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HomeMy WebLinkAbout1992-10-06 - City Commission Special Meeting MinutesCity Council Special Meeting 10/6/92/KJ Page 1 CITY OF TAMARAC CITY COUNCIL SPECIAL MEETING TUESDAY, OCTOBER 6, 1992 C&Tj,L TO ORDE4: Mayor Bender called this meeting to order on Tuesday, October 6, 1992, at 11:00 a.m. in Conference Room #1 of Tamarac City Hall, 7525 Northwest 88 Avenue, Tamarac, Florida. ?LEDGE OF 4I,LEGIANCEA Mayor Bender called for the Pledge of Allegiance. P,_R , SENT : Mayor H. Larry Bender Vice Mayor Henry Schumann Councilman Joseph Schreiber Councilman Norman Abramowitz Councilman Irving Katz ALSO P_g;%ZNT- John P. Kelly, City Manager Mitchell S. Kraft, City Attorney Karen Jackson, Secretary ****************************************************************** 1. MOTION 2Q_4DOPT Temp, Rego. W73 authorizing the City Manager to sign off on Federal Emergency Management Association (F.E.M.A.) documents due to Hurricane Andrew. SYNOPSIS PF ACTION: RESOLUTION R-92-161-PASSED APPROVED Mr. Kraft read Temp. Rego. #6373 by title. C/M Abramowitz MOVED to APPROVE Temp. Rego. #6373, SECONDED by C/M Katz. Mr. Kelly said the Federal Emergency Management Association (FEMA) has a requirement that in order to be reimbursed for any monies associated with disaster, the City must prepare supportive documentation. He said the titles include: wind generated debris, patrols, search and rescue, curb, gutter and sidewalks, sign damage, damaged buildings, damaged utilities, treatment plants, tree replacement, recreational facilities, and reset of fallen trees. Mr. Kelly said the total cost of the City's request was $102,491.00. He said FEMA will add 3% to this amount for administrative costs. He said FEMA has already prepared and cut the checks for the City pending an authorized signature of someone in the City. He said he went to Miami on October 4, 1992 to sign the paperwork. He said this was accepted by FEMA and they now need a resolution from the City providing the appropriate authorization. Mr. Kelly said the Charter provides that the City Manager can execute documents providing that the Council approves an appropriate resolution stating thi&.':He said the City should receive the check in the mail -ori %6d0esday or Thursday of this week which has been mailed tc`thi Yin�.ncra_ Director. Mr. Kelly said he has authorized Mary Blasi, Finance Director, to sign any additional documentation that FEMA may require. He said FEMA may retain 5% of the amount due to the City pending the work being completed. C/M Katz asked if Ms. Blasi's name needs to be in the resolution and Mr. Kelly said, no. City Council Special Meeting 10/6/92/KJ Page 2 C/M Abramowitz said there are certain items which have not beem completed, such as tree stumps. He asked if this has been calculated and if the calculations include all that needs to be completed and Mr. Kelly said this will take care all of this, but it will not pay for any bills received from Waste Management. Mr. Kelly said Waste Management is billing cities for additional work that they had done, some costing up to $25,000.00, which is a supplementary that Staff is preparing to send to FEMA. V/M Schumann asked if FEMA will pay the supplement and Mr. Kelly said, yes. V/M Schumann asked if FEMA is paying the City 100% and Mr. Kelly said this is 100% less the 5% retention, which will be paid later. Mayor Bender asked what the timeframe is that the City has to bill FEMA for the additional bills and Mr. Kelly said FEMA wouli prefer that it be kept within a tight timeframe of 30 days. Mr. Kelly said Karen Willard of the Finance Department is currently preparing the supplemental billing of Waste Management's bills. V/M Schumann asked if these are the final bills from Waste Management and Mr. Kelly said the City has two bills, which should be final bills. C/M Schreiber asked if the supplemental billing can be included at present and Mr. Kelly said, no. Mr. Kelly said FEMA will accept the application for the supplemental billing. C/M Schreiber asked for clarification of the 5% retainage and Nr. Kelly said FEMA will take the 5% off of the $102,000.00. Mr. Kelly said the representative from FEMA may require that the City pay up to 4% of its own costs and the State pay 4%. He said originally FEMA pays 75%, the State pays 12.5% and the City pays 12.5%. He said President Bush had stated that this would be 10C%, but there may still be a situation where the municipality and the State may each have to come up with 4%. VOTE; ALL VOTED AYE With no further business, Mayor Bender ADJOURNED this meeting at 11*05 a.m. CAROL A. EVANS CITY CLERK /H. BENDER MAYOR CITY OF TAMARAC r J APPROVED AT MEETING OF -