HomeMy WebLinkAbout1990-08-15 - City Commission Budget Workshop Meeting Minutes9
CITY OF TAMARAC
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CALL TO ORDER:
Wednesday, August
City Hall. '
PRESENT:
ALSO PRESENT:
CITY COUNCIL BUDGET WORKSHOP MEETING
Wednesday, August 15, 1990
Mayor Abramowitz called this meeting to order on
15, 1990, at 10:00 A.M. in Conference Room #1 of
Mayor Norman Abramowitz
Vice Mayor Bruce Hoffman
Councilman Dr. H. Larry Bender
Councilman Henry Rohr
Councilman Henry Schumann
John P. Kelly, City Manager
Dina McDermott, Assistant City Manager
Kenneth Burroughs, Finance Director
Mary Blasi, Deputy Finance Director
Thelma Fagelbaum, Chief Accountant
Zeke Feldman, Charter Board Vice Chairman
Pauline Walaszek, Secretary
The purpose of this meeting was to review the budgets for fiscal
year 1990/91.
Charter Board
City Manager Kelly referred to Page 36, Charter Board, and said
there is a reduction in the overall budget for the Charter Board
by approximately $10,600. He said the two major areas of impact
are the elimination of the Special Supplies and Services charge of
$3,000, which was for the Charter review study by Carla Coleman.
He said that was a non -recurring expenditure.
City Manager Kelly said the major difference in the proposal is
that the part time employee will be transferred to be shared by
the City Manager and the City Attorney's offices. He said the
present occupant of that office is a legal secretary and her
training is ideal for the position which was left in the City
Attorney's office. He said both the City Attorney and he will
share the cost of this.
City Manager Kelly said by doing this, they have provided $10,000
for temporary employee wages which were designated for Belle
Vitrofsky, who has retired from the City. He said by doing that
the benefit option is eliminated and the FICA tax would be reduced
accordingly.
City Manager Kelly said that would save approximately $3,000. He
said the other reduction is in the legal services. He said they
requested $10,000, they had $5,000 last year and he is
recommending a cost of $2,500. He said in the application for
legal services, the justification has been that the monies would
be needed to sue the City. He said as a City Manager recommending
a budget to a City Council, he felt uncomfortable recommending
that line item in the budget.
City Manager Kelly said in an effort to be harmonious he always
kept something in there. He said City Attorney Ruf has indicated
a willingness to work with the Charter Board and to provide the
legal services that they may needs therefore, only in the
instances that would be in conflict would they be put in the
position of having to go outside for legal services.
City Manager Kelly said the legal services should be deleted in
its entirety and, because it is a Charter obligation for the
Council to provide monies for the legal services that the Charter
Board may incur, they should come to Council to explain the reason
for the expenditure needed. He said he finds it uncomfortable to
approve invoices for an attorney for the Charter Board.
City Council Budget Workshop
Page 1
8/15/90/pm
City Manager Kelly said presently the person working in the
Charter Board office has a great deal of free time and he
recommended that the temporary employee's wages be transferred to
the Clerk's office to be overseen by the City Clerk He said it
is the City Clerk's responsibility to handle all Boards, minutes,
notices, etc He said the office would remain but the phones
could be transferred and handled by the Clerk's office
City Manager Kelly said according to a survey done in the City,
the maximum calls the Charter Board's secretary handled in a'ne
week was twelve He said the City Clerk has willingly agreed to
do that
Mayor Abramowitz asked if residents will still have access tothe
Charter Board by telephone and City Manager Kelly said yes Mayor
Abramowitz asked if the Charter Board secretary types minutes,
etc and City Manager Kelly said that is correct; however, this
will now be done by the City Clerk's office
Charter Board Vice Chairman, Zeke Feldman, said it seems strtnge
that the Charter Board's budget is singled out for a 60%
reduction He said the Charter Board never requested the Charter
review which was done by Carla Coleman He said the Charter
states that the Charter Board has the right to have their own
attorney and any amount over the $2,500, the City will be liab3e
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Mr Feldman said City Manager Kelly stated that the Charter ftard
is not working on a full time basis He said that office' is
manned five days a week until 12 00 or 1 00 P M He said if they
have to have a cut in the temporary employee's wages and they have
a great deal of minutes to be typed, there is not enough money to
pay for this
Mayor Abramowitz said the typing, etc , that may be needed by the
Charter Board will be provided by the City Clerk's office He
said the feeling that anything is being taken away from the
