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Home My WebLink About2009-12-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY DECEMBER 7, 2009 CALL TO ORDER: Mayor Flansbaum-Talabisco called the workshop meeting to order at 9:30 a.m. on Monday, December 7, 2009 in Room 105, Tamarac City Hall, 7525 NW 88t' Avenue, Tamarac, FL. PRESENT: Mayor Beth Flansbaum-Talabisco, Vice -Mayor Harry Dressler, Commissioner Pamela Bushnell, Commissioner Patricia Atkins -Grad and Commissioner Diane Glasser. ALSO PRESENT: City Manager Jeffrey L. Miller, Assistant City Attorney Julie Klahr, Deputy City Manager/Interim Financial Services Director Michael C. Cernech, and City Clerk Marion Swenson. Mayor Flansbaum-Talabisco led the pledge of allegiance. 1. Item No. 6(e) on the Consent Agenda: RELEASE OF LETF: (TR11735) Authorizing the appropriate City officials to approve an application by the Broward Sheriffs Offices for the release of Law Enforcement Trust Funds in the amount of $20,000.00 to provide funding for Tamarac District Explorer Post 7, the request complies with the agreement between the City of Tamarac and the Broward Sheriffs Office (BSO). BSO Chief Duguay gave a presentation. Commissioner Atkins -Grad asked if grades were considered a requirement for the program and said she has been fortunate to work with Resource Officer DelSol over the past few years at Millennium Middle School. Commissioner Glasser said due to the changing demographics, this program is needed in Tamarac at this time and questioned whether at risk children are included. Commissioner Bushnell questioned the age requirements and asked if recruitment is made from areas other than Millennium Middle School. Mayor Flansbaum-Talabisco asked if the explorers are allowed to participate in programs held during the day. BSO Chief Duguay explained doing well in school is requisite for entry into the program, and a participant must have no negative dealings with law enforcement. All students are looked at but some find the para-military structure of the program too rigid. The age for participation ranges from 14-18 and recruitment is done via word of mouth and other programs in the area. Explorers may participate in daytime events with permission from parents and school. 2. Item No. 6 (c) on the Consent Agenda. INSTALLATION OF PHOTOVOLTAIC PANELS: (TR11739) Authorizing the appropriate City Officials to execute an open end term Agreement with Roofing Concepts Unlimited, Inc. for the construction of the Photovoltiac Project, located at the Tamarac Community Center, 8601 West Commercial Boulevard, providing for fixed pricing for construction of photovoltaic cells for up to four (4) additional facilities at the City's option for a period of twelve (12) months from date of award in accordance with Bid No. 09-18b, for an amount of $184,600 and a 10% contingency of $18,460.00 for a total not to exceed $203,060.00 Page 1 of 3 City Commission Workshop Meeting December 7, 2009 for the initial project and for each facility, subject to receipt of funding from the appropriate accounts; authorizing budget amendments as needed for proper accounting purposes. Assistant Public Works Director/City Engineer Doherty and Purchasing/Contracts Manager Keith appeared. Assistant Public Works Director/City Engineer Doherty gave a presentation and confirmed that Station 78 is not included. 3. Item No. 6 (b) on the Consent Agenda: AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AMENDMENT #2 TO THE AGREEMENT BETWEEN THE CITY OF TAMARAC AND JEFF ELLIS MANAGEMENT, LLC: (TR11717) Authorizing the appropriate City Officials to execute Amendment #2 to the Agreement between the City of Tamarac and Jeff Ellis Management LLC, exercising the option to renew the Agreement to provide Swimming Pool Management Services for the Caporella Aquatic Center at a cost of $639,339.72. Parks and Recreation Director Warner; Parks and Recreation Assistant Director Probert; Recreation Superintendent Zimmer and Purchasing/Contracts Manager Glatz appeared. Director of Parks and Recreation Warner gave a presentation. Vice -Mayor Dressler asked if health care or pension benefits are included; Commissioner Glasser asked if there are any City employees at the pool; Commissioner Atkins -Grad said she is pleased we meet the minimum numbers allowed for; and Mayor Flansbaum-Talabisco said since the facility has opened there has been only one complaint and going there is like being on vacation. Director of Parks and Recreation Warner responded in the negative to Vice - Mayor Dressler's question, and said cashiers and onsite supervisor as well as the fitness center and concession center staff are city employees. 4. Item No. 7 on the Regular Agenda: APPROVAL OF CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER): (TR11711) Authorizing the appropriate City officials to approve the Consolidated Annual Performance Evaluation Report (CAPER FY2008-2009) for the US Department of Housing and Urban Development (HUD'S) Community Development Block Grant (CDBG) programs for HUDS fiscal year 2008-2009; Case No 31-MI-09. Community Development Director Bramley and Housing Administrator Bauldree appeared. Housing Administrator Bauldree gave a presentation. Commissioner Glasser asked when funds will be available; and Commissioner Bushnell questioned the process to apply for improvements. Housing Administrator Bauldree said funds are received yearly and decisions are made by Public Works; the money is to be spent in low to moderate income areas. Community Development Director Bramley added the Commission approves the Annual Action Plan every year and through the neighborhood meetings we hear from our residents and then Public Works responds to their needs as appropriate. Vice -Mayor Dressler questioned the difference in numbers for some programs and Community Development Director Bramley said the programs are advertised well by Parks and Recreation; some are more needed or popular than others. Mayor Flansbaum-Talabisco asked if there was any news on the $10 million and Housing Administrator Bauldree said we should know in a few weeks. There are issues with NSP1 recipients not spending the funds; however Tamarac has a higher possibility of getting NSP2 funding since we did spend our money properly. Mayor Flansbaum-Talabisco said out of 309 cities involved, 300 did not spend the monies as Page 2 of 3 City Commission Workshop Meeting December 7, 2009 -- 1 1 1 appropriate; Tamarac is in the top nine. Vice -Mayor Dressier expressed concern that given the fiscal restraints on a national level some committee or sub -committee might say the program is not working and decide to give nothing more. Housing Administrator Bauldree replied HUD is looking at feedback from the recipients as to obstacles and HUD is considering modifying some regulations to allow for flexibility. 5. Item No. 6 (d) on the Consent Agenda: KINGS ARBOR KEYS, LLC EXCEPTION TO CODE AND MOU: (TR11740) Authorizing the appropriate City Officials to approve an exception to City Code Section 22-131(a), "Adjustment to Bills" and approving execution of a Memorandum of Understanding between the City and Kings Arbor Keys, LLC, relating to monies owed to the City by the Kings Arbor Keys, LLC, Association. Parks and Recreation Director Warner; Utilities Director Gagnon and Community Services Manager Maldonado appeared. Director of Parks and Recreation Warner and Community Services Manager Maldonado gave presentations and discussed metering, interface with HTE and reading of the meters. Director of Utilities Gagnon discussed the MOU and water saving techniques. Commissioner Bushnell thanked everyone for their participation and said she walked the property and saw firsthand what is going on. Commissioner Glasser said the fact they are showing good faith is an opportunity for the organization and the City to help each other, and asked if anyone is checking the abandoned properties to see if the water is left on; Director of Utilities Gagnon said it is private property but we are working with the management company and most buildings have been checked for leaks. Deputy City Manager/Interim Financial Services Director Cernech thanked everyone for what they are doing to correct the situation. There being no further business to come before the Mayor and City Commission, Mayor Flansbaum-Talabisco adjourned the workshop meeting at 10:40 a.m. Marion Swenso MC = City Clerk — Page 3 of 3 City Commission Workshop Meeting December 7, 2009