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HomeMy WebLinkAbout1992-06-29 - City Commission Special Meeting MinutesCITY OF TAMARAC SPECIAL CITY COUNCIL MEETING MONDAY, JUNE 29, 1992 Tape 1 CALL TO ORDER Mayor Bender called the City Council Special meeting to order at 9:00 a.m. in Conference Room #1, City Hall. PRESENT : Mayor H. L. Bender Vice Mayor Henry Schumann Councilman Norman Abramowitz Councilman Irving Katz Councilman Joseph Schreiber ALSO PRESENT : John P. Kelly, City Manager Dina McDermott, Assistant City Manager Michael R. Couzzo, Jr., Assistant City Manager/ Director of Public Services Mitchell S. Kraft, City Attorney Dan Wood, Chief Building Official Patricia Marcurio, Office Manager, City Clerk Phyllis Polikoff, Secretary 1. PUBLIC PARTICIPATION - Any member of the public may speak to any issue which Is on this meeting notice. Speakers will be limited to three minutes during this item and at public hearings. There will be a thirty (30) minute aggregate time limit for this item, and speakers are encouraged to sign up in advance with the City Clerk prior to their participation. Mayor Bender OPENED and CLOSED the Public Participation portion of the Special Meeting with no further response. 2. MOTION TO APPROVE final payment to Florida Design Irrigation, Inc., in the amount of $76,347.69 as recommended by Hazen and Sawyer, the City's Consulting Engineer for TUW Project 88-09, Raw Water Wells 14 and 15. (Tabled on 6/24/92). SYNOPSIS OF ACTION APPROVED Mike Couzzo, Assistant City Manager and Director of Public Services, said the $76,347.69 represented final payment for construction of the Wells 14 and 15. He said this Item had been TABLED because City Attorney Kraft needed additional information. Mr. Kelly thanked the contractor for supplying the two different Release of Lien forms, an affidavit from the Contractor indicating that everyone had been paid and copies of releases from the subcontractors. He said these documents would be requested in all future bid specifications. Mr. Couzzo said previously there was a Release of Lien from the prime contractor who would release the City from any responsibility. * C/M Abramowitz MOVED to APPROVE, SECONDED by V/M Schumann. VOTE : ALL VOTED AYE 3. MOTION TO APPROVE Change Order #3 to the contract with Utilities Services, Inc., providing for a time extension of 30 calendar days, bringing the completion date to 7/11/92, and APPROVAL of final payment in the amount of $114,539.99 to Utilities Services, Inc., for the TUW Project 89-40, Water Treatment Plant Upgrade - Phase II. Special City Council Meeting 6/29/92/PP Page 2 SYNOPSIS OF ACTION APPROVED * C/M Katz MOVED to APPROVE, SECONDED by C/M Schreiber. Mr. Kelly said Council would not be available at the time the project would be completed and he asked that final approve should be given now. He said the City added additional requirements and the contractor agreed to an extension although the project would have been completed one month earlier. Mr. Kelly reiterated his request for approval of final payment subject to everything else being satisfied. VOTE : ALL VOTED AYE 4. DISCUSSION AND POSSIBLE ACTION regarding the length of terms of office for members of the Planning Commission and Veterans Affairs Committee. SYNOPSIS OF ACTION Council reaffirmed the action taken on June 18, 1992 when Resolution No. R-92-105 was approved appointing the following to the Planning Commission : Regular members for terms to expire on April 15, 1995: Milton Meyer, Al Robbins, Abe Garr Regular members for terms to expire on April 15, 1993: Zaharia Levy Discussion was held regarding the Veterans Affairs Committee and it was determined that they will notify the City Council after they choose a Chairperson. Mr. Kelly said specified terms of office were not discussed at the Meeting when appointments were made for the Planning Commission and the Veterans Affairs Committee. He said three members of the Planning Commission were appointed for three years, one member was appointed for one year and the Alternates would each serve one year. Mr. Kelly said the position of Chairman of the Veterans Affairs Committee also had to be discussed. Mayor Bender said members of the Veterans Affairs Committee had to nominate a Chairman and to send their recommendation to the Council for approval. Mayor Bender said the Veterans Affairs Committee had to be instructed on the proper way to select a Chairman and nothing could be done today. Mr. Kelly said the City Clerk would advise said Committee to make their nomination at their next meeting. C/M Abramowitz said he understood the Veterans Affairs Committee selected a Vice Chairman and Mayor Bender said the Charter did not provide for this position. C/M Schreiber suggested the Charter should be changed to indicate a Vice Chairman and Mr. Kelly disagreed and said the Chairman should have the ability to select who he wanted as Vice Chairman. Mayor Bender said an Ordinance set up a Committee and procedures and City Attorney Kraft agreed. Mayor Bender said the CONSENSUS