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HomeMy WebLinkAbout2000-12-12 - City Commission Workshop Meeting Minutes1 CITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING DECEMBER 12, 2000 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Tuesday, December 12, 2000, at 9:40 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Karen L. Roberts, and Commissioner Edward C. Portner. ABSENT AND EXCUSED FOR CAUSE: Commissioner Larry Mishkin and Commissioner Marc L. Sultanof. ALSO PRESENT: City Manager Jeffrey L. Miller, Assistant City Manager Tim Hemstreet, City Attorney Mitchell S. Kraft and City Clerk Marion Swenson, 1. Agenda Item #10, TELECOMMUNICATIONS — TERMS AND CONDITIONS: Motion to adopt Ordinance on first reading creating Chapter 5.6 of the City Code, entitled Telecommunications, Sections 1 through 16, providing the terms and conditions for the erecting, constructing, and maintaining of a telecommunications facility in the City's public rights of way for the provision of telecommunications service; providing for codification; providing for conflicts; providing for savings; providing for severability; and providing for an effective date. Assistant City Manager Tim Hemstreet gave a presentation. City Attorney Kraft mentioned that members of the industry were in the audience. 2. December 13,_2000 AGENDA ITEMS: City Manager Miller suggested moving to item 2(b) on the workshop agenda, as Mr. Sucuoglu was detained. b. Item 8(k). THE BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION PROGRAM: (TR9224) Approving the Parks and Recreation Department's Grant application to the Broward County Cultural Affairs Council for a grant in the amount of $10,630.00 with a City match of $10,630.00 for the Broward Cultural Affairs Council Community Arts & Education Program to provide a series of classes and workshops, and a community event presentation/exhibition in the cultural arks, provided through a partnership with the White Willis Theatre, Inc., in FY 2002 at City of Tamarac Recreation Facilities. Parks and Recreation Director Kathleen Margoles gave a presentation and responded to questions from Mayor Schreiber and Commissioner Partner about funding and class attendance. December 12, 2000 Workshop Minutes 1 a. Item 8(o). CONTRACT SERVICE ARRANGEMENT AGREEMENT WITH BELL SOUTH TELECOMMUNICATIONS, INC.: (TR9020) Executing a Contract Service Arrangement Agreement with Bell South Telecommunications, Inc., converting the existing Megalink and Megalink Channel Communication Service (MUMLCS) at City Hall to Primary Rate ISDN (PRI) Service at a cost of $1,150.15 per month for a period of forty- nine months plus the cost of installation in the amount of $92.00. IT Director Levent Sucuoglu gave a presentation. Vice Mayor Roberts asked whether the new system would alleviate calls going to the wrong offices and about the trunk line that is not hooked up to one particular telephone. IT Director Sucuoglu discussed call pickup groups and explained the reason for the trunk line. Commissioner Portner asked about the reduction in cost and the installation charge. IT Director Sucuoglu responded. Regarding Item 8(i), Mayor Schreiber asked if each tenant would have to provide a _ CO/OTC QRS, INC.: utility deposit. Item i TERIN AGREEMENT (TR9046) Accepting and execu ting a Remetering Agreement with AIMCO/OTC QRS, Inc., for the Boardwalk Apartments to allow remetering the water service for the purpose of allocation of the direct cost of water and sewer service among multiple users subject to the terms of the applicable developer's agreement and in accordance with City Code Section 22-30, "Limitations of Use". Director of Utilities Gagnon said Tamarac would bill AIMCO/OTC QRS, Inc. and the owner would distribute the charges according to use. Mayor Schreiber questioned Item 8(I). TRUST FUND APPLICATION TO CONSTRUCT AN EMERGENCY OPERATIONS CENTER: (TR9198) Authorizing the appropriate City Officials to seek grant funding from the Florida Department of Community Affairs Emergency Management Preparedness and Assistance Competitive Grant Program in the amount of $175,000 for the construction of an Emergency Operations Center; providing for a City match of $510,000 in cash and $104,591 in -kind for a total project cost of $789,591. Mayor Schreiber asked why the City does not use the new Community Center instead of