HomeMy WebLinkAbout1991-08-14 - City Commission Budget Workshop Meeting Minutes7525 NORTHWEST 88TH AVENUE • TAMARAC, FLORIDA 33321-2401
TELEPHONE (305)722-5900
NOTICE OF
CITY COUNCIL
BUDGET WORKSHOP MEETINGS FOR FISCAL
July 31, 1991
YEAR 1991/92
The following Budget Workshop Meetings will be held in Conference
Room #1 of Tamarac City Hall, 7525 N.W. 88th Avenue, Tamarac,
40 Florida:
City Manager Budget Message
Revenue Review
Millage Summary
Diyiajon
105 City Council
106 City Attorney
110 City Manager
178 Economic Development
Division
112
City Clerk
712
General Services
713
Telecommunication
115
Finance
501
MIS
502
872
Central Stores - Purchasing
Non Departmental
Special Revenue Funds
Debt Service Funds
Grand Opening
Public Services Administration Complex
ion
142 Community Development
227
Building Department
235
Code Enforcement
223
Fire Department
226
Ambulance Services
9 � 00-a.m,
to 12;0Q
noon
Q j„yision
178
Personnel
Department
607
Social Services Board
Safety Advisory Board
704
Insurance
Administration
705
Insurance
Operations
709
Insurance
Claims
739
Insurance
Doss Reserve
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
Division
220 Police Services
167 Charter Board
170 Public Information Committee
181 Consumer Affairs Board.
183 Veterans Affairs OF
Division
405 Public Works Administration
407 Grounds Maintenance
191 City Hall Operations
193 General Government Buildings
222 Police Building
411 Streets/Roads
417 Canals Drainage
550 Recreation Activities
552 Multi -Purpose Recreation Center
555 Park Facilities
503 Fleet Services
Division
155 Engineering
413 Street Lighting
Utilities
All meetings are open to the public.
Carol A. Evans
City Clerk
CAE/nr
6L_
City Council Budget Workshop
8/14/91
Page 1
CITY OF TAMARAC
CITY COUNCIL BUDGET WORKSHOP MEETING
WEDNESDAY, AUGUST 14, 1991
CALL TO ORDER: Mayor Abramowitz called this meeting to order on
Wednesday, August 14, 1991 at 9:00 a.m, in the Conference Room #1
of City Hall.
PRESENT•
Mayor Norman Abramowitz
Vice Mayor Dr. H. Larry Bender
Councilman Irving Katz
Councilman Henry Schumann
Councilwoman Diane Glasser
John P. Kelly, City Manager
Dina McDermott, Assistant City Manager
Alan F. Ruf, City Attorney
Mary Blasi, Finance Director
Thelma Fagelbaum, Deputy Finance Director
Carol A. Evans, City Clerk (entered 1:30 p.m.)
Glenda Christian, MIS Director (entered 3:00 p.m.)
Bill Land, Purchasing Agent (entered 3:30 p.m.)
Karen Jackson, Secretary
*****************************************************************
City Manager Kelly read the Budget Message. (See Attachment 1)
Discussion was held regarding the Sun Sentinel newspaper article
referring to the BSO contract with the City of Tamarac.
V/M Bender asked if anyone has reviewed the charges by BSO to the
various cities in the area. He asked if the City of Tamarac is
paying the same as other cities. He suggested this be reviewed
carefully.
City Manager Kelly said there were two separate, independent
audits provided. He said the City of Hallandale's audit showed
that the County is subsidizing the City of Tamarac at the rate of
one million dollars and Broward County states that the City of
Tamarac is being overcharged 3/4 million dollars, which is not
what the City is trying to accomplish.
V/M Bender said the Sheriff is paid separately and is subsidized
by the State of Florida. He asked if this payment is taken into
consideration. He said the residents were paying taxes for BSO
prior to the City changing over to BSO; however, the residents are
still paying taxes for BSO, which is included in the County tax
base. He said he is uncomfortable with the residents paying double
through taxes for the BSO services.
Mayor Abramowitz requested that this be reviewed by City Manager
Kelly.
City Manager Kelly continued to read the Budget Message. (Page 4)
Discussion was held regarding reimbursements of administrative
costs.
Discussion was held regarding the transportation of residents by
the Social Services Department and the provisions for
transportation by Broward County.
C/W Glasser said she feels the City should provide the appropriate
services for the elderly and the handicapped and Mayor Abramowitz
said Helen Sobel of the Social Services Department contacts
City Council Budget Workshop
8/14/91
Page 2
Broward County when necessary.
Assistant City Manager McDermott continued with the Budget
Message. (Page 8)
V/M Bender asked how the figures are derived for the proposed
budget projects and Assistant City Manager McDermott said
estimates are done by qualified Staff members and there is backup
for each of the projects.
City Manager Kelly continued with the Budget Message. (Page 9)
TAPE 2
Discussion was held regarding the sale of the old City Hall.
City Manager Kelly said the sale of the City Hall is not included
in the proposed budget and the monies from the sale would be for
several items not currently included in the budget.
City Manager Kelly said $90,000.00 is estimated for street
lighting from this money. He said FP&L agreed to replace all
street lights that were over 15 years of age and are currently
doing so. He said FP&L has completed upgrading 580 lights and they
will be handling different areas of the City until it is
accomplished. He said there will be a balance of lights that are
not over 15 years of age and the $90,000.00 is estimated to pursue
the completion of the upgrade.
V/M Bender asked if FP&L will be able to complete the project
during the year to accommodate for the budgeting of the $90,000.00
and City Manager Kelly said FP&L states the work can be completed
within that time span.
Mayor Abramowitz said FP&L is completing 200 lights per month and
they state the project can be completed within a year.
City Manager Kelly suggested this money be encumbered in a
purchase order and carried over into the next year because this is
a non -recurring revenue source and is a one time situation. He
said the City must do the street lights; therefore, the money
needs to be available to avoid raising taxes in the future.
Further discussion was held regarding the street lighting
referendum.
City Manager Kelly continued with the Budget Message. (Page 11)
City Manager Kelly said there have been some changes in the 100
increase of property taxes required to fund the General Fund
Budget. He said at present, without it, the operating millage
would go to 4.9160 mils and the increase over the current millage
rate would be 7.3% and the increase over the rolled back rate is
8.2%, which is what was sent to Mr. Markham's office. He said the
worse case scenario would be 7.3% over the current rate and 8.20
over the rolled back rate, which is prior to Council cutting the
budget.
City Manager Kelly said the Debt Service will be decreased by 3.60
from .6215 mils to .5991 mils. He said the Sales Tax revenues
decreased by approximately 2% or $63,000.00. He said the City had
overbudgeted estimated electric franchise tax revenues in the
previous year.
V/M Bender asked if the City is going to continue to get an audit
on the franchise taxes. He said he feels an audit is needed by an
outside auditing firm. He said there is always an element for
human error and City Manager Kelly agreed.
City Manager Kelly continued with the Budget Message. (Page 14)
V/M Bender asked if the Carry-over Fund is part of the 1.3 million
dollars and City Manager Kelly said, yes.
Ms. Blasi said the City should have the final figures for the
budget in November.
City Council Budget Workshop r
8/14/91
Page 3
City Manager Kelly continued with the Budget Message. (Page 15)
K'�
City Manager Kelly expressed his appreciation to Assistant City
Manager McDermott, Ms. Blasi and the entire Finance Department for
their assistance in assembling this budget.
Mayor Abramowitz RECESSED and RECONVENED this meeting at 10:30
a.m, with ALL PRESENT.
REVENUE REVIEW
Ms. Blasi explained how the revenue line items are set up. (Page
1R) She said the first line item of the current ad valorem taxes
would have to be increased by 1.2 million dollars to balance the
budget if the Council does not approve the Utility tax.
Mayor Abramowitz asked if $500,000.00 is a realistic figure for
the Building Permits and City Manager Kelly said, yes.
C/M Katz said he does not see any revenues for Code Enforcement
and Ms. Blasi said it is on Page 4R.
Mayor Abramowitz said Code Enforcement has been raised
dramatically and City Manager Kelly said it is reasonable.
C/M Katz asked if the $7,000.00 for Code Enforcement includes Judy
Yacobellis' salary and City Manager Kelly said that is separate.
C/M Katz asked if the City installed some of the equipment in
surplus and City Manager Kelly said nothing was budgeted for that.
Mayor Abramowitz said there is a big fight in the Broward League
of Cities regarding occupational licenses. He said when a person
applies for an occupational license with the County, they do not
request proof of a City occupational license. He said the Broward
League of Cities intends to request that the Legislature allow the
cities to collect occupational licenses for the City and the
County and charge the County a fee for servicing. He asked what
the $60,000.00 for County occupation licenses line item is for.
City Manager Kelly said the $60,000.00 is the City's share of the
money that the businesses pay into the County.
V/M Bender asked about the Carryover Funds (Page 5R) and Ms. Blasi
said the Estimated Usage Fund balance shows $476,465.00 and the
recommended amount is $724,836.00, which comes to approximately
1.2 million dollars. Ms. Blasi said she feels that it is better to
be a little more conservative with the budget.
C/M Bender asked where the money would be placed when a carry-over
occurs and Ms. Blasi said it would go into the General Fund
balance and the information will be in the Annual Financial
Statement.
Mayor Abramowitz said a budget is done to the best of someone's
abilities in estimations. He said he does not want the budget to
be short as it was one of the other years.
TAPE 3
C/W Glasser asked what happens to the money that is left over from
the budget and City Manager Kelly said it will be carried over.
C/W Glasser asked where the carry-over money is allocated to and
Ms. Blasi said it is in the revenues to balance the budget.
