HomeMy WebLinkAbout1990-01-12 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COUNCIL WORKSHOP MEETING
JANUARY 12, 1990
CALL TO _qRDER, Mayor Abramowitz called this meeting to order on Friday,
January 12 1990 at 9 04 A M in Conference Room #1 (City Clerk a Office)
PRESENT Mayor Norman Abramowitz
Vice Mayor Dr H Larry Bender
Councilman Jack Stelzer
Councilman Bruce Hoffman
Councilman Henry Rohr
ALSO PRESENT John P Kelly City Manager
Richard Doody, City Attorney
Mike Couzzo, Director of Public Works
Ken Burroughs, Finance Director
Keith Emery, President of Construction
Management Services
Mike McCoy Construction of Management
Services
Gary Kuhl, Scharf & Associates
Susan Mulligan, Special Services Secr tary
Mayor Abramowitz said the purpose of this workshop meeting is to discuss the
Public Works facility
City Manager Kelly said the architect designed the plan and a presentation was
made to Council He said Council authorized the architect to proceed to give
cost stimates for the design and what impact would be for the City and they
would like to make a presentation to the Council
Mayor Abramowitz said he wanted to make sure he understood the presentation
He said Council was shown and approved a scaling down of the pro3ect He said
th architects were directed to bring balk figures He said the acal down
prof et would leave approximately seven acres to be used
Gary Kuhl said at the initial meeting the City considered how to divide th
prop rty He said there was some surplus property to be sold or held in
res rve (Mr Kuhl referred to some photos and maps ) He said the actual
sit is twice the size that is seen in color He said the City considered
d veloping the north end and the western half as was pictured He said he
thought it was unanimous that this was the most workable plan and probably the
b st sc nario for the sale of the land
City Council Workshop Meeting
January 12, 1990
Page 2/ SM
Mr Kuhl said at that point he was directed to meet with Mike Couzzo and Bob
Foy and get their input He said they eliminated a building entirely with 50
parking spaces and condensed the site considerably He said initially th
City was talking about twelve acres of developed site and now it is condensed
to eight and a half acres and developing approximately seven and a half acr a
H said Mike Couzzo and Bob Foy have looked at these new plans and have
concurr d with the plan
Mr Kuhl proceeded to show a graphic of the future area He showed th Board
the fixed entry point that has already been dedicated and will be retain d
H said keeping the idea of having Public Works portion will be two store s
with locker rooms and parts storage on the ground floor and administrativ
offices on the second floor He said the building does not have th servic
spec as the previous building plan since Broward Sheriff s Office is not
going to be a part of this area He said the lower portion of the graphic
show d a nursery area, dumpsters and a package hazardous disposal unit
Mr Kuhl said the Utilities portion will retain the shop area that was
riginally planned and the Engineering Office will be built contiguous to
this H said originally there was a new building which was several thouse
squar f et and the City felt that 3,000 to 4,000 square feet oP oflice are
was ad quate He said this was the only area that would have public traffi
comming in He said there will only be a single fuel island and a r duction
of th fuel tanks He said regarding the overall treatment of the sit , ther
-is an ar a that will serve as retention, if required and future expansion
Mr Kuhl said the frontage will be nicely treatment and landscaped end th
buildings will be straight forward and simple in appearance H* said th r al
work or as will be in the back and isolated
Mayor Abramowitz asked the costs figures on this adjustment
Councilman Hoffman asked if the dirty areas will be hidden from the public
vi w Mr Kuhl said yes, and the landscaping will give almost an aTf ct of a
wall plus the employees parking will be in front He said the trucks, gravel
and sand will be in the back so the public cannot see it
City Manager Kelly said this was also reviewed by Mr Gelowitz and Mr Keith
b cause f concerns
City Council Workshop Meeting
January 12, 1990
Page 3/SM
Mayor Abramowitz said if the question comes up why Mr Galowitx had to approv
this or a, contractually the agreement stated that if the City did not use
the ntire acreage, the City would have to contractually sell it back to Mr
Golowitz for the exact amount of money the City paid,(which was approximat ly
$20 490 00) He said for public information the current cost associat d with
this is approximately $200,000 00 per acre and Mr Golowitz has agr ad
contractually that based on what was presented to him if it did not d tract
from his portion of the land the City had a right to sell it and whatev r
price the City received he had first option He said the City is looking at
