HomeMy WebLinkAbout1991-11-27 - City Commission Regular Meeting Minutes7525 Northwest 88 Avenue
Tamarac, FL 33321-2401
RECORD OF COUNCIL ACTIONS/DISCUSSIONS
CITY OF TAMARAC
CITY COUNCIL
REGULAR COUNCIL MEETING
WEDNESDAY, NOVEMBER 27, 1991
- The
Chair at this time will announce those items which have been given
a specific time to be heard, and will entertain motions from
Council members to table those items which require research.
Council may agendize by majority consent matters of an urgent
nature which have come to Council's attention after publication.
1•PAMLIQ PARTICIRATION - Any member of the public may speak
to any issue which is not agendized for public hearing at
this meeting. Speakers will be limited to three minutes
during this item and at public hearings. There will be a
thirty (30) minute aggregate time limit for this item, and
speakers are encouraged to sign up in advance with the City
Clerk prior to their participation.
2. Items listed under Consent Agenda, Item 2, are viewed to be
routine and the recommendation will be enacted by ONE MOTION
in the form listed below. If discussion is desired, then the
item(s) will be removed from the Consent Agenda and will be
considered separately.
a. MOTIQN TO APPROVE the City Council minutes of the
10/24/91 special meeting (tabled on 11/13/91).
I To •,
••••• a6
b. MOTION TO APPEM
HIDDEN HARBOUR for
6/24/92.
FINAL ACTION:
APPROVED
renewal of a model sales permit for
a six-month period from 12/24/91 to
11/27/91
Page 1
c. MOTION TO APPROVE renewal of a model sales permit for
GREENVIEW APARTMENTS in Building 9, 10000 Nob Hill
Circle, for a six-month period from 1/10/92 to 7/10/92.
,: •,
93.9 9 RUN 9 1�
d. MOTION TO MEEOYK establishment of a
Selection/Negotiating Committee to negotiate a contract
for future Council consideration with Kimberly Moyer,
Landscape Architect, the only firm to apply to
Expression of Interest EOI-91-03 for the services of a
landscape inspector to be paid on a cost recovery basis.
(tabled on 11/13/91) The Negotiating Committee will
include:
John P. Kelly City Manager or Designee
Kelly Carpenter Community Development Director
Mary Blasi Finance Director
Michael Couzzo Assistant City Manager/Director
of Public Services or Designee
FINAL ACTION:
Removed for discussion and then APPROVED.
Finance Department
e. MOTION TO ADOPT Temn. Reso. #6185 opposing a
proposed user fee on electronic transfers of funds to be
imposed on all large dollar payment funds in the United
States.
�Vqzvw
W W W • W
RESOLUTION R-91-212-PASSED
f. releasing a
warranty bond in the form of Barnett Bank C.D.
#0034374588 in the amount of $43,181.26 posted for
public improvements at COLONY COVE project.
FINAL ACTION: RESOLUTION R-91-213-PASSED
APPROVED
11/27/91
Page 2
g. 1. MOTION TO „ PPRQVE the Selection Committee's
ranking of the firms interviewed in connection with
Expression of Interest EOI--91-04 for consulting
professional services related to water, sanitary
and conservation rate study for Utilities:
a. Hartman & Associates, Inc.
b. Hazen & Sawyer, P.C.
C. PMG Associates, Inc.
2. MOTION TO ,APPROVE the establishment of a
Negotiating Committee to negotiate a contract for
future Council consideration with the #1 ranked
firm or, if required, the #2 or #3 ranked firms in
connection with Expression of Interest EOI-91-04
for consulting professional services related to
water, sanitary and conservation rate study.
The Negotiating Committee will include:
John P. Kelly City Manager or Designee
Michael Couzzo Assistant City Manager/Director
of Public Services
Mary Blasi Finance Director
Peter Procopio Utilities Operations Manager
FINAL ACTIONv
APPROVED 2.g.1. and 2.g.2.
QNSIDERPyTIONS
Public Services DeRartment
3. a. MOTION TQ APPROVE, TUW Project #88-10, Design of Raw
Water Wells 16 through 19 and Construction of Wells 16
and 17 at an estimated total project cost of
$325,000.00.
b. MOTION TO APRROVZ the transfer of $325,000.00 from
Budgetary Retained Earnings CIAC Fund Account
#432-371-586-975 to TUW Project 88-10 Account
#432-363-533-6HI to fund this project.
C. Addendum #34 to the contract with
Hazen & Sawyer, P.C., in the amount of $46,250.00 to
provide professional engineering services for TUW
Project 88--10. (tabled on 11/13/91)
FINAL A,QTION
Removed at the request of the City Manager.
4. a. MOTION TO AST TeMR. Reso„, #6186 approving a plat
entitled LEE PLAT NO. 1.
b• approving
Development Order #283, along with a Blanket Public
Safety Ingress/Egress Easement and a Development Review
Agreement, for LEE PLAT NO. 1. (located on the south
side of McNab Road, west of the proposed Hiatus Road)
RESOLUTION R-91-214-PASSED
RESOLUTION R-91-215-PASSED
APPROVED 4.a. and 4.b.