C/M Katz referred to Item #321-200 Occupational Licenses. He said
he feels the City should be able to recover money considering that
every report he gets from that Department reflects how much money
the City has received due to a Code Inspector issuing citations.
Ms. Blasi said the $4,980.00 is what the Florida League of Cities
City Council Budget Workshop
8/14/91
Page 4
sent to the City that they collected and passed, of which, every
City received money from them. She said everything that Judy
Yacobellis has collected is under item #321-100.
Further discussion was held regarding occupational licenses.
V/M Bender referred to the Solid Waste Disposal fees. (Page 3R)
Ms. Blasi said the City has a new Enterprise Fund on Page 161 and
on Page 24R is the revenue side. She said the Staff budgeted 3.5
million dollars for solid waste disposal fees and $150,000.00 for
recycling. She said the expenditures and revenues are a wash
because the City pays Southern Sanitation what is brought into the
City.
City Manager Kelly said the City received a proposal preliminary
estimate that the City's population as of April 1, 1991 is 46,100.
Mayor Abramowitz said the Federal Government has validated all of
the County's figures in the Census. He said the Broward League of
Cities is involved in litigation against the Federal Government
for the count and they are recommending that the City not remove
itself from the process. He said there seems to be an indication
that the City may get a little more.
City Manager Kelly said one reason not to pull out of the
litigation is to avoid having the neighbor cities picking up
additional people in the Census.
Mayor Abramowitz said anyone who has their address listed as Fort
Lauderdale instead of Tamarac, costs the City money.
V/M Bender said there is an article in the upcoming Tam -A -Gram
about this.
C/M Katz referred to Section 343.210, Lot Clearing charges. He
said the City dedicated $10,000.00 to Public Works for lot
clearing. He asked if the lot clearing revenue of $2,000.00 is
cash the City receives and Assistant City Manager McDermott said,
yes. Discussion was held regarding the lien properties and the
potential monies available.
V/M Bender referred to the Special Revenue Funds. (Page 6R) He
said the records indicate a total of $82,000.00 in this fund. He
asked if a portion of this money is being expended
proportionately.
Ms. Blasi said there are different funds in the Special Revenue
Fund. She said the Special Purpose Accounts Fund includes fire
equipment donations, building education assessments, the Social
Committee and other miscellaneous things.
V/M Bender asked why the City is not spending the money and Ms.
Blasi said the City has $59,000.00 in revenues for next year and
the expenditures will be approximately the same.
V/M Bender said he feels the City needs to utilize any money that
is available.
Ms. Blasi said the Special Revenue accounts are restricted to
particular uses.
V/M Bender asked what makes this money\ restricted and Ms. Blasi
said the majority of the Special Purpose Accounts Fund consists of
money received from Broward County to do median beautification
near the Sawgrass Expressway on Commercial Boulevard which is
planned to be done in the near future.
V/M Bender asked what makes this money restricted, how much is
restricted, how much is not restricted and why it is being carried
over from year to year.
Ms. Blasi said the median beautification is part of the $59,000.00
City Council Budget Workshop
8/14/91
Page 5
listed in the expenditures. She said there is a Drainage
Improvement Fund, Parks and Recreation Impact Fee Fund, and the
Trafficways Improvement Fund. Discussion was held regarding these
funds.
C/W Glasser requested a listing of the funds and Ms. Blasi agreed.
C/M Schumann asked if the City can use the interest from the money
in these funds without touching the principal and Ms. Blasi said
that could be a possibility and she would review this option.
MILLAGE SUMMARY
City Manager Kelly said the operating millage rate will be 4.9160
mils, which represents an increase of 7.3% over the current rate
and an increase of 8.2% over the rolled back rate. He said the
millage rates will be 4.5881 as the current and 4.5431 for the
rolled back rate at present. He said these figures are without the
4% Utility Tax included.
City Council #105 (Page 1)
City Manager Kelly said the number of personnel has not changed
and covers the two employees in the department. He said throughout
the budget the indirect operating costs have been moved into a
separate account which is non -departmental and will be addressed
with a separate budget review.
City Manager Kelly said the amended budget for last year was
$143,193.00 and he recommended $131,036.00 for the new budget. He
said the purchasing, worker's compensation and insurance service
charges have been removed from this portion of the budget.
Council reviewed the budget..
C/M Katz referred to the benefit options and asked if the
$9,100.00 includes the two employees and Ms. Blasi said, yes, and
there is $52.00 for each Council member and $129.00 for each
employee.
City Attorney #106 (Page 3)
Mayor Abramowitz reviewed a list of pending litigations and work
by the City Attorney.
City Attorney Ruf said the City Attor�ey's Office represents all
of the City departments. He said either his or Christine Carsky's
presence is available from 8:30 a.m, to 12:00 p.m. four days per
week. He said he feels the City Attorney's Office has been able tc
respond to the Staff and Legislative needs. He said he provided
the list of pending litigation because it is litigation that costs
the City money.
City Attorney Ruf said the City can keep the costs substantially
down by minimizing and reducing litigation and minimizing labor
arbitrations. He referred to Item #9 on the list, which is the
Lennar Homes situation, which may cause significant dollar outflow
by legal staff. He said the INPACT suit (Item #8) is set for a
summary judgement in October and this will need some legal
attention.
City Attorney Ruf said there are two line items that might flow
through to the City Attorney's office which is $12,500.00 in the
Personnel budget for labor law. He said occasionally other
attorneys are used when there is a conflict which is paid through
this Personnel budget. He said there is $25,000.00 set up in the
Risk Manager's budget for attorneys who are working with the City
on property damage and personal injury claims and worker's
compensation claims, which normally flow through the City
Attorney's office or to an outside firm.
Mayor Abramowitz said much of the litigations were handled by the
insurance company representatives prior to the City being self-
City Council Budget Workshop
8/14/91
Page 6
insured.
City Attorney Ruf said the only case that the City Attorney's
office has handled is the Onorato case. He said under the terms of
the Code section that the City operates under for Risk Management,
when a lawsuit is filed, the City Attorney's office will review it
and will decide whether or not to handle it or request outside
counsel. He said there has only been one case filed under the
City's self-insurance provision, which is the Onorato case and
they have not yet filed a suit for personal injury.
Mayor Abramowitz said when the City gets served with papers, the
Mayor gets served.
City Attorney Ruf said there has been some recent litigation
activity.
C/M Schumann referred to Item #489 - Judgements, Claims &
Settlements for $3,000.00. He asked if that is all the money that
is needed for reserves.
City Attorney Ruf said these are not judgements that are against
the Risk Manager's budget. He said this is an item that has been
carried over the years. Discussion was held regarding the various
line items.
C/M Schumann referred to Item #340 - Other Contractual Services.
He asked if this is for outside services and City Manager Kelly
said that is for Barbara Owens who is a contract employee and has
no benefits.
City Attorney Ruf said the part-time employees wages includes
Robin Thalenfeld.
TAPE 4
Discussion was held regarding the "0" balances on the different
line items.
C/M Katz said there are no benefits paid to anyone in that
department because they are considered contractual and City
Manager Kelly agreed.
Mayor Abramowitz asked what would be the financial ramifications
if a procedure is adopted where the City would have more people
that are cited and go to court, rather than before the Code
Enforcement Board.
City Attorney Ruf said if more cases are taken to County Court,
there is more time spent.
Mayor Abramowitz said the Attorney does not have to spend time
prosecuting if five people are sent to County Court for being
cited.
City Attorney Ruf said the Attorney does not prosecute for the
Code Enforcement Board.
C/M Katz said Steve Oxenhandler presents the cases instead of the
City Attorney doing so. He said the City Attorney represents the
City as the City Attorney at present.
Mayor Abramowitz said there would be a different level of revenue
if the City cited these people and sent them to the Broward County
Courthouse. He asked if there is any way to make an evaluation as
to saving money in this matter and City Attorney Ruf said he
cannot make this type of evaluation.
C/M Katz said he does not believe that Chris Carsky must represent
the City in these cases. He said he feels that someone from the
Code Enforcement office can represent the City in the County
Court. He said it would be less costly for the City to handle it
in this manner.
Mayor Abramowitz said the City must follow the law regarding Code
City Council Budget Workshop
8/14/91
Page 7
Enforcement and he would be interested in a revenue producing and
cost cutting situation. He suggested this be reviewed closely
following the budget process and possibly make some changes.
Mayor Abramowitz RECESSED and RECONVENED this meeting at 11:35
a.m, with ALL PRESENT.
City Manager 0110 (Page 6)
City Manager Kelly said Robin Thalenfeld has been split between
the City Manager's office and the City Attorney's office in the
past; however, this year she has been moved entirely under the
City Manager's budget.
C/W Glasser said based on all documents showing there are two
Assistant City Managers; however, there is only one budgeted under
the City Manager. She asked where the other one is and Ms. Blasi
said Assistant City Manager Couzzo is split between Public Works
and the Utilities West Departments.
V/M Bender said Ms. McDermott was hired as an Assistant City
Manager and City Manager Kelly said, no.
V/M Bender said Mr. Couzzo acted as Assistant to the City Manager
for a while and when Ms. McDermott arrived, an agreement was made
that they both be kept in the case that one was out, the other
could fill in. He said he feels there is no reason to continue
this and referred to the reorganization. He said he feels Mr.
Couzzo should not be involved in this.
City Manager Kelly said when he arrived, Mr. Perretti was the
Assistant City Manager and Mr. Couzzo was the relief Assistant. He
said Ms. McDermott arrived as an Assistant to the City Manager and
proved her worth and then her title was changed to Assistant City
Manager and it was agreed that both be made Assistant City
Managers. He said he feels there is no reason to strip Mr. Couzzo
of this title and capacity.