Charter Board is incorrect He said City Attorney Ruf will handle
any legal business for the Board; therefore, there is no problem
in this area
Mr Feldman said Mr Ruf is not always in the office and may 'not
be when needed by the Charter Board He said assuming he io in
the office, there could be a conflict of interest because he is
hired by the Council and if a question comes up between the
Charter Board and the Council, he may be divided Mayor
Abramowitz said Mr Ruf would determine that this was a conflict
of interest
V/M Hoffman said he does not feel there is a need to have someone
sitting in the Charter Board office when there is no work to be
done He said the City Attorney can very well represent the
Charter Board He said based on the fact that $3,891 was spent on
legal services last year, $2,500 is a realistic figure
Mayor Abramowitz said $3,891 was spent last year without the
ability of the Charter Board to go to the City Attorney for any
legal opinion Mr Feldman said with a sixteen million dollar
budget for the City, a 60% cut in the budget of the Charter Board
is far too great He said he feels that budget should be
increased
V/M Hoffman said if the $3,000 given to Carla Coleman last year is
deducted, it is no longer a 60% reduction Mr Feldman said that
was put in without request of the Charter Board C/M Rohr sai4 if
there is a need for further funds for the Charter Board, the
Council would provide them
C/M Schumann said if the operation of the Charter Board is not
being hindered, he would agree to this budget C/M Bender said
the budget is an instrument for estimating expenditures and this
can be changed He said a service will be maintained forithe
Charter Board to operate
City Council Budget Workshop
Page 2
8/15/90/pm
City Manager Kelly said in the budget proposal from the Charter
Board, the rationale for the legal services was for the Charter
Board's lawsuit against the City regarding placement of Charter
amendments on the ballot. He said he is recommending this be
taken out and put into the City Attorney's budget to provide
accountability. He said he feels uncomfortable in signing off on
a request from the Charter Board with their approval of their
attorney in a lawsuit against the City.
City Manager Kelly said they have encountered numerous lawsuits
from outside entities that are burdensome and the City is funding
and financing one from within. He said if that is not taken out,
the procedure should be established that the Charter Board go
before the Council for their request for monies.
V/M Hoffman asked why the City Manager proposed $2,500 for Legal
Services and City Manager Kelly said he feels he is acknowledging
that the City has responsibility to provide for legal services
that the Charter Board incurs that the City Attorney cannot
handle.
Mr. Feldman said the City Manager wants to deprive the Charter
Board of any rights they may have because he mentions the lawsuit
which is a right of the Charter Board.
Mr. Feldman read into the record a letter from the Charter Board
Chairman. (See Attachment 1).
C/M Bender said the Council does not intend to cut the services to
the Charter Board. He said as long as the City Council is provid-
ing sufficient services to the Charter Board, there should be no
problem.
Public Information Board
V/M Hoffman referred to Page 38, Item 47A, Printing -Recreation
Insert. City Manager'Kelly said the amount of $3,800 was deleted
at the request of the Public Works/Recreation people who prefer to
have this amount restored to their budget.
Mrs. McDermott suggested the City investigate recycled paper for
the next budget. Mayor Abramowitz had a concern for the cost and
Mrs. McDermott said they are hoping to piggy back on the County's
bids. She said the amount of $9,100 for Printing and Binding
covers ten issues of the Tam -A -Gram. She said six issues are four
pages and four issues are eight pages so that every quarter they
will produce an eight page issue.
Lou Silverman, Chairman of the Public Information Committee, said
the duplicating expenses are taken care of in house. He said he
received a letter from the Parks and Recreation Department telling
them what the programs are for the next few months and he
questioned why they were not mailed at a reduced rate. Mrs.
McDermott said she will check this.
Personnel Department
Peter Mack, Personnel Director, referred to the present and
proposed organizational charts, the departmental mission statement
and the FY 90/91 goals and objectives for the department.
(See Attachment 2).
Mr. Mack said the City is in need of a reevaluation of the
employee performance evaluation system, the inclusion of a
meritorious system, revision to the Personnel Manual and the
expansion of the training capabilities, not only in the Personnel
Department but City wide. He said they are restating the
Personnel Department's position in the recruitment, selection,
hiring and termination of employees that previously did not exist.
