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HomeMy WebLinkAbout1992-06-04 - City Commission Special Meeting MinutesCITY OF TAMARAC SPECIAL CITY COUNCIL MEETING THURSDAY, JUNE 4, 1992 Tape 1 CALL TO ORDER Mayor Bender called the City Council Special meeting to order at 9:00 a.m. in Conference Room #1, City Hall. PRESENT : Mayor H. L. Bender Vice Mayor Henry Schumann Councilman Norman Abramowitz Councilman Joseph Schreiber ABSENT AND EXCUSED : Councilman Irving Katz ALSO PRESENT : John P. Kelly, City Manager Dina McDermott, Assistant City Manager Mitchell S. Kraft, City Attorney Mary Blasi, Finance Director Patricia Marcurio, Office Manager, City Clerk's Office Kline Jones, City Engineer Phyllis Polikoff, Secretary 1. PUBLIC PARTICIPATION : Any member of the public may speak to any issue which is on this meeting notice. Speakers will be limited to three minutes during this item and at public hearings. There will be a thirty (30) minute aggregate time limit for this item, and speakers are encouraged to sign up in advance with the City Clerk prior to their participation. Melanie Reynolds, resident, expressed her concerns about the Plan Adjustment Committee and the City Manager's office should have nothing to do with the advisory boards or the Charter Board. 2. MOTION TO ADOPT Temp. Reso. #6263 authorizing the appropriate City officials to execute a Satis action of Mortgage from Jehovah's Witnesses for the old City Hall located at 5811 Northwest 88th Avenue, Tamarac. SYNOPSIS OF ACTION RESOLUTION R-92-91-PASSED APPROVED City Attorney Kraft read Temp. Ord. #6263 by title. * C/M Abramowitz MOVED to APPROVE Temp. Ord. #6263, SECONDED by C/M Schreiber. C/M Abramowitz said 45 days after a mortgage was paid, an individual had to present the Satisfaction of Mortgage. John Kelly, City Manager, said the Jehovah's Witnesses sent a check for $150,000 and satisfied the mortgage. VOTE : ALL VOTED AYE 3. DISCUSSION AND POSSIBLE ACTION on overdue compensation adjustment for t e Public Services Director. SYNOPSIS OF ACTION TABLED for more information Mr. Kelly said July, 1991, the Public Services Department was reorganized and all employees received compensation with the exception of Michael Couzzo who accepted the position of Public Services Director aid waived his compensation. Mr. Kelly said with Council approval, Mr. Cou7zo and the department would be re-evaluated in December, 1991 and mr.. Co uzzo's compensation would be considered at that time. City Council Special Meeting 6/4/92/PP Page 2 Mr. Kelly said Mr. Couzzo's efforts saved the City money and he improved the services. He said Mr. Couzzo's current salary was $54,042 and the adjustment would bring it to $59,000, retroactive to January, 1992. C/M Abramowitz said several years ago, the City had a Public Works Department, the utility West Department and an Engineering Department. He said.due to the reorganization, the three Departments were combined and the City was able to realize a tax cut in 1991. He said Mx. Couzzo was entitled to receive this compensation. C/M Schreiber expressed his concerns and suggested that the City should discuss its priorities around budget time to determine what monies would be available for raises. He said he did not believe Mr. Couzzo should get a retroactive increase and Mr. Kelly said Mr. Couzzo was not considered for his increase after his six month probationary period. C/M Schreiber asked if there was documentation of the actual cost savings and Mr. Kelly said, yes. V/M Schumann said he believed a person was not automatically entitled to an increase. He said he agreed with C/M Schreiber's comment that the report did not tell him anything and reiterated that Mr. Couzzo was on probation for the first six months in the new position. Mayor Bender stated Mr. Couzzo was put into a new job without any previous experience and this was the reason he waived his increase and waited to be evaluated. C/M Abramowitz said a person should be compensated if he did something beyond the call of duty and he never indicated that Mr. Couzzo was due an increase. He said Mr. Couzzo initially directed over 40 employees in one department and he presently directed over 160 employees from three departments. Mr. Kelly said the report was distributed to Council in December and it was unfair of Council to consider the report of little value after all this time. * C/M Abramowitz MOVED to TABLE Item 3 until Mr. Kelly was able to provide additional information, SECONDED by C/M Schreiber. VOTE : ALL VOTED AYE 4. STAFF REPORT on proposed driving range. SYNOPSIS OF ACTION City Manager gave staff report Mr. Kelly said the property was given with the understanding that the owner would have prior site plan approval before any development could take place and this was done for the Public Services Complex. He said the City would be setting up a meeting with the attorney representing the owner, a representative of the owners and Keith and Schnars and any project the City considered would need their support. Mr. Kelly said to -date, the topographic survey and the permit from the Office of Natural Resource Protection (ONRP) had not been completed. C/M Schreiber asked if the owner could stop a project and Mr. Kelly said, yes. C/M Abramowitz