the people
are happy with three-year terms. It allows them to keep tabs on the commissioners,
and she is in favor of keeping three-year terms. Vice Mayor Sultanof said his opinion is
on the record. Mayor Schreiber asked for an expression of interest. Commissioner
Roberts said while she likes three-year terms she would give the people the chance to
decide for themselves. Mayor Schreiber and Commissioner Portner said they are in
favor of four-year terms. Vice Mayor Sultanof and Commissioner Flansbaum-Talabisco
said they are opposed to four-year terms.
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j. Item No. 8. AMENDING ARTICLE IV OF THE CITY CHARTER — SECTION 4.02
"CITY COMMISSION; ELECTION TERMS AND QUALIFICATIONS" TO REMOVE
TERM LIMITS: (TO2071) Motion to adopt Ordinance on first reading amending Article
IV, Section 4.02 of the City Charter, entitled "City commission; election, terms and
qualifications" to remove term limits for mayor and commissioners effective with the
March 8, 2005, municipal election; providing that if the amendment is approved by a
majority of the voters at the March 8, 2005, election, then such amendment shall
become a part of the City Charter upon certification and acceptance of the election
results; providing for codification. TABLED AT THE NOVEMBER 24, 2004 MEETING
TO DECEMBER 8, 2004 AT OR AFTER 7:00 P.M. City Attorney Kraft and Assistant
City Attorney Steinerts appeared. City Attorney Kraft said this item, if. approved by the
voters, will eliminate term limits. Commissioner Portner said he originally brought this
item up; however, upon reflection and hearing discussion of two commissioners on the
board he is not in favor of eliminating term limits. Mayor Schreiber asked for an
expression of interest. Commissioner Roberts said she would let the voters decide.
Commissioners Portner and Flansbaum-Talabisco and Vice Mayor Sultanof said they
are not in favor of eliminating term limits. Mayor Schreiber said he is in favor of
eliminating term limits. There was discussion regarding previous discussions of this
item, and Vice Mayor Sultanof said it was previously decided that this was not to take
affect, if approved by the voters, until 2007, which would make a clear field. City
Attorney Kraft said this discussion is well served, but clarification of the expression of
interest should be whether this item is to stay on the agenda or not. Commissioner
Roberts clarified that if the item stays on the agenda and it is voted down on
Wednesday, then it would not go to the voters. City Attorney Kraft confirmed this item
must receive three affirmative votes or it will not appear on the March 2005 ballot.
Commissioner Portner questioned the status of Sabal Palm Golf Course, and Assistant
City Attorney Steinerts said the city received an agreement from the owner's attorney,
which we have reviewed; we are waiting for comments so we are all on the same page.
Public Works is putting the exhibits together and the agreement should be presented to
the commission very soon. City Attorney Kraft added that much progress has been
made since we last discussed this item. Commissioner Portner asked whether he could
feel free to attend meetings in his district in the next 10 days and assure his constituents
that this will be taken care of, to which Assistant City Attorney Steinerts replied
everything is subject to final approval. Commissioner Portner questioned the time it
would take for final approval and City Attorney Kraft said perhaps 30 days.
Commissioner Portner suggested the commission and staff be allowed to use frequent
flier miles when traveling in order to save the city money. City Manager Miller said he
would have staff look into it. Commissioner Roberts said she flew several times in the
last year but on different airlines and was only able to use frequent flier miles one time,
as the city's agency books the most cost effective route for the travelers.
Commissioner Flansbaum-Talabisco gave a status report on computers to be donated
to the schools. Tamarac Elementary School said they did not want donated computers
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this time; Millennium Middle and Challenger Elementary Schools both want computers
from the city. Commissioner Roberts asked if the new Charter School was contacted
and Commissioner Flansbaum-Talabisco said she would contact them. If they want
computers, then each school will get 10 computers from the city.
There being no further business to come before the Mayor and City Commission, Mayor
Schreiber adjourned the workshop meeting at 10:30 a.m.
i
Marion Swens n, CIVIC
City Clerk
1
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