HomeMy WebLinkAbout1992-11-05 - City Commission Special Meeting MinutesCITY OF TAMARAC
CITY COUNCIL SPECIAL MEETING
THURSDAY, NOVEMBER 5, 1992
Tape 1
CALL TO ORDER : Mayor Bender called the City Council Special Meeting
to order at 9:30 a.m. in Conference Room #1, City Hall.
PRESENT :
Mayor H. L. Bender
Vice Mayor Henry Schumann
Councilman Irving Katz
Councilman Joseph Schreiber
ABSENT AND EXCUSED :
Councilman Norman Abramowitz
ALSO PRESENT
John P. Kelly, City Manager
Dina McDermott, Assistant City Manager
Mitchell S. Kraft, City Attorney
Carol A. Evans, City Clerk
Phyllis Polikoff, Secretary
C/M Schreiber expressed objections to receiving notice of the
Special Meeting and not having sufficient time to study the backup.
He also indicated members of Council were invited to a function at
the Courthouse at 11:00 a.m. and todays meeting might result in said
Council Members arriving late.
1. PUBLIC PARTICIPATION - Any member of the public may speak to any
issue which is on this meeting notice. Speakers will be limited
to three minutes during this item and at public hearings. There
will be a thirty (30) minute aggregate time limit for this item
and speakers are encouraged to sign up in advance with the City
Clerk prior to their participation.
Nathan Peretzman, resident, suggested Mr. Kelly should have a
Broward Sheriff's Office (BSO) representative at every meeting. He
expressed his concerns regarding Items #5 and V .
Melanie Reynolds, resident, expressed her concerns regarding Item
#4. Mr. Kelly said the matter would be discussed. She said the
Charter stated two regular Council meetings should be held each
month and in. November, only one regular Council meeting would be
held.
Cindy Cohen, Acting Field Supervisor of the School Crossing Guards,
said she would answer any and all questions with regard to Item #2.
2. DISCUSSION AND POSSIBLE ACTION regarding the school crossing
guard proposal.
SYNOPSIS OF ACTION :
Retain School Crossing Guards
at present salary with no C.O.L.A.
increases, hire two School Crossing
Guards at minimum starting salary
and two Alternate School Crossing
Guards on standby to be paid only
if at work and to look at FY 1993/
1994 budget with thought of
privatization.
Mr. Kelly said Charlie Turner, Field Supervisor of the School
Crossing Guards, resigned. He said problems arose with other School
Crossing Guards and the City was forced to utilize Code Enforcement
Officers and BSO Deputies and it was not cost effective.
There was discussion regarding the School Crossing Guards, Broward
City Council Special Meeting
11/5/92/PP
Page 2
County, ADIA Personnel Servic and wages paid by the City. Mr.
Kelly said there were 11 positions in question.
C/M Katz said priority would be given to the present School Crossing
Guards although they would probably get a cut in salary if they were
retained. Mr. Kelly said the options were that newly hired School
Crossing Guards would be paid minimum starting salary, or that
present School Crossing Guards would be subsidized.
Mr. Kelly suggested the matter should be looked at for the 1993/1994
budget, salaries for the existing positions should' be frozen and
recommended newly hired School Crossing Guards should be paid
minimum starting salary.
C/M Schreiber expressed his opinion regarding the salaries paid to
the School Crossing Guards and suggested everything should be left
status quo and C.O.L.A.'s should no longer be given. He agreed that
new people should start at the minimum.
C/M Katz stated his opinion and suggested the City should consider
privatization and six School Crossing Guards would be retained if
this took place. Dina McDermott, Assistant City Manager, said this
was not definite because there was nothing in writing. Mr. Kelly
agreed.
C/M Katz said he believed several School Crossing Guards would leave
if salaries were out and a timeframe should be indicated if School
Crossing Guards were to be subsidized.
Mayor Bender expressed his opinion regarding a contract, subsidizing
the School Crossing Guards and whether the City would save n oney.