asked why monies were expended for the feasibility study if the owner could stop the project and Mr. Kelly said ONRP still had to issue a permit because of potential wetlands. Mayor Bender asked about the timeframe for the meeting and the permit and Mr. Kelly said he was expecting a call from the owner's attorney this week. Kline Jones, City Engineer, said it could take approximately six months. City Council Special Meeting 6/4/92/PP Page 3 C/M Schreiber asked if the City knew what the owner planned to do and Mr. Kelly said the owner planned to sell the property instead of developing it. C/M Abramowitz said he was contacted by a builder who indicated an interest in speaking with a City official about the driving range. He said the City needed more revenue. Mayor Bender said he was interested in having the driving range totally ontrolled by the City. He said he did not want the driving range uilt by someone and for the City to get a percentage. Mr. Kelly disagreed and said in his opinion, a partner would help to defray the cost. Mayor Bender said the City had over $800,000 to build the driving range and a workshop would be needed to work out the details and a driving range would make money. He said there was a need for this project. 5. STAFF REPORT on reorganization of City departments. SYNOPSIS OF ACTION City Manager gave staff report Mr. Kelly said he was considering the reorganization of several Departments in an attempt to be more streamlined and efficient (see attachment). He said the position of Director of Developmental Services would be eliminated and the responsibilities of Director of Community Development would be up -graded. He said the new Department would be the Community Development Department. Mr. Kelly said several divisions including Planning, Building, Code Enforcement, Police Services and Crossing Guards would report to the Director of Community Development. He said Kelly Carpenter was presently in an Acting position and he wanted the position made permanent as of July 1, 1992. Mr. Kelly said Mike Vonder Meulen would become the City Planner in October, with a six-month probationary period. He said on July 1, the position of Development Review Planner would replace Zoning/Landscape Inspector. He said there would be a salary savings with regard to the Geographic Information Systems (GIS) and the person recently hired to work on this program. Mr. Kelly said a Development Review Planner will be hired with funds budgeted for the Zoning/Landscape Inspector and the estimated savings with regard to the changes he mentioned through September 30 would be approximately $42,000. Mr. Kelly said as of July 1, Code Enforcement Aides would be reclassified as Code Enforcement Officers and would handle Occupational License duties. He said the position of Occupational Licensing Supervisor would be replaced by a Code Enforcement Officer and a fourth Code Enforcement district would be instituted with the Occupational Licensing functions distributed to the four Code Enforcement Officers. He said the Code Enforcement Officers would also report to the Director of Community Development and there would not be any salary increase. Mr. Kelly said the four Code Enforcement Officers would be requested to perform landscaping and zoning inspections. He said Code Enforcement and Occupational Licensing functions would be added to the Building Division Counter. He said there were no forthcoming changes with regard to the School Crossing Guards. Mr. Kelly said the vacant position of Electrical Inspector would be eliminated in addition to the vacant Data Entry position and would be reclassified to Zoning Permit Specialist. He said the Office Manager position would be created from the Administrative Secretary position and would supervise the entire staff. He said the overall estimated savings would be $8,500 in that Division. Mr. Kelly said the overall reduction in personnel costs for the three City Council Special Meeting 6/4/92/PP Page 4 Divisions through September 30, 1992 would be $50,500. Mr. Kelly recommended that an Ordinance should be prepared so the changes could be implemented before Council left for vacation. He said the Public Readings were scheduled for June 10 and June 24. Mayor Bender asked about the services and the workload because in his opinion, building functions were decreasing. Mr. Kelly disagreed and said the request for permits had increased. Mayor Bender said he wanted documentation on projections of the workload to accompany Mr. Kelly's recommendation. Tape 2 C/M Abramowitz said he did not want to see any services being diminished because of the reorganization and saw nothing wrong with getting compensated by another City who was able to utilize Tamarac's services. Mayor Bender disagreed. Mr. Kelly said many cities eliminated their inspectors and went to Broward County to provide the service. He said Tamarac would continue to build for the next 10 or 15 years and in his opinion, there would be more inspections during a recession because people did their own repairs and they needed the City to do the inspections. C/M Schreiber said documentation regarding the cost savings would be needed to accompany Mr. Kelly's recommendations. C/M Abramowitz said in his opinion, he