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HomeMy WebLinkAbout1990-06-01 - City Commission Special Meeting Minutes1 CITY OF TAMARAC CITY COUNCIL SPECIAL MEETING FRIDAY, JUNE 1, 1990 CALL TO ORDER: Mayor Abramowitz called this meeting to order on Friday, June 1, 1990 at 10:00 A.M. in Conference Room #1, City Hall. Mayor Norman Abramowitz Vice Mayor Bruce Hoffman Councilman Dr. Larry Bender Councilman Henry Schumann Councilman Henry Rohr ALSO PREEH�+ John P. Kelly, City Manager Dina McDermott, Assistant City Manager Alan Levine, Parks Supervisor Pauline Walaszek, Secretary 1. MOTION TO ADOPT Temp. ReS2_ #5802 concerning the position of Project Administrator/Intern - Public Works. SYNOPSIS _QE ACTION: WITHDREW �$esc�- 5802 and gave a CONSENSUS for the creation of the position of a Project Administrator/Intern - Public Works. City Manager Kelly said there would not be a Resolution. He said the City Council would be approving the creation of the position in the Public Works Department. V/M Hoffman said the appointment should be made by Resolution and Assistant City Manager McDermott said the position would be a contractual position. Mayor Abramowitz asked if a Resolution was needed and City Manager Kelly said the Interim City Attorney would prepare one. He said the concept of the position would be discussed and a contract would be submitted to the City Council at a regular meeting. C/M Rohr asked if the person for the position would be considered as a full-time employee and Assistant City Manager McDermott said the City would be contracting services from a qualified person. C/M Roh,x asked if the person would be receiving benefits and Assistant City Manager McDermott replied, no. Mayor Abramowitz said this position would be an internship for one year and could be eliminated if the City was not satisfied and Assistant City Manager McDermott replied, yes. Page 1 6/01/90-pw Mayor Abramowitz said the Motion should indicate that no Resolution was available at this time and the item was information for the City. He said if a Resolution was required the Interim City Attorney would create one to present to the City Council in the near future for approval. City Manager Kelly agreed with Mayor Abramowitz's stat-emen- V/M Hoffman said a Resolution was needed to be approved by the City Council before a position was created. C/M Rohr suggested there be a Motion to create the position as a contractual internship for the Public Works Department at a specified wage. Mayor Abramowitz said the approval of this position would be based on the determination by the Interim City Attorney if a Resolution was needed. He said if a Resolution was not required, the City Council agreed to the creation of the position. * C/M Rohr MOVED to APPROVE the creation of a Project * Administrator/Intern position in the Public Norks * Department and, if needed, the Interim City Attorney * would create the necessary documents for action by * the City Council for the sum not to exceed $24,000.00 * per year, SECONDED by C/M Schumann. City Manager Kelly said the City Council had to WITHDRAW the present language on the Agenda. * V/M Hoffman MOVED TO WITHDRAW ,,Temp,a, Rpso. #5802, * SECONDED by C/M Bender. VOT,E: ALL VOTED AYE Mayor Abramowitz said there was a vote needed regarding the City Council consensus of creating the recommended position based to the approval of the Interim City Attorney. Mayor Abramowitz asked the City Manager to indicate why these positions were being eliminated. City Manager Kelly said the Public Works Department provided several services and that department was under staffed and over worked. He said more efficient management was required in the department; however, this was not a reflection en the person presently there. Mayor Abramowitz said the position of Assistant has not been filled since Peter Mack was hired for the position of the Personnel Director. He said several of the existing employees were working very hard and maintaining everything possible; however, the Director of Public Works needed an Assistant. City Mazfager Kelly said he felt it was feasible to secure t'ae services of an Intern. He said this type of program was successful in other Counties and having the expertise would be a benefit for the City. He said there were 143 applications for the position; therefore, the City Council's approval was needed. He said there was approximately $8,000.00 available to fund the position for the remainder of this Fiscal Year and the cost for the following year would not exceed $24,000.00. Page 2 6/01/90-pw 1 11 1 City Manager Kelly said if the person proved during their internship that they would be an asset to the City, staff would recommended that this relationship continue. Mayor Abramowitz asked if the person was contractually hired for one year or if the position was contractually opened for one year. City Manager Kelly said if the person was not good for the position the contractual agreement would no longer continue with that person. C/M Schumann asked if there was a cancellation clause in the contract and City Manager Kelly replied, yes. C/M Bender suggested there be an amendment to the Motion to state "not to exceed one year". He said the Resolution and contracts should both state this. Mayor Abramowitz said the documents provided to the City Council stated that this position would be budgeted for a 15 month period beginning June 1, 1990 until'September 30, 1991_. C/M Bender said the documents should state that the contract would not be longer than a total of 15 months. V/M Hoffman said he did not object to creating the position; however, he did not believe the salary in the amount of approximately $24,000.00 