City Council Budget Workshop
Page 3
8/15/90/pm
Mr Mack said they are working on an employee assistance program,
the insurance and benefits programs and the Safety Advisory
Committee He requested Council provide them with the tools to do
the necessary things outlined
City Manager Kelly said two areas in the City that he relies On a
great deal are the Finance Department and the Personnel Depart-
ment He said they have to work together and this year, with the
apparent inclusion of the internal auditor, the Finance Department
will be strengthened He said the addition in the Personnel
Department of a Personnel Coordinator would assist in avoiding any
Zack of communication
Mayor Abramowitz asked if the addition of the Personnel Coordina-
tor position will improve the quality of service and pay for
itself City Manager Kelly said the request for this position
came from the Finance Department and not the Personnel Director
He said the City Attorney, in his negotiations with the unions,
has also expressed the opinion that assistance is needed in
Personnel
Mayor Abramowitz said the procedure used in union negotiations in
this City is antiquated
Tape 2
Mayor Abramowitz asked why the union cannot present to the City
their demands so that the attorney can digest this He said this
generally happens after the fifth meeting He said this process
should be streamlined
Mr Mack said for the first time this year the procedure changed
in that the first negotiating session had the City's propo0als
ready V/M Hoffman said the only difference in the Persohnel
Director's proposed staff is the inclusion of one secretary land
Mr Mack said that is correct
Mr Mack said his proposal is to eliminate the part time position
of Records Clerk and upgrade it to a full time position He said
he has a person on staff now that will be leaving to have a baby
and will not be replaced V/M Hoffman asked the function of a
Personnel Coordinator and Mr Mack said this person would be a
project manager and an assistant
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Mrs McDermott said there is a domino effect right now since there
are no checks and balances in this department She said the
Personnel Coordinator would start the systems that are needed
She said certain analysis projects must be done, such as the
rewriting of the Personnel Manual, writing the performance evalua-
tion forms, etc She said the Personnel Coordinator could test
someone on their actual job, how long it takes, etc
Mrs McDermott said there are presently job descriptions that do
not accurately cover the employees duties and responsibilities
She said the Coordinator would realign the present 260 classifica-
tion job duties and job titles She said that is a full time( Job
in itself and this would only be one function of this individual
Mrs McDermott said there are not only just negotiations involved
but several grievances She said many times they cannot be
resolved because there are problems with communication, training
and supervisory abilities V/M Hoffman asked if many of these
functions just described are not part of the job of the Director
and Mrs McDermott said the problem is there is only one person
doing everything
Mrs McDermott said Personnel also covers insurance, employee
problems, benefits, safety, etc Mayor Abramowitz expressed
concerns for the need of this position and Mr Mack said he is
looking to increase the capabilities of the department to serve
the City and its employees C/M Bender questioned why the amojunts
requested were increased by the City Manager and Mrs McDermott
said this budget was revisited and rewritten in the process of the
budget being presented to Council
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City Council Budget Workshop
Page 4
8/15/90/pm
Mrs. McDermott said the budget was presented by the Finance
Department and in the meantime, there were changes.
Mrs. McDermott said she eliminated the part time employees wages
and that was part of the discrepancy. Mayor Abramowitz questioned
the amount of $25,000 for Labor Relations and City Manager Kelly
said each bill submitted by Alan Ruf is charged to a particular
account, either labor relations, prosecutions, etc. Mayor
Abramowitz questioned item 320 on Page 40, Audit & Accounting
Services, and Mr. Mack said this is the benefit analysis that was
done.
C/M Rohr said he did labor negotiations for twelve years and they
never went to the first meeting until both sides received the
total package of every possible request. He said they then
submitted a written counter proposal and started to meet. He
suggested Item 309, Labor Relations, be reduced from $25,000 to
$20,000. V/M Hoffman said he agrees with C/M Rohr,
Mayor Abramowitz suggested that the City Attorney and Personnel
Director try to streamline the negotiation process. C/M Bender
said last year this department used $182,950 and this year they
are requesting $229,710, which is an increase of $46,760. He said
of that amount $21,120 is appearing as contributions of services
spread among the department.
V/M Hoffman said he had concerns about creating the Personnel
Coordinator position. Mayor Abramowitz said he is willing to go
along with creating this position since he feels this position
will pay for itself. Mr. Mack said within the past three months
he has terminated three supervisory positions because they have
not worked out.
