HomeMy WebLinkAbout1993-04-01 - City Commission Special Meeting MinutesCity Council. Reconvened Special Meeting
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CITY OF TAMARAC
CITY COUNCIL RECONVENED SPECIAL MEETING
THURSDAY, APRIL 1, 1993
CALL TO ORDER: Mayor Bender called this Reconvened Special
Meeting from March 31, 1993 to order on Thursday, April 1,
1993 at 3:00 p.m. in Conference Room 1 of City Hall, 7525 NW
88 Avenue, Tamarac, Florida.
PRESENT:
Mayor H. Larry Bender
Vice Mayor Irving Katz
Councilman Joseph Schreiber
Councilman Henry Schumann
Councilman Norman Abramowitz
ALSO PRESENT:
Jo n P. Kelly, City Manager
Mitchell S. Kraft, City Attorney
Karen Jackson, Secretary
DISCUSSION AND POSSIBLE ACTION regarding the single-family
residential garbage service.
FINAL ACTION:
APPROVED giving direction to the City Manager to enter into
discussion with any or all vendors regarding the single-
family residential garbage service and to include a one year
trial period for the bag system only, if and when bags are
being considered.
Mayor Bender said the City Attorney had requested time to set
forth the findings and results that Council has to look into.
Mr. Kraft said he reviewed pertinent provisions, as well as
the agreement that the City is currently in with Southern
Sanitation regarding picking up the trash in the City of
Tamarac.
Mr. Kraft said the City is currently in a month -to -month
relationship with Southern Sanitation and the contract is
silent as to an obligation to the vendor.. He said Council has
the right to negotiate with any vendor that is in the best
interest of the City.
V/M Katz asked if the City was going to get a stipulation
that Waste Management is going to continue to remove garbage
until the process is complete.
Dennis Urbanski, General Manager of Waste Management, said
Southern Sanitation will continue to provide the services as
required under their contract until a final. contract is
awarded.
C/M Schreiber asked if it would be in the best interest of
the City to negotiate with all the vendors to get the best
service and the best price.
C/M Abramowitz said he made that suggestion yesterday. He
asked the City Attorney if there is anything of a legal
nature that would preclude the City Manager from talking to
any vendor regarding this.
Mr. Kraft said he did not think there was a legal impediment
to that happening.
C/M Abramowitz said a certain portion of the City is
delighted with the bag system and others are terrified of the
bag system. He said he would like the City Manager to have
the ability to deal with anyone who is interested in speaking
rv.
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to him on the best arrangements for the City.
V/M Katz asked if this will be restricted to the eight
bidders.
C/M Abramowitz said in yesterday's meeting, it came up that
there are vendors that are willing to go on under a six or
nine month trial period with bags and if they do not work,
change the system to something else, and this interests him.
Mayor Bender said eight vendors have bid on this contract and
he would like Council to consider taking the lowest four
bidders and concentrating on that area.
C/M Schumann said the bidders no longer exist.
C/M Schreiber said he would like the City Attorney to inform
Council if the Resolution that was passed to go with bags is
still in existence.
Mr. Kraft said when there is a contract for single family
residential waste garbage and it will be adopted by Ordinance
which will have language to eliminate anything in conflict
with the task.
C/M Schreiber said a Motion was passed for the bag system,
and asked if the Motion is eliminated since the bidders were
rejected, does another Motion needed to be passed.
Mr. Kraft asked if the Motion for bags was done for direction
as to how the Request for Proposal was going to go. With the
response being, yes, he said by rejection of the bid, the
Motion has been wiped.out as well.
V/M Katz said negotiations should be limited to the eight
previous bidders. He asked that the City Manager have the
latitude to request bids. He said there are areas in the City
which do not want anything but bags and others where it would
be too expensive. He said it would be in the best interest of
the residents if they could choose the type of service each
wants.
C/M Schreiber asked why the City has to get involved. He
asked why the vendors did not go to the customers, the
associations and the homeowners and offer their service. He
said the City could still get the franchise fee.
C/M Abramowitz suggested instructing the City Mana er to
enter into conversation with any one of the eight vendors to
get the best possible deal the vendor can give. He said if it
is the bag system, the only stipulation should be to allow a
six or nine month trial period so that the vendor will not
get hurt.
V/M Katz said the suggestion yesterday was to go on a trial
basis and any type of service should be a trial basis.
C/M Abramowitz said the cans have been used for years and it
is the unknown that is disturbing.
C/M Schumann asked how a vendor would figure out the number
of bags to print on a short term and what they would do with
the excess if the program fails.
