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HomeMy WebLinkAbout1990-08-15 - City Commission Budget Workshop Meeting Minutes9 CITY OF TAMARAC 1 CALL TO ORDER: Wednesday, August City Hall. ' PRESENT: ALSO PRESENT: CITY COUNCIL BUDGET WORKSHOP MEETING Wednesday, August 15, 1990 Mayor Abramowitz called this meeting to order on 15, 1990, at 10:00 A.M. in Conference Room #1 of Mayor Norman Abramowitz Vice Mayor Bruce Hoffman Councilman Dr. H. Larry Bender Councilman Henry Rohr Councilman Henry Schumann John P. Kelly, City Manager Dina McDermott, Assistant City Manager Kenneth Burroughs, Finance Director Mary Blasi, Deputy Finance Director Thelma Fagelbaum, Chief Accountant Zeke Feldman, Charter Board Vice Chairman Pauline Walaszek, Secretary The purpose of this meeting was to review the budgets for fiscal year 1990/91. Charter Board City Manager Kelly referred to Page 36, Charter Board, and said there is a reduction in the overall budget for the Charter Board by approximately $10,600. He said the two major areas of impact are the elimination of the Special Supplies and Services charge of $3,000, which was for the Charter review study by Carla Coleman. He said that was a non -recurring expenditure. City Manager Kelly said the major difference in the proposal is that the part time employee will be transferred to be shared by the City Manager and the City Attorney's offices. He said the present occupant of that office is a legal secretary and her training is ideal for the position which was left in the City Attorney's office. He said both the City Attorney and he will share the cost of this. City Manager Kelly said by doing this, they have provided $10,000 for temporary employee wages which were designated for Belle Vitrofsky, who has retired from the City. He said by doing that the benefit option is eliminated and the FICA tax would be reduced accordingly. City Manager Kelly said that would save approximately $3,000. He said the other reduction is in the legal services. He said they requested $10,000, they had $5,000 last year and he is recommending a cost of $2,500. He said in the application for legal services, the justification has been that the monies would be needed to sue the City. He said as a City Manager recommending a budget to a City Council, he felt uncomfortable recommending that line item in the budget. City Manager Kelly said in an effort to be harmonious he always kept something in there. He said City Attorney Ruf has indicated a willingness to work with the Charter Board and to provide the legal services that they may needs therefore, only in the instances that would be in conflict would they be put in the position of having to go outside for legal services. City Manager Kelly said the legal services should be deleted in its entirety and, because it is a Charter obligation for the Council to provide monies for the legal services that the Charter Board may incur, they should come to Council to explain the reason for the expenditure needed. He said he finds it uncomfortable to approve invoices for an attorney for the Charter Board. City Council Budget Workshop Page 1 8/15/90/pm City Manager Kelly said presently the person working in the Charter Board office has a great deal of free time and he recommended that the temporary employee's wages be transferred to the Clerk's office to be overseen by the City Clerk He said it is the City Clerk's responsibility to handle all Boards, minutes, notices, etc He said the office would remain but the phones could be transferred and handled by the Clerk's office City Manager Kelly said according to a survey done in the City, the maximum calls the Charter Board's secretary handled in a'ne week was twelve He said the City Clerk has willingly agreed to do that Mayor Abramowitz asked if residents will still have access tothe Charter Board by telephone and City Manager Kelly said yes Mayor Abramowitz asked if the Charter Board secretary types minutes, etc and City Manager Kelly said that is correct; however, this will now be done by the City Clerk's office Charter Board Vice Chairman, Zeke Feldman, said it seems strtnge that the Charter Board's budget is singled out for a 60% reduction He said the Charter Board never requested the Charter review which was done by Carla Coleman He said the Charter states that the Charter Board has the right to have their own attorney and any amount over the $2,500, the City will be liab3e i Mr Feldman said City Manager Kelly stated that the Charter ftard is not working on a full time basis He said that office' is manned five days a week until 12 00 or 1 00 P M He said if they have to have a cut in the temporary employee's wages and they have a great deal of minutes to be typed, there is not enough money to pay for this Mayor Abramowitz said the typing, etc , that may be needed by the Charter Board will be provided by the City Clerk's office He said the feeling that anything is being taken away from the Charter Board is incorrect He said City Attorney Ruf