on million dollars or more He said Mr Galowitz had to agree that this was
something that would not detract from his acreage
Mr Em ry said the unused portion was part of the revised plan that will b
r corded
Mr Em ry said a budget was developed on the pro3ected cost of what has b n
revised and the figures are $1,950,000 for pro3ected hard -cast construction
plus an allowance of contingency of $100,000 making a total of $2 050,000 with
th additional soft -costs in the amount of $363,000 making it a total of
$2 403,000
Mr Em ry said three years ago when the budget was developed for th original
plan th budget was for $3,412,000 He said if the same pro3ect was being
don today it would cost $3,700 000 He said the City is saving 1 3 million
dollars
Mr Emery referred to his Budget Report (See Attachment #1)
Mayor Abramowitz said in the original proposed plan three years ago his
and rstanding was the contractors were ready to go Mr Emery said y s, at
that tim it would have cost $3 4 million Mr Kuhl said Mr Emery pointed
out that the costs have escalated and todays s cost would be $3 7 million
Mr Em ry said if the City went with the some plan that was designed and ready
to go a few years ago it would now be $3 7 million
Mayor Abramowitz asked the purpose of this plan three years ago and Mr Em ry
said the idea was from the City Manager s Office, at the time He said $1 9
million was for the Public Works and the balance was in the Utiliti s Budg t
H said the money was there
Mayor Abramowitz said Mr Foy was not here today and he asked if this m ets
with his approval City Manager Kelly said, yes
Mayor Abramowitz asked the City Manager Kelly what he was looking for and City
Manager Kelly said approval
Mayor Abramowitz said a decision could not be made right now
City Council Workshop Meeting
Jansury 12, 1990
Peg A/SM
May r Abramowitz asked if this decision was tied in with Mr Berkowitz s
r quest and City Manager said no
Mayor Abramowitz said the property has been sold and the agreement was v ry
go d He said everyone on Council has been hesitant to spend the money until
they know the money is there Councilman Stelzer said this is what has b n
holding up the agreement
City Manager Kelly said Mr Berkowitz is anxious to move ahead H said Mr
B rkowitz is pushing for a definitive date when he can move 7n so h may have
his people that are interested in buying the building on the property He
said if the City approves this today, the monies are committed and or
receiv d from the purchase of $1 2 million for the present Public Works
property if there is a problem with contamination the agreement is null and
void
Councilman Hoffman asked if there is an outside fee of $100 000 00 City
Manager Kelly said the City agreed to $100,000 00 toward correcting any
contamination that may occur on this site He said the City s consultants
Haz n and Sawyer have reviewed this an there is approximately $20 000 00 whi
would b the only costs for it He said the banks were accepting it Mayo
Abramowitz asked City Manager folly if there was enough documentation to
substantiate this approximate figure City Manager Kelly said yes
Councilman Hoffman asked if the City can move Public Works off that property
on a t mporary basis clear it and go forward on a limited basis rather than
do the whole job Councilman Hoffman said he had hoped Public Works could be
mov d across the street for enough time to clear the land and give the
prop rty to Mr Berkowitz and close the agreement
Mr Emery said if Public Works is moved temporarily or permanently, th y must
b mov d He said he needs the material and the contractors must d smantel
the building Mayor Abramowitz said this is every difficult burin ss
d cision He said currently he would be willing to go with the program
because every month that the City waits the costs escalate He said if
som thing happens and this agreement farts through there would be a problem
since the City would borrow the money to do the job He said h15 conc rn was
wheth r Mr Berkowitz is in a hurry
Councilman Hoffman said a decision should be made to go forward with it
Mayor Abramowitz agreed with him Councilman Rohr said he did not tihink there
was a r al risk in approving this program He said to hesitate and delay will
cost th City more money He said he had one concern about moving Public
Works
f]
City C uncil Workshop Meeting
January 12, 1990
Page 5/SM
Mayor Abramowitz said if the Council gives the go ahead, the number on
priority would be Public Works Mr Emery said yes Mayor Abramowitz said
ther is enough time to go ahead Councilman Rohr said the contractors will
dismantl the present building and he questioned where Public Works will be
1 cated for approximately five months Mr Emery said they need somewhere to
put them and Mayor Abramowitz said room will be found Councilman Hoffman
asked if there was room in the Utilities for them Mike Couzzo said there
might be some room for some equipment Councilman Hoffman wanted to know