saw nothing wrong with helping another City if it did not diminish the services Tamarac gave to its own ,itizens. t: STAFF REPORT on towing franchise. SYNO-iSIS OF ACTION City Manager gave staff report Mr. Kelly said six vendors responded to the City's bid for a three-year towing franchise to raise revenues (see attachment). He said Sal's Towing offered the highest amount to the City but charged $60 to the individual needing towing. Mr. Kelly said the lowest towing and storage fee was submitted by Westway Towing who also provided a courtesy vehicle to Tamarac residents needing transportation to their facility. He said Westway's rate for towing fee was less to the City and citizens would also be charged less and they were also located in Tamarac. Mr. Kelly said EMS Towing was the second highest bidder and they had very reasonable towing rates. He said their storage area was outside the City. He said Westway also had a bodyshop. Mr. Kelly said Sal's had an excellent reputation and was presently working with BSO in the City. Mr. Kelly said the towing company would not have an exclusive franchise agreement with the City and any resident could contact any towing company they wanted. He said BSO would contact this towing company if a City vehicle was in distress. C/M Abramowitz said he received many complaints about areas not being cleaned up after an accident and clean-up should be stipulated in the contract. C/M Abramowitz said Triple A charged $20 for towing and he felt it was not right for a towing company to charge $60 and Westway would charge between $18 to $20. C/M Schreiber said he agreed with C/M Abramowitz and Westway's rates were the most reasonable. He mentioned the clean-up requirements and City Council Special Meeting 6/4/92/PP Page 5 Mr. Kelly said they were in the specifications. George Maffei, representing Sal's Towing, reiterated they would pay the City $25,000 per year for franchise fees and charge $60 for towing. He said other towing companies in Broward County charged up to $70 for towing without paying a franchise fee. He said Sal's also towed for Triple A and they received $8.90 per vehicle and charged up to $35 without paying any franchise fees and Westway's $18 towing charge was unrealistic. He said Sal's had provided service for three years and they had more equipment than Westway. Craig Goldstein, representing Westway Towing, said the Company was located in Tamarac and they could be at any towing site within a short period of time and they could afford to offer the $18 towing fee. 7. STAFF REPORT on refinancing of bonds. SYNOPSIS OF ACTION City Manager gave his report Mr. Kelly said the City was attempting to refinance several bonds and it would mean increasing the utility rates. He said the original increase was 40% but was reduced to a minimum of 17% plus this year with an increase over the next five years of 8%. He said if the City did not increase the utility rates, it would not be possible to refinance the bonds. V/M Schumann asked what the utility rates had to do with refinancing the bonds. Mary Blasi, Finance Director, responded that utility rates still had to be increased based upon rate covenants in the existing bonds and it did not matter whether or not the bonds were refinanced this year. She said the Bond Rate Covenant stated the City had to have net income of 120% of the highest annual debt service and Gross Operating Revenue PLUS Interest income LESS Total Operating Expenses = Net Income of 120%. Ms. Blasi said the utility rate had not been increased for over 5 years and in 1991, the City used money out of the Utility Reserve Fund and this year the City would probably just meet the Bond Rate Covenant. Ms. Blasi said capital funds were not part of the calculations, revenues were stagnant, there had not been any rate increase but operating expenses and overhead had increased. She said the City's wastewater treatment was with Broward County and their rates had increased every year. Mr. Kelly said the rate of return on investments and rates for C.D.'s had also decreased. Mayor Bender said the 120% was a contractual obligation and Mr. Kelly agreed. C/M Schreiber said the City was charging Tamarac Utilities West over $1,000,000 each year for operating expenses and the Net Revenue was being reduced. He said Tamarac Utilities West was a non-taxable public enterprise and the City considered it as a operating expenditure with money going into the General Fund. Ms. Blasi said if $685,000 out of the $1,000,000 had not been put into the Utilities West Fund from the General Fund, property taxes would have to increase by $685,000. C/M Schreiber disagreed and said he believed the City was taking the excess funds from the users' fee and putting it into the General Fund to pay taxes. C/M Abramowitz asked what would happen if the City decided not to refinance the bonds and not violate the Bond Rate Covenant and Ms. Blasi answered the taxes would still need to be increased by 17% of the overall current rate structure or approximately $1,700,000. She said these funds would go into the Utilities West Operating Fund and as long as the 120% came in, the City would not violate the Bond Rate Covenant. Tape 3 City Council Special Meeting 6/4/92/PP Page 6 C/M Abramowitz