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HomeMy WebLinkAbout1990-03-06 - City Commission Special Meeting Minutes1 1 C] C I TY OF TAtik-RAC CITY COUNCIL SPECIAL M�.R,,V :rgc3 TUESDAY, MARCH 6, 1990 CALL TO ORDER: Mayor Abramowitz called this meeting to Order on Tuesday, -March 6, 1990 at 10:00 A.M. in Conference Room '#1 (City Clerk's Office) . PRESENT: ABSENT AND EXCUSED: ALSO PRESENT: Mayor Norman Abramowitz Councilman Bruce Hoffman Councilman Henry Rohr Vice Mayor Dr. H. Larry Bender Councilman Jack Stelzer John P. Kelly, City Manager Alan F. Ruf, Interim City Attorney Bob Foy, Director of Utilities/ Engineering Pauline Walaszek, Special Services Secretary 1. MOTION TO ADOPT Temp. Reso. #5723 accepting the grant of a Qu'1'E-fffa1'm`-15eej-a-KT for Land Section 7 canal property and authorizing the appropriate City officials to exewute said conveyance for recording in the public records of Broward County, Florida. SYNOPSIS OF ACTION: RESOLUTION NO. R-90-70 - PASSED AGENDIZED�by Consent and APPROVED. City Manager Kelly said this matter pertained to the Public Services Administration Complex proposed for Land Section 7. He said the City was presently paying rent for the Public Works facility at their existing site; therefore, a temporary site was needed until the Public Services Administration Complex was built. He said this matter would be discussed in the near future. City Manager Kelly said today he would like the City Council's approval to begin the project at Land Section 7. He said there was a Quit Claim Deed for the canal easement, which was received and reviewed by the City. Attorney. City Manager Kelly said the Quit Claim Deed granted that the canal, south of the east/west quarter section line of Land Section 7, be used by the City. He said the item has been delayed for several months; howevt�r, it was now b?ing provided. He recommended approval of the Quit Claim Deed. * C/M Rohr MOVED to APPROVE Temp. Reso. #5723, SECONDED by * C/M Rohr. Mayor Abramowitz asked if Richard Jones was the Trustee for the canal and Interim City Attorney Ruf agreed. Mayor. Abramowitz asked if Richard ,zones had the right to sign the Quit Claim Deed and Interim City Attorney Rut replied, yes. Page 1 3/6/90-pw Mayor Abramowitz asked that this matter be explained. Bob Foy, Director of Utilities/Engineering, said this matter pertained to property which was 120 feet wide with 80 feet of canal and 20 feet of canal maintenance easement on both sides. He said the canal was immediately north of the proposed Public Services j Administration Complex. Mr. Foy said the City has been waiting for the Quit Claim Deed for several years, which allowed the City to excavate the canal and use the fill, if needed. He said the property was needed. Mayor Abramowitz asked if the canal would be part of the Complex and Mr. Foy said the property was part of the canal system and would be used for the drainage of the Complex. Keith Emery, President of Construction Management Services, Inc., said the City would be allowed to use only 600 feet of the canal and this would be the area of excavation of the fill. Mayor Abramowitz said the City Council would be approvLngl a Quit Claim Deed for the project, which was in the best' interest of the City. Interim City Attorney Ruf read Tema. Reso� #5723 by title,. VOTE: ALL VOTED AYE 2. AUTHORIZED Construction Management Services, Inc., to oceed prwith the purchase of fill for Land Section 7 feoml Lennar Homes, Inc., for an amount not to exceed $150,0)0.�00 which would consist of 43,500 yards at $3.35 per yard. SYNOPSIS OF ACTION: City Manager Kelly said this Item pertained to the fill for the property. He said there would be fill availab".e to the City from the canal easement; however, additional;! fill was needed for the project. He said Keith Emery, President of Construction Management Services, Inc., reviewed the matter and determined that fill was available from another area. He said because of the additional fill available, the cost of transporting the fill would be reduced and he recommended approval of the proposal. City Manager Kelly said ordinarily, this Item would have been brought to the City Council during their Regular meeting; however, the matter had to be acted on as soon as possible because other interested parties were making offers to use the fill. Mayor Abramowitz asked why it was best for the City to purchase the fill. Keith Emery, President of Construction Management Services, Inc., said when he amended the budget for the revised plans for the proposed Public Service Administration Complex, it was initiated on the basis of the original program. He said during the design, he found there was criteria change for the Public Works and 1 0 1 Pag e 2 3/6/g0-pw Utilities/Engineering Department. He said the criteria was mandated and the Public Works Department required additional change in the structure of the building for. more efficient and effective operations. Mr. Emery said the criteria change of the structure included the restructuring of the Fleet Maintenance area. He said with this change, the budget increased approximately $125,000.00. Mayor Abramowitz asked if the budget should have decreased and Mr. Emery said the budget increased because of the additional Code requirements, especially for the Utilities/Engineering Department. City