should be approved without a Resolution. He said at this time the City Council could provide a consensus regarding the position being created; however, the City Council could not vote on creating a position without the appropriate legislation spelling out the position. Mayor Abramowitz said the Motion stated that if the Interim City Attorney felt legislation was needed, the City Council would approve the Resolution at another meeting. V/M Hoffman said he felt the City Council was creating a position without knowing if the Council's actions were proper and legal. He said he would vote against the Motion presently on the floor. He said he did not oppose the creation of the position; however, he opposed the way the City Council was creating the position. Mayor Abramowitz said the Motion indicated that if the City Attorney mandated the creation of the position being approved by Resolution, this would be done. V/M Hoffman asked Pauline Walaszek, Secretary, to read the Motion presently on the Table. Pauline Walaszek said C/M Rohr Moved to Approve the creation of a Public Administrator/Intern subject to the City Attorney determiping of the need for legislation and, if needed, the appropriate legislation would be brought back to the City Council for action. She said the position was not to exceed $24,000.00 per year. Mayor Abramowitz asked if V/M Hoffman would insist that a Resolution be drafted and brought to the City Council if the City Attorney advised that one was not needed and V/M Hoffman replied, no. Page 3 6/01/90-pw C/M Bender said this was why he wanted the documents to reflect that the contract would be for 15 months and the Council agreed with this. Mayor Abramowitz said he understood V/M Hoffman's concern and he would not approve anything that needed legislation with the City Council reviewing and acting on it. V/M Hoffman asked why the City Council should approve this matter at this time without knowing if legislation was needed. He said the City Council should give their consensus about how they felt in creating this position. Mayor Abramowitz said this could be done and he asked if a Resolution could be ready for the next City Council meeting. City Manager Kelly replied, yes. City Manager Kelly said he understood that the disagreement was not for the position; however, there were reservations regarding how the position should legally be created. Mayor Abramowitz said there were some people who did not want to change until the future. V/M Hoffman asked why there was no Resolution available for this item and City Manager Kelly said he thought there was a Resolution available. Pauline Walaszek, Secretary, said the City Clerk was not directed or given information to draft a Resolution. At this time, Assistant City Manager McDermott was contacting the Interim City Attorney on this matter. City Manager Kelly said one of the responsibilities of the recommended position was project monitoring. He said there had been situations in the past that proved to staff the importance of having this type of monitor. City Manager Kelly said Interim City Attorney Ruf suggested the Motion be to approve the concept and the necessary contract would be prepared and submitted to the City Council at their next meeting. * C/M Rohr MOVED to WITHDRAW his Motion to Approve the * creation of a Project Administrator/Intern position in the * Public Works Department and, if needed, the Interim City * Attorney would create the necessary documents for action * by the City Council for a sum not to exceed $24,000.00 * per year, C/M Schumann WITHDREW his SECONDED. Mayor Abramowitz said the Motion should be to approve the concept of establishing the Project Administrator/Intern position in the Public Works Department. * C/M Rohr MOVED to APPROVE the Motion stated by the City * Manager/ SECONDED by C/M Schumann. V O TA;_ Page 4 6/01/90-pw ALL YQTED AYE I- I 1 [J 2. MOTIQg IQ APPROVE use of funds from the Trafficways Improvement Account #360-872 in the amount of $41,878.00 for turn lane improvements, trafficway improvements, pavement markings and signs, sidewalk and traffic signal/street lighting relocation for the TAMARAC MULTI -PURPOSE CENTER plat. SYNOPSIS OF ACTION:_ APPROVED. * C/M Rohr MOVED to APPROVE this Item, SECONDED by C/M * Schumann. C/City Manager Kelly said there were several regulations that the County Traffic Engineers required. He said the engineers have made the determination that there were two bonds established for the right-of-way improvements necessary on the plat. He said to record the plat on the deadline submittal time the County allowed the City a continuation. City Manager Kelly said the bonds should be posted. He said one bond covered the turn lane, trafficways,-pavement marking and signs and sidewalk requirements. He said the cost for the sidewalk improvements was $36,878.00. City Manager Kelly said there was a second bond for the traffic lighting conduit relocation which would cost approximately $5,000.00. He said the total bond amount was $41,878.00. He said the bonds could be accepted; however, the City should act on this matter because they could lose the plat, which would require another delegation with the County Commission for another extension. City Manager Kelly said request was for permission to use the monies from the trafficways improvements account and he recommended approval. With no further business, Mayor Abramowitz ADJOURNED this meeting at 10:25 A.M. .J cARO1, A. EVANS CITY CLERK .r MAYOR ABRAMOWITZ MAYOR CITY OF TAMARAC APPR ED AT MEEfING_GF City Clerk "This public document was promulgated at a cost of $35.94 or $4.95 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac." Page 5 6/01/90-pw