will handle any legal business for the Board; therefore, there is no problem in this area Mr Feldman said Mr Ruf is not always in the office and may 'not be when needed by the Charter Board He said assuming he io in the office, there could be a conflict of interest because he is hired by the Council and if a question comes up between the Charter Board and the Council, he may be divided Mayor Abramowitz said Mr Ruf would determine that this was a conflict of interest V/M Hoffman said he does not feel there is a need to have someone sitting in the Charter Board office when there is no work to be done He said the City Attorney can very well represent the Charter Board He said based on the fact that $3,891 was spent on legal services last year, $2,500 is a realistic figure Mayor Abramowitz said $3,891 was spent last year without the ability of the Charter Board to go to the City Attorney for any legal opinion Mr Feldman said with a sixteen million dollar budget for the City, a 60% cut in the budget of the Charter Board is far too great He said he feels that budget should be increased V/M Hoffman said if the $3,000 given to Carla Coleman last year is deducted, it is no longer a 60% reduction Mr Feldman said that was put in without request of the Charter Board C/M Rohr sai4 if there is a need for further funds for the Charter Board, the Council would provide them C/M Schumann said if the operation of the Charter Board is not being hindered, he would agree to this budget C/M Bender said the budget is an instrument for estimating expenditures and this can be changed He said a service will be maintained forithe Charter Board to operate City Council Budget Workshop Page 2 8/15/90/pm City Manager Kelly said in the budget proposal from the Charter Board, the rationale for the legal services was for the Charter Board's lawsuit against the City regarding placement of Charter amendments on the ballot. He said he is recommending this be taken out and put into the City Attorney's budget to provide accountability. He said he feels uncomfortable in signing off on a request from the Charter Board with their approval of their attorney in a lawsuit against the City. City Manager Kelly said they have encountered numerous lawsuits from outside entities that are burdensome and the City is funding and financing one from within. He said if that is not taken out, the procedure should be established that the Charter Board go before the Council for their request for monies. V/M Hoffman asked why the City Manager proposed $2,500 for Legal Services and City Manager Kelly said he feels he is acknowledging that the City has responsibility to provide for legal services that the Charter Board incurs that the City Attorney cannot handle. Mr. Feldman said the City Manager wants to deprive the Charter Board of any rights they may have because he mentions the lawsuit which is a right of the Charter Board. Mr. Feldman read into the record a letter from the Charter Board Chairman. (See Attachment 1). C/M Bender said the Council does not intend to cut the services to the Charter Board. He said as long as the City Council is provid- ing sufficient services to the Charter Board, there should be no problem. Public Information Board V/M Hoffman referred to Page 38, Item 47A, Printing -Recreation Insert. City Manager'Kelly said the amount of $3,800 was deleted at the request of the Public Works/Recreation people who prefer to have this amount restored to their budget. Mrs. McDermott suggested the City investigate recycled paper for the next budget. Mayor Abramowitz had a concern for the cost and Mrs. McDermott said they are hoping to piggy back on the County's bids. She said the amount of $9,100 for Printing and Binding covers ten issues of the Tam -A -Gram. She said six issues are four pages and four issues are eight pages so that every quarter they will produce an eight page issue. Lou Silverman, Chairman of the Public Information Committee, said the duplicating expenses are taken care of in house. He said he received a letter from the Parks and Recreation Department telling them what the programs are for the next few months and he questioned why they were not mailed at a reduced rate. Mrs. McDermott said she will check this. Personnel Department Peter Mack, Personnel Director, referred to the present and proposed organizational charts, the departmental mission statement and the FY 90/91 goals and objectives for the department. (See Attachment 2). Mr. Mack said the City is in need of a reevaluation of the employee performance evaluation system, the inclusion of a meritorious system, revision to the Personnel Manual and the expansion of the training capabilities, not only in the Personnel Department but City wide. He said they are restating the Personnel Department's position in the recruitment, selection, hiring and termination of employees that previously did not exist. City Council Budget Workshop Page 3 8/15/90/pm Mr Mack said they are working on an employee assistance program, the