C/M Rohr asked if the amount of $26,000 for the Personnel Coordin-
ator included the benefit options, etc., and Mr. Mack said no,
that is the salary and does not include the benefit option, FICA,
etc. He said with everything included it would be $32,800.
C/M Schumann asked where the Risk Manager is listed and Mr. Mack
said that is under a separate budget. C/M Rohr said he would like
to have a report prior to the end of the probationary period on
what Mr. Mack feels is the total benefit or non -benefit of this
position. Mr. Mack agreed and said if it is not working out he
will recommend elimination of the position.
C/M Schumann asked if there was a job description written for this
position and Mr. Mack said he is in the process of writing this
now. Mayor Abramowitz said the Council will leave this budget as
written to include the Personnel Coordinator and the Secretary.
He said he wants the report from the Personnel Director after the
probationary period of this employee signed by the City Manager as
well.
Mayor Abramowitz called a five minutes recess and reconvened with
all present including the City Clerk, Carol Evans.
General Services
City Manager Kelly referred to Page 95, General Services. Mr.
Burroughs said this is basically all the postage and duplicating
equipment in the City Clerk's office. Mayor Abramowitz asked Ms.
Evans if she examined the most economical way for the postage for
the City and Ms. Leans agreed. He said he noticed an ad in the
newspaper on the upcoming referendum and he questioned whether she
could dictate where she wanted an ad placed in the paper.
City Council Budget Workshop
Page 5
8/15/90/pm
Ms Evans said she can request it to be in a certain section of
the paper but they do not always honor these requests She said
she always requests the Metro section of the newspaper but it
depends on how much space the paper has available in certain
sections, when they get the ad so that they can typeset it and
reserve space Mayor Abramowitz asked Ms Evans to try to get it
into the proper area
C/M Rohr asked if the City Clerk mails out the recreation fliers
an Ms Evans said yes C/M Rohr asked why this is sent first
class and Ms Evans said it depends on when a department needs to
get it out C/M Rohr said there is no emergency for people to
receive these mailoutsi therefore, he feels this should be sent
out at the reduced rate
Mayor Abramowitz explained that bulk mail must be presorted and
taken to the post office and may cost more in time and labor He
suggested this mail be sent out in enough time to accommodate
this
Telecommunication Services
Mayor Abramowitz questioned why there is $2,880 budgeted for Paid
Annual Leave this year when there was nothing expended last year
and Ms Evans said this account covers the Switchboard Operator
who is at retirement age She said they have to budget just in
case she does retire
City Manager Kelly noted there is an increase under the Insurance
Service Charges that cannot be waived He said the Telep�ione
costs went over budget last years therefore, more was budgetedifor
this year Mayor Abramowitz questioned the other duties of the
Switchboard Operator and Ms Evans said the ads are monitored that
appear in the paper, she cuts them out, monitors the costs, Mends
letters to Finance, Planning and to her with the costs and keeps a
scrapbook of any articles in any of the papers regarding the City
There was discussion about the pros and
system and it was determined that this
time Mayor Abramowitz asked for a
installation of individual phones
Communication Services
cons of an automated phone
was not feasible at this
cost comparison study on
Mayor Abramowitz referred to Page 98, and Mr Burroughs said this
is a new budget to take care of all the cost related to the City's
radios He said when the Police Department left and BSO came in
there was no budget for these expenses
Non-�Departmental
Mayor Abramowitz referred to Page 99,
the City Attorney is recommending that
the ESM litigation expenses On Page
ment, City Manager Kelly said this
Compensation claims and the land
preservation program
Communication Services
and City Manager Kelly said
the City leave $10,000 into
100, Other General Govern --
includes the Unemployment
acquisition for the tree
After a phone conversation, Mr Burroughs said this included a
maintenance contract on all two way voice radios and telemetry
systems He said there are 100 portable radios with chargers and
50 max -track mobile radios Mrs McDermott said insurance would
not cover repair costs V/M Hoffman suggested the amount of
$18,000 for Repairs Machinery & Equipment, might be too high He
asked the exposure for the second year life of this equipment
C/M Bender asked how the figure of $18,180 was arrived at for'this
item and City Manager Kelly said this is a proposal from Motorola
for a service contract for one year Mayor Abramowitz asked if
the City by-passes this contract this year, would it be possible
to get a contract next year? City Manager Kelly said he would
assume they would
H
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City Council Budget Workshop
Page 6
8/15/90/pm
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C/M Rohr said a service contract is based on the age of an item
and it may be more expensive. City Manager Kelly said he would
check on this.
