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HomeMy WebLinkAbout1990-01-12 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COUNCIL WORKSHOP MEETING JANUARY 12, 1990 CALL TO _qRDER, Mayor Abramowitz called this meeting to order on Friday, January 12 1990 at 9 04 A M in Conference Room #1 (City Clerk a Office) PRESENT Mayor Norman Abramowitz Vice Mayor Dr H Larry Bender Councilman Jack Stelzer Councilman Bruce Hoffman Councilman Henry Rohr ALSO PRESENT John P Kelly City Manager Richard Doody, City Attorney Mike Couzzo, Director of Public Works Ken Burroughs, Finance Director Keith Emery, President of Construction Management Services Mike McCoy Construction of Management Services Gary Kuhl, Scharf & Associates Susan Mulligan, Special Services Secr tary Mayor Abramowitz said the purpose of this workshop meeting is to discuss the Public Works facility City Manager Kelly said the architect designed the plan and a presentation was made to Council He said Council authorized the architect to proceed to give cost stimates for the design and what impact would be for the City and they would like to make a presentation to the Council Mayor Abramowitz said he wanted to make sure he understood the presentation He said Council was shown and approved a scaling down of the pro3ect He said th architects were directed to bring balk figures He said the acal down prof et would leave approximately seven acres to be used Gary Kuhl said at the initial meeting the City considered how to divide th prop rty He said there was some surplus property to be sold or held in res rve (Mr Kuhl referred to some photos and maps ) He said the actual sit is twice the size that is seen in color He said the City considered d veloping the north end and the western half as was pictured He said he thought it was unanimous that this was the most workable plan and probably the b st sc nario for the sale of the land City Council Workshop Meeting January 12, 1990 Page 2/ SM Mr Kuhl said at that point he was directed to meet with Mike Couzzo and Bob Foy and get their input He said they eliminated a building entirely with 50 parking spaces and condensed the site considerably He said initially th City was talking about twelve acres of developed site and now it is condensed to eight and a half acres and developing approximately seven and a half acr a H said Mike Couzzo and Bob Foy have looked at these new plans and have concurr d with the plan Mr Kuhl proceeded to show a graphic of the future area He showed th Board the fixed entry point that has already been dedicated and will be retain d H said keeping the idea of having Public Works portion will be two store s with locker rooms and parts storage on the ground floor and administrativ offices on the second floor He said the building does not have th servic spec as the previous building plan since Broward Sheriff s Office is not going to be a part of this area He said the lower portion of the graphic show d a nursery area, dumpsters and a package hazardous disposal unit Mr Kuhl said the Utilities portion will retain the shop area that was riginally planned and the Engineering Office will be built contiguous to this H said originally there was a new building which was several thouse squar f et and the City felt that 3,000 to 4,000 square feet oP oflice are was ad quate He said this was the only area that would have public traffi comming in He said there will only be a single fuel island and a r duction of th fuel tanks He said regarding the overall treatment of the sit , ther -is an ar a that will serve as retention, if required and future expansion Mr Kuhl said the frontage will be nicely treatment and landscaped end th buildings will be straight forward and simple in appearance H* said th r al work or as will be in the back and isolated Mayor Abramowitz asked the costs figures on this adjustment Councilman Hoffman asked if the dirty areas will be hidden from the public vi w Mr Kuhl said yes, and the landscaping will give almost an aTf ct of a wall plus the employees parking will be in front He said the trucks, gravel and sand will be in the back so the public cannot see it City Manager Kelly said this was also reviewed by Mr Gelowitz and Mr Keith b cause f concerns City Council Workshop Meeting January 12, 1990 Page 3/SM Mayor Abramowitz said if the question comes up why Mr Galowitx had to approv this or a, contractually the agreement stated that if the City did not use the ntire acreage, the City would have to contractually sell it back to Mr Golowitz for the exact amount of money the City paid,(which was approximat ly $20 490 00) He said for public information the current cost associat d with this is approximately $200,000 00 per acre and Mr Golowitz has agr ad contractually that based on what was presented to him if it did not d tract from his portion of the land the City had a right to sell it and whatev r price the City received he had