insurance and benefits programs and the Safety Advisory Committee He requested Council provide them with the tools to do the necessary things outlined City Manager Kelly said two areas in the City that he relies On a great deal are the Finance Department and the Personnel Depart- ment He said they have to work together and this year, with the apparent inclusion of the internal auditor, the Finance Department will be strengthened He said the addition in the Personnel Department of a Personnel Coordinator would assist in avoiding any Zack of communication Mayor Abramowitz asked if the addition of the Personnel Coordina- tor position will improve the quality of service and pay for itself City Manager Kelly said the request for this position came from the Finance Department and not the Personnel Director He said the City Attorney, in his negotiations with the unions, has also expressed the opinion that assistance is needed in Personnel Mayor Abramowitz said the procedure used in union negotiations in this City is antiquated Tape 2 Mayor Abramowitz asked why the union cannot present to the City their demands so that the attorney can digest this He said this generally happens after the fifth meeting He said this process should be streamlined Mr Mack said for the first time this year the procedure changed in that the first negotiating session had the City's propo0als ready V/M Hoffman said the only difference in the Persohnel Director's proposed staff is the inclusion of one secretary land Mr Mack said that is correct Mr Mack said his proposal is to eliminate the part time position of Records Clerk and upgrade it to a full time position He said he has a person on staff now that will be leaving to have a baby and will not be replaced V/M Hoffman asked the function of a Personnel Coordinator and Mr Mack said this person would be a project manager and an assistant i Mrs McDermott said there is a domino effect right now since there are no checks and balances in this department She said the Personnel Coordinator would start the systems that are needed She said certain analysis projects must be done, such as the rewriting of the Personnel Manual, writing the performance evalua- tion forms, etc She said the Personnel Coordinator could test someone on their actual job, how long it takes, etc Mrs McDermott said there are presently job descriptions that do not accurately cover the employees duties and responsibilities She said the Coordinator would realign the present 260 classifica- tion job duties and job titles She said that is a full time( Job in itself and this would only be one function of this individual Mrs McDermott said there are not only just negotiations involved but several grievances She said many times they cannot be resolved because there are problems with communication, training and supervisory abilities V/M Hoffman asked if many of these functions just described are not part of the job of the Director and Mrs McDermott said the problem is there is only one person doing everything Mrs McDermott said Personnel also covers insurance, employee problems, benefits, safety, etc Mayor Abramowitz expressed concerns for the need of this position and Mr Mack said he is looking to increase the capabilities of the department to serve the City and its employees C/M Bender questioned why the amojunts requested were increased by the City Manager and Mrs McDermott said this budget was revisited and rewritten in the process of the budget being presented to Council 1 I City Council Budget Workshop Page 4 8/15/90/pm Mrs. McDermott said the budget was presented by the Finance Department and in the meantime, there were changes. Mrs. McDermott said she eliminated the part time employees wages and that was part of the discrepancy. Mayor Abramowitz questioned the amount of $25,000 for Labor Relations and City Manager Kelly said each bill submitted by Alan Ruf is charged to a particular account, either labor relations, prosecutions, etc. Mayor Abramowitz questioned item 320 on Page 40, Audit & Accounting Services, and Mr. Mack said this is the benefit analysis that was done. C/M Rohr said he did labor negotiations for twelve years and they never went to the first meeting until both sides received the total package of every possible request. He said they then submitted a written counter proposal and started to meet. He suggested Item 309, Labor Relations, be reduced from $25,000 to $20,000. V/M Hoffman said he agrees with C/M Rohr, Mayor Abramowitz suggested that the City Attorney and Personnel Director try to streamline the negotiation process. C/M Bender said last year this department used $182,950 and this year they are requesting $229,710, which is an increase of $46,760. He said of that amount $21,120 is appearing as contributions of services spread among the department. V/M Hoffman said he had concerns about creating the Personnel Coordinator position. Mayor Abramowitz said he is willing to go along with creating this position since he feels this position