He suggested the matter should be researched more thoroughly.
City Attorney Kraft stated if the City and ADIA entered into a
contract, ADIA would be responsible for everything. He said if the
City involved itself with regard to salaries, the City would gc from
one level to another level.
V/M Schumann recommended School Crossing Guards should continue
getting their present wages but C.O.L.A.'s should be discontinued.
Mayor Bender suggested the matter should be left status qua and next
year's budget should be looked at very carefully. He suggested
vacancies should be filled at the minimum starting salary.
* Mr. Kelly said letters would be sent to the existing School Crossing
Guards advising this matter would be looked at more thoroughly in
next year's budget.
Mr. Kelly suggested two Alternate School Crossing Guards should be
hired on a standby basis and paid only if they worked.
* C/M Katz MOVED to retain School Crossing Guards at present salary
with no C.O.L.A. increases, hire two School Crossing Guards at
minimum starting salary, hire two Alternate School Crossing Guards
on standby to be paid only if at work, and to look at FY 1993/1994
budget with thought of privatization, SECONDED by V/M Schumann.
VOTE ALL VOTED AYE
3. MOTION TO ADOPT Temp. Reso. #6393 approving a carnival sponsored
by St. Malachy Church on Wednesday, November 18 through Sunday,
November 22, 1992, on a portion of vacant property on University
Drive, north of the Church. (tabled on 10/28/92).
SYNOPSIS OF ACTION
TABLES
City Attorney Kraft read Temper Reso. #6393 by Title.
* C/M Schreiber MOVED to APPROVE, SECONDED by V/M Schumann.
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11/5/92/PP
Page 3
Mr. Kelly said St. Malachy's Church was asked to produce
documentation to comply with the City's regulations but todate, said
documentation had not been received.
* V/M Schumann MOVED to TABLE, SECONDED by C/M Schreiber.
VOTE : ALL VOTED AYE
4. DISCUSSION AND 4POSSIBLE ACTION authorizing the appropriate
staff to attend a doll Driving Range and Alternative Golf
Profit Centers Conference to be held on December 9, 10
and 11, 1992 in Orlando, Florida.
SYNOPSIS OF ACTION :
TABLED for"'more information
Mr. Kelly said the City intended to use the land behind the Public
Services Complex for a golf driving range. He said portions of the
Conference would be beneficial and the cost would be under $1,000
for Staff to attend. He said Council approved Mr. Couzzo forfeiting
a Public Works Conference to attend this Conference.
Mayor Bender asked when another Conference would be scheduled.
C/M Schreiber asked what could be gained. Mr. Kelly said Staff
would know whether the City could run it themselves or contract it
out. C/M Schreiber suggested an independent person should attend
the Conference.
Mayor Bender said a problem arose because the property was a
wetlands area and the Public Services Director was asked to advise
what the entire costs would be. Mayor Bender suggested nothing
should be done until further information was received.
* C/M Schreiber MOVED to TABLE this Item for more information and if
another Conference would be scheduled, SECONDED by V/M Schumann.
VOTE : ALL VOTED AYE
C/M Katz asked the cut-off date for registration and expressed his
concerns regarding financing, privatization, and what was in the
City's best interest.
5. DISCUSSION regarding approval of Addendum #43 with Hazen and
Sawyer in the amount of $30,300.00 to provide engineering
services for wetland permitting assistance.
SYNOPSIS OF ACTION
NO ACTION
Mr. Kelly said Item 5 tied in with Item 4.
There was discussion regarding the cost to get the ground ready to
build, whether it was necessary for an outside engineer and the
timeframe if the City had to negotiate a contract with a new
consulting engineer. Mr. Kelly said an outside engineer was needed
but some work could also be done in-house, $30,300 would not come
from Park and Recreation Impact Fees. He said it would cost
approximately $40,000 to get the ground ready to build the golf
driving range and $30,300 was needed for a Mitigation Report. He
said nothing could be done with the land until the Mitigation Report
was prepared and it would take almost two months to negotiate a
contract with a new consulting engineer.
