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HomeMy WebLinkAbout1992-11-05 - City Commission Special Meeting MinutesCITY OF TAMARAC CITY COUNCIL SPECIAL MEETING THURSDAY, NOVEMBER 5, 1992 Tape 1 CALL TO ORDER : Mayor Bender called the City Council Special Meeting to order at 9:30 a.m. in Conference Room #1, City Hall. PRESENT : Mayor H. L. Bender Vice Mayor Henry Schumann Councilman Irving Katz Councilman Joseph Schreiber ABSENT AND EXCUSED : Councilman Norman Abramowitz ALSO PRESENT John P. Kelly, City Manager Dina McDermott, Assistant City Manager Mitchell S. Kraft, City Attorney Carol A. Evans, City Clerk Phyllis Polikoff, Secretary C/M Schreiber expressed objections to receiving notice of the Special Meeting and not having sufficient time to study the backup. He also indicated members of Council were invited to a function at the Courthouse at 11:00 a.m. and todays meeting might result in said Council Members arriving late. 1. PUBLIC PARTICIPATION - Any member of the public may speak to any issue which is on this meeting notice. Speakers will be limited to three minutes during this item and at public hearings. There will be a thirty (30) minute aggregate time limit for this item and speakers are encouraged to sign up in advance with the City Clerk prior to their participation. Nathan Peretzman, resident, suggested Mr. Kelly should have a Broward Sheriff's Office (BSO) representative at every meeting. He expressed his concerns regarding Items #5 and V . Melanie Reynolds, resident, expressed her concerns regarding Item #4. Mr. Kelly said the matter would be discussed. She said the Charter stated two regular Council meetings should be held each month and in. November, only one regular Council meeting would be held. Cindy Cohen, Acting Field Supervisor of the School Crossing Guards, said she would answer any and all questions with regard to Item #2. 2. DISCUSSION AND POSSIBLE ACTION regarding the school crossing guard proposal. SYNOPSIS OF ACTION : Retain School Crossing Guards at present salary with no C.O.L.A. increases, hire two School Crossing Guards at minimum starting salary and two Alternate School Crossing Guards on standby to be paid only if at work and to look at FY 1993/ 1994 budget with thought of privatization. Mr. Kelly said Charlie Turner, Field Supervisor of the School Crossing Guards, resigned. He said problems arose with other School Crossing Guards and the City was forced to utilize Code Enforcement Officers and BSO Deputies and it was not cost effective. There was discussion regarding the School Crossing Guards, Broward City Council Special Meeting 11/5/92/PP Page 2 County, ADIA Personnel Servic and wages paid by the City. Mr. Kelly said there were 11 positions in question. C/M Katz said priority would be given to the present School Crossing Guards although they would probably get a cut in salary if they were retained. Mr. Kelly said the options were that newly hired School Crossing Guards would be paid minimum starting salary, or that present School Crossing Guards would be subsidized. Mr. Kelly suggested the matter should be looked at for the 1993/1994 budget, salaries for the existing positions should' be frozen and recommended newly hired School Crossing Guards should be paid minimum starting salary. C/M Schreiber expressed his opinion regarding the salaries paid to the School Crossing Guards and suggested everything should be left status quo and C.O.L.A.'s should no longer be given. He agreed that new people should start at the minimum. C/M Katz stated his opinion and suggested the City should consider privatization and six School Crossing Guards would be retained if this took place. Dina McDermott, Assistant City Manager, said this was not definite because there was nothing in writing. Mr. Kelly agreed. C/M Katz said he believed several School Crossing Guards would leave if salaries were out and a timeframe should be indicated if School Crossing Guards were to be subsidized. Mayor Bender expressed his opinion regarding a contract, subsidizing the School Crossing Guards and whether the City would save n oney. He suggested the matter should be researched more thoroughly. City Attorney Kraft stated if the City and ADIA entered into a contract, ADIA would be responsible for everything. He said if the City involved itself with regard to salaries, the City would gc from one level to another level. V/M Schumann recommended School Crossing Guards should continue getting their present wages but C.O.L.A.'s should be discontinued. Mayor Bender suggested the matter should be left status qua and next year's budget should be looked at very carefully. He suggested vacancies should be filled at the minimum starting salary. * Mr. Kelly said letters would be sent to the existing School Crossing Guards advising this matter would be looked at more thoroughly in next year's budget. Mr. Kelly suggested two Alternate School Crossing Guards should be hired on a standby basis and paid only if they worked. * C/M Katz MOVED to retain School Crossing Guards at present salary with no C.O.L.A. increases, hire two School Crossing Guards at minimum starting salary, hire two Alternate School Crossing Guards on standby to be paid only if at work, and to look at FY 1993/1994 budget with thought of privatization, SECONDED by V/M Schumann. VOTE ALL VOTED AYE 3. MOTION TO ADOPT Temp. Reso. #6393 approving a carnival sponsored by St. Malachy Church on