11/27/91
Page 3
5. MOTION TO ADOPT Temp. Reso. #6184 authorizing the
lease/purchase of a Mapgraphix System (geographic information
system) for the Macintosh computer system in the amount of
$24,913.44.
FINAL ACTION: -
TABLED
6. MQTION TO ADOPT Temp. Reso.__#61U authorizing the
appropriate City officials to execute a Letter Agreement with
the Federation of Public Employees (FPE) regarding an
incentive program associated with a new performance
evaluation system.
RESOLUTION R--91-216-PASSED
7. MOTIQX TO ADOPT Temp. Reso. #61n authorizing the
appropriate City officials to execute an Amendment to the
Agreement with Grant Thornton for an audit of the City's
general purpose financial statements for the fiscal years
ending 9/30/92 and 9/30/93.
M*4k,KV4 A*0to) Z
RESOLUTION R-91-217-PASSED
$. MOTION TO ADOPT Temp. Reso. #619Q awarding Bid #91-09 for
employee health insurance to Humana Health Care.
w
NIOMMIZIMM31
RESOLUTION R-91-218-PASSED
9. PUBLTO T4EARING - on
second reading amending Article III of Chapter 16 of the Code
to provide a deadline for Pension Plan participants' filing
of claims for disability pension benefits after termination
of employment with the City.
FINAL ACTION: ORDINANCE 0-91-37-PASSED
Public Hearing was held.
APPROVED on second and final reading as amended to include the
phrase ",it offered by the City" in Section 1, Subparagraphs a.2.
and c.4. of the Ordinance.
11/27/91
Page 4
11. City Manager
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
The City Council may consider and act upon such other business as
may come before it.
In the event this agenda must be revised, such revised copies will
be available to the public at the City Council meeting.
Pursuant to Chapter 286.0105, Florida Statutes, if a person
decides to appeal any decision made by the City Council with
respect to any matter considered at such meeting or hearing, he
may need to ensure that a verbatim record of the proceedings is
made which record includes the testimony and evidence upon which
the appeal is based.
.f
Carol A. Evans
City Clerk
A-1 -- Limited Agricultural
B--1 - Neighborhood Business
B-2 - Planned Community Business
B-3 -- General Business
B-5 - Limited Business District
B-6 - Business District
I-1 - Institutional
LI-1- Light Industrial
R-1 - Single Family Residence
R-1B &
R-1C- One Family Dwelling
1
R-2 -
Two Family Dwelling
R-3 --
Low Density Multiple
R-3U -
Row House
R-4A -
Planned Apartment
R-5 -
Motel/Hotel
RD-7 -
Two Family Dwelling
RM-5 -
Residential Multi
Family
RM-10-
Planned Apartment
S-1 -
Open
Space/Recreational
T-1 -
Trailer Park
11/27/91
Page 5
Tape 1
CITY OF TAMARAC
CITY COUNCIL REGULAR MEETING
WEDNESDAY, NOVEMBER 27, 1991
CALL TO ORDER : Mayor Abramowitz called the Regular Meeting
to order on Wednesday, November 27, 1991 at 9:00 a.m. in
Council Chambers, City Hall.
PLEDGE OF ALLEGIANCE : Mayor Abramowitz asked for the Pledge
of Allegiance and a Moment of Meditation.
PRESENT :
Mayor Norman Abramowitz
Vice -Mayor Dr. H. Larry Bender
Councilman Irving Katz
Councilwoman Diane Glasser
Councilman Henry Schumann
ALSO PRESENT :
John P. Kelly, City Manager
Alan F. Ruf, City Attorney
Carol A. Evans, City Clerk
Phyllis Polikoff, Secretary
PUBLIC PARTICIPATION
1. PUBLIC PARTICIPATION :Any member of the public may speak
to any issue which rs not agendized for public hearing at
this meeting. Speakers will be limited to three minutes
during this item and at public hearings. There will be a
thirty (30) minute aggregate time limit for this item, and
speakers are encouraged to sign up in advance with the City
Clerk prior to their participation.
Joseph Schreiber, resident, said Item 3 (a), relating to
approval of TUW Project #88-10 had been put on hold and
Mayor Abramowitz said Item 3 (a), (b) and (c) would be
Tabled because the information was unavailable.
Mayor Abramowitz said the City had a license until 1994 to
drill those wells but Broward County and the South Florida
Water Management District Board did not know what they
wanted to do. He said City Manager Kelly was in contact
with Broward County and nothing will be done until the
Council had all the information relating to the cost.
Mr. Schreiber asked who Grant Thornton was in Item 7 and
Mayor Abramowitz said they were the outside auditors.
Harold Newman, resident, said the City Council had approved
the purchase of a boat and equipment to clean the canals.
He said there was a problem with the canal adjacent to his
property and Mayor Abramowitz said.the personnel to do the
canal cleaning had to be certified to handle the chemicals
and equipment.
