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HomeMy WebLinkAbout1990-01-15 - City Commission Special Meeting MinutesCITY OF TAMARAC CITY COUNCIL SPECIAL MEETING MONDA,Y, JANUARY 15, 1990 CALL_ TO ORDER Mayor Abramowitz called this meeting to Order on Monday, January 15, 1990 at 10 00 A M in Conference Room #1 (City Clerk's Office) PRESENT_ Mayor Norman Abramowitz Vice Mayor Dr H Larry Bender Councilman Bruce Hoffman Councilman Jack Stelzer ABSENT AND EXCUSED Councilman Henry Rohr ALSO PRESENT John P Kelly, City Manager Richard Doody, City Attorney Ken Burroughs, Finance Director Pauline Walaszek, Special Services Secretary The purpose of this meeting was discussion and possible action concerning construction of the Public Service Administration Complex in Land Section 7 Mayor Abramowitz said on January 12, 1990► the City Council held a Workshop meeting concerning the Public Service Administration Complex in Land Section 7 He said at that meeting, the matter was discussed thoroughly and the City Council was informed by the Architect, Keith and Schnars, and Construction Management Services, Inc (CMS), what to expect as well as the procedures Mayor Abramowitz said this meeting was to formalize the decision for the project to proceed and direct the City Manager to contact the appropriate people to continue with the project * V/M Bender MOVED to APPROVE this Item, SECONDED by C/M Hoffman At this time, Mayor Abramowitz opened discussions to the public Melanie Reynolds, Resident, said during the recent City Council Workshop meeting, the decision by the City Council was whether or not to proceed with a Public Works and Engineering Building She said in 1986, this type of facility was denied and in 1987, a Public Works Facility was approved to be built in Land Section 7 at the cost of approximately 1 9 million dollars Mayo-r Abramowitz asked who made these decisions during these: tjines and Mrs Reynolds replied, the people Mayor Abramowitz asked City Attorney Doody if he wanted to comment on this matter and City Attorney Doody asked Mrs Reynolds to clarify the point she was trying to make Page 1 1/15/90--pw VOTE Mrs Reynolds said the City could not build anything on Land Section 7 except a Public Works Facility without another Referendum City Manager Kelly said he disagreed with Mrs Reynolds's position because the Referendum indicated that the City could spend up to 1 9 million dollars for a Public Works Complex He said the Utilities/Engineering Department had funding in place for their portion of the Complex and City Attorney Doody agreed ALL VOTED AYE City Manager Kelly said the City Council voted to authorize the expansion of the project and to direct the architect and construction manager to proceed with the additional design work needed for the facility C/M Hoffman said the City received an estimate from Construction Management Services, Inc , (CMS) on the project He said he thought the motion pertained to the cost estimate for the project as submitted by Construction Management Services, Inc City Manager Kelly said there would be a formal contract brought to the City Council for action at their January 24, 1990 meeting He said this meeting was to formally authorize the architect and construction manager to proceed with the project V/M Bender said the vote was to authorize proceeding with the project as outlined in the letter submitted by Construction Management Services, Inc , (CMS) dated December 19, 1989 City Attorney Doody said the information in the letter would be incorporated in the formal agreements, which would be submitted to the City Council for final action at the January 24, 1990 City Council meeting C/M Hoffman asked that the letter dated December 19, 1989 from Construction Management Services, Inc , (CMS) be made an attachment to the minutes (SEE ATTACHMENT) City Manager Kelly said the City would be saving more than 1 million dollars in construction costs on this project and he felt this was in the City's best interest With no further business, Mayor Abramowitz ADJOURNED this meeting at 10 20 A M NORMAN ABRAMOWITZ, MAYOR CA OL A EVAN A,,.-CAITTY--CLERK "This public document was promulgated at a cost of $36 00 or $4 50 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac " CITY OF TAMARAC Page 2 APPR VED Al MEETING City Clerk [J [I 1 Il C PF -fr \ ��.�-� MNSTRUMON MANAGEMENT SERVICES, INC. 10 Fairway Dave - Swte 301 • Deerfield Beach, Inonda 33441 • 305•481 1611 • FAX 305*427-3142 Mr John Kelly, City Manager December 19, 1969 City of Tamarac C�TTF►CF���N'�laS�e P-46EA 7525 N W 86 Avenue Tamarac, Fla 33321 erTy C'oa)NeIL. SpM-1Rc PUBLIC SERVICE ADMINISTRATIVE COMPLEX Budget Report This report is based on a revised layout of the above project ano is based on approximately eight acres of site development I7is aeve opment consists or a Ut111ty Faculty (including an �40mi-)is rativz LG,part�en- ror- the Utl)ity Department), 4.