Wednesday, November 18 through Sunday, November 22, 1992, on a portion of vacant property on University Drive, north of the Church. (tabled on 10/28/92). SYNOPSIS OF ACTION TABLES City Attorney Kraft read Temper Reso. #6393 by Title. * C/M Schreiber MOVED to APPROVE, SECONDED by V/M Schumann. City Council Special Meeting 11/5/92/PP Page 3 Mr. Kelly said St. Malachy's Church was asked to produce documentation to comply with the City's regulations but todate, said documentation had not been received. * V/M Schumann MOVED to TABLE, SECONDED by C/M Schreiber. VOTE : ALL VOTED AYE 4. DISCUSSION AND 4POSSIBLE ACTION authorizing the appropriate staff to attend a doll Driving Range and Alternative Golf Profit Centers Conference to be held on December 9, 10 and 11, 1992 in Orlando, Florida. SYNOPSIS OF ACTION : TABLED for"'more information Mr. Kelly said the City intended to use the land behind the Public Services Complex for a golf driving range. He said portions of the Conference would be beneficial and the cost would be under $1,000 for Staff to attend. He said Council approved Mr. Couzzo forfeiting a Public Works Conference to attend this Conference. Mayor Bender asked when another Conference would be scheduled. C/M Schreiber asked what could be gained. Mr. Kelly said Staff would know whether the City could run it themselves or contract it out. C/M Schreiber suggested an independent person should attend the Conference. Mayor Bender said a problem arose because the property was a wetlands area and the Public Services Director was asked to advise what the entire costs would be. Mayor Bender suggested nothing should be done until further information was received. * C/M Schreiber MOVED to TABLE this Item for more information and if another Conference would be scheduled, SECONDED by V/M Schumann. VOTE : ALL VOTED AYE C/M Katz asked the cut-off date for registration and expressed his concerns regarding financing, privatization, and what was in the City's best interest. 5. DISCUSSION regarding approval of Addendum #43 with Hazen and Sawyer in the amount of $30,300.00 to provide engineering services for wetland permitting assistance. SYNOPSIS OF ACTION NO ACTION Mr. Kelly said Item 5 tied in with Item 4. There was discussion regarding the cost to get the ground ready to build, whether it was necessary for an outside engineer and the timeframe if the City had to negotiate a contract with a new consulting engineer. Mr. Kelly said an outside engineer was needed but some work could also be done in-house, $30,300 would not come from Park and Recreation Impact Fees. He said it would cost approximately $40,000 to get the ground ready to build the golf driving range and $30,300 was needed for a Mitigation Report. He said nothing could be done with the land until the Mitigation Report was prepared and it would take almost two months to negotiate a contract with a new consulting engineer. After discussion, C/M Schreiber suggested Council should proceed with caution. V/M Schumann stated his concerns regarding Hazen and Sawyer and the City's Engineers. Tape 2 City Council Special Meeting 11/5/92/PP Page 4 Mayor Bend r asked if the City could save money b cause work had already been done on the property adjoining the wetlands area. Mr. Kelly said the engineering work would be on that property alone. Mr. Kelly said time was a factor and the City had to make a decision whether they or someone else would manage the driving range. He said the study had to be done no matter what kind of development was done. C/M Schreiber asked if the City had approval from the original owners of the land. Mr. Kelly said, yes. 6. DISCUSSION AND POSSIBLE ACTION concerning the County Interlocal agreements related -to'- solid waste and recyclable materials for recovery. SYNOPSIS OF ACTION : TABLED and NO ACTION TAKEN Mr. Kelly said this matter was discussed at a meeting with the North County Recycling Group and with the Broward League of Cities. He said proposals were submitted by Broward County on a Material Recovery Facility (MRF) and a solid waste disposal system and North County Recycling Group members were concerned and agreed no action would be taken at this time. He said Broward County proposed an eight year contract but the City's present Interlocal Agreements would run another two -and -a -half years with the North County Recycling Group members. Mr. Kelly said the members supported the MRF and the hazardous household waste program but not the trash transfer station and the administrative cost to handle the recycling program was too great. He stated the North County Administrator advised North County Recycling Group members should decline the proposal and Broward would probably resubmit their proposal just for the MRF. Mr. Kelly recommended Council TABLE the Item and refer it to Broward County as was done by the City of Lauderhill and will be done by the other North County Recycling Group member cities. C/M Katz asked if North County Recycling Group members considered a Group City Trash Transfer Station. Mr. Kelly said, no., * C/M Schreiber MOVED to TABLE with No Action as recommended by City Manager Kelly, SECONDED by V/M Schumann. VOTE : ALL VOTED AYE 7. MOTION TO APPROVE release of final retainage to Brang Company, Inc.," in the amount of $6,682.66 for construction of the Tamarac Sports Complex Restroom/ Concession Building. SYNOPSIS OF ACTION : APPROVED payment pending receipt of Final Release of