Mayor Abramowitz said the City was not obligated to clean
the canals but they took it upon themselves to do it. He
asked Mr. Newman to have the Westwood Section 23 President
write a letter identifying the problem and location and have
it sent to City Manager Kelly or Assistant City Manager
Couzzo.
Mr. Newman said if a letter was all that was needed then the
City Council should notify the communities. Mayor
Abramowitz said a notice would be put in the Tam -A -Gram and
the people were presently cleaning the canals.
City Council Regular Meeting
11/27/91/PP
Page 2
Mayor Abramowitz said the problem was that people were
throwing their grass clippings into the canals after the
Ordinance was passed.
City Manager Kelly said the people were allowed to voice
their complaints if it involved their community. He said
Mr. Couzzo would be requested to prepare a report on FP&L's
progress as well as a canal report indicating when the City
would be at each canal and it would be after spraying before
any results are seen.
City Manager Kelly said Mr. Couzzo's report would be in the
Tam -A Gram.
Melanie Reynolds, resident, expressed her concerns regarding
vehicles which are used by the City Manager and Assistant
City Manager.
Nathan Peretzman, resident, expressed his concerns regarding
the Medics Ambulance contract.
CONSENT AGENDA
2. Items listed under Consent Agenda, Item 2, are viewed to
be routine and the recommendation will be enacted by ONE
MOTION in the form listed below. If discussion is
desired, then the item(s) will be removed from the
Consent Agenda and will be considered separately.
City Clerk
a. MOTION TO APPROVE the City Council minutes of the
1 24 91 special meeting (tabled on 11/13/91).
SYNOPSIS OF ACTION :
APPROVED
b. MOTION TO APPROVE renewal of a model sales permit for
HIDDEN HARBOUR for a six-month period from 12/24/91 to
6/24/92.
SYNOPSIS OF ACTION
APPROVED
c. MOTION TO APPROVE renewal of a model sales permit for
GREENVIEW APARTMENTS in Building 9, 10000 Nob Hill
Circle, for a six-month period from 1/10/92 to 7/10/92.
SYNOPSIS OF ACTION :
APPROVED
Community Development
d. MOTION TO APPROVE establishment of a Selection/
Negotiating Committee to negotiate a contract for future
Council consideration with Kimberly Moyer, Landscape
Architect, the only firm to apply to Expression of
Interest EOI-91-03 for the services of a landscape
inspector to be paid on a cost recovery basis. (tabled
on 11/13/91). The Negotiating Committee will include:
John P. Kelly City Manager or Designee
Kelly Carpenter Community Development Director
Mary Blasi Finance Director
Michael Couzzo Assistant City Manager/
Director of Public Services or
Designee
SYNOPSIS OF ACTION :
Removea for dlicussion and then APPROVED.
Finance Department
LJ
11
City Council Regular Meeting
11/27/91/PP
Page 3
e. MOTION TO ADOPT Tem . Reso. #6185 opposing a proposed
user fee on electronic transfers of funds to be imposed
on all large dollar payment funds in the United States.
SYNOPSIS OF ACTION
APPROVED
.RESOLUTION R-91-212 PASSED
Public Services Department
f. MOTION TO ADOPT Temp. Reso. #6183 releasing a warranty
bond in the form of Barnett Bank C.D. #0034374588 in the
amount of $43,181.26 posted for public improvements at
COLONY COVE project.
SYNOPSIS OF ACTION
APPROVED
RESOLUTION R-91-213-PASSED
g. 1. MOTION TO APPROVE the Selection Committee's
ranking of the firms interviewed in connection
with Expression of Interest EOI-91-04 for
consulting professional services related to
water, sanitary and conservation rate study for
Utilities.
a. Hartman & Associates, Inc.
b. Hazen & Sawyer, P.C.
C. PMG Associates, Inc.
2. MOTION TO APPROVE the establishment of a
Negotiating Committee to negotiate a contract for
future Council consideration with the #1 ranked
firm or, if required, the #2 or #3 ranked firms
in connnection with Expression of Interest EOI
91-04 for consulting profesional services related
to water, sanitary and conservation rate study.
The Negotiating Committee will include:
John P. Kelly City Manager or Designee
Michael Couzzo Assistant City Manager/
Director of Public Services
Mary Blasi Finance Director
Peter Procopio Utilities Operations Manager
SYNOPSIS OF ACTION :
APPROVED .g.l. and 2.g.2.
CONSIDERATIONS
Public Services Department
3. a. MOTION TO APPROVE TUW Project #88-10, Design of
Raw Water Wells 16 through 19 and Construction of
Wells 16 and 17 at an estimated total project
cost of $325,000.00.
b. MOTION TO APPROVE the transfer of $325,000.00
rom Budgetary Retained Earnings CIAC Fund
Account #432-371-586-975 to TUW Project 88-10
Account #432-363-533-•6HI to fund this project.
C. MOTION TO APPROVE Addendum #34 to the contract
with Hazen & Sawyer, P.C., in the amount of
$46,250.00 to provide professional engineering
services for TUW Project 88-10. (tabled on
11/13/91)
SYNOPSIS OF ACTION :
Remove at t e request of the City Manager
* C/M Katz MOVED to pull Item 2 (d) for discussion after
action on the Consent Agenda, SECONDED by C/W Glasser.