will pay for itself. Mr. Mack said within the past three months he has terminated three supervisory positions because they have not worked out. C/M Rohr asked if the amount of $26,000 for the Personnel Coordin- ator included the benefit options, etc., and Mr. Mack said no, that is the salary and does not include the benefit option, FICA, etc. He said with everything included it would be $32,800. C/M Schumann asked where the Risk Manager is listed and Mr. Mack said that is under a separate budget. C/M Rohr said he would like to have a report prior to the end of the probationary period on what Mr. Mack feels is the total benefit or non -benefit of this position. Mr. Mack agreed and said if it is not working out he will recommend elimination of the position. C/M Schumann asked if there was a job description written for this position and Mr. Mack said he is in the process of writing this now. Mayor Abramowitz said the Council will leave this budget as written to include the Personnel Coordinator and the Secretary. He said he wants the report from the Personnel Director after the probationary period of this employee signed by the City Manager as well. Mayor Abramowitz called a five minutes recess and reconvened with all present including the City Clerk, Carol Evans. General Services City Manager Kelly referred to Page 95, General Services. Mr. Burroughs said this is basically all the postage and duplicating equipment in the City Clerk's office. Mayor Abramowitz asked Ms. Evans if she examined the most economical way for the postage for the City and Ms. Leans agreed. He said he noticed an ad in the newspaper on the upcoming referendum and he questioned whether she could dictate where she wanted an ad placed in the paper. City Council Budget Workshop Page 5 8/15/90/pm Ms Evans said she can request it to be in a certain section of the paper but they do not always honor these requests She said she always requests the Metro section of the newspaper but it depends on how much space the paper has available in certain sections, when they get the ad so that they can typeset it and reserve space Mayor Abramowitz asked Ms Evans to try to get it into the proper area C/M Rohr asked if the City Clerk mails out the recreation fliers an Ms Evans said yes C/M Rohr asked why this is sent first class and Ms Evans said it depends on when a department needs to get it out C/M Rohr said there is no emergency for people to receive these mailoutsi therefore, he feels this should be sent out at the reduced rate Mayor Abramowitz explained that bulk mail must be presorted and taken to the post office and may cost more in time and labor He suggested this mail be sent out in enough time to accommodate this Telecommunication Services Mayor Abramowitz questioned why there is $2,880 budgeted for Paid Annual Leave this year when there was nothing expended last year and Ms Evans said this account covers the Switchboard Operator who is at retirement age She said they have to budget just in case she does retire City Manager Kelly noted there is an increase under the Insurance Service Charges that cannot be waived He said the Telep�ione costs went over budget last years therefore, more was budgetedifor this year Mayor Abramowitz questioned the other duties of the Switchboard Operator and Ms Evans said the ads are monitored that appear in the paper, she cuts them out, monitors the costs, Mends letters to Finance, Planning and to her with the costs and keeps a scrapbook of any articles in any of the papers regarding the City There was discussion about the pros and system and it was determined that this time Mayor Abramowitz asked for a installation of individual phones Communication Services cons of an automated phone was not feasible at this cost comparison study on Mayor Abramowitz referred to Page 98, and Mr Burroughs said this is a new budget to take care of all the cost related to the City's radios He said when the Police Department left and BSO came in there was no budget for these expenses Non-�Departmental Mayor Abramowitz referred to Page 99, the City Attorney is recommending that the ESM litigation expenses On Page ment, City Manager Kelly said this Compensation claims and the land preservation program Communication Services and City Manager Kelly said the City leave $10,000 into 100, Other General Govern -- includes the Unemployment acquisition for the tree After a phone conversation, Mr Burroughs said this included a maintenance contract on all two way voice radios and telemetry systems He said there are 100 portable radios with chargers and 50 max -track mobile radios Mrs McDermott said insurance would not cover repair costs V/M Hoffman suggested the amount of $18,000 for Repairs Machinery & Equipment, might be too high He asked the exposure for the second year life of this equipment C/M Bender asked how the figure of $18,180 was arrived at for'this item and City Manager Kelly said this is a proposal from Motorola for a service contract for one year Mayor Abramowitz