said he disagreed with the 17% increase and Mr. Kelly said the figure was determined by the bond people he consulted and was advised nothing could be done until Council gave their approval of the increase. He said Ms. Blasi would contact the Bond Counsel to make their presentation to the Council. C/M Abramowitz asked if the money put into the Utilities West budget plus any excess funds would mean an overage and Ms. Blasi said the funds would not even balance the budget and the City would still be in a deficit situation. C/M Abramowitz asked if the City would reduce the existing debt service but still have a rate increase and Ms. Blasi said it would help to reduce the existing debt service. V/M Schumann asked if the deficit was based on the $1,000,000 which was taken out over the past few years and Ms. Blasi said $350,000 was taken out each year for the past five years. She said last year, it was increased to $685,000 and $798,000 was added and used to balance the budget. C/M Abramowitz asked what would the increase be on a water bill and what would the savings be. Ms. Blasi said even if there were reserves, the increase would be based on rate structure PLUS revenue LESS operating expenses. C/M Schreiber asked if the City would benefit now by paying off the bonds instead of using them to generate revenue and Ms. Blasi said the City did not have enough money to do this. She said one bond had already been refinanced and could not be refinanced again, one bond could be refinanced and the bond issues totalled approximately $25,000,000. Ms. Blasi said the current debt service was approximately $2,600,000 per year and the City expected to save about $80,000 per year. C/M Abramowitz said the City had to increase the Utility rates by 17% and Mr. Kelly agreed. Ms. Blasi said if this was not done, the City would be in default. Mr. Kelly said a Resolution should be prepared to indicate that the Utility rates would be increased by 17% with an automatic 8% increase over the next five years. He said he hoped the meeting with the bond counsel would be held before Council left on vacation. Mayor Bender asked if the City had a timeframe to reach the 120% and Ms. Blasi said, by the end of the year. 8. MOTION TO ADOPT Temp. Reso. #6299 appointing four (4) regular members and two (2) alternate members to the PLANNING COMMISSION. SYNOPSIS OF ACTION TABLED for a Special Meeting Mayor Bender asked to remove Item 8 because C/M Katz wished to make some recommendations but he was not in attendance. * C/M Abramowitz MOVED to TABLE Item 8 for a Special Meeting, SECONDED by V/M Schumann. VOTE ALL VOTED AYE 9. MOTION TO ADOPT Tem Reso. #6300 appointing five (5) members to the SOCIAL SERVICES BOARD. SYNOPSIS OF ACTION TABLED for a Special Meeting Mayor Bender asked to remove Item 9 because C/M Katz wished to make some recommendations but he was not in attendance. City Council Special Meeting 6/4/92/PP Page 7 * C/M Abramowitz MOVED to TABLE Item 9 for a Special Meeting, SECONDED by V/M Schumann. VOTE ALL VOTED AYE C/M Schreiber asked why single -member districts were left off the amendments for the referendum. C/M Abramowitz said Council asked Carol Evans, City Clerk, and City Attorney Kraft to furnish additional information and Mayor Bender said single -member districts would be discussed later in the year. C/M Abramowitz said he received telephone calls from two non-profit organizations who would receive revenue from a company marketing non- explosive fireworks. He said the representative of this company wished to make a presentation at the next Council meeting and the company did all the work and paid $250 for permits. Mayor Bender said he had no problem with this. Mr. Kelly said the garbage contract specifications should be prepared shortly and they will be sent to Council for their review and discussion at a Workshop. Mr. Kelly said Jane Carroll, Supervisor of Elections, extended the deadline to August 31 for putting referendums on the November ballot. Mayor Bender ADJOURNED the Meeting at 10:50,,p7.m. Lr L. E ER MAYOR XROL A. 4EVANS CITY CLERK GIT Y OF TANIARAC APPROVED hT MEET;NG CF (o ,!Q4 P -17, , ,-' f// "''� :i_ , /). r, MEMORANDUM TAMARAC COMMUNITY DEVELOPMENT DEPARTMENT TO: John P. Kelly, City Manager FROM: Kelly Carpenter, Director of Community elopment RE: Re -Organization Ordinance DATE: June 4, 1992 CC: Third in a series of memos things keep changing. Having talked to BORA and having reviewed the attachments, I offer the amendments included herein. In addition, I included the improvements offered by the City Attorney. 1 1992 BOARD MEMBERS CHARLES SCHNEIDER RICHARD K. STEELE Fae Serv,ce Vrce C r a r^ t- DUNCAN E. BRITT Str,,c-.,a E •yree• VINCENT CALDARONE S�r-�,,rg �x, C�r•a.�o FRANK W.COLLERAN F'e 5"-'Ce EDWARD DINNA, ESQ. STEVEN M.FELLER MecIa-ca E^g-eel ERIC HAMMOND Meti'a";:d E­,,eer JORGE HERNANDEZ A•C: 'Iec' �j ��rYifo�D0��1� °OQCr3D �� RULES MD appEQLS E 955 5 FEDERAL HIGHWAY, SUITE 401, FORT LAUDERDALE, FLORIDA 33316 PHONE. (305) 765.4500 FAX: 765.4W4 DATE: April 1, 1992 TO: All Building Officials and City Managers FROM: Administrative Director, Clifford I - Storm, Broward County Board of Rules and Appeals SUBJECT: RIFI EDNBUWITH THE OPERATIO ZOF CETBUILDING DEPARTMENTS it has been brought there is interference by growth heads, directors, city engineers officials, with the duties of partments. to my attention that management, department and/or other appointed certified building de- ROBERT HITTEL Ge^e•aGor:a,T.' The South Florida Building Code, Broward CALVINHOWE County Edition, addresses only one principal enforcing cor,j__e,AC.xa;e officer of a certified building department; that .being, ALKORELISHN Masterasie, the building official (Sec. 201.1 (A)) . P�. ,,.