City Council Regular Meeting
11/27/91/PP
Page 4
VOTE : ALL VOTED AYE
* V/M Bender MOVED to TABLE Items 3 (a), (b) and (c) as
requested by City Manager Kelly due to fact that the
additional information was not available, SECONDED by C/M
Schumann.
VOTE : ALL VOTED AYE
* C/W Glasser MOVED to APPROVE the balance of the Items on the
Consent Agenda with the exception of 2 (d), SECONDED by V/M
Bender.
VOTE ALL VOTED AYE
C/M Katz said Item 2 (d) was pulled because he needed
clarification on whether this would be similar to a draw on
commission or would they be'paid a guaranteed fixed salary.
City Manager Kelly said up -front money was necessary to
commence payment but it was not known until negotiations
whether the City and the Landscape Architect could come to
an agreement. He said Council would give final approval
and identify the funding source.
C/M Katz asked if the Landscape Architect would work on a
per -inspection basis and would be paid accordingly as an
advancement of fees which might be charged and City Manager
Kelly said this was the worst case scenario.
Mayor Abramowitz said his idea of cost recovery basis was
money paid by the developer.
Kelly Carpenter said the landscape plan, the inspection of
installed landscaping, the inspection of pruned landscaping
or reviewing an application for landscaping would be
required if the developer was involved or whoever applied
for the service.
Ms. Carpenter said if the City wanted to utilize the
Landscape Architect, funds would have to be pulled from
another account to cover the costs which would not be
recoverable.
C/M Katz said payment was on an item -by -item basis and the
Landscape Architect would be paid for services rendered and
the City would be able to recover what was billed to outside
sources.
* C/M Katz MOVED to Approve Item 2(d), SECONDED by V/M Bender.
VOTE ALL VOTED AYE
RESOLUTIONS
Community Development
4. a. MOTION TO ADOPT Temp. Reso. #6186 approving a
plat entitled LEE PLAT NO. 1.
b. MOTION TO ADOPT Temp. Reso. #6187 approving
Development Order 8 , along wit a Blanket
Public Safety Ingress/Egress Easement and a
Development Review Agreement, for LEE PLAT NO. I.
(located on the south side of McNab Road, west of
the proposed Hiatus Road)
SYNOPSIS OF ACTION :
APPROVED 4.a. and 4.b
RESOLUTION R-91-214-PASSED
RESOLUTION R-91-215-PASSED
a. City Attorney Ruf read Temp. Reso. #6186 by
4��
City Council Regular Meeting
11/27/91/PP
Page 5
Title.
* V/M Bender MOVED to Approve Temp. Reso. #6186, SECONDED by
C/W Glasser
VOTE ALL VOTED AYE
b. City Attorney Ruf read Temp. Reso. #6187 by
Title.
V/M Bender MOVED to Approve Temp. Reso. #6187, SECONDED by
C/M Schumann.
VOTE : ALL VOTED AYE
a. Ms. Carpenter said this area was Zoned LI-1. She
said the applicant had to agree that all the
required public services would be available or
paid for at the time of site plan approval. She
said the Site Plan and Plat Review Committee as
well as the Planning Commission recommended
Approval.
C/M Katz asked if access was available and Ms.
Carpenter said, yes.
Mayor Abramowitz said the City was bothered with
concurrency and 'the only way to defeat this was
to have plat approval for Broward County
trafficways. He said concurrency did not just
occur within the City's borders. He said plat
approval was just the first step.
b. Ms. Carpenter said Staff recommended Approval.
She said the legal plat document was Part A and
the accompanying documents were Part B.
General Administrative
5. MOTION TO ADOPT Tem. Reso. #6184 authorizing the
lease/purchase of a Mapgrap17tx System (geographic
information system) for the MacIntosh computer system in
the amount of $24,913.44.
SYNOPSIS OF ACTION :
DISCUSSION was held.
SEE Page 10 for final action.
City Attorney Ruf read Temp. Reso. #6184 by Title.
* C/W Glasser MOVED to APPROVE Temp. Reso. #6184, SECONDED by
C/M Katz.
City Manager Kelly said this system would input the location
of hydrants, utility lines, etc., and would be very
beneficial to the City.
City Manager Kelly said the lease was for three years at a
monthly cost of $692.04 and this cost would be split between
the General Fund and the Utilities. He said the annual cost
to each Fund was $4,152.24.
City Attorney Ruf said the warranty was too limited and he
was expecting a copy of the maintainence agreement. He said
the City had signed a three-year maintenance agreement and
did not have to worry about the warranty.
City Attorney Ruf said Staff felt there was no problem and
he suggested that this Item be approved with the caveat that
he review and approve the Maintenance Agreement.
Mayor Abramowitz asked which municipality had this equipment
City Council Regular Meeting
11/27/91/PP
Page 6
and Ms. Carpenter said, the Town of Davie, which used the
system to indicate fire hydrants on a map. She said
otherwise it had to be done manually.