about the time -frame for each step of the project Mr Emery said another
dil mna is platting He said the platting needs to be recorded by the nd of
March b cause if it is not recorded by the end of March based on this project,
th City will wait another year He said the City cannot get a permit without
a plat
Councilman Hoffman wanted to know the time -frame of each step of th project
Mr Emery said preconstruction, which 7s the design proceedure including the
bidding and negotiations and general contractor, is four to five months He
said construction time is eight months Councilman Hoffman wanted to know
wh n Public Works could get into this building Mr Emery said October or
r-Novemb r
Mayor Ab-ramowit,z asked if it is the opinion of Council, based on what we are
hearing to -day, to proceed with the project providing the City could still
function to a proper fashion Councilman Hoffman said, yes and Vic Mayor
B nd r Councilman Rohr and Councilman Stelzer agreed City Manager Kelly
said yes
Mayor Abramowitz said the consensus is to move ahead and the question is what
will th City do with Public Works in the interim between dismantling the
building and building the new building He asked if there was a way that
could speed up this process Mr Emery said yes Mr Kuhl said the plan is
Public Works does not have to vacate the building until it gets dismantled,
therefore, they may only have a month or two Councilman Rohr asked if a
temporary trailer could be put up for them Mr Kuhl said there will b a
place for vehicles to be parked which could be utilized at that time
Mayor Abramowitz asked City Manager Kelly and Mike Couzzo if they could
accomplish this in the time -frame whereby the City could function in a proper
fashion Mike Couzzo said he could, there may be some difficulties but it is
a t mporary situation and the Public Works Department should be able to
function City Manager said yes, it can work
Councilman Hoffman said this has to be done He said a Special Meeting should
be called Mayor Abramowitz said he would call a Special Meeting in the
b ginning of the week
City Council Workshop Meeting
January 12, 1990
Page 6/SM
Vic Mayor Bender said he would like to see a letter of understanding prepay d
between the City and Mr Berkowitz City Manager Kelly said he int nded to do
so Vice Mayor Bender said in the letter of understanding he would lik to
s stablished a time schedule showing that the City is going to accelerat
this program Vice Mayor Bender said he would like Mr Berkowitz to review
the letter and respond to the City what he will do to accelerate his program
so it will coincide with the City s financial needs City Manager K lly
agr d
City Manager Kelly asked the City Attorney Doody if the City Gould giv the go
ah ad with the project so that the contractors would gain an additional two
we ks
Mayor Abramowitz said he would call a Special Meeting on Monday or Tuesday
H said that the opinion of this Council is to go ahead with this prof ct
With no further business Mayor Abramowitz ADJOURNED this meeting at 9 50
A M
Car01 A 'Evans
► C� y C
ti
This ppublic document was promulgated at a cost of $ 42 80 or $1 53 per copy
to inform the general public, public officers and employees of recent
opinions and considerations of the City Council of the City of Tamarac
r v .
s �
STR,UC HON MANAGEMENT SERVICES, INC
to rsh wady Dr2Ve • Swte 301 - Deerfield Beach, F'londa 33441 • 305.481 1611 * FAX 305.427-3142
Mr John Kelly, City Manager December 19, 1989
City of Tamarac 'f7r�9 Nf�r/�/ra4f� N
7525 N W 88 Avenue ry v# t tfJ goolp
Tamarac, Fla 33321
�y409
PUBLIC SERVICE ADMINISTRATIVE COMPLEX
Budget Report
This report is based on a revised layout of the above project ano
io oased on approximately eight acres of site development in S
.I:-ve.lopment consists or a Utralty Facility (including an
--iamin s`rative Dvp=it-ent to- the utility Department)
wo Ks racii "y kinciuo ng ofrice space to nouse the
aoministration of }he Public Works Department) eight acres of
inrrastructure site aeveaopment, including miscellaneous
intangioles much as a fuel island, media pins nursery
cuirps-ers, r acio room ara an-enna, lawn equipment storage, c-tc
Projected Pre,iminary Budget Costs
Hard LOSS
General Conditions $150,000
Pubiic Works Facility 330,000
Utility/Engineering Facility 266,500
Utility/Engineering Administration 137,125
Site Work 657,000
(Miscellaneous Site Work 300,000
Total Lonstruction Cost (Hard Cost) } f1,840,000
General Contractor's Overhead 8 Profit 110,000
Total Projected Construction Cost $1,950,000
Construction Contingencies 100„000
TOTAL PROJECTED CONSTRUCTION COST } $2,050,000
1
STR,UC HON MANAGEMENT SERVICES, INC
to rsh wady Dr2Ve • Swte 301 - Deerfield Beach, F'londa 33441 • 305.481 1611 * FAX 305.427-3142
Mr John Kelly, City Manager December 19, 1989
City of Tamarac 'f7r�9 Nf�r/�/ra4f� N
7525 N W 88 Avenue ry v# t tfJ goolp
Tamarac, Fla 33321
�y409
PUBLIC SERVICE ADMINISTRATIVE COMPLEX
Budget Report