first option He said the City is looking at on million dollars or more He said Mr Galowitz had to agree that this was something that would not detract from his acreage Mr Em ry said the unused portion was part of the revised plan that will b r corded Mr Em ry said a budget was developed on the pro3ected cost of what has b n revised and the figures are $1,950,000 for pro3ected hard -cast construction plus an allowance of contingency of $100,000 making a total of $2 050,000 with th additional soft -costs in the amount of $363,000 making it a total of $2 403,000 Mr Em ry said three years ago when the budget was developed for th original plan th budget was for $3,412,000 He said if the same pro3ect was being don today it would cost $3,700 000 He said the City is saving 1 3 million dollars Mr Emery referred to his Budget Report (See Attachment #1) Mayor Abramowitz said in the original proposed plan three years ago his and rstanding was the contractors were ready to go Mr Emery said y s, at that tim it would have cost $3 4 million Mr Kuhl said Mr Emery pointed out that the costs have escalated and todays s cost would be $3 7 million Mr Em ry said if the City went with the some plan that was designed and ready to go a few years ago it would now be $3 7 million Mayor Abramowitz asked the purpose of this plan three years ago and Mr Em ry said the idea was from the City Manager s Office, at the time He said $1 9 million was for the Public Works and the balance was in the Utiliti s Budg t H said the money was there Mayor Abramowitz said Mr Foy was not here today and he asked if this m ets with his approval City Manager Kelly said, yes Mayor Abramowitz asked the City Manager Kelly what he was looking for and City Manager Kelly said approval Mayor Abramowitz said a decision could not be made right now City Council Workshop Meeting Jansury 12, 1990 Peg A/SM May r Abramowitz asked if this decision was tied in with Mr Berkowitz s r quest and City Manager said no Mayor Abramowitz said the property has been sold and the agreement was v ry go d He said everyone on Council has been hesitant to spend the money until they know the money is there Councilman Stelzer said this is what has b n holding up the agreement City Manager Kelly said Mr Berkowitz is anxious to move ahead H said Mr B rkowitz is pushing for a definitive date when he can move 7n so h may have his people that are interested in buying the building on the property He said if the City approves this today, the monies are committed and or receiv d from the purchase of $1 2 million for the present Public Works property if there is a problem with contamination the agreement is null and void Councilman Hoffman asked if there is an outside fee of $100 000 00 City Manager Kelly said the City agreed to $100,000 00 toward correcting any contamination that may occur on this site He said the City s consultants Haz n and Sawyer have reviewed this an there is approximately $20 000 00 whi would b the only costs for it He said the banks were accepting it Mayo Abramowitz asked City Manager folly if there was enough documentation to substantiate this approximate figure City Manager Kelly said yes Councilman Hoffman asked if the City can move Public Works off that property on a t mporary basis clear it and go forward on a limited basis rather than do the whole job Councilman Hoffman said he had hoped Public Works could be mov d across the street for enough time to clear the land and give the prop rty to Mr Berkowitz and close the agreement Mr Emery said if Public Works is moved temporarily or permanently, th y must b mov d He said he needs the material and the contractors must d smantel the building Mayor Abramowitz said this is every difficult burin ss d cision He said currently he would be willing to go with the program because every month that the City waits the costs escalate He said if som thing happens and this agreement farts through there would be a problem since the City would borrow the money to do the job He said h15 conc rn was wheth r Mr Berkowitz is in a hurry Councilman Hoffman said a decision should be made to go forward with it Mayor Abramowitz agreed with him Councilman Rohr said he did not tihink there was a r al risk in approving this program He said to hesitate and delay will cost th City more money He said he had one concern about moving Public Works f] City C uncil Workshop Meeting January 12, 1990 Page 5/SM Mayor Abramowitz said if the Council gives the go ahead, the number on priority would be Public Works Mr Emery said yes Mayor Abramowitz said ther is enough time to go ahead Councilman Rohr said the contractors will dismantl the present building and he questioned where Public Works will be 1 cated for approximately five months Mr Emery said they need somewhere to put them and Mayor Abramowitz said room will be found Councilman Hoffman asked if there was room in the Utilities for them Mike Couzzo said