asked if the City by-passes this contract this year, would it be possible to get a contract next year? City Manager Kelly said he would assume they would H 1 City Council Budget Workshop Page 6 8/15/90/pm 1 1 I C/M Rohr said a service contract is based on the age of an item and it may be more expensive. City Manager Kelly said he would check on this. Tape 3 Mayor Abramowitz recessed the meeting for lunch and reconvened at 1:30 P.M. with all of those present as before including Susan Tillman, Risk Manager. Insurance Services City Manager Kelly referred to Page 202. Ms. Tillman said last year the City went self insured for property and liability and the City established a loss fund for payment of its own claims for liability and property. She said prior to that there was a loss fund set up for workers comp. She said this has been successful in that the City paid out approximately $15,000 in claims and collected in subrogation monies between $11,000 and $15,000. Ms. Tillman said prior to that the City was paying approximately $320,000 per year for the liability and property coverages. She said it is best to build the loss fund so that the City will eventually be able to not buy insurance and have a fund set up with the interest. She said in order to get to that point, money must continue to be.put into this fund. Ms. Tillman said the City presently has $595,000 that should be set aside for reserves for present claims for workers comp, property and liability. She said the Florida League of Cities reports to her all the present pending claims and the claims she has pending and the workers comp pending claims. She said the insurance companies are setting these reserves. Mary Blasi said Ms. Tillman set up the City of Hallandale's self insurance programs five years ago and presently during this year's budget they have built it up to one million two hundred thousand so that the general and utility fund no longer have to contribute to the fund. Ms. Tillman said the way to take that further is to raise the deductibles every year and buy excess insurance. V/M Hoffman asked how much is in the reserve fund now and how much is pro- posed. Ms. Tillman said presently there is approximately $313,000 left in the fund now. Mr. Burroughs said if all numbers are correct for this year on September 30th the City will have $402,000. Ms. Tillman said the City Manager's recommendation is $491,000 to add to this fund and, if this amount is added, another year or so is all that is necessary before it is self sustaining. City Manager Kelly said the City has approximately $400,000 now and the proposed amount was to move ahead to reach the goal of being self sustaining. Mayor Abramowitz said he took City Manager Kelly's suggestion of $491,000 and deducted $195,000, which leaves a balance of $296,000 as a reserve. Ms. Tillman said there should be enough money in the fund so that a lawsuit could be settled. V/M Hoffman referred to Page 202, Insurance Service Fees, of $975,000 and he questioned this amount. Mr. Burroughs said that is the backcharge to the operating departments. He said on Page 203, Insurance Administration in the amount of $125,740 and Insurance Operations in the amount of $238,460 includes salaries, FICA, etc., and the insurance paid out in premiums. He said Insurance Claims in the amount of $652,800 is current and antici- pated claims based on experience plus the reserve to build the fund up. City Council Budget Workshop Page 7 8/15/90/pm Mayor Abramowitz said the existing $491,000 and what is anticipat- ed for this year totals $652,800 Mr Burroughs said the City started the workers comp self insurance back in 1987 and last 'Year general liability and property was added He said the premi#rLs paid were only on the last two and did not include the workiexs comp V/M Hoffman questioned Page 206, Workers Comp Insurance Claims in the amount of $126,000 He said the department requested $26,000 and the City Manager proposed $126,000 He asked why Me Tillman said the average claims per year for workers comp is $90,931 She said these are actual things that are deferred and paid during the course of the year She said a reserve must be built for claims that eventually will be settled She said there is a difference in net payments and incurred in reserve City Manager Kelly noted that this was a mistake under the deport- ment's request for this item and should have been $126,000 YCfM Rohr asked if the amount of $975,000 would have $652,000 to give the reserve amount and Ms Tillman said that would be the operat- ing costs C/M Rohr asked how Ms Tillman arrived at a surplus of $975,000 at the end of 1991 if these things are deducted Ms Blasi said the amount of $975,000 is a charge back to all'the departments but the reserve will consist of $412,000 from this year plus $491,000 which is contemplated to be added for a total of $900,000 C/M Rohr said there is presently approximately $400,000 in reserve monies and he questioned why it is necesAary to build up to over