Ms. Carpenter said in the Town of Davie, the system also
tied all the other computers together into one system. She
said it would give the Council instant access for policy -
making purposes. She said the Town of Davie's equipment
included a system that the developer or public could use to
find out what services were available for vacant properties.
Ms. Carpenter said it would be a money maker if it provided
the information to make better decisions and to be more
efficient.
Ms. Carpenter said 2/3's of the cost was in programs and 1/3
was to up -grade the City's MacIntosh System.
V/M Bender asked who would use this equipment and Ms.
Carpenter said a vacant position in the Planning Department
would be filled and no one from the outside would be hired.
Ms. Carpenter said the lease/purchase price also included
five days of training for one person in Clearwater and other
people would be trained in-house.
V/M Bender asked what happened with the lease agreement when
the software was up -dated or there were additions or was the
City required to buy the new equipment. Ms. Carpenter said
this information was in the documents that Attorney Ruf was
waiting for and when the $500 annual fee was paid, unlimited
up -dates and maintenance would be provided for every year of
the lease/purchase. She said once the City purchased the
equipment after 36 months, the payment of $500 annually
would cover the same up --grading and maintenance.
C/M Katz asked if there would be an additional charge for
interfacing or taking the information off the main-frame and
Ms. Carpenter said there would be an additional charge if
the City wanted Comgraphics to design a special system.
C/M Schumann said there was a disclaimer of warranty in
Section 305 of the contract. He asked if this was new
equipment and City Attorney Ruf said the contract was only
with the lender who absolved itself of making any warranty.
He said the contract was not with the manufacturer.
C/M Schumann asked who the lender was and City Attorney Ruf
said the finances would be assigned to the Bank.
City Attorney Ruf said he reviewed the 90-day warranty
provided by the software company but he was not satisfied
and the disclaimer was from the lessor.
C/M Schumann questioned the original manufacturer and City
Attorney Ruf said these were the warranties he reviewed but
was not satisfied with. He recommended that if the
maintenance contract was approved, it would be subject to
his review and he would provide documentation to the
Council. He said Council could also Table this Item for a
later time.
C/W Glasser said she suggested waiting and Ms. Carpenter
said the price would not be guaranteed after December 1.
Mayor Abramowitz said the closing date was December 15.
C/W Glasser asked if there would be a difference in price
after December 1 and Ms. Carpenter said she did not know but
the quote expired and Comgraphix was just holding it for
today's meeting.
V/M Bender suggested that Comgraphix be asked to extend the
1
City Council Regular Meeting
11/27/91/PP
Page 7
date or furnish the information.
Mayor Abramowitz said this Item could pass with no money
changing hands and with the caveat that City Attorney
Ruf would review the maintenance agreement or the Item could
be Tabled.
Mayor Abramowitz said City Attorney Ruf, C/M Schumann and
V/M Bender all had reservations about the contract.
Mayor Abramowitz said he had no objection to approving Temp.
Reso. #6184 based on it coming before the Council again and
C/W Glasser said she questioned this because it still was
not a contract. Mayor Abramowitz said this was a sale
providing the information was received and reviewed by City
Attorney Ruf.
Mayor Abramowitz said discussion was on the warranty and C/W
Glasser said the sale was the same even if Temp. Reso. #6164
was Tabled.
Tape 2
Mayor Abramowitz asked if the price was good and Ms.
Carpenter said, yes.
C/M Schumann said the closing date was December 15 and Ms.
Carpenter said Comgraphix would not hold the proposed price
after December 1. She said prices on the software were good
for 60 days from September 18 and Comgraphix consented to
hold the cost through November 27.
Mayor Abramowitz said Comgraphix's correspondence indicated
that the rate quoted was based on the contract being
returned to them on or before December 15. Ms. Carpenter
said three groups were involved and Comgraphix's quote was
good for 60 days from November 18.
City Manager Kelly suggested that Ms. Carpenter contact
Comgraphix to see if they would hold the proposed cost and
if this information was not available by the end of the
meeting, Temp. Reso. #6164 would be Tabled.
6. MOTION TO ADOPT Tem. Reso. #6188 authorizing the
appropriate City officials to execute a Letter of
Agreement with the Federation of Public Employees (FPE)
regarding an incentive progrm associated with a new
performance evaluation system.
SYNOPSIS OF ACTION :
DISCUSSION was held.
SEE Page 9 for final action.
City Attorney Ruf read Temp. Reso. #6188 by Title.
* C/W Glasser MOVED to APPROVE Temp. Reso. #6188, SECONDED by
C/M Schumann.
Peter Mack, Personnel Director, said the City conducted an
analysis to possibly provide an incentive for the employees
together with a revised evaluation system. He said this
proposal was negotiated with the Federation of Public
Employees (FPE), who were in agreement with its concept.
Mr. Mack asked Council to approve the Letter of Agreement
which would provide an annual incentive to outstanding and
above average employees and this would not affect their base
salary.
C/M Katz said the evaluation form indicated the evaluator
would be the department head and the reviewer and he
understood it would be done by more than these two people.
Mr. Mack said the Union did not like this provision or want
an evaluation by a committee.