Manager Kelly said Mayor Abramowitz was concerned because the scope of the project was reduced. He said the Fleet Maintenance responsibility of the Public Works Department was reduced; however, Construction Management Services, Inc., had to increase their costs because of additional criteria changes required by the Code. He. asked Mr. Emery to explain why there was an increase in the costs since the Fleet Maintenance requirements were reduced. Mr. Emery said the increase was caused by criteria that had to be met for the utility surface water drainage, elevation of the property, infrastructure for water and sewer. He said criteria had to be met now, which was not required on the original plans. Mayor Abramowitz asked why the criteria Changed and Bob Foy, Director of Utilities/Engineering, said the original plan provided a specific drainage design, which was acceptable; however, when Construction Management Services, Inc., estimated the project, they assumed that another drainage plan could be used, which could not be used. Mr. Foy said the changes were not caused by the Utilities/Engineering Department; however, the original drainage plans were not acceptable. Mr. Emery agreed. Mr. Foy said the original plan requirements were not changed; however, there may be a storage room change. He said the additional costs only pertained to the drainage criteria. C/M Rohr asked if the original plan was approved by the Utilities/Engineering Department and Mr. Foy replied, yes. C/M Rohr asked if the costs increased because the plans had to be changed and Mr. Emery replied, no. ;Mayor Abramowitz said there were two alternate plans proposed. He said one plan was proposed by Construction Management Services, Inc., because it may have saved the City money; however, the Utilities/Engineering Department reviewed the proposed plans and found that they could not be used. C/M Hoffman said there was a reason for suggesting the alternate plan and Mr. Emery agreed. C/M Hoffman asked why the plan was not applicable to the project and Mr. Emery said he and the civil engineer felt that the alternate system would work; however, it was determined by the Utilities/Engineering Department that the plans were not appropriate. Page 3 3/6/90-pw C/M Hoffman asked if the alternate plan could work and Mr. Emery replies, yes; however, it did not comply with the Codes for the Utilities/Engineering Department. Mr. Foy said the alternate plan was denied because the percolation of the system would not work in the area. C/M Rohr asked what the cost difference would be and Mr., Emery said with all of the changes, the cost would increase approximately $100,000.00. Mayor Abramowitz said the City knew that the drainage ha$ always been a problem in the area. He said if the scope, of the project was down and the costs were increased, th4 City Council needed an explanation. i Mr. Emery said regardless of this change, the project wa$ a savings to the City. He said in the normal market place, the fill costs were approximately $2.40 per yard in difference. He said Lennar Homes, Inc., was contacted regarding what was being done with their excess fill fro their various projects in the area. He said he was informed that Lennar Homes, Inc., was selling the fill. Mr. Emery said he informed Lennar Homes, Inc., that the City may be interested in the fill and they negotiated a cost. He said the cost included the trucking, dumping, etc., and the cost was very good compared to using the services of the General Contractor. He said because of the cost savings, he informed Lennar Homes, Inc., that hey would be asking the City Council and City Manager to approve the purchase of the fill from them. Mayor Abramowitz said the City Council was anxious to save money; however, documentation should be submitted concerning the savings and cost factor of purchasing the fill from Lennar Homes, Inc., as opposed to other companies. He said the City should be careful regarding! who they bought things from and, as long as the transaction was good for the City, the City Council would be interested. C/M Hoffman said he agreed that documentation concerning the difference in cost should be submitted. Mr. Emery said Lennar Homes, Inc., did not have to sell the City the fill and Mayor Abramowitz said the City was interested in the fill; however, they wanted to be aware, of what was being purchased. C/M Rohr asked if it would cost the City more money by using another contractor for the fill and Mr. Emery replied, yes, because it was difficult to find fill. C/M Rohr asked if bids should be obtained proving that the costs were greater. He said this would provide tha City with additional documentation. C/M Hoffman said bidding on the and the offer by Lennar Homes, when the City was ready. project would take time Inc., may not be availa3le City Manager Kelly said Mr. Emery could secure quotes from various companies verifying the costs for the fill. City Manager Kelly said he asked Mr. Emery to provide documentation indicating that Construction Management Services, Inc., was not affiliated with Lennar Homes, 1 E 1-1 Page 4 3/6/90-pw Inc., and would not be receiving profit from the transaction. He said he asked for this documentation to Protect everyone involved. Mayor Abramowitz said it was unfortunate that this was needed; however, the documentation would protect