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HomeMy WebLinkAbout1995-07-24 - City Commission Budget Workshop Meeting MinutesREVISED CITY OF TAMARAC CITY COMMISSION BUDGET WORKSHOP MONDAY, JULY 24, 1995 CALL TO ORDER:. Mayor Abramowitz called the Budget Workshop to Order on Monday, July 24, 1995, at 9:00 a.m. in Conference Room #1, 7525 Northwest 88th Avenue, Tamarac, Florida. PRESENT: Mayor Norman Abramowitz Vice Mayor Irving Katz (Arrived at 10:55 a.m.) Commissioner Sharon Machek Commissioner Larry Mishkin Commissioner Joseph Schreiber ALSO PRESENT: Robert S. Noe, Jr., City Manager Mitchell S. Kraft, City Attorney Dina M. McDermott, Assistant City Manager Dan Wood, Chief Building Official Ed Doyle, Parks & Recreation Operations Manager Bruce Abrahams, Budget Officer Tim Hemstreet, Budget Analyst Helen Sobel, Social Services Board Chairwoman Phyllis Shuty, Social Services Clerk Typist Phyllis Polikoff, Secretary The following Department's budgets were discussed: Tape 1 CITY ATTORNEY - Pages 187 -192 City Attorney Kraft gave an overview of the Department. He said more litigation was done in-house because it was cost effective, data was put on disk and he did not know the cost of new litigation. Discussion was held on a salary adjustment, litigation regarding Workers' Compensation, a temporary law clerk and a part-time secretary. BUILDING - Pages 112 -117 Mr. Wood presented an overview, said there was an increase over FY 95 and City Commission Budget Workshop 7/24/95/PP Page 2 referenced FY 95 Objectives and Results. He addressed the Base Budget Summary, advised capital outlay was not anticipated and said there were three potential retirees. Mr. Wood requested a temporary part-time Mechanical Inspector and noted an increase in agency fees because two employees will go out on family leave. Discussion was held on agency fees, permit process and inspections. Tape 2 SOCIAL SERVICES - Pages 243 - 250 Mr. Abrahams advised that he previously worked with Jill Ducato who had resigned. Ms. Shuty stated that work was proceeding on the Doctor's Directory, the client tracking system should be computerized and there was a budget increase over FY 95. Discussion followed on duties of the volunteers, bus transportation and Ms. Sobel commented on Meals on Wheels, senior citizens and the Department of Elder Affairs. There was discussion on Capital Outlay, hand-held radios, an Intake Coordinator/Case Manager and Capital improvement, i.e., a Senior Center. Mayor Abramowitz requested a recess at 10:40 a.m. and the Budget Workshop reconvened at 10:50 a.m. with everyone in attendance. Tape 3 PARKS AND RECREATION - Pages 259 - 273 Mr. Abrahams referred to FY results, FY 96 objectives and said there was a 0.41 % deviation from the FY 95 adopted budget. Mr. Doyle referenced the Junior Orange Bowl Pageant, Tamarac Turkey Trot and said that Tamarac received the Gold Seal Award of Excellence in Child Care from HRS. He indicated the Multi -Purpose Center was busy, the summer program was going well and he hoped to expand the program in 1996 to Tamarac Elementary School. There was discussion about travel regarding adult trips, eliminating the Halloween Parade, basketball and golf tournaments, Health Fair, Holiday lighting and additional equipment in the fitness room. There was further discussion pertaining to senior activities, the new Principal At the Tamarac Elementary School, summer camp and the Tot Lot. City Commission Budget Workshop 7/24/95/PP Page 3 Tape 4 Discussion continued on equipment for the fitness room, the Before and After School Program, summer camp and office space at the Recreation Center. Mr. Doyle referenced the Tamarac Athletic Federation, replaced fences, bleachers at the park, Caporella Park and the drainage project on Tract 27. He discussed Veterans Park, requested equipment which had previously been borrowed from Public Works and an equipment shed at Tract 27. Discussion was held on an addition to the Recreation Center and a new concession stand. Tape 5 Mayor Abramowitz RECESSED for lunch at 12:20 P.M. and the Budget Workshop RECONVENED at 2:00 P.M. PRESENT: Mayor Norman Abramowitz Commissioner Sharon Machek Commissioner Larry Mishkin Commissioner Joseph Schreiber ABSENT: Vice Mayor Irving Katz ALSO PRESENT: Robert S. Noe, Jr., City Manager Stanley Hawthorne, Finance Director Bruce Abrahams, Budget Officer Linda Huett, Acting Personnel Director Levent Sucuoglu, MIS Director Glenda Christian, Senior Systems Analyst Roger Anderson, Risk Manager Jeffrey Miller, Director of Community Development Phyllis PolikofF, Secretary City Commission Budget Workshop 7/24/95/PP Page 4 PERSONNEL - Pages 274 - 278 Ms. Huett said the classification and pay study was submitted, training sessions were held, the Personnel Manual was proceeding on schedule, the IAFF contract was ratified and she advised the total number of status changes. She also commented on the recruitment and screening process and discussion followed. MIS - Pages 251 - 258 Mr. Sucuoglu introduced his budget and discussion followed on printing, binding, new computer hardware, software and telecommunications There was further discussion regarding Continental Cablevision, telephone lines, charge backs, renovations to his Department, privatization and the old computers. Tape 6 RISK MANAGEMENT - Pages 336 - 348 Mr. Anderson said highlights included an increase regarding additional amounts for excess insurance policies, computerizing self -insured liability claim payments and reserves and a Health Insurance Committee for employee health insurance. There was discussion the Safety Coordinator's position, HMO, PPO, Medicare and Humana. Mr. Anderson discussed the Safety Program, Workers' Compensation, members of his Staff, the Insurance Advisory Board, Sovereign Immunity and catastrophic incidents. Tape 7 There was further discussion on self-insurance and replacement costs. COMMUNITY DEVELOPMENT - Pages 119 -135 Mr Miller advised that the blasting should be finished by July 31 and discussed requests for a Planner I and Economic Development Specialist. he referenced the Comprehensive Plan and Senior Planner and discussion commenced pertaining to economic development and bus service. Mr. Miller discussed Code Enforcement and said the Senior Planner was already on board. He said additional revenue was received due to a sweep of businesses in the City. 1 1 City Commission Budget Workshop 7/24/95/PP Page 5 Tape 8 Mr. Miller referenced the Registration Information and Sharing Exchange (RISE) Program and the Geographical Information System (GIS) with regard to utility lines. Discussion ensued on stormwater fees, departments which would benefit the Geographic Information System, the Metropolitan Planning Organization (MPO) and bike lines. Mr. Miller said Code Enforcement needed a light meter and he mentioned Notices of Violation which sometimes eliminated going before the Code Enforcement Board. With no other business, Mayor Abramowitz ADJOURNED the BUDGET WORKSHOP at 4:45 P.M. Carol A. Evans, CMC City Clerk