City Council Regular Meeting
11/27/91/PP
Page 8
C/M Katz said the Letter of Agreement would allow for
someone to file a grievance if they were turned down and if
there was a group of reviewers, many problems would be
eliminated. Mayor Abramowitz said the Letter of Agreement
was proposed because the City was anxious to reward
productive employees.
Mayor Abramowitz said in Executive Session there was a
discussion about the Union having representation and if the
Union was not happy with this provision, he would not argue
with them.
C/M Katz said if the department head did not agree with an
employee coming up for review, the onus would be on the
department head and the Personnel Department.
City Attorney Ruf said this was the first time a true
incentive provision was tried in the City and the Union
indicated they did not want to participate in the evaluation
process. He said the incentive program would be through
September 30, 1993 and if it did not work, it would be
negotiated out of the next contract.
C/M Katz said although he would vote for approving the
Letter of Agreement, he did not agree with its concept.
City Attorney Ruf said grievances would be anticipated due
to insufficient training of the reviewers and managers.
Mayor Abramowitz said the concept was good and he hoped it
would work and it was a great step forward for the City.
V/M Bender said Temp. Reso. #6188 did not indicate the two
year trial and City Attorney Ruf indicated that a page was
missing. Mr. Mack said this was indicated in Paragraph 9 of
the Letter of Agreement.
ORDINANCES
General Administrative
PUBLIC HEARING - MOTION TO ADOPT Temp. Reso. #1580 on
second reading amending Article III of Chapter 16 of the
Code to provide a deadline for Pension Plan
participants, filing of claims for disability pension
benefits after termination of employment with the City.
SYNOPSIS OF ACTION : ORDINANCE 0-91-37-PASSED
Public Hearing was held.
APPROVED on second and final reading as amended
to include the phrase "if offered bX the City
F—
in Section 1, Subparagrap s 1.2. and c.4. o
the Ordinance.
City Attorney Ruf read Temp. Reso. #1580 by Title.
* V/M Bender MOVED to Adopt Temp. Reso. #1580 on Second
Reading with the words, "if offered by the City" stated in
Sections 1 (a), 2 (c) and 4 underlined, SECONDED by C/M
Schumann.
City Manager Kelly said this Ordinance would impose a 90 day
limit for filing disability claims and it had no actuarial
impact. He said until this time, the employee waited years
to apply for their disability benefits and the Ordinance was
requested by the Pension Board Attorney.
City Manager Kelly said on First Reading, the Ordinance
indicated long-term disability insurance and the City did
not provide this. He suggested the Ordinance be modified
to, "...long-term disability, if any, as provided by the
L,
U
City Council Regular Meeting
11/27/91/PP
Page 9
City...". He said Attorney Susskind, the Pension Board
Attorney, accepted the modification but to -date had not sent
any correspondence to confirm this.
City Attorney Ruf recommended that Item 9 be Tabled and the
Public Hearing be held today and the matter could be handled
at another Special Meeting.
City Manager Kelly said modification in the language would
have nothing to do with the employee securing long-term
disability on their own and independent of the City.
PUBLIC HEARING
Mayor Abramowitz opened the Public Hearing.
Harold Newman, resident, asked who participated in the
pension plan and City Manager Kelly said most of the
participants were City employees. He said the City Manager
and City Attorney were precluded from joining but some
department heads opted out.
Mr. Newman asked about Council members becoming pension plan
members and City Manager Kelly said this matter did not
pass.
City Manager Kelly said he just received confirmation from
the Pension Attorney with the modified language pertaining
to long-term disability insurance benefits. Mayor
Abramowitz asked if this met the City Attorney's concerns
and City Attorney Ruf said they were the Pension
Board's concern.
C/M Katz said this Ordinance would only be effective if the
City offered long-term disability benefits. City Attorney
Ruf said long-term insurance was offered in the past as part
of some collective bargaining agreements.
Mayor Abramowitz said Broward County's Legislative
Committee recommended that the Legislature make changes in
the pension plans mandated by the State.
VOTE : ALL VOTED AYE
With no further participation, Mayor Abramowitz closed the
Public Hearing.
RESOLpTIONS
6. MOTION TO ADOPT Tem . Reso. #6188 authorizing the
appropriate City officials to execute a Letter Agreement
with the Federation of Public Employees (FPE) regarding
an incentive program associated with a new performance
evaluation system.
SYNOPSIS OF ACTION
DISCUSSION was held on Page 7.
APPROVED
C/M Katz asked if the 4% and 3% incentive in January and
3% and 2% incentive given in July was retroactive or was
it for the balance of he year. Mr. Mack said the
incentive was a percentage of the mployees' base salary
and it was given once per year. City Attorney Ruf said
the agreement was for 3% of the employees' annual salary.
C/M Katz asked if the incentive should be for the balance
of the year's salary and Mr. Mack said it was a
percentage of the annual salary.
City Attorney Ruf said the incentive was for the employee
to actually improve their performance after the first six
City Council Regular Meeti"ng
11/27/91/PP
Page 10
months and to keep improving for the balance of the year.