-.,,�.. ALL.AN A. KOZICH E,ecr ca E-+; ^Ce' JOHNNIE LEWIS Maser E ec:• c ar WALLACENORMAN Cors.,�e, ACC',: to DAVID RICE E vcr ca E-y,fe GREGORYROGERS GerE'a C. rt•a.:or MARK L. SALTZ A•Cn Iec' RICHARD A. SMITH Mas'.er ELLIOT P. SOKOLOW A r coror o^ g Cor:•ac;o• GERARD SULLIVAN CLIFFORD I. STORM AJn r,s!,at. �e 0,iec''Or Section 3 (c) The Board of Rules and Appeals shall certify each and every building department after it has determined to its satisfaction that the building in- spectors which include the Building official, Chief Plumbing Inspector and Chief Electrical Inspector are properly competent and qualified by the provisions of the South Florida Building Code as amended from time to time by the Broward County Board of Rules and Appeals. Those building departments not certified by the Board must utilize architects or engineers or professional architectural or consulting engineering firms meeting the requirements for a Building pfficial as prescribed in Section 201 of the South Florida Building Code or other certified building departments for inspections until they are capable of being certified by the Board. violation of this Section by any appointed or elected official or officials shall constitute a misdemeanor of the second degree, punishable as provided in Florida Statutes, Sections 775.082 or 775.083. j1) 'Spr_c-,r�� r Building officials & City Managers April 1, 1992 Page Two Section 4 (a) For the purpose of inspection, competent and qualified building inspectors shall be employed by these elected or appointed officials charged with the responsibility of enforcing this act. If any of the elected or appointed officials named in Section 3 of this act knowingly allow or permit any new buildings or structures, both private and public or any alterations, additions and repairs in any new or existing building or structure, both private and public, including but not limited to public schools, county buildings or structures, municipal and state buildings or structures, hospitals, and any other building or structure of any governmental authority, to be erected within Broward County in violation of the South Florida Building Code, or if any of the elected or appointed officials prohibit, by any means, directly or indirectly, the use of any materials, types of construction and methods of design authorized by the code or alternate materials, types of construction and methods of design approved by the provisions of the Code, then the elected or appointed official or officials may be removed from office for nonfeasance, misfeasance ,or malfeasance in office. Violation of this section by an appointed or elected official or officials shall constitute a misdemeanor of the second degree, punishable as provided in Florida Statutes section 775.082 or 775.083. The two preceding paragraphs are sections 3 and 4 of the SPECIAL ACT, Chapter 71-575. These provi- sions are enforced by the Broward County Board of Rules and Appeals, as per Chapter 2, specifically Sec. 203.4(c), (also note Sec. 205). Please read the text of this letter carefully since the Broward County Board of Rules and Appeals has the duty of being charged with enforcing the South Florida Building Code, Broward Edition, as per state law with the foremost priority being the life and safety of the citizenry of said county. CIS:gtl [92/br&a-11-1]- <misc> "interference" swplphrases-"irterference" NOTES This Special Act was incorporated in the Broward County Charter by public referendum as of March 9, 1976. CHAPTER 71.575 AN ACT relating to Broward County repealing Chapter 69-917 and Chapter 70-616 Laws of Florida: adopting the Dade County 1970 edition of the South Florida Building Code as amended as the standard for Broward County; enforcement and inspection shall be the responsibility of elected or appointed officials in each municipality in the county; providing a penalty; removal from office for nonfeasance, misfeasance or malfeasance; provided that all laws, ordinances or resolutions in existence in any municipality or unincorporated area of Broward County in conflict herewith are repealed; the Board of County Commissioners, nor any municipality, may pass a law in conflict herewith; amending Section 203 of the South Florida Building Code relating to secretary to the Board of Rules and Appeals; amending Section 203 of the South Florida Building Code relating to secretary to the Board, office space, equipment and additional personnel by adding a new subsection (a); amending subsection (a) of Section 203.1 of the South F!orida Building Code relating to membership of the Board of Rules and Appeals; amending subsection (b) of Section 204 1 of the South Florida Building Code relating to the term of Board membership, providing that all Board members