one million dollars in only two years Ms Tillman said the concept of self insurance is a risk and the City should be in a position to have enough money in that fund to settle claims Ms Tillman said the City has been lucky over the past eleven years but there is no guarantee this will continue She said if a conservative approach is taken to build this up over three cr tcur years there will not be the leverage to raise the deductibles higher based on the City's experience and reduce the cost of,the insurance premium Ms Tillman said the loss history over the past eleven years slows claims City Manager Kelly said $491,800 of this amount is split between the Utilities Department and the general fund Mayor Abramowitz recommended that the Council reduce the amount of $490,000 by $130,000 for a total of $360,000 to put into the reserve account Mayor Abramowitz referred to Page 204, Insurance Administration, and asked if the position of Safety Coordinator saves the City money on premiums Ms Tillman said it does not actually save,the City money premium wise but does save the City liability claims She said this man goes to the scene of every accident, writes a report, takes pictures, gets statements which affords the City�the opportunity to settle a potential problem Mr Burroughs said the FICA taxes for the estimated should be lower than $4,670 as printed in the proposed budget City Manager Kelly said in the original budget for last year Ms Tillman's salary was included as a regular employee and that accounted ;for the higher FICA amount He said she was taken out and as a contractor is not getting the benefits or FICA Mayor Abramowitz questioned Other Contractual Services and City Manager Kelly said that refers to Ms Tillman v/M Hoffman questioned Special Supplies/Services in the amount of $5,000 and Ms Tillman said that is for the printing of a safety manual City Council Budget Workshop Page 8 8/15/90/pm V/M Hoffman questioned Vehicles in the amount of $9,000 and Office Equipment in the amount of $3,700 and he asked if they have vehicles now. Mr. Mack said vehicles are now borrowed from other departments and this is a safety hazard or are not available. Mrs. McDermott said a mini -pickup truck could be bought for $9,000. Mayor Abramowitz asked about the feasibility of having self health insurance and Ms. Tillman said she decided that this concept is ridiculous today because it appears that self insured health is allowing the doctors to play with your money. She said if a situation evolves where a company writes an excess policy for the City and money is put into a fund then employees go to doctors and there is no control over the expenses. She said at the end of the year, if a claim is incurred one month before the insurance policy is.up, it is not paid if the City does not renew with that com- pany. She said it is a "Claims Made Policy" and only lasts during the policy periods therefore, to be covered renewals have to be made. Ms. Tillman said the maximum expected cost for that kind of a plan would cost the City $450,000 more than what is being paid now. C/M Rohr questioned Special Supplies/Services listed on both Pages 204 and 205 since one showed a City Manager's recommendation of 0 and the other showed $5,000, Mrs. McDermott said they are not the same department. C/M Bender asked what the City could save if a co -payment plan was considered as an option and Ms. Tillman said between $50,000 to $85,000 for HMO. She said on the HMO the City would not be subject to an increase. Mr. Mack said this is being negotiated at the present time. Tape 4 Mayor Abramowitz said the Council would be in favor of a moderate co -pay program which would not necessitate the City adding more money. Ms. Tillman said some plans are being reviewed now that would be either the same cost to the City or slightly higher. She said the City is doing very well in the health area by going out to bid well in advance and negotiating with various companies. Referring to Page 205, Flood Insurance, Ms. Tillman said they just did a flood plain certification for all City buildings where an architect measures and most of the buildings are in Flood Zone A. Mayor Abramowitz asked how Ms. Tillman's salary is handled and Mr. Burroughs said it is done based on the average of the actual expenses for 1988/89 and the budget for 1989/90. City Manager Kelly said to understand what has been accomplished, there has been a reduction from $491,800 to $360,000. He said the net impact to the general fund is going to be a reduction of approximately $81,900. V/M Hoffman asked inasmuch as the Utility Department has the greatest potential for insurance liability, should they not pay a higher proportion of the cost. City Manager Kelly said at this point the City is already pushing a rate increase of approximately 5-1/2% to get by this coming year on water in the Utilities Depart- ment. At this point Mr. Mack and Ms. Tillman withdrew from the meeting with Council's thanks for their presentations. Canal