V/M Bender said Mr. Couzzo was given another job in the
reorganization. He said Mr. Couzzo has been elevated to the head
of a department full time and there is more responsibility
involved. He said he feels there is no reason to have a title with
which he should not be functioning at all.
Mayor Abramowitz asked if Mr. Couzzo receives any additional money
due to this title and City Manager Kelly said a small amount.
C/W Glasser asked if Mr. Couzzo is operating at all as Assistant
City Manager and City Manager Kelly said he does so when he and
Ms. McDermott are not available or present.
C/W Glasser said she feels part of Mr. Couzzo's salary should be
reflected in the City Manager's budget.
V/M Bender said he feels the City does not need two Assistant City
Managers.
Mayor Abramowitz said he feels a backup is good; however, if there
is a small amount of money being earned by Mr. Couzzo for this, it
should be in the City Manager's budget.
C/M Katz said the portion of the salary should be applied to the
appropriate department.
Ms. Blasi said it would be hard to determine how much should be
assigned to the City Manager's budget. She said at present, Mr.
Couzzo is budgeted out of the Public Works Administration with
50% from the General Fund and 50% from the Utilities Fund. She
said she does not like to have positions split within the General
Fund.
C/W Glasser said she understood that an increase of salary was
involved when Mr. Couzzo received the title.
City Council Budget Workshop
8/14/91
Page 8
City Manager Kelly said Ms. McDermott received an increase as
Assistant City Manager; however, Mr. Couzzo received title only.
Mayor Abramowitz said Mr. Couzzo has received an increase in
salary over the years; however, he would need to research this. He
said he is not opposed to having two people as backup.
City Manager Kelly said Mr. Couzzo is not being compensated as
Assistant City Manager, but has received additional prestige with
the title.
V/M Bender said he disagrees with having backups. Further
discussion was held regarding this.
V/M Bender said he feels that through the reorganization, Mr.
Couzzo was elevated and the issue was discussed at the time of the
reorganization that he would have enough work to handle and would
not be involved as an Assistant City Manager.
City Manager Kelly said this is not a matter of record.
C/M Schumann said he understood that Mr. Couzzo's new position,
duties and responsibilities would use all of his time. He asked
who would handle his job if he would be acting as Assistant City
Manager at various times.
C/W Glasser said she feels that Mr. Couzzo received an increase at
the time he received the title.
Mayor Abramowitz said he feels it does not matter as long as it
does not cost the City money and it does not dilute their
responsibilities. He said there are times that two signatures are
needed, which are those of the City Manager and the Mayor. He said
when the Mayor is not available, the vice Mayor signs and in the
absence of the Vice Mayor, one of the Councilmen can sign. He said
it is necessary that the City Manager appoint an Acting City
Manager. He said he feels that it would be wrong if it takes Mr.
Couzzo away from his duties as Director of Public Services.
City Manager Kelly said in reviewing the past records, Mr. Couzzo
received title only and there was no increase in salary with the
title.
C/W Glasser requested a pay scale on Mr. Couzzo for his entire
time of employment with the City.
Walter Rekuc, resident, said there are a number of concerns that
should be considered by Council. He said the City Manager's
recommendation of $9,651,000 in comparison to Fiscal Year 1989/90
is an increase of 29.3%.and is an increase over the estimate of
1990 of 12.5%, which is!a high increase. He requested the
comparisons be made of estimate to actual.
Mr. Rekuc said he does not feel the building permits are going to
reach the estimated level and there is a question about the shared
revenues.
Mr. Rekuc said the City Council budget reflects an increase of
24.6% and the reason is because the actual expenditures by Council
are less than what is authorized by the Charter. He said it does
not have to be put into the budget just because it is in the
Charter.
C/W Glasser said there are limits on expenditures.
Mr. Rekuc said the external audit has always qualified itself by
stating that the City does not have an Internal Auditor. He said
he feels the City should include an Internal Auditor in this
budget and it should be in the City Council budget.
Mr. Rekuc said the City has an Executive Secretary and a
Legislative Aide in the City Council budget. He said most
City Council Budget workshop
8/14/91
Page 9
governments do not have both. He said he feels this is not
necessary.
Mr. Rekuc said he feels the City Attorney and the City Clerk
should be under the Council's jurisdiction rather than reporting
to the City Manager. He said there is discussion about a 46%
increase in City Attorney costs. He suggested Council investigate
the possibility of hiring an in-house attorney. He said he feels
that the current rate of $100.00 per hour is excessive.
Herman Gross, resident, referred to the Administrative Service
fees. He said the City Manager's report reflected that he agrees
that the budget has not been increased in the past three years,
yet administrative costs have increased. He said he feels this was
overlooked and suggested Council consider reviewing the
administrative costs and the increase should be properly
allocated.
Ms. Blasi said Staff is in the process of having a farm to do a
cost allocation plan between Utilities and the General Fund. She
recommended the firm of David M. Griffith, who has done many
similar studies for many Broward County cities and are highly
recommended. She said part of the study will show the amount of
hours spent by each of the divisions on utility matters.
Herman Gross, resident, suggested the Council retroactively
consider that there was a 15% increase over the last three years.
Mayor Abramowitz RECESSED this meeting at 12:05 p.m. and
RECONVENED at 1:10 p.m.
PRESENT*
Mayor Norman Abramowitz
Vice Mayor Dr. H. Larry Bender
Councilman Irving Katz
Councilman Henry Schumann
Councilwoman Diane Glasser
John P. Kelly, City Manager
Dina McDermott, Assistant City Manager
Alan F. Ruf, City Attorney
Mary Blasi, Finance Director
Thelma Fagelbaum, Deputy Finance Director
Carol A. Evans, City Clerk (entered 1:30 p.m.)
Glenda Christian, MIS Director (entered 3:00 p.m.)
Bill Land, Purchasing Agent (entered 3:30 p.m.)
Karen Jackson, Secretary
City Manager (continued)
Mayor Abramowitz referred to Item 440, Page 7. He asked what the
increase in the Rent/Lease Machinery is for and Assistant City
Manager McDermott said it is the same as last year.
City Manager Kelly referred to Economic Development #178 (Page
24). He said the Staff is estimating $13,000.00 again this year.
He said it has been used primarily for advertising in plant sites
and parks, area selection magazines, business facilities and other
things to try to generate some revenue activities. He said he has
withheld a lot of the advertising. He said there have been flyers
handed out and lapel pins. He said he feels this money needs to
remain available if the City is going to get more involved with
economic development.
C/M Katz said he would like to bring additional businesses into
the City to fill up the vacant shopping centers throughout the
City. He said he is willing to go with a larger budget for this
item.
City Council Budget Workshop
8/14/91
Page 10
City Manager Kelly invited C/M Katz to the next meeting of the
Chamber of Commerce to discuss filling the vacant business
locations within the City to show them his support in this matter.
Further discussion was held regarding this.
Mayor Abramowitz said the City of Tamarac has a reputation of
being anti -development.
C/M Katz suggested the City change its image and remove these
types of stigmas that have prevailed in the City and the time is
now. Discussion was held regarding the City's Sign Ordinance.
V/M Bender said he feels more money is needed in the Economic
Development Fund. He suggested an additional $7,000.00 to bring
the account budget to $20,OOO.90.
Mayor Abramowitz suggested $5,900.00 be added and V/M Bender said
he would like $7,000.00 added to this account.
EXPRESSION OF INTEREST: I ALL AGREED
TAPE 5
City Clerk #112 (Page 9)
City Clerk, Carol Evans, said the budget is down $64,000.00 from
last year.
Mayor Abramowitz asked if the department has increased one person
and City Clerk Evans said, yes, which was done during the year by
bringing someone down from the Building Department into the
Microfilming Department.
Mayor Abramowitz asked if the City is saving any money on storage
due to the microfilming of records and Ms. Evans said not at this
time.
City Manager Kelly said it will take some time to get everything
on microfilm.
C/M Katz said the City could possibly use the area that the
Purchasing Department had occupied for storage.
City Manager Kelly said there are some air conditioning and
insulation problems in that area; however, the evidence room in
the BSO building may be available for the City to utilize for
storage.
C/M Katz asked what the $12,400.00 is for and Ms. Evans said this
is for Municipal Code supplements.
Ms. Evans said the City pays storage at the rate of $225.00 per
month, with additional fees for disposal of boxes, checking out
boxes and for courier fees; therefore, approximately half of the
$5,000.00 allotted for this is actually for storage.
C/M Schumann asked if the City can put information on microfische
and Ms. Evans said only some information can be kept on
microfische and any information that is kept over 10 years is
placed on microfilm.
C/M Schumann asked if the City is storing microfilm, microfische
or paper and Ms. Evans said the City is storing all three. She
said certain records must be kept forever, such as minutes,
Resolutions, Ordinances and certain personnel records, which are
kept on microfilm, but the State requires these to be kept in
paper form also.
Ms. Evans said she feels that if the records were stored in a
closer area, they could be scheduled for destruction more on a
regular basis. She said she would not personally write to the
State to destroy certain records unless she was able to verify
what was in the boxes.
City Council Budget Workshop
8/14/91
Page 11
Ms. Blasi said Duplicating Expenses and Charges, #471, is now
being expended out of General Services for all of the City
departments. She said she feels there would be a more realistic
value to place this in one budget for the maintenance and supplies
for the copier in the City Clerk's office.
Mayor Abramowitz asked how old this copier is and Ms. Evans said
it is approximately five years old and as of December, 1991, the
copier will belong to the City, which will save the City
approximately $800.00 per month. She said there will be
contractual maintenance payments to Kodak.
Mayor Abramowitz asked what #690, Construction Project Costs, is
and Ms. Evans said she had requested from City Manager Kelly, the
construction of a Records Retention Center near the BSO building;
however, City Manager Kelly said, no.