C/M Abramowitz said two vendors have indicated a willingness
to do bags on a trial system. He said Mr. Carter, All Service
Refuse, and Mr. Urbanski, Southern Sanitation, have made that
stipulation. Mr. Kelly said this was correct.
Dick Marant, with I.S.W.R. and not representing Seacoast
Sanitation, asked if there could be a side agreement that the
vendor would continue on, if the bags did not work.
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C/M Abramowitz said that is what was meant. He said after the
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six to nine month period, there would be an agreement where
that vendor would be willing to go to another system of
collecting garbage.
Mr. Marant asked the procedure for the City Manager to talk
to the vendors and if each vendor needs to beat the one
before.
Sal Coniglio, County Waste, asked if the price would be built
in for cans if the bags do not work. He said it all has to be
set above board now. He said the price could be higher with
two vendors.
Discussion was held regarding off-season service.
C/M Abramowitz said Council is looking out for the welfare of
the City. He said the City Manager will handle the situation
appropriately.
Tony Spadaccia, Industrial Waste Service, suggested
considering a 5--year agreement with a 3-year option and
giving a 1-year trial test for the bags. He said the City
would need to pre -determine the service desired if not the
bags and a price would be given for the whole package. He
said everything should be determined at one time.
V/M Katz asked if the trucks are any different with the bag
or can service. Mr. Spadaccia said it could be one more or
one less truck but the physical truck would be the same for
I.W.S.
C/M Abramowitz said there have been certain problems
specified, such as yard waste, which needs to be addressed.
C/M Schumann MOVED to APPROVE giving direction to the City
Manager to enter into discussion with any or all vendors
regarding the single --family residential garbage service.
Mayor Bender said it has been decided to solicit all eight
vendors and to give direction to the City Manager.
C/M Schumann said the City Manager needs to know whether to
go into a 3 or 5 year contract.
Discussion was held on a trial period.
C/M Abramowitz suggested a one year trial period where there
could be a change to another system.
C/M Schreiber suggested a one year trial period for the bag
system only.
C/M Schumann agreed to add to the Motion, a one year trial
period for bags, SECONDED by C/M Abramowitz.
VOTE: ALL VOTED AYE
Mr-. Xa%iarii.� asked if Council intended to give the City Manager
param!etar�r beyond the ones just given.
V/M Katzsaid the same questions will be asked of all the
vendore=-and not mix and match. He said the City Manager will
give. the criteria for the negotiations and then ask the
vendors to'come-'back with'a number.
Mr. Kelly said he hai some annoyance with this whole process.
He said vendors led the Council to believe that the. City
would get better prices with the second bid. He said vendors
were intimidating and threatening. He said Browning Ferris
came in with $2.49 on the second bid and with the first bid
the low price was down at $1.20.
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Mr. Kelly said $2.49 is out of the ball park. He said this is
not a viable competitor. He said Seacoast was the lowest
bidder at $1.33 which was more than Council was considering
with the first bid.
Mr. Kelly said he would talk with the representatives from
each of the companies but he would not talk to lobbyists. He
said he wants to see the General Manager or the authorized
agent for the firm and does not want to see legal staff or
agents. He recommended they be prepared to discuss terms that
the City can be satisfied with and that he can report back to
Council.
C/M Abramowitz suggested that if anyone does not want to do
business under these rules and regulations that they not meet
with the City Manager.
Mr. Kelly said he will make appointments with vendors
beginning April 2, 1993.
Mr. Kelly said Ms. McDermott is not at this meeting because
she is with EMS. He said the State Director of EMS has
offered to provide the City with a pre --evaluation of what EMS
service the City should have.
C/M Abramowitz said he would like a Consensus of Opinion
regarding the temporary holiday sales ordinance for the next
Council meeting. It was agreed to have the item put on the
agenda.
Mr. Kraft asked which alternative is of interest to Council,
fireworks or the one with three holidays.
C/M Abramowitz said to put all alternatives on the agenda.
Mr. Coniglio, County Waste, asked if a one year or five year
contract was passed.
Mayor Bender said a one year trial period would be pursued if
it is bags, which will be part of the overall contract. He
said directions will be given by the City Manager.
Mr. Kelly said that Council needs to be prepared to schedule
meetings on the Fire Department, EMS, Social Services and
Beautification. He said a workshop will be needed before a
Council meeting. He said the 9:30 a.m. Workshop scheduled for
April 2, 1993 is cancelled so he can begin meeting with the
vendors.
With no further business, Mayor Bender ADJOURNED this meeting
at 3:55 p.m.
CAROL A. EVANS
CITY CLERK
BENDER
MAYOR
CITY OF TAMARAC
APPROVED AT MEETING OF
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