building a new facility. Special Project Coordinator Diane Phillips said the new facility would be constructed at a higher tolerance level than the Community Center was and the new facility would also be used for office space for public works, not only as an EOC. Vice Mayor Roberts questioned the matching funds in Item 8(n). TRUST FUND APPLICATION TO MAKE THE COMMUNITY CENTER AVAILABLE FOR USE AS A POST DISASTER SHELTER BY INSTALLING A GENERATOR: (TR9199) Seeking grant funding from the Florida Department of Community Affairs Emergency Management Preparedness and Assistance Competitive Grant Program in the amount of $105,000 for a generator for the Community Center; providing for a City match of $3,890,000 in -kind for a total project cost of $3,995,000. Special Project Coordinator Diane Phillips said the Community Center is being used as the in -kind match. Vice Mayor Roberts questioned Item 8(q). AGREEMENT-FLORIDA TREND MAGAZINES INC: (TR9216) Executing an Agreement between the City of Tamarac and Trend Magazines, Inc. for an advertorial in Florida Trend and Business Florida 2002 at a cost of $22,780,00 and for production and reprints at a cost of $400.00 and December 12, 2000 Workshop Minutes 2 1 $756.00 respectively for an amount not to ; exceed $23,936.00. Community Development Director King gave a presentation. Vice Mayor Roberts said the City has received a good response from smaller ads, and Community Development Director King said while there was a good response to the smaller ads, the City feels it would be beneficial to try a one -page advertorial. Mayor Schreiber said this is a good investment for the City. Commissioner Portner asked about attracting a restaurant to Tamarac and Community Development Director King said he is investigating magazines for restaurants. Commissioner Portner asked if there is a site plan for Item 8(e). WATER AND SEWER DEVELOPER'S AGREEMENT — COMFORT SUITES: (TR9220) Accepting and executing a Water and Sewer Developer's Agreement with Tamarac Hotel, Inc., for the Comfort Suites Project, located on the north side of Commercial Boulevard between NW 82nd Avenue and NW 84th Terrace for one non-residential water and sewer building connection, and one dumpster connection requiring 16 ERC's for water and 17 ERC's for sewer; requiring the payment of $53,000.00 in CIAC fees; authorizing and directing the City Clerk to record said agreement in the Public Records of Broward County. Utilities Director Gagnon said our ordinance provides for a developer's agreement prior to signing the site plan. City Manager Miller said the permit process through South Florida Water Management District is taking longer than anticipated. City Manager Miller said there are some revisions to the agenda. Temporary Resolution 9228 regarding the computer purchase will be added to the regular Commission meeting agenda of December 13, 2000. PROPOSED FINANCING OF AN AS400 COMPUTER SYSTEM: (TR9228) Executing and delivering certain lease documents in connection with the proposed financing of an AS400 Computer System in an amount not to exceed $140,500 under a Master Lease -Purchase Agreement between the City and Kislak National Bank; amending the annual budget of estimated revenues and expenditures for the purpose. Assistant City Manager Hemstreet gave a presentation and explained that the Commission authorized entering into a lease - purchase agreement to purchase the AS400 and backup system, and this was approved at the November 22"d meeting. City Manager Miller said Item 80) would be removed from the regular Commission agenda. APPLICATION TO EQUIP AN EMERGENCY RESPONSE UNIT: (TR9197) Authorizing the appropriate City Officials to seek grant funding from the Florida Department of Community Affairs Emergency Management Preparedness and Assistance Municipal Grant program in an amount not to exceed of $50,000 to acquire and equip an emergency response unit; providing for a City match of $109,882 in -kind for a total project cost not to exceed $159,882. City Manager Miller said Temporary Resolution 9230 would be added to the agenda. AGREEMENT BETWEEN CITY OF TAMARAC AND UNIVERSITY HOSPITAL - ©ONATING AND ADMINISTERING EIGHT HUNDRED (800) FREE -FLU SHOTS: (TR9230) Executing a Hold Harmless agreement between the City of Tamarac and University Hospital and Medical Center relating to University Hospital and Medical December 12, 2000 Workshop Minutes 3 Center donating and administering eight hundred (800) free flu shots to Tamarac residents and City employees at the Tamarac Community Center on Tuesday, December 19, 2000 or subsequent date in the event of cancellation. 