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Home My WebLink About1991-08-20 - City Commission Budget Workshop Meeting Minutes7525 NORTHWEST 88TH AVENUE • TAMARAC, FLORIDA 33321-2401 TELEPHONE(305)722-5900 NOTICE OF CITY COUNCIL BUDGET WORKSHOP MEETINGS FOR FISCAL July 31, 1991 YEAR 1991/92 The following Budget Workshop Meetings will be held in Conference Room #1 of Tamarac City Hall, 7525 N.W. 88th Avenue, Tamarac, Florida: J'EDNESDAY. AUGUST 14. 1991 City Manager Budget Message Revenue Review Millage Summary Djyision 105 City Council 106 City Attorney 110 City Manager 178 Economic Development Division 112 City Clerk 712 General Services 713 Telecommunication 115 Finance 501 MIS 502 872 Central Stores - Purchasing Non Departmental Special Revenue Funds Debt Service Funds Grand Opening Public Services Administration Complex L 142 Community Development 227 Building Department 235 Code Enforcement 223 Fire Department 226 Ambulance Services Divi sign 178 Personnel Department 607 Social Services Board Safety Advisory Board 704 Insurance Administration 705 Insurance Operations 709 Insurance Claims 739 Insurance Loss Reserve AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS p ivision 220 Police Services 167 Charter Board 170 Public Information Committee 181 Consumer Affairs Board 183 Veterans Affairs Division 405 Public Works Administration 407 Grounds Maintenance 191 City Hall Operations 193 General Government Buildings 222 Police Building 411 Streets/Roads 417 Canals Drainage [ r -, ME 7T775_awT#�V] D inn 550 Recreation Activities 552 Multi -Purpose Recreation Center 555 Park Facilities 503 Fleet Services Division 155 Engineering 413 Street Lighting Utilities All meetings are open to the public. Carol A. Evans City Clerk CAE/nr 11 v City Council Budget Workshop 8/20/91 Page I CITY OF TAMARAC CITY COUNCIL BUDGET WORKSHOP MEETING TUESDAY, AUGUST 20, 1991 CALL_TQ_&MM: Mayor Abramowitz called this meeting to order on Tuesday, August 20, 1991 at 9:00 a.m, in the Conference Room #1 of City Hall. PRESENT: Mayor Norman Abramowitz Vice Mayor Dr. H. Larry Bender Councilman Irving Katz Councilman Henry Schumann Councilwoman Diane Glasser John P. Kelly, City Manager Dina McDermott, Assistant City Manager Mary Blasi, Finance Director Thelma Fagelbaum, Deputy Finance Director Michael Couzzo, Director of Public Services Ed Doyle, Recreation Operations Manager Karen Jackson, Secretary ***************************************************************** Recreation Activities (Page 68) Mr. Couzzo said this budget is for the Recreation Center at Tamarac Park and is primarily for adult and senior recreations. Assistant City Manager McDe-rmott said this is the operating budget for recreation activities. Mayor Abramowitz asked -which employees are included in this budget and Mr. Couzzo said Ed Doyle, Lauren Scott and Trudy McGlothlin. Mayor Abramowitz asked how the Summer Recreation Program was going and Mr. Couzzo said he feels it was more successful than last year. He said he feels one of the advantages was having the Multi - Purpose Center which enabled -the City to have more recreational activities for the children. C/M Katz asked if the Recreation Supervisor is Mr. Doyle and Mr. Couzzo said, yes. Mr. Couzzo said that title has changed to Recreation Operations Manager. He said Lauren Scott is Adult Services Coordinator. C/M Schumann asked what the job description for Administrative Assistant calls for. Mr. Couzzo said Trudy McGlothlin was previously an Administrative Assistant in the Legal Department, where a Consultant was brought in as opposed to a full-time Attorney. He said Ms. McGlothlin was transferred to the Recreation Department and is Mr. Doyle's secretary. Mayor Abramowitz asked why her job classification is not Secretary if that is what she is. City Manager Kelly said there is no pay difference. He said she has been with the City for a long time. He said the title should not be a hangup and she is not receiving any more money. He said he feels that the other secretaries in that Department would show some resentment as to the pay rate if she went in as a Secretary. Mayor Abramowitz asked why more than one Administrator is needed. C/M Katz referred to Item #344 He asked why there is $11,472 for City Council Budget workshop 8/20/91 Page 2 the adult programs. Mr. Couzzo said this is to provide Instructors for six programs that go on throughout the year. He said the City contracts with an Instructor, holds the enrollment and collects the fees. He said a check is then issued for 80% of what is collected to the Instructor and the City generates 20% in revenues. Mr. Couzzo said the Senior dances, basketball and softball tournament and other activities are revenue producing. He said the Fourth of July is not revenue producing. Mayor Abramowitz asked what the $1,150 is for and Mr. Couzzo said it is for additional lighting and traditional decorations, punch, cookies and other items needed for these functions. C/M Katz asked if there is a car allowance and Mr. Couzzo said there is a car assigned to the Recreation Department. Multi -Purpose Center (Page 71) Mr. Couzzo said these programs are primarily designed for the youth of the community. Mayor Abramowitz asked if there are 15 summer employees. Mr. Couzzo said there are four categories of personnel services