Tape 3
Mayor Abramowitz recessed the meeting for lunch and reconvened at
1:30 P.M. with all of those present as before including Susan
Tillman, Risk Manager.
Insurance Services
City Manager Kelly referred to Page 202. Ms. Tillman said last
year the City went self insured for property and liability and the
City established a loss fund for payment of its own claims for
liability and property. She said prior to that there was a loss
fund set up for workers comp. She said this has been successful
in that the City paid out approximately $15,000 in claims and
collected in subrogation monies between $11,000 and $15,000.
Ms. Tillman said prior to that the City was paying approximately
$320,000 per year for the liability and property coverages. She
said it is best to build the loss fund so that the City will
eventually be able to not buy insurance and have a fund set up
with the interest. She said in order to get to that point, money
must continue to be.put into this fund.
Ms. Tillman said the City presently has $595,000 that should be
set aside for reserves for present claims for workers comp,
property and liability. She said the Florida League of Cities
reports to her all the present pending claims and the claims she
has pending and the workers comp pending claims. She said the
insurance companies are setting these reserves.
Mary Blasi said Ms. Tillman set up the City of Hallandale's self
insurance programs five years ago and presently during this year's
budget they have built it up to one million two hundred thousand
so that the general and utility fund no longer have to contribute
to the fund.
Ms. Tillman said the way to take that further is to raise the
deductibles every year and buy excess insurance. V/M Hoffman
asked how much is in the reserve fund now and how much is pro-
posed. Ms. Tillman said presently there is approximately $313,000
left in the fund now. Mr. Burroughs said if all numbers are
correct for this year on September 30th the City will have
$402,000.
Ms. Tillman said the City Manager's recommendation is $491,000 to
add to this fund and, if this amount is added, another year or so
is all that is necessary before it is self sustaining. City
Manager Kelly said the City has approximately $400,000 now and the
proposed amount was to move ahead to reach the goal of being self
sustaining.
Mayor Abramowitz said he took City Manager Kelly's suggestion of
$491,000 and deducted $195,000, which leaves a balance of $296,000
as a reserve. Ms. Tillman said there should be enough money in
the fund so that a lawsuit could be settled.
V/M Hoffman referred to Page 202, Insurance Service Fees, of
$975,000 and he questioned this amount. Mr. Burroughs said that
is the backcharge to the operating departments. He said on Page
203, Insurance Administration in the amount of $125,740 and
Insurance Operations in the amount of $238,460 includes salaries,
FICA, etc., and the insurance paid out in premiums. He said
Insurance Claims in the amount of $652,800 is current and antici-
pated claims based on experience plus the reserve to build the
fund up.
City Council Budget Workshop
Page 7
8/15/90/pm
Mayor Abramowitz said the existing $491,000 and what is anticipat-
ed for this year totals $652,800 Mr Burroughs said the City
started the workers comp self insurance back in 1987 and last 'Year
general liability and property was added He said the premi#rLs
paid were only on the last two and did not include the workiexs
comp
V/M Hoffman questioned Page 206, Workers Comp Insurance Claims in
the amount of $126,000 He said the department requested $26,000
and the City Manager proposed $126,000 He asked why Me
Tillman said the average claims per year for workers comp is
$90,931 She said these are actual things that are deferred and
paid during the course of the year She said a reserve must be
built for claims that eventually will be settled She said there
is a difference in net payments and incurred in reserve
City Manager Kelly noted that this was a mistake under the deport-
ment's request for this item and should have been $126,000 YCfM
Rohr asked if the amount of $975,000 would have $652,000 to give
the reserve amount and Ms Tillman said that would be the operat-
ing costs C/M Rohr asked how Ms Tillman arrived at a surplus of
$975,000 at the end of 1991 if these things are deducted
Ms Blasi said the amount of $975,000 is a charge back to all'the
departments but the reserve will consist of $412,000 from this
year plus $491,000 which is contemplated to be added for a total
of $900,000 C/M Rohr said there is presently approximately
$400,000 in reserve monies and he questioned why it is necesAary
to build up to over one million dollars in only two years Ms
Tillman said the concept of self insurance is a risk and the City
should be in a position to have enough money in that fund to