City Manager Kelly said there was sufficient space to build this
near the impound area but it turned out that this was not needed
due to other space becoming available.
Ms. Evans said the City is storing 800 boxes in Miami and 400 at
the 61st Street location.
Ms. Evans said there are nine positions in the Department of which
two are vacant. She requested that the two Data Entry Operator
positions be upgraded to Secretarial positions due to the amount
of minutes being done. She handed out a comparison report to
Council.
Assistant City Manager McDermott said new committees need
secretaries to attend the meetings.
Ms. Evans said if these Data Entry Operators are going to be doing
minutes, they should have the designation of Secretary and there
is no change in upgrading these positions. She requested the
vacant Clerk -Typist position be upgraded to Secretary with the
difference in pay of approximately $3,032.00 per year. She said
the Department has borrowed a Secretary from the Personnel
Department to help with the minutes.
Mayor Abramowitz said he has no objection to the upgrade, but if
the City can borrow and reorganize where possible, he would like
to keep it as it is.
City Manager Kelly said the City is borrowing people wherever
possible and most are cooperating; however, when two people are
sick or on vacation, then there is a problem. He said there should
be no problem with the Union in an upgrade. He said he is in
support of this upgrade if the Council is accepting of it.
Mayor Abramowitz said he has no objection to the change, but is
opposed to hiring anyone else, and when the time comes and it is
necessary, it can be brought to Council at that time.
V/M Bender said he feels that the number of hours spent in the
Public Information Committee meetings can be reduced based on the
topics discussed in those meetings. He suggested all of the Boards
and Committees be advised that it costs the City a lot of money
and the discussions should be limited.
C/M Katz asked if the City could use temporary services when
needed and Ms. Evans said temporary assistance is not effective
for minutes due to the temporary person not knowing the names,
voices or the manner in which to do the minutes.
C/M Katz suggested that if the Department borrowed a Secretary
from a different department, then get a temporary to replace the
Secretary from the other department.
Ms. Evans said there is a need and it is a crisis at this point to
add the extra person in the Department.
City Council Budget Workshop
8/14/91
Page 12
Mayor Abramowitz recommended that the City borrow the help from
other departments when necessary.
C/W Glasser said other cities are reducing their personnel and she
suggested the Department borrow from other departments to handle
the work load.
Ms. Evans asked if Council is agreeable on the two Data Entry
Operator positions being reclassified to Secretary with no change
in money.
EXPRESSION OF INTEREST: ALL AGREED
City Manager Kelly saidwhen he worked in the Town of Davie, the
Boards and Committees were limited -to one hour and had to follow
agendas in order to reduce the quantity of minutes.
Assistant City Manager McDermott said every time a new Board or
Committee is added, the secretaries are needed to do the work.
Ms. Evans said Section 286.011 of the Florida Statutes requires
that written minutes of meetings be done in a prompt and timely
manner.
C/M Katz asked if the regular salaries are inclusive of the
contractual and confidential basic salaries including the raises
by contract and Ms. Evans said, yes.
V/M Bender asked if the raises need to be brought back to Council
for approval and Ms. Blasi said the Council had approved the
contract with the Union.
General Services #712 (Page 79)
Ms. Evans said the Postage Account is for the entire building,
which is higher this year by approximately $4,000.00 due to the
increase in postage.
C/M Katz referred to Item #471, Duplicating Expenses/Charges.
Ms. Evans said this account includes the copies that are run on
the copier, toner and developer, duplicating paper and fax paper.
She said Item #440 is lower due to the lease/purchase being
completed.
Telecommunications #713 (Page 80)
Ms. Evans said this item includes the Receptionist and all
telephone costs, which include the Rolm System, Suncom and
Southern Bell.
Finance #115 (Page 12)
Ms. Blasi said the Finance budget has gone from an amended budget
of over $659,000.00 to a recommended budget of $503,000.00, which
is a decrease of over $156,000.00. She said this was accomplished
by eliminating two positions within the Department, which are the
Statistical Secretary and Senior Accounting Clerk. She said both
of these positions are presently vacant. She said the Statistical
Secretary was transferred to Customer Service when a Customer
Service representative went on maternity leave and did not return.
She said she does not feel the Senior Accounting Clerk position
needs to be filled.
Ms. Blasi said she added $5,000.00 in Item #340, Other Contractual
Services, for any type of outside auditing services. She said she
understands this will not be enough money to adequately pay for
this type of service, but it will be 'a start. She said she has
changed the Internal Auditor from a full-time position to a part-
time position.
Mayor Abramowitz referred to Item #122, Part -Time Employees Wages
City Council Budget Workshop
8/14/91
Page 13
and Ms. Blasi said that was where the. Internal Auditor was
transferred from Item #120 to Item #122, from full-time to part-
time.
C/M Schumann asked if the Finance Department has any part --time
employees at present and Ms. Blasi said Madeline Camponovo works
from 9:00 a.m. to 2:00 p.m.
V/M Bender said he prefers the audits be done by an outside
source. He said if a part-time Auditor is hired and placed on the
payroll, benefit options will need to be added. He said he would
prefer that the City get bids on it when an audit needs to be
done.
Ms. Blasi said the total expenses for the part-time Auditor
including all benefits is $23,008.00. Discussion was held
regarding the breakdown of the taxes.
Mayor Abramowitz said the City will not get contractual services
on the outside to do auditing and V/M Bender said he has been
specifically concentrating on auditing the franchises, but there
are other reasons for Auditors in the City.
V/M Bender said the City has a yearly audit and the only thing
lacking from this audit is the validation of the data that the
Auditor gets. Discussion was held regarding the full-time Internal
Auditor position.
Mayor Abramowitz asked if there is a need for a part-time Internal
Auditor and would it save money compared to contractually hiring
this type of firm.
C/W Glasser said sometimes the pressures from within are too great
for an Internal Auditor. She said the -City may do better by
directing an outside auditing firm to handle an audit.
V/M Bender suggested Staff find out how much an outside auditing
firm would charge to do an internal audit.
Ms. Blasi said she feels the City does not need an Internal
Auditor as an employee. She said the City would be better suited
to contract an External Auditor to handle the City's audit
requests. She said the extensive year-end audit by Grant Thornton
would not indicate that the City would need an Internal Auditor on
a daily basis.
V/M Bender said one of the benefits of obtaining an outside
Auditor is that the City would hire someone with experience in a
particular field and, in some cases, the firm would show the City
ways to increase revenues from the existing franchise agreements.
Mayor Abramowitz said Council is indicating the elimination of the
$23,008.00 for an Internal Auditor.,
Ms. Blasi said if Council agrees, she would like to remove this
money from Personnel Services and add it to the $5,000.00 under
Other Contractual Services increasing that total to $28,000.00 for
an Outside Auditor.
TAPE 6
C/M Katz referred to Item #155, Temporary Employees, and Ms. Blasi
said the Personnel Department provides the funding for temporary
services.
MIS Item #501 (Page 25R, 165)
C/M Schumann asked what Budgetary Retained Earnings are and Ms.
Blasi said these are funds available in that fund carried over
from previous years service fees.
C/M Schumann asked if there is a restriction on using the interest
income of $20,000.00 from this fund and Ms. Blasi said this money
is being used to offset the chargebacks to the General Fund.
City Council Budget Workshop
8/14/91
Page 14
C/M Katz referred to the equipment for the various departments. He
said the Code Enforcement Officers must schedule their hours in
order to utilize the terminal to input the information.
Ms. Christian said everyone has their own terminal in most of the
departments; however, there is a possibility that the Code
Enforcement Inspectors have to share a terminal to input their
inspections for the day. She said there are times when the City
handles it this way in order to avoid adding additional equipment
onto the computer.
Assistant City Manager McDermott said a Code Officer is not
utilizing the terminal all day long; therefore, they should share
the terminal as much as possible.
C/M Katz asked if the Building Inspectors stagger their time in
this manner and Ms. Christian said the girls in the Building
Department input the information onto the computer, not the
Inspectors, as well as the Engineering and Public Works
Departments.
C/M Schumann referred to the reduction of $2,000.00 on Contractual
Services and Ms. Christian said the account numbers were changed.
She said #340 was previously charged with software and utility
programs and is #519 at present.
C/M Katz asked if the City has people write programs when needed
and Ms. Christian said the MIS Department usually handles this in-
house.
C/M Katz asked if the City has a maintenance agreement on all of
the equipment and Ms. Christian said there is a maintenance
agreement on the mainframe.
C/M Katz asked if the City has someone to handle the repairs and
Ms. Christian said, yes.
C/M Katz asked if the City has a reserve fund for equipment that
becomes obsolete and Ms. Christian said there is money available
for the main equipment replacements.
Assistant City Manager McDermott referred to #641, Office
Equipment, which allows for the replacement of terminals.
Ms. Blasi said there is approximately $400,000.00 in the Retained
Earnings Account and the City is utilizing $240,000.00 this year,
which leaves $160,000.00.
V/M Bender said he had identified this money as being set aside.
He said he had no knowledge of this account being established.
Ms. Blasi said this account was not really established. She said
over the years, as the budget service fees and expenditures come
in, there are many times where the service fees will come in at
100% and the expenditures do not. She said much of the excess was
being built up in that fund for the replacement of the equipment.
V/M Bender said he is uncomfortable with having money in various
funds not being utilized, such as this $400,000.00. He said this
type of money could be used for a specific use or for the General
Purpose Fund.
Ms. Blasi said this money is being used to subsidize the budget
this year.
Mayor Abramowitz said the City cannot spend all of the money and
still have a reserve.