there might be some room for some equipment Councilman Hoffman wanted to know about the time -frame for each step of the project Mr Emery said another dil mna is platting He said the platting needs to be recorded by the nd of March b cause if it is not recorded by the end of March based on this project, th City will wait another year He said the City cannot get a permit without a plat Councilman Hoffman wanted to know the time -frame of each step of th project Mr Emery said preconstruction, which 7s the design proceedure including the bidding and negotiations and general contractor, is four to five months He said construction time is eight months Councilman Hoffman wanted to know wh n Public Works could get into this building Mr Emery said October or r-Novemb r Mayor Ab-ramowit,z asked if it is the opinion of Council, based on what we are hearing to -day, to proceed with the project providing the City could still function to a proper fashion Councilman Hoffman said, yes and Vic Mayor B nd r Councilman Rohr and Councilman Stelzer agreed City Manager Kelly said yes Mayor Abramowitz said the consensus is to move ahead and the question is what will th City do with Public Works in the interim between dismantling the building and building the new building He asked if there was a way that could speed up this process Mr Emery said yes Mr Kuhl said the plan is Public Works does not have to vacate the building until it gets dismantled, therefore, they may only have a month or two Councilman Rohr asked if a temporary trailer could be put up for them Mr Kuhl said there will b a place for vehicles to be parked which could be utilized at that time Mayor Abramowitz asked City Manager Kelly and Mike Couzzo if they could accomplish this in the time -frame whereby the City could function in a proper fashion Mike Couzzo said he could, there may be some difficulties but it is a t mporary situation and the Public Works Department should be able to function City Manager said yes, it can work Councilman Hoffman said this has to be done He said a Special Meeting should be called Mayor Abramowitz said he would call a Special Meeting in the b ginning of the week City Council Workshop Meeting January 12, 1990 Page 6/SM Vic Mayor Bender said he would like to see a letter of understanding prepay d between the City and Mr Berkowitz City Manager Kelly said he int nded to do so Vice Mayor Bender said in the letter of understanding he would lik to s stablished a time schedule showing that the City is going to accelerat this program Vice Mayor Bender said he would like Mr Berkowitz to review the letter and respond to the City what he will do to accelerate his program so it will coincide with the City s financial needs City Manager K lly agr d City Manager Kelly asked the City Attorney Doody if the City Gould giv the go ah ad with the project so that the contractors would gain an additional two we ks Mayor Abramowitz said he would call a Special Meeting on Monday or Tuesday H said that the opinion of this Council is to go ahead with this prof ct With no further business Mayor Abramowitz ADJOURNED this meeting at 9 50 A M Car01 A 'Evans ► C� y C ti This ppublic document was promulgated at a cost of $ 42 80 or $1 53 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac r v . s � STR,UC HON MANAGEMENT SERVICES, INC to rsh wady Dr2Ve • Swte 301 - Deerfield Beach, F'londa 33441 • 305.481 1611 * FAX 305.427-3142 Mr John Kelly, City Manager December 19, 1989 City of Tamarac 'f7r�9 Nf�r/�/ra4f� N 7525 N W 88 Avenue ry v# t tfJ goolp Tamarac, Fla 33321 �y409 PUBLIC SERVICE ADMINISTRATIVE COMPLEX Budget Report This report is based on a revised layout of the above project ano io oased on approximately eight acres of site development in S .I:-ve.lopment consists or a Utralty Facility (including an --iamin s`rative Dvp=it-ent to- the utility Department) wo Ks racii "y kinciuo ng ofrice space to nouse the aoministration of }he Public Works Department) eight acres of inrrastructure site aeveaopment, including miscellaneous intangioles much as a fuel island, media pins nursery cuirps-ers, r acio room ara an-enna, lawn equipment storage, c-tc Projected Pre,iminary Budget Costs Hard LOSS General Conditions $150,000 Pubiic Works Facility 330,000 Utility/Engineering Facility 266,500 Utility/Engineering Administration 137,125 Site Work 657,000 (Miscellaneous Site Work 300,000 Total Lonstruction Cost (Hard Cost) } f1,840,000 General Contractor's Overhead 8 Profit 110,000 Total Projected Construction Cost $1,950,000 Construction Contingencies 100„000 TOTAL PROJECTED CONSTRUCTION COST } $2,050,000 1 STR,UC HON MANAGEMENT SERVICES, INC to rsh wady Dr2Ve • Swte 301 - Deerfield Beach, F'londa 33441 • 305.481 1611 * FAX 305.427-3142 Mr John Kelly, City Manager December 19, 1989 City of Tamarac 'f7r�9 Nf�r/�/ra4f� N 7525 N W 88 Avenue ry v# t tfJ goolp Tamarac, Fla 33321 �y409 PUBLIC SERVICE ADMINISTRATIVE