Lien and Affidavit from contractor along with a Warranty Bond. Mr. Kelly said this represented the final release of 50% of the partial retainage on the project. City Attorney Kraft said to -date, Brang had not submitted Final Release of Lien and Affidavit on behalf of the contractor and recommended final payment should not be made until the City received the two documents. * C/M Schreiber MOVED to APPROVE payment subject to receipt of Final Release of Lien and Affidavit from the contractor, SECONDED by V/M Schumann. C/M Katz said a Warranty Bond should also be included with the MOTION. City Council Special Meeting 11/5/92/PP Page 5 * C/M Schreiber amended the MOTION to include a Warranty Bond, SECONDED by V/M Schumann. VOTE : ALL VOTED AYE 8. DISCUSSION regarding Bonaire Site Environmentally Sensitive Land ( ESL -),. SYNOPSIS OF ACTION NO ACTION Mr. Kelly said Broward County and the City agreed to purchase five acres of land behind Tamarac Elementary School. He said Council recommended taking $150,000 from Parks and Recreation Impact fees and giving this to Broward County. He said Broward County would provide a master plan, prepare the appropriate leases, maintain the property for the duration of the lease and retain title to the property. He said Broward County paid $700,000, down from almost $2,000,000 for the property. There was discussion about contributions from Woodmont and the chain -link fence which would surround the property. Mr. Kelly said City Attorney Kraft would review the agreement and the item would be agendized for an upcoming meeting. 9. DISCUSSION of current year City insurance coverages and MOTION to approve agreement with A. J. Gallagher and Company with modifications for their services in obtaining the coverages. SYNOPSIS OF ACTION TABLED Mr. Kelly said the cost for services several years ago was $13,000 and last year it was $16,000. He said former Risk Manager, Tom Gifoli, endeavored to obtain additional insurance which the City did not have, i.e., Inverse Condemnation, Sexual Misconduct, Discrimination, Garage Keeper's Liability insurance and Watercraft Liability. Mr. Kelly said after Hurricane Andrew, the City realized it had a $250,000 deductible and questioned whether the deductible could be reduced to $25,000. He said the existing premium for the $250,000 deductible is $18,120 and, for an additional $7,551, the deductible could be reduced to $25,000, as requested. He recommended Council approve the new premium of $25,671. V/M Schumann asked about the check received from the Federal Emergency Management Association (FEMA). Mr. Kelly said it was for labor and replacement of trees. C/M Schreiber asked what the $250,000 deductible covered. Mr. Kelly said pkoperty but not trees or medians. There via_` liscussion about the Company. Mr. Kelly said A. J. Gal.laghei was an independent broker and did not collect from the insurdiic -company for placing the insurance. C/M Schreiber disagreed ..-=and said the Company was an independent agent and consulta�it. V/M Schumann expressed his opinion about what an agent and consultant did. Mr. Kelly read a document which indicated the services provided by the Company. Mayor Bender left the Meeting at 10:39 a.m. and turned the gavel over to V/M Schumann. C/M Schreiber stated his opinion about the Company and said they should not get paid. V/M Schumann agreed. * C/M Katz. MOVED to TABLE, SECONDED by C/M Schreiber. City Council Special Me ting 11/5/92/PP Page 6 Mayor Bender r turned to the Meeting at 10:42 a.m. and the gavel was returned to him. VOTE ALL VOTED AYE 10.DISCUSSION AND POSSIBLE ACTION regarding Florida Power & Light blasting west of the —ACTION Expressway. SYNOPSIS OF ACTION : APPROVED granting permit Mr. Kelly said FP&L indicated they would comply with the City's regulations and were waiting for authorization and a permit. He said Staff recommended FP&L be granted the permit. * C/M Schreiber MOVED to Grant the Permit, SECONDED by V/M Schumann. Jim Hunter, FP&L External Affairs Manager, said the City and the community would be notified when blasting would begin. VOTE : ALL VOTED AYE 11.DISCUSSION AND POSSIBLE ACTION regarding a private gate between Springlake and. Wes�ftake Villas. SYNOPSIS OF ACTION : APPROVED removal of the gate by the developer There was discussion and Mr. Kelly said the Plan Adjustment Committee requested approval to remove the locks on the gate at the property. Mr. Kelly said the gate was on a City dedicated right-of-way and the Plan Adjustment Committee expressed their concerns that said gate was a liability to the City and a hazard to the community. C/M Katz said the Fire Department recommended a breakaway fence and the gate was maintained by the homeowners association. * V/M Schumann MOVED to request the Developer to REMOVE the gate, SECONDED by C/M Schreiber. City Attorney Kraft asked who owned the fence and C/M Katz said the developer physically owned the fence but the Fire Department had all the keys. He said the locks should also be returned to the developer. With no further business, Mayor Bender ADJOURNED the Neet,ing at 10:45 a.m. .. L. BENDE'�. MAYOR r G�,AROIi A. EVANS CITY CLERK Th City of Tamarac complies with the provisions of the Americans with Disability Act. If you are a disabled person requiring any accommodations or assistance, please notify the City of such need at least 72 hours (3 days) in advance. CITY OF TAMARAC APPROVED AT MEETING OF w1,�q 17