settle claims
Ms Tillman said the City has been lucky over the past eleven
years but there is no guarantee this will continue She said if a
conservative approach is taken to build this up over three cr tcur
years there will not be the leverage to raise the deductibles
higher based on the City's experience and reduce the cost of,the
insurance premium
Ms Tillman said the loss history over the past eleven years slows
claims City Manager Kelly said $491,800 of this amount is split
between the Utilities Department and the general fund
Mayor Abramowitz recommended that the Council reduce the amount of
$490,000 by $130,000 for a total of $360,000 to put into the
reserve account
Mayor Abramowitz referred to Page 204, Insurance Administration,
and asked if the position of Safety Coordinator saves the City
money on premiums Ms Tillman said it does not actually save,the
City money premium wise but does save the City liability claims
She said this man goes to the scene of every accident, writes a
report, takes pictures, gets statements which affords the City�the
opportunity to settle a potential problem
Mr Burroughs said the FICA taxes for the estimated should be
lower than $4,670 as printed in the proposed budget City Manager
Kelly said in the original budget for last year Ms Tillman's
salary was included as a regular employee and that accounted ;for
the higher FICA amount He said she was taken out and as a
contractor is not getting the benefits or FICA
Mayor Abramowitz questioned Other Contractual Services and City
Manager Kelly said that refers to Ms Tillman v/M Hoffman
questioned Special Supplies/Services in the amount of $5,000 and
Ms Tillman said that is for the printing of a safety manual
City Council Budget Workshop
Page 8
8/15/90/pm
V/M Hoffman questioned Vehicles in the amount of $9,000 and
Office Equipment in the amount of $3,700 and he asked if they have
vehicles now. Mr. Mack said vehicles are now borrowed from other
departments and this is a safety hazard or are not available.
Mrs. McDermott said a mini -pickup truck could be bought for
$9,000.
Mayor Abramowitz asked about the feasibility of having self health
insurance and Ms. Tillman said she decided that this concept is
ridiculous today because it appears that self insured health is
allowing the doctors to play with your money. She said if a
situation evolves where a company writes an excess policy for the
City and money is put into a fund then employees go to doctors and
there is no control over the expenses. She said at the end of the
year, if a claim is incurred one month before the insurance policy
is.up, it is not paid if the City does not renew with that com-
pany. She said it is a "Claims Made Policy" and only lasts during
the policy periods therefore, to be covered renewals have to be
made.
Ms. Tillman said the maximum expected cost for that kind of a plan
would cost the City $450,000 more than what is being paid now.
C/M Rohr questioned Special Supplies/Services listed on both Pages
204 and 205 since one showed a City Manager's recommendation of 0
and the other showed $5,000, Mrs. McDermott said they are not the
same department.
C/M Bender asked what the City could save if a co -payment plan was
considered as an option and Ms. Tillman said between $50,000 to
$85,000 for HMO. She said on the HMO the City would not be
subject to an increase. Mr. Mack said this is being negotiated at
the present time.
Tape 4
Mayor Abramowitz said the Council would be in favor of a moderate
co -pay program which would not necessitate the City adding more
money. Ms. Tillman said some plans are being reviewed now that
would be either the same cost to the City or slightly higher. She
said the City is doing very well in the health area by going out to
bid well in advance and negotiating with various companies.
Referring to Page 205, Flood Insurance, Ms. Tillman said they just
did a flood plain certification for all City buildings where an
architect measures and most of the buildings are in Flood Zone A.
Mayor Abramowitz asked how Ms. Tillman's salary is handled and Mr.
Burroughs said it is done based on the average of the actual
expenses for 1988/89 and the budget for 1989/90.
City Manager Kelly said to understand what has been accomplished,
there has been a reduction from $491,800 to $360,000. He said the
net impact to the general fund is going to be a reduction of
approximately $81,900.
V/M Hoffman asked inasmuch as the Utility Department has the
greatest potential for insurance liability, should they not pay a
higher proportion of the cost. City Manager Kelly said at this
point the City is already pushing a rate increase of approximately
5-1/2% to get by this coming year on water in the Utilities Depart-
ment.
At this point Mr. Mack and Ms. Tillman withdrew from the meeting
with Council's thanks for their presentations.