appointed under Chapter 70-616 Laws of Florida are held over and reaffirmed to complete the terms appointed for; amending Section 203.2 relating to compensation for Board members, amending subsection (b) of Section 203.3 of the South Florida Building Code relating to officers and procedure; amending subsection (e) of Section 203.3 of the South Florida Building Code as it relates to a quorum; amending subsection (d) (2) of Section 203.4 of the South Florida Building Code as it relates to revisions to the Code; repealing subsection (d) (3) of Section 203.4 of the South Florida Building Code by adding new subsection (e) and a new subsection (f) relating to costs of appeal and procedure of appeal; amending subsection (a) (2) of Section 203.5 relating to the powers of the Board of Rules and Appeals;, repealing subsection (c) of Section 203.6 of the South Florida Building Code; providing an effective date. Be It Enacted by the Legislative of the State of Florida: �. Section 1- Chapter 69-917 and Chapter 70-616 of the Special Acts, Laws of Florida are hereby repealed. Section 2. The South Florida Building Code, Dade County 1970 edition, as amended, hereafter referred to as the South Florida Building Code, shall apply to all municipalities and unincorporated areas of Broward County, Florida. 14 .(a) The S,,u!h Florida Building Code as applicable to Broward County shall apply countywide in both incorporated and unincorporated areas to all new buildings and structures, both private and public and to all operations, addit ons and repairs in any new or existing building or structure, both private and public, inducing but not limited to all public or private school facilities, notwithstanding the provisions of Section 8 of the Florida Education Finance Act of 1973, county buildings or structures; municipal and state buildings or structures, hospitals and any other building or structure of any governmental authority. (b) The South Florida Building Code shall take precedence over and supersede the Southern Standard Building code in Broward County regardless of whether the Southern Standard Building Code may be more or less stringent that the South Florida Building Code. Section 3. (a) Inspection and enforcement of the South Florida Building Code (as amended for Broward County) by competent and qualified building inspectors shall be the responsibility of elected or appointed city commissioners, city councilmen and mayor of each municipality; and the responsibility of elected and appointed members of the Board of County Commissioners in all unincorporated areas within Broward County. (b) Inspection of all school facilities shall be based on the minimum standards of the South Florida Building Code as applicable to Broward County, notwithstanding the provisions of Section 8, subsection 4, of the Florida Education Finance Act of 1973. (c) The Board of Rules and Appeals shall certify each and every building department after it has determined to its satisfaction that the building inspectors which include the Building Official, Chief Plumbing Inspector and Chief Electrical Inspector are properly competent and qualified by the provisions of the South Florida Building Code as amended from time to time by the Broward County Board of Rules and Appeals. Those building departments not certified by the Board must utilize architects or engineers or professional architectural or consulting engineering firms meeting the requirements for a Building Official as prescribed in Section 201 of the South Florida Building Code or other certified building departments for inspections until they are capable of being certified by the Board. Violation of this Section by any appointed or elected official or officials shall constitute a misdemeanor of the second degree, punishable as provided in Florida Statutes, Sections 775.082 or 775.083. ,'`y�r r i' t> �'.. it �j,, _,��`'7.� , r�'' - _ � : ✓'" "`° PROPOSED CITY COUNCIL AGENDA ITEM Y' City C©until Meeting of: .� tD 1992 Cut off date: item title: AN ORDINANCE ESTABLISHING &DDTTION&L_YUNCTIQNS_FQK THE COMKMTY DEVELOPMENT DEPARTMENT, CREATING PLANNING, BUILDING AND CODE BNFORCWMW FUNCTIONS AND DELETING THE DEVELOPMENT SERVICES DIRECTOR AND DEPARTMENT The initiating Department Head is to mark an W between the parentheses % . Y below for each department that must initial their review in order for this item to be placed on the City Council agenda. Initials for Initials ,for Del2artment A rovaf [Disar)r)roval ` Date ( 3) City Attorney ( y) City Manager 5" r ( ) Building Department ( 5) City Clerk ( r) LM Community Development' a ( 2 > Finance cam- ( B) Fire w , f ( ✓5 Personnel Y ( ) Broward Sheriffs Office � > ( ) Public Services ( ) Purchasing -' Initiating Department Head Signature Date W �P!