Central Stores/Purchasing #502 (Page 26R, 170)
Ms. Blasi said there are three revenue items being used this year
to balance the purchasing budget which are: Interest income-
$3,600.00, Budgetary retained earnings-$7,000.00 and Service fees
City Council Budget Workshop
8/14/91
Page 15
to Utility West and General Fund-$177,580.00 for a total budget of
$188,356.00.
Mayor Abramowitz asked if there was a position added and Ms. Blasi
said there was a transfer from Fleet Services and Public Works
Administration. She said Paul Nash is now being charged out of
Purchasing due to the relocation of the Purchasing Department to
the Public Services Complex.
Mayor Abramowitz asked what Mr. Nash's salary is and Ms. Blasi
said his present salary is $28,527.00 per year, not including the
COLA.
Mayor Abramowitz asked what the $50.00 in #586, Inventory
Variation is for.
Ms. Blasi said this is for when there is a shortage of office
supplies discovered during inventory.
Ms. Fagelbaum said this account is also for items that are
obsolete.
C/M Katz asked what type of protective clothing is referred to and
Mr. Land said the protective clothing includes safety belts, shoes
and any other safety equipment that may be needed.
C/M Schumann asked if the warehouse is subject to OSHA Safety
Inspections and City Manager Kelly said, yes.
Mayor Abramowitz referred to #476, Uniforms and Accessories.
C/M Katz asked if the City dry cleans all of the uniforms and Mr.
Land said the City is under contract with a uniform service.
C/M Katz asked if anyone has discussed with the Union about the
actual cost of the equipment and the possibility of eliminating
some of this expense.
Assistant City Manager McDermott said the contract was negotiated
and the safety equipment was reviewed carefully one year ago.
Mayor Abramowitz said Jim O'Brien is the Safety Coordinator for
the City and he mandates a lot of the safety procedures and City
Manager Kelly said Mr. O'Brien coordinates with OSHA. Further
discussion was held regarding the uniforms.
Non -Departmental #872 (Page 83)
Discussion was held regarding the ESM situation which has been
settled.
Mayor Abramowitz referred to #441, Rent/Lease, and Ms. Blasi said
this is Mr. Berkowitz' lease of the old Public Works facility.
C/M Katz asked if the City has to pay an additional $18,000.00 and
City Manager Kelly said he has an invoice for $15,000.00 for this
month.
V/M Bender asked what the $60,000.00 is for and Ms. Blasi said it
was for part of the monthly rent and, when the City transferred to
the new facility, the interest earned on the sale of the property
was used to pay the lease considerations.
Ms. Blasi said the City transferred 1.8 million dollars earned
from the sale of the old Public Works property and the interest
that was accruing was offset by the Rent/Lease-Land/Buildings
Account.
City Manager Kelly said the payment discussed at the last Council
meeting prior to vacations was made. He said the letter was sent
to Mr. Berkowitz; however, his attorneys did not accept the
letter.
City Council Budget Workshop
8/14/91
Page 16
V/M Bender asked if the City can access a letter from the County
in regards to this situation and City Manager Kelly said, no.
V/M Bender asked what Hazen & Sawyer
Manager Kelly said Peter Robinson of
clean and the attorneys should have
discussion was held regarding this.
TAPE 7
Special Revenue Funds (Page 85)
says regarding this and City
Hazen & Sawyer states it is
accepted it. Further
Assistant City Manager McDermott said last year the City budgeted
$50,000.00 for hurricane preparedness for emergency generators,
pumps and other equipment. She said the Fire Department is
pursuing it this year. She said this is not in the budget for this
year because the equipment has been purchased.
Assistant City Manager McDermott said this funding was approved
within this past year's budget for pumps, emergency generators,
extra flashlights, cellular phones and other emergency equipment.
She said the Fire Department has been purchasing the necessary
equipment.
C/M Katz asked if the City has enough generators in the event of
the lift stations going down and Assistant City Manager McDermott
said the City's drinking water would be handled, but the
generators would go to the hospital.
Assistant City Manager McDermott said there are not enough
generators within the City or any other City to provide backup for
every lift station.
Mayor Abramowitz asked how many lift stations are in Tamarac and
Assistant City Manager McDermott said she did not have the exact
number available at present.
Mayor Abramowitz RECESSED and RECONVENED this meeting at 3:05
p.m. with ALL PRESENT.
Special Revenue Funds (Page 6R)
Ms. Blasi said there is a special Building Education Assessment
Fee that is charged at the time permits are pulled, which is for
the education of the Inspectors. She said this Fund includes fire
equipment donations, Social Committee account and the
beautification money received from Broward County for the
Commercial Boulevard median area around the Sawgrass Expressway.
Mayor Abramowitz requested information regarding the Social
Committee funds.
Assistant City Manager McDermott said some of the money in this
account belongs to the Social.Committee, not the City. She said
there is a group of employees in the City who have volunteered
their time and services to provide an annual Holiday Party and
Employee Picnic. She said the Social Committee provides morale
building activities to the employees, such as selling of soda
through the soda machines located in the Employee Lounge and
selling bagels and ice cream.
Mayor Abramowitz said there is some resentment in the City about
the fact that the Holiday Party is subsidized by this Committee.
Discussion was held regarding this.
Drainage Improvement Fund (Page 7R)
C/M Katz asked if the City will have revenues from any developer
for drainage upgrade fees and Assistant City Manager McDermott
said the developers are required to pay.
V/M Bender asked if the City owned property is in the budget and
City Manager Kelly said, no.
11
City Council Budget Workshop
8/14/91
Page 17
V/M Bender asked if the City has some property on the books that
the City could sell and Mayor Abramowitz said the City has 7 acres
worth approximately $145,000.00 per acre. Further discussion was
held regarding this.
V/M Bender asked who owns the piece of property between Southgate
Boulevard and the C-14 Canal and City Manager Kelly said the City
owns the property, but FP&L has the utility rights.
V/M Bender asked if that stretch of/land is saleable and Assistant
City Manager McDermott said that is what the City is proposing for
the water retention pond. Discussion was held.
Drain Improvements #225
Ms. Blasi said at the end of this year, the City is estimating
that the Drainage Improvement Fund will have approximately $50,000
available in resources to fund the required #225. She said a line
item has been placed in under debt proceeds of $148,000. She said
the retention ponds could be used to partially offset until the
development of the property occurs and the City is reimbursed.
Mayor Abramowitz said if the City does not have the ability to
give to the developer the rights for the retention pond, the
developer cannot begin to build.
City Manager Kelly said the City does not have to provide the
retention ponds for the developer but the City would be fighting
themselves.
Parks and Recreation Impact Fund Revenues
Ms. Blasi said the City was estimating $25,000 in interest income
for this fund, $100,000 in estimated impact fees to be collected
through the year and resources available are estimated at the end
of this year at $762,000. She said she contacted the City's
Auditors, Grant Thornton, regarding the interest income being able
to be transferred to the General Fund and they said there would be
no problem with that as long as an Ordinance did not specifically
restrict it.
Mayor Abramowitz asked if this is specifically for the parks and
recreation facilities and City Manager Kelly agreed.
Mayor Abramowitz asked if this is for construction purposes only
and Assistant City Manager McDermott said it has to be for new
park improvements to new facilities.
C/M Schumann asked if these funds could be used to build a
swimming pool there and Assistant City Manager McDermott said,
yes.
Assistant City Manager McDermott said the City has a grant for the
restrooms at Veteran's Park and the next proposal is for restrooms
at the Tamarac Sports Complex, Tract 27.
C/M Katz asked if this money could be used to purchase uniforms
for the children and Assistant City Manager McDermott said it has
to be for capital improvements.
Trafficways improvement Fund
Mayor Abramowitz asked if this pertains to Lennar Homes and Ms.
Blasi said, yes.
Mayor Abramowitz suggested this be deferred until City Attorney
Ruf is present for discussion and all agreed.
Special Purpose Account - Building Education
Assistant City Manager McDermott said these are at present the
expenditure accounts based on the revenues previously discussed.
City Council. Budget Workshop
8/14/91
Page 18
Ms. Blasi said $3,500 was budgeted for Building Education and if
those fees are not collected during the year, the Building
Department will not be utilizing this money.
C/M Katz referred to Item #524, Protective Inspections.
Assistant City Manager McDermott said this is anything in the
Building Department such as plumbing, electrical, mechanical or
structural.
Ms. Blasi said this is a State function code. She said the State
gives the municipalities certain numbers that must be used.
Special Purpose Account - Fire Equipment Donations
Ms. Blasi said the City expects to receive donations.
Special Purpose Account - Social Committee
Ms. Blasi said the majority of this budget is purchases for
resale. She said the Social Committee stocks the soda and snack
machines in the Employee Lounge. She said they purchase the soda
and they get the money back from the sale. She said the City does
not pay for any of this.
Special Purpose Account - Beautification
Ms. Blasi said she feels more money should be placed in this
account.
Mayor Abramowitz said there is a very small green sign indicating
the "City of Tamarac" at the entrance of the City on McNab Road
coming in from North Lauderdale. He said he feels there should be
new signs placed at all of the entrances to the City which will be
esthetically pleasing to indicate the City of Tamarac. Mayor
Abramowitz suggested $2,000 be added to this fund for signage.
Discussion was held regarding the signage possibilities.
V/M Bender said there,should be signs at both ends of the
following streets: Southgate Boulevard, Commercial Boulevard,
McNab Road, State Road 7 (441), University Drive, Pane Island Road
and Nab Hill Road, which would be fourteen signs.
City Manager Kelly said the City has money available in Grounds
Maintenance (Page 57) .
Special Purpose Account - Non -Departmental Fund Balance
Ms. Blasi said this is the money available at the end of the year.