After discussion, C/M Schreiber suggested Council should proceed
with caution.
V/M Schumann stated his concerns regarding Hazen and Sawyer and the
City's Engineers.
Tape 2
City Council Special Meeting
11/5/92/PP
Page 4
Mayor Bend r asked if the City could save money b cause work had
already been done on the property adjoining the wetlands area. Mr.
Kelly said the engineering work would be on that property alone.
Mr. Kelly said time was a factor and the City had to make a decision
whether they or someone else would manage the driving range. He
said the study had to be done no matter what kind of development was
done.
C/M Schreiber asked if the City had approval from the original
owners of the land. Mr. Kelly said, yes.
6. DISCUSSION AND POSSIBLE ACTION concerning the County Interlocal
agreements related -to'- solid waste and recyclable materials for
recovery.
SYNOPSIS OF ACTION :
TABLED and NO ACTION TAKEN
Mr. Kelly said this matter was discussed at a meeting with the North
County Recycling Group and with the Broward League of Cities. He
said proposals were submitted by Broward County on a Material
Recovery Facility (MRF) and a solid waste disposal system and North
County Recycling Group members were concerned and agreed no action
would be taken at this time. He said Broward County proposed an
eight year contract but the City's present Interlocal Agreements
would run another two -and -a -half years with the North County
Recycling Group members.
Mr. Kelly said the members supported the MRF and the hazardous
household waste program but not the trash transfer station and the
administrative cost to handle the recycling program was too great.
He stated the North County Administrator advised North County
Recycling Group members should decline the proposal and Broward
would probably resubmit their proposal just for the MRF.
Mr. Kelly recommended Council TABLE the Item and refer it to Broward
County as was done by the City of Lauderhill and will be done by the
other North County Recycling Group member cities.
C/M Katz asked if North County Recycling Group members considered a
Group City Trash Transfer Station. Mr. Kelly said, no.,
* C/M Schreiber MOVED to TABLE with No Action as recommended by City
Manager Kelly, SECONDED by V/M Schumann.
VOTE : ALL VOTED AYE
7. MOTION TO APPROVE release of final retainage to Brang Company,
Inc.," in the amount of $6,682.66 for construction of the Tamarac
Sports Complex Restroom/ Concession Building.
SYNOPSIS OF ACTION :
APPROVED payment pending receipt of
Final Release of Lien and Affidavit
from contractor along with a Warranty Bond.
Mr. Kelly said this represented the final release of 50% of the
partial retainage on the project. City Attorney Kraft said to -date,
Brang had not submitted Final Release of Lien and Affidavit on
behalf of the contractor and recommended final payment should not be
made until the City received the two documents.
* C/M Schreiber MOVED to APPROVE payment subject to receipt of Final
Release of Lien and Affidavit from the contractor, SECONDED by V/M
Schumann.
C/M Katz said a Warranty Bond should also be included with the
MOTION.
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11/5/92/PP
Page 5
* C/M Schreiber amended the MOTION to include a Warranty Bond,
SECONDED by V/M Schumann.
VOTE : ALL VOTED AYE
8. DISCUSSION regarding Bonaire Site Environmentally Sensitive Land
( ESL -),.
SYNOPSIS OF ACTION
NO ACTION
Mr. Kelly said Broward County and the City agreed to purchase five
acres of land behind Tamarac Elementary School. He said Council
recommended taking $150,000 from Parks and Recreation Impact fees
and giving this to Broward County. He said Broward County would
provide a master plan, prepare the appropriate leases, maintain the
property for the duration of the lease and retain title to the
property. He said Broward County paid $700,000, down from almost
$2,000,000 for the property.
There was discussion about contributions from Woodmont and the
chain -link fence which would surround the property. Mr. Kelly said
City Attorney Kraft would review the agreement and the item would be
agendized for an upcoming meeting.
