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HomeMy WebLinkAbout1990-08-16 - City Commission Special Meeting MinutesCALL TO ORDER: Mayor Thursday, August 16, City Hall. PRESENT: ALSO PRESENT: CITY OF TAMARAC SPECIAL CITY COUNCIL MEETING Thursday, August 16, 1990 Abramowitz called this meeting to order on 1990 at 9:30 A.M. in Conference Room #1 of Mayor Norman Abramowitz Vice Mayor Bruce Hoffman Councilman Dr. H. Larry Bender Councilman Henry Rohr Councilman Henry Schumann John P. Kelly, City Manager Dina McDermott, Assistant City Manager Michael Couzzo, Director of Public Works and Parks & Recreation Alan. Levine, Assistant Public Works Director Mary Blasi, Deputy Finance Director Thelma Fagelbaum, Chief Accountant Karen Lucca, Accountant Pauline Walaszek, Secretary 1. MOTION TO APPROVE Change Order #2 to the contract with Toro Engineering, Inc., in the amount of $56,293.00 for a traffic turn lane at the east parking lot of the MULTI PURPOSE CENTER; and APPROVAL to transfer $19,415.00 from Resources Available Net End Account 144-872-588-99C to Recreation Center Turn Lane Improvements Account 144-411- 541--4YC to fund this work which was mandated as a condition of the plat. SYNOPSIS OF ACTION: APPROVED. City Manager Kelly said Council recently approved the cost of the Multi -Purpose Center for a turn lane and some additional costs were determined by the DOT and the County. He said they had planned for that and had set aside approximately $36,000.00 and the final determination by the County was that the cost would be $56,293.00. He said for that purpose, this morning two things need to be done to approve a Change Order in that amount and approve a transfer of $19,415.00 from a net end account to the Recreation Center Turn Lane Improvements Account. V/M Hoffman MOVED to APPROVE this Change Order, SECONDED by C/M Rohr. VOTE: ALL VOTED AYE 2. MOTION TO APPROVE Change Order #3 to the contract with Toro Engineering, Inc., in the amount of $5,905.00 for electrical rough -in work for the MULTI -PURPOSE CENTER; and APPROVAL to transfer $5,905.00 from Miscellaneous Construction Expense Account 330-652-572-699 to Multi - Purpose Recreation Center Account 330-652-572-624 for this work. SYNOPSIS OF ACTION: APPROVED. C/M Bender MOVED APPROVAL of this item, SECONDED by C/M Rohr. City Council Special Meeting Page 1 8/16/90/pm City Manager Kelly said the Change Orders are being monitored very closely, and until that money is provided by the State, the City could not move ahead with some of the changes that are neededo He said to complete the building they want to add bleachers, back- boards, scoreboards, etc. He said,in order to move ahead there is electrical work to be accomplished as well. V/M Hoffman asked if a Change Order was not part of the original contract, how can the City avoid going out to bid. City Manager Kelly said the City is provided with Change Orders on any construction contract. Mike Couzzo, Director of Public Works, said the Change Order is in addition to the contract fee, the Consultant's Competitive Negotiations Act, which provides that bids are sought for certain types of professional services. He said the City is not seeking the professional services because the architects are already under contract to the City. He said this is a Change Order resulting out of $150,000 extra that the City is receiving from the State now. He said this will provide for something that could not be put in the original provisions because the City did not have the funds before. V/M Hoffman said he would like this brought before the City Attorney for him to determine if this falls within the permis�able change orders. City Manager Kelly said an estimate is made din a project initially and a determination is made of the monies available. He said then the City's position is protected by identifying certain things in the contract that are considered either as an add on or a deduct item. He said the contractoribids on all of those items including these and the City had not re�eiv- ed the money from the State; therefore, those items were excljded. Mayor Abramowitz noted that Alan Levine, Assistant Public Works Director, joined the meeting. VOTE: ALL VOTED AYE 3. MOTION TO APPROVE payment to Scharf & Associates, Inc,, in the amount' of �10,837.41 for architectural and site plan work as authorized by Construction Management Services and the City of Tamarac. (Public Service Administrative Complex). SYNOPSIS OF ACTION: APPROVED. V/M Hoffman MOVED APPROVAL of this item, SECONDED by C/M Bender. Mayor Abramowitz said he wants City Manager Kelly to sigt-all documents and be responsible for this project. City Manager Xeslly said at the last meeting on the Public Service Administrative Complex, the overall account for the project had all costs involv- ed in this project. He said included in that he noted there may be additional architectural costs. He said when the plans were completed there were some revisions that needed to be done to reduce further costs. He said at that time Construction Manage- ment Services directed this. City Manager Kelly said these are those expected costs. He said the expenses incurred by Scharf & Associates, Inc., were $8,586.69 for revisions to previously approved plans. He said after the project was bid the drawings were revised to reflect the alter- nates taken as well as changes negotiated with the contractor. He said the contractor needed a final set of plans to handle thi; and those revisions cost $2,250.72. He said the total of these, two amounts are requested for payment today. VOTE: ALL VOTED AYE u 1 1 City Council Special Meeting Page 2 8/16/90/pm 1 1 1 With no further business, Mayor Abramowitz adjourned this meeting at 10:00 A.M. Norman Abramowitz Mayor arol A. Evans -= City Clerk This public document was promulgated at a cost of $80.44 or $8.62 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac. CITY OF T C APPROVED AT MEETING OF City Clerk City Council Special Meeting Page 3 8/16/90/pm