She said there is only $2,000 budgeted under Beautification, when
there is actually $40,000 available. She said an additional
$38,000 should be placed into Beautification for the possibility
of the Commercial Boulevard median project.
Mayor Abramowitz said he would like to see some beautification
done in the City. He said this is the best budget he has seen in
the City and it is time to do some beautification. He said the
City has never spent any money for beautification. Discussion was
held regarding this.
TAPE 8
Drainage Improvement (Page 94)
City Manager Kelly said this is the five year Capital Improvement
Plan. He said the $225,000 is the total cost for the retention
ponds that the City needs.
V/M Bender asked why the total cost is being placed into this at
present when it may not be completed in 1991/92.
Assistant City Manager McDermott said the goal of the City
Engineer is to fund it and to have it completed in one year.
Further discussion was held regarding this.
City Council Budget Workshop
8/14/91
Page 19
Parks i Recreation Fund '- Recreational Facilities
Assistant City Manager McDermott said this budget is paid for from
the recreation impact fee. She said the City must be sure that the
money is spent on new projects at the Parks and Recreation
facilities. She said the City has $766,603 in that account to
date.
C/M Katz suggested racquetball and paddle ball facilities be
installed. He said the courts in Tamarac are not usable.
Assistant City Manager McDermott said the City has a survey for
the Sports Complex to find out what people's needs are.
Mayor Abramowitz said there have been many requests for bocci
-courts.
Assistant City Manager McDermott said the City has a master plan
for Tract 27 and the Tamarac Athletic Federation and the Parks and
Recreation Board have been discussing the master plan.
Mayor Abramowitz said the lights were taken down from the old
tennis courts and stored for future usage.
Assistant City Manager McDermott said the $25,000 is budgeted for
installation of these lights.
Mayor Abramowitz asked why the $20,000 is budgeted for the Sports
Complex and Assistant City Manager McDermott said this is for some
work on the dugouts.
Mayor Abramowitz said there was discussion in the past about the
parents supplying the dugouts.
Assistant City Manager McDermott said TAF and the Parks and
Recreation Board are very involved with the master plan for the
Sports Complex. She said they have been discussing the restrooms
and basketball courts. She said other improvements that are not
included in the budget that should be included for this year are
the restrooms and water fountains at the Sports Complex.
C/M Schumann asked if there is a stock design that can be modified
without going through the expense of an architect and engineering
firm.
C/M Katz asked if the City has a design from Scharf and Associates
and Assistant City Manager McDermott said it is for a facility
with restrooms, a concession stand and a storage room.
City Manager Kelly said the City would have to pay for the rights
to reuse their design due to their license.
V/M Bender asked if the design for Veteran's Park could be
modified and Assistant City Manager McDermott said whatever
designs the City uses, have to be given to a contractor on a bid
to build the facility.
C/W Glasser said these restrooms should be a first priority.
Assistant City Manager McDermott said a storage shed for Tamarac
Park needs to be included in this budget as a new facility.
C/M Katz asked if the City had any more trailers similar to the
ones appropriated to the Fire Department and City Manager Kelly
said these trailers are not suitable for this purpose.
City Manager Kelly said he would like Council to add to the Agenda
for the Regular Council Meeting for this evening, permission for
the City of Margate to take the last trailer. He said they had a
problem with their Public Works facility and have expressed
interest in using the trailer or else it will cost Tamarac to
remove it. He said Margate is holding a Special meeting at 5:00
City Council Budget Workshop
8/14/91
Page 20
p.m. to discuss this anc to accept the offer from Tamarac.
Mayor Abramowitz said it will cost the City of Tamarac $3,000 to
move it if Tamarac retai s it.
Assistant City Manager M(!aermott said the shed will protect all of
the maintenance equipment such as mowers and edgers.
With no further business, Mayor Abramowitz ADJOURNED this meeting
at 4:00 p.m.
CAROL A. EVANS _
CITY CLERK
"This public document was promulgated at a ^,nat of $302.60 or
$6.72 per copy to inform the general public, public officers and
employees of recent opinions and considerations of the City
Council of the City of Tamarac."
1`d-(T, _�-
OHN P. KELLY
ity Manager
7525 Northwest 88th Avenue
Tamarac, Florida 33321-2401
July 30, 1991
The Honorable Mayor and Members of the City Council
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, Florida 33321-2401
Re: 1991/92 Budget Message
Members of the City Council:
,\
Phone (305) 722-5900
Fax (305) 722-4509
In accordance With Article VII, Section 7.02 of the City
Charter of Tamarac I hereby submit the proposed Operating and
Capital Budget for all funds for fiscal year beginning
October 1, 1991, for review and consideration. This budget
document represents the single most Important report present-
ed to the City Council. It is primarily Intended to estab-
lish an action -oriented financial plan for the delivery of
City services. Importantly, It also serves as an aid to the
residents in providing a better understanding of the City's
operating and fiscal programs.
This budget Is a financial strategy that sets forth program
priorities and the allocation of resources available to
accomplish our goals during the upcoming fiscal year.
The City of Tamarac's budget Is developed through the com-
bined efforts of staff, elected officials and citizen
participation.
Budget Format
The recommended Budget Is presented In two documents this
year to provide a comprehensive overview of all City services
and financial framework for the understanding of the public.
This document, the Program Detail Document, summarizes the
proposals made by staff and contains the following:
A) The Budget Message
B) Summary of All Budgetary Funds
C) Tax Millage Summary'
D) Personnel Summary
E) Internal Service Funds Department Chargeback Allocations
F) Cost of Living Increase Financial Impact Analysis
THE CITY OF TAMARAC IS AN EOUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASS OF HANDICAPPE[' STATu
lr,4 1/
The Honorable
July 30, 1991
Page 2
Mayor and City Council
The Financial Detail Document is to be used by Council at the
Budget Workshops and contains the following Information:
A) Line Item Detail of all Budgetary Revenues by Fund
B) Line Item Detail of all Budgetary Expenditures by Fund
C) Authorized and Proposed Manpower Summaries by Position.
by Division
D) Detailed Manpower Salary Report by Division
Significant Economic Factors Considered During the Fiscal
Year 1991-92 Budget.Development:
There were several significant economic factors that affect-
ed the preparation of the City's budget for the upcoming
year. The major key factors are as follows: "
The Country's Economic Downturn:
In 1990 and the early part of 1991 a national recession has
affected the State of Florida, and Its revenue stream,
creating a $270 million dollar budget deficit. Lower than
anticipated tax collections, sluggish corporate performance,
and lower.consumer spending have deflated optimistic state
revenues. These revenue deficits trickle down to all city
and county organizations. Tamarac's decrease In realized
state estimated shared revenues from budgeted amounts was
Approximately $240,000. The construction Industry has also
been tremendously affected by this recession and has resulted
In an estimated shortfall In budgeted Building, Planning and
Engineering revenues of $343,758 In the current year.
The City of Tamarac has constantly maintained a "basic
budget" emphasizing public safety, Infrastructure and commun-
ity services, while other municipalities are now returning to
"back to the basics" (budgets). We have placed emphasis on
revenue -producing and Cost-cutting solutions to balance the
budget and maintain a low tax rate.
Loss or Reduction of Key Revenue:_
Large commercial and residential construction has slowed down
even further than last year, but residential home Improve-
ments are on the rise. This translates Into:
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The Honorable Mayor and City Council
July 30, 1991
Page 3
Building -related revenues in the current year
$225,000 less that anticipated.
Englneering-related revenues that are $80,250
anticipated.
Planning -related revenues that are $38,000 less
pated.
that are
less than
than anticl-
It is Important to note that although estimated building
revenues are down 47% from last year, we anticipate Issuing
5,097 permits for the current year (for smaller projects)
only 72 permits less than for Fiscal Year 1989/90. The
Building Department, In an effort to contain cost, has not
filled five vacant positions even though the number of
permits -Issued has basically remained the same.
Federal and State funded programs have been significantly
reduced since 1989 and there have been few new sources to
supplement the loss of revenue.
Based on a sluggish economy,.Florlda consumers have cut back
on their spending which has decreased our state revenue
sharing further. The following estimated shortfalls In the
current year In state revenues are outlined as follows% .
Cigarette Taxes - $ 18,800
State Revenue Sharing -- 99,730
Sales Tax, Half Cent - 121,580
The total amount of revenue projected In the upcoming 1991/92
budget year Is down from the budgeted revenues for current
year and up slightly from those anticipated to be collected
In the current year.
The 1991/92 budget reflects conservative revenue projections
based on the country's economic downturn, predicted slow
recovery and the loss or reduction of key state revenues.
Revenue growth Is still limited, and there has been little
new construction added to the tax rolls.
This budget preserves the existing level of services and
allows for a realignment of sefvlces over the next few years
to increase efficiency.
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The Honorable Mayor and City Council
July 30, 1991
Pape 4
Slcnlficant Imcrovement3and Cost Effective Measures In City
PUBLIC SAFETY SERVICE LEVELS
Pol tee
This past July, we reached our two year anniversary with the
Broward Sheriff's Office (BSO) for police services. BSO has
continued to provide an Invaluable service. in response to
resident requests. BSO has Increased their crime prevention
program, visited numerous homeowner association groups and
developed a Special Enforcement Team. ' The SET Operation
targets any criminal activity that needs special attention
such as burglaries and narcotics activity. This operation
goes beyond the duties of the normal road patrol and formal
detective investigations.
Based on our contract with BSO. the City will pay $5,497,265,
or 4.5% over last year's budget. BSO's payment to the City
for the rental of the police facility will also Increase by
4.5%.
Fire
Our Fire Department provides a multitude of services
Including fire prevention.. emergency medical technician
services, safety Inspections, dive rescue, hazardous
materials, driver training, and CPR classes. Reorganization
of the Fire Department has helped to Improve our efficiency.