9. DISCUSSION of current year City insurance coverages and MOTION to
approve agreement with A. J. Gallagher and Company with
modifications for their services in obtaining the coverages.
SYNOPSIS OF ACTION
TABLED
Mr. Kelly said the cost for services several years ago was $13,000
and last year it was $16,000. He said former Risk Manager, Tom
Gifoli, endeavored to obtain additional insurance which the City did
not have, i.e., Inverse Condemnation, Sexual Misconduct,
Discrimination, Garage Keeper's Liability insurance and Watercraft
Liability.
Mr. Kelly said after Hurricane Andrew, the City realized it had a
$250,000 deductible and questioned whether the deductible could be
reduced to $25,000. He said the existing premium for the $250,000
deductible is $18,120 and, for an additional $7,551, the deductible
could be reduced to $25,000, as requested. He recommended Council
approve the new premium of $25,671.
V/M Schumann asked about the check received from the Federal
Emergency Management Association (FEMA). Mr. Kelly said it was for
labor and replacement of trees.
C/M Schreiber asked what the $250,000 deductible covered. Mr. Kelly
said pkoperty but not trees or medians.
There via_` liscussion about the Company. Mr. Kelly said A. J.
Gal.laghei was an independent broker and did not collect from the
insurdiic -company for placing the insurance. C/M Schreiber
disagreed ..-=and said the Company was an independent agent and
consulta�it.
V/M Schumann expressed his opinion about what an agent and
consultant did. Mr. Kelly read a document which indicated the
services provided by the Company.
Mayor Bender left the Meeting at 10:39 a.m. and turned the gavel
over to V/M Schumann.
C/M Schreiber stated his opinion about the Company and said they
should not get paid. V/M Schumann agreed.
* C/M Katz. MOVED to TABLE, SECONDED by C/M Schreiber.
City Council Special Me ting
11/5/92/PP
Page 6
Mayor Bender r turned to the Meeting at 10:42 a.m. and the gavel was
returned to him.
VOTE ALL VOTED AYE
10.DISCUSSION AND POSSIBLE ACTION regarding Florida Power &
Light blasting west of the —ACTION
Expressway.
SYNOPSIS OF ACTION :
APPROVED granting permit
Mr. Kelly said FP&L indicated they would comply with the City's
regulations and were waiting for authorization and a permit. He
said Staff recommended FP&L be granted the permit.
* C/M Schreiber MOVED to Grant the Permit, SECONDED by V/M Schumann.
Jim Hunter, FP&L External Affairs Manager, said the City and the
community would be notified when blasting would begin.
VOTE : ALL VOTED AYE
11.DISCUSSION AND POSSIBLE ACTION regarding a private gate
between Springlake and. Wes�ftake Villas.
SYNOPSIS OF ACTION :
APPROVED removal of the gate by the developer
There was discussion and Mr. Kelly said the Plan Adjustment
Committee requested approval to remove the locks on the gate at the
property.
Mr. Kelly said the gate was on a City dedicated right-of-way and the
Plan Adjustment Committee expressed their concerns that said gate
was a liability to the City and a hazard to the community.
C/M Katz said the Fire Department recommended a breakaway fence and
the gate was maintained by the homeowners association.
* V/M Schumann MOVED to request the Developer to REMOVE the gate,
SECONDED by C/M Schreiber.
City Attorney Kraft asked who owned the fence and C/M Katz said
the developer physically owned the fence but the Fire Department had
all the keys. He said the locks should also be returned to the
developer.
With no further business, Mayor Bender ADJOURNED the Neet,ing at
10:45 a.m.
..
L. BENDE'�.
MAYOR r
G�,AROIi A. EVANS
CITY CLERK
Th City of Tamarac complies with the provisions of the Americans
with Disability Act. If you are a disabled person requiring any
accommodations or assistance, please notify the City of such need
at least 72 hours (3 days) in advance.
CITY OF TAMARAC
APPROVED AT MEETING OF w1,�q
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