-il.._? _, --• - ' This form Is to be completed PRIOR to all backup being forwarded tothe City Clerk for the Council Agenda packets. , .. o (� r "V.3/3019Z • : x _ wy� +y A;A ;" PROPOSED AGENDA ITEM 'APPROVAL RECOMMENDED YES xx NO This proposed Agenda Item is being submitted for Staffs approval and recommendation for City Council action on • ,C.. JUNE io, - a 992 .Original documentation and eight (8) copies are attached herewith for distribution and inclusion on the City Council Agenda. ----------------------------------------- MEMED-AM12A ITEM ,N ORDINANCE PROVIDING FOR ADDITIONAL RESPONSIBILITY, &ND EL IPiTN�,TTNG DEVELOPMENT . DIRECTOR''AND DEP�NT . }. •`.w ., p. '. p:e,y, ,f�NYC`_ - , F " aid PURPOSE STRSU.INK PERMITTIFG, REVIEW &ND ENFORCEMENT FUNCTIONS; REDUCE OVERHE0. &PPROV&L K: r pT o, SA-VIBGS 'IN All TES NEW DIVISIONS ARE DOCUMENTED IN THE &TT4LCHED STAFF REPORT FROM JOUN . P . KELLY YY SINURANCE NON-APPLIC&BLE§1 y` f' r. ....r....r E F p — wr S LL - - � — — — — ..�"' .� — — — ..r...... — .�.........r — .�.. — — — — SUBMITTED BY: APPROVPD: , ` 5f r.ec R("'? i G, k1 0 rtef 41 r 0' � -,.— CITY OF TAMARAC CITY MANAGER INTER -OFFICE MEMORANDUM NO. 92/24 TO: MAYOR H.L. BENDER AND MEMBER OF THE CITY COU NCIL FROM: JOHN P. KELLY, CITY MANAGER RE: DEPARTMENTAL RE -ORGANIZATION PROPOSAL DATE: JUNE 3, 1992 I am pleased to be able to present to you for the second consecutive year, another re -organizational proposal that will further streamline our work force by more efficiently reallocating our resources, encouraging cross -training opportunities, and reducing administrative overhead and overall operation costs. Specifically, I am eliminating the position of Director of Development Services and upgrading the role and responsibility of the Community Development Director position. The new Department will be called the Community Development Department. The Planning Division, Building Division and Code Enforcement Division (including Police Services and crossing guards) will report to the Director of Community Development. Ms. Kelly Carpenter has already assumed the role of Acting Director and I am anxious to formalize her appointment as Director prior to July 1, 1992. In like fashion to Mike Couzzo last year, she has enthusiastically and capably taken a strong leadership role in the budgeting and reorganizational process. RE -ORGANIZATION June 3, 1992 PAGE TWO am confident that you will be pleased and urge that this proposal be quickly adopted. Planning Division It will be an exciting and challenging opportunity for Mike Vonder Meulen who will be given a chance to grow into a very responsible position and to take advantage of his experience and interest in economic development. The re -organization provides for the position of City Planner, which Mr. Vonder Meulen can fill in a probationary status starting October 1st. The Zoning/Landscape Inspector position is eliminated and replaced with a Development Review Planner effective July 1, 1992. There are salary savings associated with leaving the GIS specialist position open since last October 1st. The Development Review planner to be hired this summer will use funds budgeted for the Zoning/Landscape Inspector position. There will be savings associated with eliminating the Community Development Director position from the Planning Division budget. The overall savings to the Planning Division budget through September 30 is estimated at $42,000. Code Enforcement This division will receive special emphasis in the area of cross training of existing personnel. The Code Enforcement Aide positions will be reclassified to Code Enforcement Officers. The Occupational License functions will be very closely integrated through cross training into the code enforcement function. To accomplish this, the position of Occupational Licensing Supervisor will be eliminated; this position will become the fourth Code Enforcement Officer, as of July 1, 1992. A fourth Code Enforcement district will be established and Occupational Licensing functions will be spread across the four Code Enforcement Officers. The supervisor of this division will be the Community Development Director. Salaries for the new Code Officers will be placed at parity, but no increase in total personnel costs is requested. /Ire/`? 5 F'_ C' / R 4-- /`-1 / (0 , RE -ORGANIZATION June 3, 1992 PAGE THREE Over the next year, Code Officers will perform required landscape and zoning inspections. In addition, training concerning the content of the Code and its interpretation will be conducted. A more efficient utilization of the Building Division counter will be accomplished by adding Code Enforcement and Occupational Licensing functions to the Counter. There are no changes proposed at the present time to police service group. Building Division The focus in the Building Department will continue to be on customer service, tempered with a strong commitment to the public interest. The position of Community Development Director will be established in this budget, while the Development Services Director position will be eliminated. The Electrical Inspector position (currently vacant) will be eliminated. The one vacant Data Entry position will be eliminated; this position will be reclassified to a zoning permit specialist. Finally, an office manager position will be created from the Administrative Secretary position. This manager will oversee the secretarial staff, be responsible for purchasing and for day to day personnel functions (such as review of time sheets.) The overall estimated through September will be $8,500. Conclusion The overall reduction in personnel costs for three divisions of the proposed Community Development Department through September 30, 1992 is estimated at $50,500. With the commitment to reducing overhead, increasing services and upholding the public interest, we have set forth these functions for the new Community Development Department, and respectfully request that you approve it. b C1 � m (= C) -n v CD �"y A rTl m r- + m o `Yl A C ) n r :�j M m n r- m rTi M nc rl rn N m � y m cn ►-� r-' rTt _7 o r- Q'I I;j O 0 C) p Ar-Ca.r .., A m r q a 2 -2f A -< m C� -0 n W :17 r-CDC7 �aCD A iz!: m C7 Y1 10 b C7 NC)C-) C r n L,) Cr1 T' n-r ncc cow m r•�r _ -4 m r-- m C � C D m C= . rn -I T,7- A r"ll n o 2 co) ^-1 -c C� m :c r" r*r r~ r- CD r- Q-< ro v m m m n IV --1 0 Revised 6-3-92 Temp Ord #1613 Revised 6-4-92 CITY OF TAMARAC, FLORIDA ORDINANCE NO. 0-92- AN ORDINANCE OF THE TAMARAC CITY COUNCIL AMENDING CHAPTER 2 OF THE TAMARAC CITY CODE ENTITLED "ADMINISTRATION", SECTION 2.1 ENTITLED "DIRECTOR OF DEVELOPMENT SERVICES", " REPEALING THIS SECTION; AMENDING SECTION 2- 242 ENTITLED "DIRECTOR" BY ADDING DUTIES AND RESPONSIBILITIES; ADDING A NEW SECTION 2-243 ENTITLED "DIVISIONS CREATED", SETTING FORTH DIVISIONS WITHIN THE COMMUNITY DEVELOPMENT DEPARTMENT; AND ADDING A NEW SECTION 2-244 ENTITLED "FUNCTIONS" OF THE COMMUNITY DEVELOPMENT DEPARTMENT; PROVIDING FOR CODIFICATION; PROVIDING FOR REPEALER; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tamarac recognizes the need to coordinate and streamline the planning, development review, inspection services and enforcement functions, and school crossing guards and identification services; and WHEREAS, the City of Tamarac recognizes the need to reduce overhead costs, where possible; and WHEREAS, the Tamarac City desires to implement its responsibilities under the Growth Management Act in the most efficient and responsible manner. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF TAMARAC, FLORIDA: 5ECTION T 1 : Section 2.1 of the Tamarac City Code of ordinances is hereby repealed. SECTION _ 2: Division 2. Community Development is hereby amended as follows: SECTIQN 2-242. DIRECTOR. The position of Director of Community Development of the City of Tamarac is established. The Director shall be responsible for the 1 CODING: WORDS IN STRUCK THRGU `J TYPE ARE DELETIONS FROM EXISTING LAW; WORDS IN UNDERSCORED TYPE ARE ADDITIONS � ec r 01 1..- i '1 7 C .IUI-YE Lf� /5��i efficient and proper management of the department. The Director shall be appointed pursuant to the provisions of the Code and the Charter "• -a_ •" ■- a _r SOME • • • r •M.10401"• M "• PlaoiliDg Code F-n r m i l i r in I' vi n 'I aEQD2N2 244. FUNCTIONS. The ' A . Of • - A • rnent shall perform e *' • • •� .1 • • • ` • Il QQcUpational• • • • • Tho w • • • ' • 1 'A "• • 1 • 0112, • •^ • • • _ • r •- • • •. enf• •cemenj• • • •. •j'00 COda--ftrauugh •its certified inanect=7 and •111•- • It •ns required by law, 1 •r-the Broward• l•_ C • • County City • .1 Plan and the Citv ofTamara ON • -r. -review • impleMent comprehensive - •- .• .• ••• ay •- •-• fromto r r •school • • • _ • P—reoaration CODING: WORDS IN dCH TYPE ARE DELETIONS FROM EXISTING LAW; WORDS IN UNDEBKQBEQ TYPE ARE ADDITIONS • • • r • . • r • r • • w r of A r • • / / r • the • develgpment A' • inspggtion • •• r and • • • • • r • • ' y P, • • • ' • • • �- • 11 r / • • • • FU'• functions:-- 1 The Department shall provide staff to the following boards commisaions and cQmmittees, gs theYMU be amended from time to im Planning Qo on the Board of Adjustment Cod?, Enforcemgnt• q • the Plan • • Committee . 1 • � i - - A • 1 6"-.' 1^ •r1 • �/ • •11 1 SECTION 3: Specific authority is hereby granted to codify this Ordinance. SECTION 4: All Ordinances or part of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any provisions of this Ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given affect without the invalid provision or application, and to this end the provision of this Ordinance are declared to be severable. 3 CODING: WORDS IN STRUCK THROUGIm TYPE ARE DELETIONS FROM EXISTING LAW; WORDS IN UNDERSCORE TYPE ARE ADDITIONS This Ordinance shall become effective immediately upon adoption and passage. PASSED FIRST READING this day of , 1992. PASSED SECOND READING this day of , 1992. ATTEST: CAROL A. EVANS CITY CLERK I HEREBY CERTIFY that I have approved this ORDINANCE as to form. MICTHELL S. KRAFT CITY ATTORNEY H.L. BENDER MAYOR 4 CODING: WORDS IN TYPE ARE DELETIONS FROM EXISTING LAW; WORDS IN UNDERSCORED TYPE ARE ADDITIONS CITY OF TAMARAC .._ .NTER-OFFICE MEMORANDUM FINANCE DEPARTMENT TO: SUSAN TILLMAN, RISK MANAGEMENT THROUGH: MARY BLASI, FINANCE DIRECTOR FROM: SHERRY BAUER, PURCHASING �6 SUBJECT: TOWING BID DATE: MARCH 30, 1992 COPIES: JOHN KELLY, CITY MANAGER ------------------------------------------------------------------- On March 9, 1992, a copy of the Towing Bid packet was sent to your office for approval.' I was informed by Janet of the Personnel Department that problems existed but she could not provide specifics. I asked that a written statement be executed and forwarded to the Purchasing Department in order for corrections to be made. As of this date I have not received this information. The Bid package was approved by the Bid Specification Committee on February 20, 1992. Risk Management is one of the Committee members. 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