Through the reorganization, three (3) members of the Fire
Department were reclassified to commanders. Each commander
is responsible for a shift and certain administrative
duties. The administrative duties include In-house employee
training, vehicle and station maintenance, grants research
and purchasing.
Based on receipt of a grant award of $34,185 from the State
Emergency Medical Services. the City will have Its communica-
tions system upgraded In 1992 to 800 megahurtz frequency and
be the forerunnet for other titles Into Broward County Fire
Center.
,
The Honorable Mayor and City Council
July 30, 1991
Page 5
During this year, the Fire Department was Instrumental In
trading In a 1977 American La France, (1000 gallon Pumper)
and a 1980 Ford Pumper (1000 gallon pumper) to a local vendor
for the refurbishment of a,1979 Seagrave Pumper. The total
cost of the refurbishment was $56,000, less $22,000 for the
trade -In. The $34,000 balance will be financed over a two
(2) year period beginning with a payment In fiscal year 1992-
93.
Code Enforcement
Code Enforcement service levels were upgraded this year by
merging the Occupational License function Into Code Enforce-
ment. Through the combined effort, an additional $25 000 +
was recaptured on businesses operating without an
occupational license.
Code officers now work weekday evenings and one Saturday of
each month to enforce codes outside of the general business
hours.
PUBLIC SERVICES OPERATIONS
During the Current year, the City Council approved an effici-
ent cost saving reorganization. The Public Works, Recrea-
tion, Engineering and Utility Departments were consolidated
to form the Public Services Department. Cost savings In
excess of $60,000 next year will be realized along with more
efficient use of equipment and manpower between the
Divisions. The new Public Services Complex was completed In
June of the Current year and coincided with the
reorganization.
The following are some significant events and proposed
concepts for the Public Services Department:
Public Works
In-house maintenance of the Clty's canals and lakes has been
proposed for the next fiscal year. This entails the addition
Of two positlons,, an aquatic plant control specialist and an
aquatic plant control crewleader, and the purchase of our own
chemicals for the total cost of $63,000. Estimated costs for
contracting limited services would equal those for In-house
full time service and maintenance of the City's numerous
lakes and canals.
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The Honorable Mayor and City Council
July 30, 1991
Page 6
Recreation
The Multi -Purpose Recreation Center opened December 15, 1990,
and became fully operational January 1, 1991. The annual
budget for the Multi -Purpose Center, which Includes all of
the childrens' activities, totals approximately $334,000 for
the proposed budget year.
The School Board will pay approximately $28,800 or 50% of
toted utilities at the Tamarac Park (which encompasses the
Multi -Purpose Recreation Center) for fiscal year 1991-92 in
return for the use of the Multi -Purpose Center by the elemen-
tary school children.
The City Is hopeful to initiate construction of a much -needed
comfort station at the sports Complex during the current
year. This project will be funded from Parks and Recreation
Impact fees.
Utilities
No Increases are proposed for City water and sewer services.
While no rate Increases are proposed In this budget, there Is
no guarantee how long the present rate can be continued.
This A s so for many reasons. Reserve funds In the amount of
approximately $400,000 have been used to balance the proposed
Utility West operating Budget. Conservation of water has led
to decreased revenues for water and sewer, while our overhead
costs have remained the same or Increased. Large -user
agreement costs with Broward County for sewer treatment are
consistently. Increasing for operating and debt service
charges for capital Improvements.
COST FACTORS CONSIDERED DURING BUDGET DEVELOPMENT
The following Is a list detailing some of the major cost
considerations when preparing the fiscal year 1991-92 Budget.
Personnel
A) A 5% cost of living adjustment for all General and Fire
Union employees had been negotiated last year amounting
to an increase In the General Fund Budget of $182,566
and Utility West Fund Budget of $74,432.
The Honorable Mayor and City Council
July 30, 1991
Page 7
B) A 5% cost of living adjustment for confidential and
supervisory employees Is proposed Increasing the General
Fund Budget by $38,130 and the Utility West Fund Budget
by $13,222.
C) A 3% cost of living adjustment for all managerial/exec-
utive employees Is also proposed at a cost to the
General Fund of $23,657 and the Utility West Fund of
$1,837.
D) No Increase Is proposed for temporary employees. The
cost of a 5% Increase for temporary employees would
amount to $3400 In the General Fund.
E) A 1% Increase In salary costs for the Clty's Pension
contribution has been Included for all employees except
for Fire due to actuarial requirements. An additional
cost of $29,660 to the General Fund and $18,130 to the
Utility West Fund has been Included In the budget.
F) A projected 15% Increase In health Insurance cost has
been Included resulting In an additional cost of $57,480
to the General Fund and $18,155 to the Utility West
Fund.
G) Eight (8) full time positions have been eliminated from
the Budget. These positions are presently vacant and
will save the General Fund significant dollars. The
eliminated positions and their cost savings Including
benefits are as follows:
Department Position Total Cost Savings
1) Finance Statistical Secretary S 29,500
2) Finance- Senior Accounting Clerk 25,000
3) Finance Internal Auditor 23,000
(from Full time to Part
time contractual)
4) Community File Clerk 20,000
Development
5) Building Electrical Inspector/Plans 35,000
6--7) Building Plumbing Inspectors (2) 70,000
8) Building Data Entry Operator 23,000
TOTAL - $225,500
The reorganization of the Public Services Department has also
reduced the proposed budget by one Department Director
position at a cost savings of over $60,000.
The Honorable Mayor and City Council
July 30, 1991
Page 8
Operating Ex endltures
A. The Internal service fund, Management Information
Services, has available remaining funds to subsl-
dlze its fiscal year 1991-92 Budget without a
chargeback to the General and Utility West Funds._
This results In a cost savings to the General Fund
of $160,800 and the Utility West Fund of $75,500.
B. Due to the dedicated efforts of our Risk Manage-
ment Division, our Insurance costs are down from a
required chargeback of $854.000 In the current year
to $598.000 In the proposed year.
C. Funding of $104,600 was provided In the General
Fund for ambulance service.
D. A $5,000 additional contribution to the Area Agency
on Aging Is proposed In the General Fund. This
Increases the amount from $10.000 to $15,000.
E. $50,000 has been budgeted for Matching Grants in
the General Fund. Continued success In Grant
Appllcatlons will require Matching Contributions
from the City. This Is an excellent Investment for
the Clty's future.
Capital
Capital appropriations are proposed at $383,804 In the
General Fund and $666,000 In the Utility West Fund. The
following highlights these proposals:
General Fund
Fire Department:
Funding of $150,000 was provided for the rehabil-
Itatlon/facellft of the exterior of Fire Station
01.
Three Vehicles totalling $27,200 have been recom-
mended Including 2 sedans and one plck-up truck.
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The Honorable Mayor and City Council
July 30, 1991
Page 9
Three personal computers totalling $10,485 have
been recommended to Improve the efficiency of
operations.
Communications equipment currently budgeted has
been carried over to next fiscal year. A grant
Just received for this purchase will enable us to
save $25,000 of the amount budgeted.
Building Department:
One sub -compact replacement vehicle totalling
$81190.
Public Works:
Grounds Maintenance - One hustler riding mower
totalling $1.4,000.
Canals and Drainage - Miscellaneous machinery and
equipment Including a pump. generator, and sprayer
totalling $6,375.
Parks and Recreation:
Miscellaneous machinery and equipment for the Park
Facilities totalling $18,600.
Social Services:
One Social Service van for transporting citizens
'totalling $20,000.
- utility West Fund
Water Treatment:
Rehabilitation of Filter *1 - Tile - Failed at a
total cost of $65,000.
Miscellaneous machinery and equipment totalling
$65,000
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The Honorable Mayor and City Council
July 30, 1991
Page 10
Transmission and Distribution:
Meters for Meter Exchange Program totalling
$56,000.
Fire Hydrant program totalling $50,000.
Coral Springs Water Interconnect totalling $47,000.
44th Street - Woodlands Water Main totalling
$152,000.
Wastewater Collection:
Replacement of Jet. Rodder pump at a cost of
$35,000.
Replacement of Flexiprobe Injection system
totalling $55,000.
Sewer Pump Station e7A Rehabilitation totalling
$30,000
Sewer Pump Station *14A Rehabilitation totalling
$70,000
Sewer Pump Station *17 Rehabilitation totalling
$30,000
Sewer Pump Station e21 Rehabilitation totalling
$70,000
Revenue Considerations
Due to many of the foregoing factors, the City must become
more reliant on local revenues to fund Its operations. The
previous year's building activity and related economic
development has provided a more diverse tax base, which
should assist the City to develop a level of economic self-
sufficiency In the future. However, steps should be taken to
continue to monitor operating programs, develop new avenues
for revenues, and support the capital improvement program now
In order to offset long range economic Impacts and related
high maintenance Costs.
The Honorable Mayor and City Council
July 30, 1991
Page 11
Unfortunately, revenues have not been reserved to assure that
adequate funding Is In place for future capital Improvements.
This Is a critical financial consideration that requires
decisive action.
The sale of old city hall was not Included In this budget.
If the old City hall Is sold and the City of Tamarac receives
$500,000 or greater, the following projects should be
considered for funding. These projects are presently not
Included In the 1991/1992 budget:
A.
$160,000
- Retention Ponds
B.
S 90,000
- Street Lights
C.
$ 15,000
- Street Sweeping
D.
$ 25,000
- Sidewalks
E.
$100,000
- Hurricane/Emergency Preparedness -
storm shutters for city hall and
police station.
F.
S 25,000
- Additional Matching Grants
G.