COMPLEX Budget Report This report is based on a revised layout of the above project ano io oased on approximately eight acres of site development in S .I:-ve.lopment consists or a Utralty Facility (including an --iamin s`rative Dvp=it-ent to- the utility Department) wo Ks racii "y kinciuo ng ofrice space to nouse the aoministration of }he Public Works Department) eight acres of inrrastructure site aeveaopment, including miscellaneous intangioles much as a fuel island, media pins nursery cuirps-ers, r acio room ara an-enna, lawn equipment storage, c-tc Projected Pre,iminary Budget Costs Hard LOSS General Conditions $150,000 Pubiic Works Facility 330,000 Utility/Engineering Facility 266,500 Utility/Engineering Administration 137,125 Site Work 657,000 (Miscellaneous Site Work 300,000 Total Lonstruction Cost (Hard Cost) } f1,840,000 General Contractor's Overhead 8 Profit 110,000 Total Projected Construction Cost $1,950,000 Construction Contingencies 100„000 TOTAL PROJECTED CONSTRUCTION COST } $2,050,000 1 71W 4t Public Service Administrative Complex Budget. Report Page Two Soft Cost Architectural/Engineering Fees (Balance on a-iginal Contract) f 46,000 Additional Services for Design 149 000 Construction Management Fees (Balance Or original Contract) And ~ i onal 'services for Pre --construction 76,000 15 000 ue--er r.�inou^sa�aes 1�D,F300 sc-- aneaur ingibles 5,000 ne -P-at On OT ieieonone �)ystetr 15,00z u n snings/window Treatments 18,000 uv -o New ran F es 4,0�iw �UVE �t^etiCcle -Q s kexciu❑ �� i-Ity) `OM, nevis on to -,a, ing 2�:iQrQi put �: er5 "i15r( i r burance (by owner) c 0�0 1 otal Soft Lost } aott Lost Lontingencies } f343, 00t0 1 otal Projected Sott Losts } 2(0,(0oo $36.3, f014(b a4rn= / r''r ojecten Har G -ost (incluo1ng t-oi~tingencles r $2 050 100,T ,-'r ojectea ,jort L_U5t (2nCtUQ ^y Cant ngencies) r 3 U T otai Projected Project Cost } $2, 403, 0010 Original Budget Q Years Ago) } $3 412 000 Intiatior due to delays at 4 21% per year } Qriginai. Budget it same program were to be implemented today } $3,712,000 New Projected Cost based on Revisec Program } 40,3 000 Savings to City (Approximately I fj I Public Service Administrative Complex �% Budget Report IY79671N� /� Zho ?/%w a Page Three General The existing structural elements of the existing Public Works building will be dismantled and reused at the proposed site including adding a mezzanine floor to same This means that Public Works would have to be relocated temporarily for approximately four to five months so as to enable their existing structure to be relocated Thererore, our intention is to commence construction of the Public Works raciiity first and foremost, have them move in prior to the rest of the project being completed in the interest of time Nevertreless, no `unds were allowed in the above budget analysis for suc-i a temporary relocation as we do not know the program for implementing same at this time or whether Public Works will move into the oip City mall or another location until their new facility is completed and ready for occupancy It is important to note that the design including bidding and negotiating would necessitate approximately four to five months Therefore it is imperative that construction commences no later than May of 1990 so as to negate any further increases in c nstruction cost That simply means that design and all other intangibles would have to commence immediately Further delays would impact the project on a whole not only financially but also the Tinal platting procedures G F tea Public Service Administrative Complex budget Report Page Four The City should be aware that there is always room for further Improvement in the project cost reduction, but this can only be achieved during the implementation of the design process whereby our expertise in cost control would be further realized It is also important to note that no allowance was made in the figures Indicated in tills repot for the total clearing and dpmo ition of the existing �-ubjzc WorKs Faciilties with the exception of the main ouiining, wnereby only the scractu�al elements Were taKen into account to be relocatiea "nciuslon We nave worked ex4remeiy long and hard wit-) ttie architect/engineer to reduce this project within the aunyetar y moans of the city without sacrificing the integrity or the project of the requirements of the end user This was extreme,y difficult due to the extraordinary existing site conditions it Is therefore our professional opinion that this project has been reduced considerably, however, the City will no doubt be proud or the end results and we certainly look forward to once again be representing the City on this very important task Finally, our ultimate goal is to construct this project for fl 85 million dollars (hard cost only), but this can only be achieved during the design, bidding and negotiation process END OF REPORT Prepared By K A P Emery, Press CC, M. Couzzo PI I