as follows; 5 full-time, 1 part-time janitorial, 8 temporary positions for the after -school program and 15 temporary for the summer program. Mayor Abramowitz asked how the before -school program is working and Mr. Couzzo said it has not yet been implemented. City Manager Kelly asked if one of the maintenance workers has been dropped and Mr. Couzzo said it is being suggested that two part-time positions be combined to create a Maintenance/Fitness Coordinator. Mr. Couzzo said the primary responsibility would be as Fitness Coordinator and this will help when other things need to be done. C/M Katz asked who the Assistant Service Coordinator is. Mr. Couzzo said there are three individuals titled "Service Coordinator". He said there,is a Youth, Adult and Athletic Service Coordinator. He said the Assistant Service Coordinator helps the Service Coordinators with their programs due to the quantities of programs. Mayor Abramowitz requested an explanation of duties of #122, #155 and #156. Mr. Couzzo said #122 is a part-time maintenance janitorial position. He said this person works from 6 a.m. to 10 a.m. and cleans up the Multi -Purpose Center and the Recreation Building. He said #155 is a temporary position for employees who work the after -school program, the kids -day -off program, summer and winter - break programs. He said #156 is for the temporary summer employees who only work during the summer. C/M Katz asked how many temporary employees there are and Mr. Couzzo said 15. Mr. Couzzo said the summer program is totally self-supporting at present. Mayor Abramowitz asked if the $48,000 for electricity is the City's portion and Mr. Couzzo said the City must budget for it and, for the amount the City expends, the Broward County School Board is charged 50%. Mr. Couzzo requested that Item #305 be increased from $200 to $500 City Council Budget Workshop, 8/20/91 Page 3 for first aid and all agreed. Due to an emergency, V/M Bender left the meeting at 9:20 a.m. Mayor Abramowitz said there are some decisions that need to be made on the budget. He suggested another meeting be held next week. Ms. Blasi said the Public Hearing is scheduled for September 4, 1991 at 7:00 p.m. Mayor Abramowitz said he is extremely pleased with the budget workshops. He complimented Council and Staff on their efforts. City Manager Kelly said the general employees were very supportive in the budget preparation. He said the newspapers are showing the economic straits of corporations worldwide. He said Staff has kept the budget streamlined and have accepted additional responsibilities without grievances. C/W Glasser said there are some things that surfaced during the budget process. She said she feels a workshop is needed for consideration of whether or not to continue with the present outside City Attorney or to access a full-time City Attorney. Mayor Abramowitz said the City Manager needs to do a lot of fact- finding to be brought to Council. He said the budget can be changed. C/M Katz asked how the changes that were made affected the roll- back rate. Ms. Blasi said after the August 18 budget meeting changes, the millage rate would represent a 3.5% increase over current and a 4.4% increase over the rolled --back rate. Assistant City Manager McDermott said there were cuts of $25,000 during the August 19, 199,1 meeting and some of the add-ons were internal service funds that will not affect the General Fund budget. Mayor Abramowitz said he feels this is the best budget in years. City Manager Kelly said the $59,000 in assessment impact fees is not calculated in the budget. He said the City Attorney has advised him that it is alright for the Council to utilize that money and this should be placed in the fund balance to carry over for next year or apply it to the budget decrease. He advised against going too low with the budget, He said some will need to be replaced for the MIS next year. C/M Katz said Council found a way to fund part of MIS this year and the City would accommodate approximately half through the sale of the old City Hall. City Manager Kelly said the Tam -A -Gram goes to print today and on the front is a Budget Message. He said the article referred to things that are basically in the Budget Message. He said he put in a proposed millage rate of 4.95 which is 8.2% more than the current millage of 4.58. He said he added that since the submittal, the City Council has already reduced the percentage during the budget workshops and the debt service has decreased. C/M Katz asked if there is a reference to the 4% utility tax and City Manager Kelly said, no. City Manager Kelly said he is willing to put it out for the public and not to put any Council member in that position. He said he has not solicited invitations to speak and has responded to two invitations to speak. City Council Budget Workshop 8/20/91 Page 4 City Manager Kelly said in addition, a City Council Activity is included as an article for the Tam -A -Gram. He said it includes the City Council's budgetary adjustments and cut -backs. Mayor Abramowitz requested a clear indication of a decrease. With no further business, Mayor Abramowitz ADJOURNED this meeting at 9:40 a.m. 1 CAROL A. EVANS CITY CLERK "This public document was promulgated at a cost of $65.02 or $1.44 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac." 11