$ 85,000
- Street Resurfacing
Many of these programs should be funded on an annual basis
and not from non -recurring revenue sources such as the sale
of old city hall. It Is essential to remember that In order
to provide these services or programs you must budget for
them on a regular basis.
Other revenues that are not specifically addressed In
the 1991/1992 budget Include the following:
A. Gas franchise fees
B. Utility tax on gas
C. New Recreation Entrance Fees - user fees for all
recreation parks and facilities
D. Towing franchise fees
E. Parking fees
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The Honorable Mayor and City Council
July 30, 1991
Page 12
SUMMARY OF ALL BUDGETARY FUNDS
The total proposed budget for all funds for 1991/1992 Includ-
ing Governmental Funds, Enterprise Funds, and Debt Service
Funds Is approximately $39,000,000.
General Fund
The General Fund Is used to account for resources and expen-
ditures that are available for the general operations of city
government functions.
The recommended General Fund Budget of $16,366,740 represents
a 1.3% or $213,900 decrease under the current year's budget
Of $16,580,640.
Revenues
The current approved revenues for Fiscal Year 1991/1992
amount to $14,956,103. a shortfall Of $1,410,637 to balance
the proposed General Fund Budget of $16,366,740. The usage
of the entire estimated General Fund balance of approximately
$725,fl00 Is proposed to partially offset this deficit.
A recommendation to enact a 4% utility tax on electricity
resulting In revenues of $1,200,000 In fiscal year 1991-92 Is
Included. This utility tax would enable the Council to
decrease ad valorem property taxes by 7.6% below the roll-
back rate of 4.6431 mils or 8.4% below the current rate of
4.5818 mils. In a survey of 25 other Broward municipalities,
21 titles have a utility tax that produces significant
revenues. In Tamarac, several residents pay little or no tax
due to the homestead exemption. The utility tax provides a
more equitable distribution of the tax burden among our
residents.
Without approving a 4% electric utility tax, a 10% Increase
In property taxes would be required to fund the General Fund
Budget as presented.
The present status of the proposed General Fund Revenues
follows:
The Honorable Mayor and City Council
July 30, 1991
Page 13
Ad Valorem Tax Revenue
The County's Property Appraiser certified a preliminary
assessed taxable value for Tamarac for 1991 In the amount of
$1,413,079,072. This represents a 3.75% Increase over the
final 1990 assessed value of $1,362,056,604. This Increase
Includes $39,406,280 (2.9%) In new taxable value as a result
of new construction and additions, and a $11,616,188 (.85%)
Increase In current adjusted taxable value.
The proposed mlllage rate of 4.1988 mils Is 8.4% less than
our current millage rate of 4.5818 and 7.6% less than the
rolled back rate of 4.5431. The total revenue provided by ad
valorem revenue Is equal to $5,656,524 or 35% of the total
recommended General Fund Budget Revenue.
The levy for debt service has been decreased from .6215 mils
to .5991 mils, a 3.6% reduction. -•
Sales And Use Taxes And Franchise Taxes
Projected Local Option Gas Tax and Franchise Tax revenue of
$2,801,000 decreased by $63,330 or 2% under the current
year's budget. Overbudgeted estimated electric franchise tax
revenue In the current year was the reason for this reduc-
tion. These taxes represent 17% of the General Fund Revenues.
Utility Service Tax
Staff Is proposing a 4% utility tax on electric service. The
City of Tamarac Is one of the very few Cities that do not
levy a tax on utilities. The majority of Cities In Broward
County levy a 10% utility tax.on electricity and a utility
tax on telephone, solid waste, and water services. Projected
revenue from a 4% electric utility tax equals $1,200,000 and
would represent 7% of total General Fund Revenue.
Licenses And _Permits
The estimated revenue from Licenses and Permits In the amount
of $865.000 Is 13% under the current budgeted amount and
$62,000 over what we anticipate collecting In the coming
year. This Is due to a decrease In anticipated building
permits Issued In the forthcoming year because of a projected
decrease In construction and development In the City. The
City budgeted $995,000 In the current year but estimates that
only $803,000 will be realized; a shortfall of $192,000.
Revenues from Licenses and Permits represents 5% of total
General Fund Revenues.
The Honorable Mayor and City Council
July 30, 1991
Page 14
Intergovernmental Revenues
Total estimated Intergovernmental revenues for Fiscal Year
1991/1992 of $2,920,000 represent a 4% decrease or $114,490
under the current budgeted amounts. The recession and
lagging consumer sales Is the cause for this decrease.
Estimated revenues In current year are $2,793,770, a short --
fall of $240,720 in the current budget. Intergovernmental
revenue represents 18% of the total revenues and consists
primarily of State Revenue Sharing. the Half -Cent Sales Tax,
Cigarette Taxes, and County occupational License Proceeds.
Charges For Services
Charges for services are estimated to produce $358,900 In
Fiscal Year 1991/1992. The majority of the revenue estima-
ted for Fiscal Year 1991/1992 In this category consists of
Recreation Activity Fees, Engineering and Planning Fees and
Annual Fire Inspection Fees.. A decrease In the current
budget of $158,340 represents decreased estimated revenues In
Planning and Engineering fees. Charges for Services
represents 2% of total revenues.
Fines And Forfeitures
The estimated revenue for the Fiscal Year 1991/1992 from this
source Is $428,500 which Is a 4% decrease under the current
year's budget. Fines and Forfeitures represents 3% of the
total General Fund Revenue.
Miscellaneous Revenues
Miscellaneous Revenue Is estimated at $1,383,980 for Fiscal
Year 1991/1992, a decrease of $614.770. Revenue from the
sale of the old City Hall was budgeted In the current year In
the amount of $800,000 and was not realized. This revenue
source Is not Included again In the proposed budget. This
source of revenue represents 8% of total General Fund Reven-
ues.
Non -Revenue Receipts
A transfer of gxco$s pledged telephone franchise fees from
the 1980 Fire Station Loan Fund represents the $28,000
estimated In this revenue category for Fiscal Year 1991/1992.
The Honorable Mayor and City Council
July 30, 1991
Page 15
Carryover Funds
Staff currently estimates undeslgnated unreserved General
Fund Balance as of September 30, 1991 at approximately
$725,000. These funds have been appropriated to help fund
the proposed General Fund budget. This source of revenue
represents 4% of the total revenues provided.
General Obligation Bond Debt Service Funds
These funds were established to account for payments on the
.following bonds that were approved by the voters of the City
for the following:
1986 General Obligation Bonds for the purpose of build-
Ing a new city hall.
1987 General Obligation Bonds for'the purpose of bulid-
Ing a new police station.
The total Ad Valorem Tax Levy for debt service has been
decreased from .6215 mils to .5991 mils.
Utility Fund
Utility East -Fund
The proposed Utility East operating fund budget of $365,210
Is .8% or $1,700 above the current year's budget. This fund
accounts for those customers who receive treated water from
sources contracted by the City. Tamarac Utility East will
absorb a 4.8% Increase from Fort Lauderdale with no rate
Increases proposed for the customers serviced in this fund.
Utility West Fund
The proposed Utility West operating fund budget of $9,746,044
Is $392.154 or .5% more than the current year's budget of
$9,688,866. Yet even with the dedicated efforts of the
Utility Department to contain costs In this budget, expenses
exceed projected revenues by $392,154. This budget shortfall
Is funded by an appropriation of reserve funds leaving
approximately $600,000 In available reserves for the
operating fund.
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The Honorable Mayor
July 30, 1991
Page 16
and City Council
Other Areas of Concern
Due to limited funds and strict budgetary restraints the
following items must be addressed:
City Attorney
On the September 4. 1990 ballot, voters revised the terms and
conditions of the service of the City Attorney to allow for
outside employment. This enabled us to contract with a well -
seasoned professional City Attorney on a part-time basis,
rather than a full-time In-house city attorney.
Personnel
Several more departments were reorganized this year to
Improve efficiency and service and decrease costs. They are
as follows: Finance Department Including Purchasing;
Personnel and Risk Management; the Utilities Department; and
the City Attorney's Office. It Is essential to recognize
that we have a highly trained professional staff that Is
dedicated to the success of our organization. Over the years
we have not recognized major staff achievements and we must
begin to do so immediately.
Some of the major points emphasized in the proposed __budget
are as follows:
1. Streamlined departmental manpower to increase the
effectiveness and efficiency of city operations at a
cost reduction to the General Fund of approximately one
Quarter of a million dollars.
2. Basle services are financed to respond to community
requirements.
3. Revenue has been estimated at conservative but realistic
levels.
4. Continued computerization services and automation of key
functions are Included to Improve productivity.
F1
The Honorable Mayor and City Council
July 30, 1991
Page 17
It.is essential to note that the foliowln needs must be
addressed:
The need to establish reserve funds as protection
against further possible revenue short falls.
The need to establish funding for a variety of Important
pro)ects throughout the City Including street resurfac-
ing and drainage.
The need to provide employee benefits and salaries at
competitive levels to maintain qualified staff.
Summary
Contained hereln Is the detalled budget for Fiscal Year
1991/92. Overall, the proposed budget provides an adequate
level of service with some modest Improvements.
It Is essential to note that all areas of the budget have
been reviewed and scrutinized closely. Most of the operating
budgets have been cut back and 1991/1992 will be yet another
tight year.
A great deal of effort was expended by the City Administra-
tion and Department Heads to limit spending in all areas of
the City Operations during the current year. The preparation
and formulation of this document could not have been
accomplished without the assistance and dedicated efforts of
the Assistant City Manager, the Finance Department. all
Department Heads, and their support staff. All questions
relating to the budget should be referred to my attention.
Council meetings will be held to review, In detail, the
proposed budget document.
Respectfully submitted,
roll
John P. Kell
City Manager
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