OF OPINION was that after the Veterans Advisory Committee made their recommendation to Council, a Resolution, including Vice Chairman, would be prepared. City Attorney Kraft said changes could be made through a Resolution or an Ordinance. C/M Abramowitz NOMINATED Zaharia Levy to serve for one-year and Milton Meyer, Al Robbins and Abe Garr to serve for three years. C/M Katz NOMINATED Milton Meyer to serve for one year. 11 Special City Council Meeting 6/29/92/PP Page 3 C/M Schreiber NOMINATED Abe Garr to serve for one year. V/M Schumann NOMINATED Al Robbins to serve for one year. Mayor Bender NOMINATED Zaharia Levy to serve for one year. C/M Abramowitz MOVED to APPOINT Al Robbins, Abe Garr and Milton Meyers to each serve for three years and Zaharia Levy to serve for one year, SECONDED by C/M Katz. VOTE : ALL VOTED AYE 5. DISCUSSION AND POSSIBLE ACTION regarding City entranceway signs. SYNOPSIS OF ACTION APPROVED the purchase of one sign from Sign Language & Co., Inc., at $850 with the option for the City to purchase nine additional signs at $650 each. This first sign will be located on Commercial Boulevard and University Drive and the funds will come from the Beautification Account. Mr. Kelly said proposals were presented and Council made their selection of an entranceway sign and he asked for an EXPRESSION OF INTEREST to move ahead. * C/M Katz MOVED to PROCEED, SECONDED by C/M Abramowitz. C/M Katz asked for particulars about the size of the signs and if the signs met the requirements in the Code. Dina McDermott, Assistant City Manager, said the signs would be appropriate for a median and Dan Wood, Chief Building Official, said the Code indicated there should not be signs in a median but there was no definitive answer. Ms. McDermott said most entranceway signs were usually on Broward County or State roads and the City would have to go to the Department of Transportation and Broward County Traffic Engineering for authorization to install the signs once Council gave their approval. She said there were specifications which the sign had to meet, i.e., 25 feet off the center line of an intersection. C/M Katz said the Sign Ordinance indicated no signs on a median and C/M Abramowitz disagreed and said that Broward County wanted to remove the signs which indicated the different communities. C/M Abramowitz said he was in favor of entranceway signs and asked if the signs met the requirements stipulated by Broward County and the State. Ms. McDermott said, yes. Ms. McDermott said there were 10 locations where entranceway signs could be installed but Council might not want that many. She said 10 signs would cost $6,500 and funding was still available from Beautification or Economic Development and she asked Council for their preference. Mr. Kelly suggested that Council should decide where they wanted the first sign to be located and once the sign was up, if they liked the sign. V/M Schumann asked how long the sign would last and Mr. Wood said, five to eight years. Mayor Bender asked if the cost would be determined by the number of signs and Mr. Kelly answered, yes. Ms. McDermott agreed and said one sign would cost $850 and 10 signs would cost $6,500. V/M Schumann said installation in concrete would cost an additional $50. Special City Council Meeting 6/29/92/PP Page 4 C/M Abramowitz asked about an escape clause and C/M Katz said this was unnecessary if only one sign was ordered and the other nine signs could be ordered if the first sign was satisfactory. Mayor Bender suggested ordering the first sign at $850 with the option of ordering the additional nine signs at $650 as specified in the proposal. C/M Katz said installation charges had to be added in. C/M Katz asked if there was another type of wrap for the signs, other than tarpaper, before they were put in the ground and Mr. Wood said he had not seen the specifications but the wood would be treated. Mr. Kelly said the signs installed in the Cities of Davie and Plantation were wrapped in tarpaper. Ms. McDermott said the wood had other types of coating before it was installed in the ground. Mayor Bender reiterated that one sign would be ordered at $850 and the City would have the option of ordering nine additional signs at the lower price indicated in the proposal. Mayor Bender asked when the first sign could be ordered and Ms. McDermott answered that a purchase order could be immediately prepared. C/M Abramowitz asked where the funds would come from and Mr. Kelly recommended the Beautification Account. Mr. Kelly asked where the first sign would be installed and C/M Abramowitz suggested the intersection of University Drive and Commercial Boulevard. Mayor Bender and Ms. McDermott agreed. VOTE : ALL VOTED AYE 6. MOTION TO APPROVE the attendance of Assistant City Planner at a training session on the Mapgraphics system from July 20-24, 1992, in Clearwater, Florida. SYNOPSIS OF ACTION APPROVED Mr. Kelly said Council had already approved the training program when the Mapgraphics system was purchased although there were no provisions for the