Canal s/Dra rage
City Manager Kelly addressed Page 80, Canals/Drainage. Mayor
Abramowitz said Public Works accounts should be revisited again
with the Public Works Director present.
City Council Budget Workshop
Page 9
8/15/90/pm
City Manager Kelly said this is a simple budget and he referred to
the reduction in Regular Salaries from $47,550 to $44,320 He said
the increases are in the specific projects He said only three
drainage projects have been approved by him at this time He said
the Drainage for Woodland Lakes for $9,000 has already been
approved in this fiscal year and this can be removed from this
proposed budget
City Manager Kelly said of the other two drainage projects, the
first priority is the amount of $44,000 for Drainage -- NW 49
Street, east of State Road 7 He recommended that the $172,920 for
Drainage -- Norfolk Palm Drive be removed from this budget He said
this would remove a total of $181,920 from this budget
Mayor Abramowitz asked if the natural gas proposal is being pursued
and City Manager Kelly said yes
Police Services
City Manager Kelly said the Senior Crossing Guards are paid the
salary of $4,340 and the other nine school Crossing Guards
collectively are paid $34,210 He said the regular employee is the
I D Technician and she is very busy
Mr Burroughs said the Pension Contributions were increased from
$2,280 to $42,670 because of what the City has to pay into the
Police Retirement Fund less the BSO contribution He said the SSO
can only contribute what they are allowed to contribute 'toi the
Florida retirement systems therefore, their payment to the city is
less than what the City's actual costs are
C/M Bender said this will be recurring or diminishing as the people
involved leave or pass aways Mr Burroughs added unless .some of
those people go on disability Mayor Abramowitz asked if there is
something the City could do about this and whether or not there is
a possibility that the City's exposure could be more Ear
Burroughs said if the State for some reason lowered their
contribution then the County Sheriff would give less which vtould
give the City less
Special Purpose Accounts Fund
Mrs McDermott referred to Page 103, Special Purpose Accounts Fund,
and Mr Burroughs said these are the revenues that are anticipated
as coming into this fund by way of interest He said the Building
Education Assessment is one hundredth of one percent of the new
construction values that the City has to put into this fund to k6ep
the Building Department's education He said before each depart-
ment had candy and soda machines and last year this was put under
the City's control as vending machines, Social Committee Donations
i
Thelma Fagelbaum said as the City receives income from the vending
machines, that money goes into the revenue and Finance dons a
budget transfer increasing the budget She said they paN for
picnic supplies and any parties as long as the expenditures dab not
exceed the revenue Mayor Abramowitz said the revenue derived from
the vending machines goes to the parties, etc
Mr Burroughs said that is the income and on the expense side, 105
is the Building Department education for seminars and meetings. He
said on Page 104, Item 055, Fire Equipment Donations, is money that
has been accepted from various organizations and they have not
spent it leaving $2,100
Social Committee & Beautification
Mr Burroughs referred to Page 107, and said these are wash items
He said on Page 108, Beautification, of the resources available at
the beginning of the year there is still $41,160 to spend
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Mayor Abramowitz asked about this and Mr. Burroughs said there are
restrictions because this money was contributed by the Sawgrass
Expressway Authority and should be spent within a certain distance
of the Sawgrass Expressway.
Mayor Abramowitz questioned Page 109, Non -Departmental, and Mr.
Burroughs said that is the interest earned that will be distributed
to the various purposes within this fund.
City Manager Kelly said today the Council has reduced from the City
Manager's Department $4,000 for auto repairs and parts. He said
they have reduced from the Fire Department architectural services
for $30,000, from Community Development Department they have
reduced architectural services for $15,000. He said in the Build-
ing Department, educational expenses reduced $2,760, the Social
Services Board had $1,890 added and Personnel Department had a
Secretarial position added for $20,187.
City Manager Kelly said that is a subtotal of minus $32,349. He
said on the Insurance Reserve reduction of $131,000, effective on
the 62% is $81,900, which brings it to $114,249. He said the
Canals and Drainage was $181,920, which brings the reduction to
$296,169.
With no further business, Mayor Abramowitz adjourned this meeting
at 3:30 P.M.
arol A. Ev ns
City Clerk
This public document was promulgated at a cost of $172,60 or $21.58
per copy to inform the general public, public officers and
employees of recent opinions and considerations of the City Council
of the City of Tamarac.
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