everyone involved. Mr. Emery said he did not object to providing the documentation. C/M Hoffman asked what the City Council should act on and Mr. Emery said he was requesting the City Council's approval to expend no more than $150,000.00 for fill from Lennar Homes, Inc., for the Public Service Administration Complex. Mayor Abramowitz suggested that the cost be determined by the yards of fill needed and delivered. He said the cost should not exceed $150,000.00 but should be determined by the amount of fill needed and the delivery cots. Mr. Emery said 43,500 yards was needed at a cost of $3.35 per yard. He said $3.35 included several fee structures such as, loading, trucking, etc. Mayor Abramowitz asked the City Manager to submit a memorandum to the City Council regarding the costs from various contractors for the fill. Interim City Attorney Ruf suggested that the Motion be to Approve the purchase of the fill in the parameters discussed. * C/M Rohr MOVED to APPROVE this Item as suggested by Interim * City Attorney Ru£, SECONDED by C/M Hoffman. VOTE: ALL VOTED AYE City Manager Kelly said the relocation of the existing Public Works facility would be brought to the City Council at their Regular City Council meeting on March 14, 1990. City Manager Kelly said the Public Works Department has sought other sites for relocation. He said there were negotiations on leases and tentative leases were retained; however, he did not feel that these leases were in the City's best interest; therefore, more negotiations would be taking place. He said the City Council would be informed of the matter at the City Council meeting of Marc 14, 1990. Mayor Abramowitz said he wanted to be sure that the evacuation of the existing Public Works Department was approved by the present owner. He said he was very conscious of the costs of the projects; however, he wanted the services of the City to continue as opposed to being disrupted. He said it was not true that the cheapest costs were the best. Mayor Abramowitz said he did not want this matter decided without planning and it was important that the services continued in the best way they could. Page 5 3/6/90-pw C/M Hoffman said the City presently had an Ordinance in the Code at Section 4-5, pertaining to the feeding of ducks. He said this Ordinance prohibited anyone to feed ducks. He said he received several complaints concerning the feeding of stray cats. C/M Hoffman asked if the City could include in the Code the prohibition of feeding stray cats. He said he had several complaints and people were not receiving relief. Mayor Abramowitz asked the City Manager to investigate this matter. C/M Rohr said he appreciated these problems; however, he was concerned about how the laws could be enforced. He said there was difficulty in enforcing the law regarding the feeding of ducks. C/M Hoffman said enforcement could not be done if there were no laws to do so. C/M Rohr said he agreed that it was s great to control certain things and it would be good if the drug use law was enforceable. C/M Hoffman said he did not agree with eliminating all the laws because they could not be enforced. He said the speeding laws could not be totally enforced; however, they should not be eliminated. Mayor Abramowitz asked the City Manager and Interim Cityl, Attorney to look into this matter. Mayor Abramowitz said the Public Service Administration Complex would be an unusual project for a municipality and City Manager Kelly disagreed. City Manager Kelly said the City of Pompano recently went through a similar situation. Mayor Abramowitz said he did not want the City to do something that would delay the project further. He said he would like the record to reflect that staff should review every aspect possible and nothing should be done without the City Council's approval. He said he wanted the City Council to be responsible for anything done and he was willing to hold as many meetings as needed regarding this matter. C/M Rohr asked how many square feet there was in"the old', City Hall and Mr. Emery said approximately 1,500. Mayor Abramowitz said it would cost a lot of money to refurbish the old City Hall. Mr. Emery said the old City Hall needed a lot of work and C/M Hoffman asked what would be done with the building. Mayor Abramowitz said the building would be placed for auction and C/M Hoffman asked how much the land was worth witt'llout the building. City Kanager Kelly said a reappraisal would be done and C/M Hoffman asked what was taking so long to get a reappraisal. Page 6 3/6/90-pw r_1 Mayor Abramowitz said there were people who expressed interest in the building; however, no one continued with their interest. C/M Hoffman said regardless of whether someone was interested, the City should be aware of what the property was worth. Mayor Abramowitz suggested that a reappraisal of the property be done. Mr. Emery asked that the Quit Claim Deed be executed as soon as possible by the City because it had to be filed with Broward County for an O.R. number. With no further business, Mayor Abramowitz ADJOURNED this meeting at 10:40 A.M. I �OV14VIVABR. OWITZ, MAYOR- CA 0LTA. EVANS, CITY-CLERK~�~''� "This public document was promulgated at a cost of $45.60 or $5.70 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac. CITY OF TAMARAC AP OVER AT METING OF 3�� 170 Clty Clerk Pag e 7