- c wJ0 Ks r"acl, -y tinciuding ot-ice space to nouse the aominist,ration of -he public Works Department), eight acres o` irTrastructure site oeve,opment, including misceilaneous nzangioles such as a fuel is and, media bins, nursery currpsters, r aGio -oom aro an-en*ra, ,awn equipment storage, 1=tc R103ected rre.Liminary Budget Costs Hard Luse General Conditions $150,000 Public works Facility 330,000 utility/Engineering Facility 266500 Utility/Engineering Administration 137,125 Site Work 657,000 Miscellaneous Site Work 300 000 Total Lonstruction Cost (Hard Cost) } $1,640,000 Soneral Contractor's Overhead 8 Profit 110.�00(6 Total Projected Construction Cost $19950,000 Construction Contingencies 100 000 r TOTAL PROJECTED CONSTRUCTION COST } s2,050,000 1 0 W r'r .r Nomw_T _WVA--I W — mtvl\ MMr Public Service Administrative Complex Budget Report Page Two $oft Cost Architectural/Engineering Fees (Balance on original Contract) $ 46,000 Additional Seivices for Design 149,000 Construction Management Fees (Balance on original Contract) 76,000 Ado *tonal Services for pre -construction 15,000 .dererReiiDu—s,,L)ies 101000 AOct- aneou=� r ,ngiUles 5,00,0 Re o at on aT ieiepnone SysteT 15,000 F�4 r snings/winnow "treatments 16 000 rrx-orCrs to New r=ac i es 4,OZ,,u e, rnen�a ra ^i s .excaua ^� i.ity Z)VJ Revis Gn to - a- ing 2,boo bui zers Risrs r 5urance %oy ulvner) e 0ZZ i otai Sott Lost } $3439000 Sott �.ost Lont ingencles } 20, 000 total Projected SotL Costs } $363 000 a4f r cxr Y r'rojecteo Kara Lost tincluoirg E.ort ngenci es r $2, 050 000 Wi ojecteo Sort LxQ ; (incivoi , Ccnt ingencies) Totai Projected Project Cost } $2,40.3,f6100 ©riginai Budget (3 Years Ago) } $3,412,000 Intlation aue to delays at 4 Ei% per year } 300,000 Original Budget it same program were to be implementea today } $3,712,000 New Projected Cost based on Rev i -aea Program } 40.4, 000 Savings to City (Approximate y 36%) } s1,309 000 1 A s �ti m VI �[�V �d � � VA ■ LN ■ �� -ff' }M. lr A� (� .p�4 ti Public Service Administrative CoeplaK , Bud et Report Pace Three Peneral The existing structural elements of the existing Public Works building will be dismantled and reused at the proposed site including adding a mezzanine floor to same This means that Public Works would have to be relocated temporarily for approximately four to five months so as to enable their existing structure to be relocated Therefore, our intention is to commence construction of the Public Works raciiity first ano foreiost, nave them move In prior to the rest of the project being completed in the interest of time Neverlreless, no ands were allowed in the above budget analysis for suc1 a temporary relocation as we do not know the program for implementing same at this time or whether Public Works will move into the ola City nail or another location until their new facility is completed and ready for occupancy It is important to note that the design including bidding and negotiating would necessitate approximately four to five months Th refore it is imperative that construction commences no later than May of 1990 so as to negate any further increases in construction cost That simply means that design and all other intangibles would have to commence immediately Further delays would impact the project on a whole not only financially but also the tinal platting procedures w ��+.� .�w�j� e�^ ""'►�" `*r ��"�W"js�+►'�h++�`,�'„�.k{�5 � ' "all. t 1746 4L i SPE01 a L / riry4 11sho Public Service Administrative Complex Budget Report Pag Four The City should be aware that there is always room for further improvemert in the project cost reduction, but this can only be achieved during the implementation of the design process whereby our eHpertise in cost control would be further realized It is also important to note that no allowance was made in the figures indiceteo in 1115 report for the total clearing and demo ition of th existing �-uD4ic Worxs Faciiities with the exception of the main ouijoing, wnereby oriy the structural elements wcra taxen into account to be relocatea C,gnciysion We have worKea extremely tong and naro with tie architect/ ngineer to reduce this project within the uuo�etary moans of tine City without sacrificing the integrity of the project of tre requirements of the end user This was extreme;y difficult due to the extraordinary existing site conditions It is the^-efore our professional opinion that this project has been reduced considerably, however, the City will no doubt be proud of the end results and we certainly look forward to once again be representing the City on this very important task Finally, our ultimate goal is to construct this project for $1 85 million do lars (hard cost only), but this can only be achieved during the design, bidding and negotiation process END OF REPORT Prepared By K A P Emery, President cc M Couzzo 1