individual who would be trained. C/M Abramowitz asked if the training was absolutely necessary and Mr. Kelly said, yes. C/M Katz asked who would be going and Mr. Kelly answered Fredalyn Frasier, Assistant City Planner and G.I.F. Specialist. C/M Abramowitz asked about the equipment and Ms. McDermott responded the computer generated maps indicating the City's fire hydrants, underground lines, telephone lines and utility lines. She said the computer also printed maps. C/M Schreiber said a map could a permit to open a street and lines. Mr. Kelly agreed. be given to someone applying for this would prevent broken utility Mayor Bender said an individual needing information on any underground line and wanting permission to break ground in the City could contact U.N.C.L.E., an association which worked with all utility companies, telephone companies and cable companies. * C/M Schreiber MOVED to APPROVE, SECONDED by C/M Katz. VOTE : ALL VOTED AYE 1 Special City 6/29/92/PP Page 5 Tape 2 Council Meeting 7. MOTION TO ADOPT Temp. Reso. #6325 granting a waiver to the sign code to allow an announcing sign for Regency Homes prior to final site plan approval at the corner of Northwest 88th Avenue and Northwest 74th Street (Tract 67 Woodmont Greens). S" PSIS OF ACTION A OVED RESOLUTION NO. R-92-122 PASSED City Attorney Kraft read Temp. Reso. #6325 by Title. * C/M Abramowitz MOVED to APPROVE, SECONDED by C/M Katz. C/M Abramowitz said the sign was already on the site and he understood the developer made a presentation and received nine contracts. He said the property was zoned for multi -family but the developer intended to build single-family homes. C/M Schreiber asked about the site and Mayor Bender said it was the same. C/M Schreiber asked if the site would be rezoned and C/M Katz said a Planned Unit Development (PUD) was requested. VOTE : ALL VOTED AYE C/M Schreiber said there was a discussion before he was elected about putting up a signal light at the intersection of Northwest 88th Avenue and Northwest 77th Street. He said nothing had been done_ although over $300,000 had been set aside for signal lic�ts C/li Schreiber asked if Broward County was working on this and if not, could the -City proceed with a signal light installed at that -location. C/M Abramowitz said Broward County Department of Transportation did a study and determined a signal light was not warranted at that intersection. C/M Abramowitz agreed with C/M Schreiber that a signal light was warranted and funds were available. He said if Broward County determined a signal light was not warranted, it could not be installed. Mayor Bender said Broward County had to give their authorization. C/M Schreiber disagreed and said Broward County would permit a signal light if it was warranted and the City accepted full responsibility. He said the City should accept full responsibility only at that location. C/M Schreiber asked what would happen were accidents to occur and a signal light was never installed. C/M Abramowitz said Broward County would defend the City because the intersections were Broward County thoroughfares. C/M Abramowitz said Broward County denied putting up a signal light in front of Fire Station #1. He said Broward County Department of Transportation did a second study and again determined that a signal light was not warranted at that intersection. C/M Schreiber said the City might never get a signal light at that intersection and C/M Abramowitz said a proposed project at that location might make all the difference. Mayor Bender said the proposed project would add to the traffic pattern. Ms. McDermott said every time there was an accident, Captain Goldstein from the Broward Sheriff's Office sent her the Police Accident Report which she sent to Broward County. She said the number of traffic accidents was also taken into account when a Special City Council Meeting 6/29/92/PP Page 6 signal light was being considered at a specific location. Mayor Bender suggested that a composite of all accidents at specific locations should be sent each year to Broward County. Mayor Bender asked how many people were expected to move into the proposed project and C/M Abramowitz said approximately 200 people. Mayor Bender reiterated that this would make a difference in the traffic pattern. Mayor Bender said in his opinion, he did not want to assume any additional insurance liability and C/M Schreiber agreed. Mr. Kelly said he spoke with representatives of Standard and Poor and Moody's regarding the bond refinancing. He said Moody's revised the bond rating from BBB to A and Standard and Poor revised the bond rating to an A Minus. He said both companies indicated the City's fiscal responsibility was excellent and the City's taxing capacity was very minimal. He said they were concerned about other outstanding bond issues and they were told the City did not have any capital needs as far as bonding. Mayor Bender ADJOURNED the Special Meeting at 9:50 a.m. 6/.BENDER MAYOR CAROL A. EVANS — r CITY CLERK �- CITY OF TAMARAC r APPROVED AT MEETING OF _ � ce) 1 11