He said if the employee was not approved in January, he
would be reviewed again in July and reviewed again the
following January.
City Attorney Ruf said the employee would be reviewed
twice a year but would only get one incentive per year
with the reduced percentage in July.
C/M Schumann said he did not see that the incentive would
be given once a year and not be attached to the base
salary. C/M Katz said Incentive Bonus was in Item #3 and
Mayor Abramowitz said Incentive Bonus was also in Item
V .
City Attorney Ruf said the meeting negotiating tapes
reiterated it would be a one-time incentive bonus and he
did not anticipate any problems with Incentive Bonus.
VOTE : ALL VOTE AYE
RESOLUTIONS
General Administrative
5. MOTION TO ADOPT Temp. Reso. #6184 authorizing the
lease/purchase of a Mapgrap 1x System (geographic
information system) for the Maclntosh computer system in
the amount of $24,913.44.
SYNOPSIS OF ACTION
DISCUSSION was held on Page 5
TABLED
Ms. Carpenter said she received the information
regarding warranty and support from Comgraphix and
distributed it to the Council. C/M Katz said it did not
address warranty of the equipment and Ms. Carpenter
said this was handled through the Apple vender under the
State contract.
C/M Schumann said the manufacturers' representative was
giving a 90-day warranty and support free--of-charge and
Ms. Carpenter said the City would pay the annual fees.
She said the maintenance contract was on the software and
the State contract handled the hardware.
City Attorney Ruf asked about the price being held and
Ms. Carpenter said they would hold until Wednesday,
December 4.
City Attorney Ruf recommended Item 5 be Tabled.
Mayor Abramowitz said the equipment came with a 90-day
warranty and the additional annual fee of $500. Ms.
Carpenter said 2/3's of the purchase were programs
covered under the 90-day warranty and the support and
maintenance agreements. She said the maintenance
agreements were up dated January 1st and sent annually to
the City.
Mayor Abramowitz asked what would happen if the City
decided not to pay the $500 annually and Ms. Carpenter
said the Apple and the other components were covered
under the Apple contract with the State. She said the
City's contract would be with Comgraphix for the
software and not the hardware.
* C/W Glasser MOVED to TABLE Item #5, SECONDED by
C/M Schumann.
V/M Bender asked about telephone support and if
u
City Council Regular Meeting
11/27/91/PP
Page 11
said training was a different line -item. C/M Schumann
said it would cost $1,000 for three days of training.
VOTE : ALL VOTED AYE
7. MOTION TO ADOPT Tem . Reso. #6189 authorizing the
appropriate City officials to execute an Amendment to
the Agreement with Grant Thornton for an audit of the
City's general purpose financial statements for the
fiscal years ending 9/30/92 and 9/30/93.
S PSIS OF ACTION RESOLUTION R-91-217-PASSED
A OVER
City Attorney Ruf read Temp. Reso. #6189 by Title.
* V/M Bender MOVED to Approve Temp. Reso. #6189, SECONDED by
C/W Glasser.
Mary Blasi, Finance Director, said this was for an extension
of two years ending September 30, 1993 to Grant Thornton,
Auditors, at a cost of $37,500 through September 30, 1992
and $40,500 through September 30, 1993.
C/M Katz asked if this Item had to he bid and Ms. Blasi said
the Charter in Section 7.09 provided that a contract could
be extended.
Ms. Blasi said three years ago, the City signed a three-year
contract with Grant Thornton and City Manager Kelly said
that Council could authorize the extension.
VOTE ALL VOTED AYE
Personnel/Insurance Department
8. MOTION TO ADOPT Temp. Reso. #6190 awarding Bid #91-09
for employee health insurance to Humana Health Care.
SYNOPSIS OF ACTION
APPROVED
RESOLUTION R-91-218-PASSED
City Attorney Ruf read Temp. Reso. #6190 by Title.
* C/M Katz MOVED to Adopt Temp. Reso. #6190, SECONDED by V/M
Bender.
Mr. Mack said the City received seven proposals when they
went out to bid and Staff recommend awarding the bid to
Humana, the previous carrier.
VOTE : ALL VOTED AYE
REPORTS
10. City Council
C/M Katz read a thank you letter from Matt Lyons of St.
Malachy's Church. He said Mr. Lyons neglected to advise the
Council that there would be gambling devices which were
violations of City and State laws.
C/M Katz said Mr. Lyons owed the members of his congregation
an apology. He asked City Manager Kelly and the BSO to pay
special attention to applicants requesting to hold a
carnival. He said he would do likewise.
C/M Katz said many years ago the City purchased concrete
barriers at a cost of $3,500. He suggested City Manager
Kelly and Mr. Couzzo avail themselves of some of the
concrete barriers for use in the areas where people rode
ATVs, etc.
City Council Regular Meeting
11/27/91/PP
Page 12
Tape 3
C/M Katz asked Susan Tillman, Risk Manager, what the City's
liability would be and Ms. Tillman said the City would not
have any. He asked that City Manager Kelly look into this
and bring back information to the Council.