3. WATER CONSERVATION: Director of Utilities Ray Gagnon gave a presentation. Mayor Schreiber asked if the restrictions applied to all water sources and Director of Utilities Gagnon responded in the affirmative. Fran Oney, Laboratory Manager, gave a presentation on the public education program. Vice Mayor Roberts asked whether Code Enforcement has been informed that use of water for driveway and street maintenance is included in the restrictions, and Director of Utilities Gagnon said they have been informed. 4. QUARTERLY REPORT: Quarterly report. Interim Finance Director Tim Hemstreet gave a presentation. Mayor Schreiber questioned the transfer of surplus operating funds and Interim Finance Director Hemstreet responded and discussed general accepted accounting practices and procedures. 5. DISCUSSION OF VACANCIES ON POLICE AND FIRE PENSION BOARDS: Personnel Director Maria Swanson gave a presentation. Mayor Schreiber questioned the reasons for the resignations, and there was discussion about the number of active participants of the Police Pension Board, Personnel Director Swanson said she would like to advertise the vacancies. Mayor Schreiber asked about the terms for the new members, and Personnel Director Swanson said they would serve new two-year terms. There was discussion about holding a special meeting in January to make the appointments. Mayor Schreiber said one applicant applied for appointment to both boards and Assistant City Manager Hemstreet said while the Tamarac Code does not prohibit sitting on two boards at the same time, there may be a dual office holding issue, which will be researched prior to appointments being made. 5. DECEMBER 13 2000 COMMISSION MEETING AT SATELLITE CITY HALL: Discussion of the relocation of the December 13, 2000 Commission Meeting to Satellite City Hall. City Manager Jeffrey L. Miller asked everyone to come a few minutes early to Wednesday's Commission meeting at Satellite City Hall to meet Robert and Margaret Lange. Mr. Lange is the City's new Finance Director. Vice Mayor Roberts and Mayor Schreiber said in the future they would prefer to be introduced to new department directors prior to the Commission Meeting. 7. THE MILITARY ORDER OF PURPLE HEARTS: Considering a contribution of $500.00 to the Military Order of Purple Hearts. Commissioner Portner explained that several years ago a tank was offered to Tamarac, but the Commission, at that time, declined the offer. The City of Oakland Park has decided to accept the tank, and the $500.00 contribution would go to the City of Oakland Park to help bring the tank from Kentucky. Vice Mayor Roberts said she could not approve using taxpayers' money for something in Oakland Park. Additionally, Vice Mayor Roberts and Mayor Schreiber said if Tamarac gives money to the Order of Purple Hearts it would then be incumbent upon December 12, 2000 Workshop Minutes 4 Tamarac to donate money to all the other Veterans' organizations. There was no expression of interest to make the contribution. 8. DISCUSSION OF CONSUMER AFFAIRS COMMITTEE: There was discussion about Mr. Jerry Finnk's resignation from the Consumer Affairs Committee. Mayor Schreiber said there were recommendations from the Chair of the Consumer Affairs Committee for appointments to the Committee, and he also heard from the Chair that some people do not attend meetings. Vice Mayor Roberts and Mayor Schreiber suggested setting the appointments for the beginning of January. Mayor Schreiber said he received a phone call from a resident praising the City for holding a meeting at Satellite City Hall, but the resident felt there was not enough publicity. Commissioner Portner said he attended several meetings on the east side of Tamarac and informed everyone about the meeting on December 13th. Mayor Schreiber suggested future meetings outside of City Hall being held at clubhouses because of the space issue, and it would also be easier for people to attend at their own clubhouses. There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 11:15 a.m. Marion Swenson, CMC City Clerk December 12, 2000 Workshop Minutes 5 Ll 1