s/Dra rage City Manager Kelly addressed Page 80, Canals/Drainage. Mayor Abramowitz said Public Works accounts should be revisited again with the Public Works Director present. City Council Budget Workshop Page 9 8/15/90/pm City Manager Kelly said this is a simple budget and he referred to the reduction in Regular Salaries from $47,550 to $44,320 He said the increases are in the specific projects He said only three drainage projects have been approved by him at this time He said the Drainage for Woodland Lakes for $9,000 has already been approved in this fiscal year and this can be removed from this proposed budget City Manager Kelly said of the other two drainage projects, the first priority is the amount of $44,000 for Drainage -- NW 49 Street, east of State Road 7 He recommended that the $172,920 for Drainage -- Norfolk Palm Drive be removed from this budget He said this would remove a total of $181,920 from this budget Mayor Abramowitz asked if the natural gas proposal is being pursued and City Manager Kelly said yes Police Services City Manager Kelly said the Senior Crossing Guards are paid the salary of $4,340 and the other nine school Crossing Guards collectively are paid $34,210 He said the regular employee is the I D Technician and she is very busy Mr Burroughs said the Pension Contributions were increased from $2,280 to $42,670 because of what the City has to pay into the Police Retirement Fund less the BSO contribution He said the SSO can only contribute what they are allowed to contribute 'toi the Florida retirement systems therefore, their payment to the city is less than what the City's actual costs are C/M Bender said this will be recurring or diminishing as the people involved leave or pass aways Mr Burroughs added unless .some of those people go on disability Mayor Abramowitz asked if there is something the City could do about this and whether or not there is a possibility that the City's exposure could be more Ear Burroughs said if the State for some reason lowered their contribution then the County Sheriff would give less which vtould give the City less Special Purpose Accounts Fund Mrs McDermott referred to Page 103, Special Purpose Accounts Fund, and Mr Burroughs said these are the revenues that are anticipated as coming into this fund by way of interest He said the Building Education Assessment is one hundredth of one percent of the new construction values that the City has to put into this fund to k6ep the Building Department's education He said before each depart- ment had candy and soda machines and last year this was put under the City's control as vending machines, Social Committee Donations i Thelma Fagelbaum said as the City receives income from the vending machines, that money goes into the revenue and Finance dons a budget transfer increasing the budget She said they paN for picnic supplies and any parties as long as the expenditures dab not exceed the revenue Mayor Abramowitz said the revenue derived from the vending machines goes to the parties, etc Mr Burroughs said that is the income and on the expense side, 105 is the Building Department education for seminars and meetings. He said on Page 104, Item 055, Fire Equipment Donations, is money that has been accepted from various organizations and they have not spent it leaving $2,100 Social Committee & Beautification Mr Burroughs referred to Page 107, and said these are wash items He said on Page 108, Beautification, of the resources available at the beginning of the year there is still $41,160 to spend City Council Budget Workshop Page 10 8/15/90/pm 1 Mayor Abramowitz asked about this and Mr. Burroughs said there are restrictions because this money was contributed by the Sawgrass Expressway Authority and should be spent within a certain distance of the Sawgrass Expressway. Mayor Abramowitz questioned Page 109, Non -Departmental, and Mr. Burroughs said that is the interest earned that will be distributed to the various purposes within this fund. City Manager Kelly said today the Council has reduced from the City Manager's Department $4,000 for auto repairs and parts. He said they have reduced from the Fire Department architectural services for $30,000, from Community Development Department they have reduced architectural services for $15,000. He said in the Build- ing Department, educational expenses reduced $2,760, the Social Services Board had $1,890 added and Personnel Department had a Secretarial position added for $20,187. City Manager Kelly said that is a subtotal of minus $32,349. He said on the Insurance Reserve reduction of $131,000, effective on the 62% is $81,900, which brings it to $114,249. He said the Canals and Drainage was $181,920, which brings the reduction to $296,169. With no further business, Mayor Abramowitz adjourned this meeting at 3:30 P.M. arol A. Ev ns City Clerk This public document was promulgated at a cost of $172,60 or $21.58 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac. City Council Budget Workshop Page 11 8/15/90/pm