C/W Glasser said she was the Council Liaison for the
Consumer Affairs Board which had several vacancies. She
said Council should look to fill these vacancies with
qualified people as soon as possibe. She suggested the
vacancies be advertised in the next edition of the Tam -A -
Gram.
V/M Bender read a letter from FP&L to City Manager Kelly
requesting permission 'to collect funds on ,November 29
through December 1 for South Florida University of
Miami/Jackson Memorial Burn Center. He said the collection
sites would be corners of University Drive and Commercial
Boulevard.
Mayor Abramowitz said the Fire Department was turned down
and City Attorney Ruf said the Code did not have any
provision for a waiver. He suggested amending the Code.
City Attorney Ruf said when the Code was changed, people
would be at City Hall continually asking for this type of
waiver.
Mayor Abramowitz asked City Attorney Ruf to prepare wording
pertaining to a waiver for the next. Special Meeting.
V/M Bender said a portion of University Drive and Commercial
Boulevard belonged to the City of Lauderhill and C/W Glasser
said the Code could not be changed and she suggested that
FP&L go to the City of Lauderhill for permission.
Mayor Abramowitz said FP&L should be advised of the City's
sympathy but the Council could not grant them the waiver
they requested.
Mayor Abramowitz said Council would recommend going out to
bid for a new waste removal carrier because Waste Management
was asked to provide the amount of tonnage picked up in
Tamarac. He said the cost was based on the tipping fees
which were based on tonnage and Waste Management used the
criteria of 430 lbs. per family, per year.
Mayor Abramowitz said the Federal Government indicated a
figure below what Waste Management used and he would
provide this to the Council.
C/M Katz asked if the present contract stated that the City
had to pay even if they did not come up with the amount of
trash expected and Mayor Abramowitz said this referred to
the burner.
Mayor Abramowitz said 25 municipalities in Broward County
signed an agreement to build the two burners and if the
cities did not deliver the expected amount of trash to the
burners, the difference had to be made up.
Mayor Abramowitz said the City was charged a monthly fee
based on the amount of trash picked up by the waste carrier.
He said the burners worked on what the trucks delivered.
Mayor Abramowitz said the first public hearing on the
Department of Elder Affairs lasted 6-1/2 hours. He said
public hearings were scheduled throughout the State to get
everyone acquainted with this Department.
Mayor Abramowitz said as of January 1, 1992, all Federal and
State monies from the Older Americans Act will go to the
Department of Elder Affairs. He said the administrative
F
City Council Regular Meeting
11/27/91/PP
Page 13
Department of Elder Affairs. He said the administrative
costs would be less than 2% because the Federal Government
mandated that each district be serviced by the Area Agency
on Aging.
Mayor Abramowitz said 158.1 bodies would monitor the program
through the existing Area Agency on Aging.
11. City Manager
City Manager Kelly said he attended a recycling meeting and
received copies of bid proposals by the vendors for multi-
family and single-family dwellings. He said six vendors bid
for the single-family service with rates ranging from $0.60
up to $1.76 and the rates for multi --family services ranged
from $0.47 to $0.75. He said he had a summary spread -sheet
of the bid proposals.
City Manager Kelly said the first meeting to evaluate the
bids for single-family service will be at the City of North
Lauderdale on December 2. He said a follow-up meeting to
evaluate the multi -family service was scheduled for
December 9.
City Manager Kelly said the next Council meeting was
advertised and scheduled for December 11 at 7:00 P.M. and he
suggested this be moved to a morning meeting because of the
City's concern to hire a new City Attorney. He asked
Council to advise when they would be available and he could
schedule the interviews of the candidates accordingly.
City Manager Kelly said he received the proposal and a
request from Mr. Cohen of Medics Ambulance to meet with the
Council during the week of December 9. He said Council
needed to evaluate the proposal and in his opinion, the
subsidy was not needed.
City Manager Kelly said he would meet with the Finance
Director to discuss funding for the concrete barriers and
C/M Katz said the Risk Manager advised there would be no
liability to the City. He said he spoke further to the Risk
Manager who indicated there would be no greater liability
than if the barriers were not put up.
City Manager Kelly said Broward County mandated that no
grass clippings or tree limbs would be allowed at the
landfill. He said Public Services would be implementing the
annual "Chip -A -Tree" Program whereby residents could drop
off their Christmas trees and if they wanted their mulch
back, they would be charged a minimum fee for the reusable
bags. He said the mulch could also be donated to the City.
Mayor Abramowitz asked City Manager Kelly to provide Council
with written documentation. from Broward County of their
responsibility regarding pick-up by the ambulance service.
He said Medics Ambulance must transport all 911 emergency
pick-ups,
Mayor Abramowitz adjourned the
CAROL A. EVANS
CITY CLERK
meeting at 10:50 a.m.
NORMAN ABRAMMM
MAYOR
"This public document was promulgated at a cost oi-$335.21
or $7.45 per copy to inform the general public, public
officers and employees of recent opinions and considerations
of the City Council of the City of Tamarac".
CITY OF TATUARAC
APPWVED AT MEITiNG OF
City Clerk