This report is based on a revised layout of the above project ano
io oased on approximately eight acres of site development in S
.I:-ve.lopment consists or a Utralty Facility (including an
--iamin s`rative Dvp=it-ent to- the utility Department)
wo Ks racii "y kinciuo ng ofrice space to nouse the
aoministration of }he Public Works Department) eight acres of
inrrastructure site aeveaopment, including miscellaneous
intangioles much as a fuel island, media pins nursery
cuirps-ers, r acio room ara an-enna, lawn equipment storage, c-tc
Projected Pre,iminary Budget Costs
Hard LOSS
General Conditions $150,000
Pubiic Works Facility 330,000
Utility/Engineering Facility 266,500
Utility/Engineering Administration 137,125
Site Work 657,000
(Miscellaneous Site Work 300,000
Total Lonstruction Cost (Hard Cost) } f1,840,000
General Contractor's Overhead 8 Profit 110,000
Total Projected Construction Cost $1,950,000
Construction Contingencies 100„000
TOTAL PROJECTED CONSTRUCTION COST } $2,050,000
1
71W 4t
Public Service Administrative Complex
Budget. Report
Page Two
Soft Cost
Architectural/Engineering Fees (Balance
on a-iginal Contract)
f 46,000
Additional Services for Design
149 000
Construction Management Fees (Balance
Or original Contract)
And ~ i onal 'services for Pre --construction
76,000
15 000
ue--er r.�inou^sa�aes
1�D,F300
sc-- aneaur ingibles
5,000
ne -P-at On OT ieieonone �)ystetr
15,00z
u n snings/window Treatments
18,000
uv -o New ran F es
4,0�iw
�UVE �t^etiCcle -Q s kexciu❑ �� i-Ity)
`OM,
nevis on to -,a, ing
2�:iQrQi
put �: er5 "i15r( i r burance (by owner)
c 0�0
1 otal Soft Lost }
aott Lost Lontingencies }
f343, 00t0
1 otal Projected Sott Losts }
2(0,(0oo
$36.3, f014(b
a4rn= /
r''r ojecten Har G
-ost (incluo1ng
t-oi~tingencles
r
$2 050 100,T
,-'r ojectea ,jort
L_U5t (2nCtUQ ^y
Cant ngencies)
r
3 U
T otai Projected
Project Cost }
$2, 403, 0010
Original Budget
Q Years Ago) }
$3 412 000
Intiatior due to delays at 4 21%
per year }
Qriginai. Budget
it same program were
to be implemented today }
$3,712,000
New Projected Cost based on
Revisec Program
}
40,3 000
Savings to City
(Approximately
I
fj
I
Public Service Administrative Complex �%
Budget Report IY79671N� /� Zho ?/%w a
Page Three
General
The existing structural elements of the existing Public Works
building will be dismantled and reused at the proposed site
including adding a mezzanine floor to same This means that
Public Works would have to be relocated temporarily for
approximately four to five months so as to enable their existing
structure to be relocated
Thererore, our intention is to commence construction of the
Public Works raciiity first and foremost, have them move in prior
to the rest of the project being completed in the interest of
time
Nevertreless, no `unds were allowed in the above budget analysis
for suc-i a temporary relocation as we do not know the program for
implementing same at this time or whether Public Works will move
into the oip City mall or another location until their new
facility is completed and ready for occupancy
It is important to note that the design including bidding and
negotiating would necessitate approximately four to five months
Therefore it is imperative that construction commences no later
than May of 1990 so as to negate any further increases in
c nstruction cost That simply means that design and all other
intangibles would have to commence immediately Further delays
would impact the project on a whole not only financially but also
the Tinal platting procedures
G
F
tea
Public Service Administrative Complex
budget Report
Page Four
The City should be aware that there is always room for further
Improvement in the project cost reduction, but this can only be
achieved during the implementation of the design process whereby
our expertise in cost control would be further realized It is
also important to note that no allowance was made in the figures
Indicated in tills repot for the total clearing and dpmo ition of
the existing �-ubjzc WorKs Faciilties with the exception of the
main ouiining, wnereby only the scractu�al elements Were taKen
into account to be relocatiea
"nciuslon
We nave worked ex4remeiy long and hard wit-) ttie
architect/engineer to reduce this project within the aunyetar y
moans of the city without sacrificing the integrity or the
project of the requirements of the end user This was extreme,y
difficult due to the extraordinary existing site conditions it
Is therefore our professional opinion that this project has been
reduced considerably, however, the City will no doubt be proud or
the end results and we certainly look forward to once again be
representing the City on this very important task Finally, our
ultimate goal is to construct this project for fl 85
million dollars (hard cost only), but this can only be achieved
during the design, bidding and negotiation process
END OF REPORT
Prepared By
K A P Emery, Press
CC, M. Couzzo
PI
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