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HomeMy WebLinkAbout1992-04-20 - City Commission Workshop Meeting MinutesCITY OF TAMARAC 7525 Northwest 88 Avenue C11 R IMP Phone (305) 722-5900 Tamarac, Florida 33321-2401 Fax (305) 722-4509 April 16, 1992 NOTICE OF iirORRSHOP MEETING CITY COUNCIL OF TAMARAC, FLORIDA There will be a Workshop Meeting of the City Council on Monday, April 20, 1992, at 9.30 A.M. in the Conference Room #1, Tamarac City Hall, 7525 N.W. 88 Avenue, Tamarac, Florida. The purpose of this meeting is discussion regarding PROPOSED CHARTER AMENDMENTS. The City Council may consider such other business as may come before it. All meetings are open to the public. Carol A. Evans City Clerk CAE/kj THE CITY OF TAMARAC IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE PASIS OF HANDICAPPED STATUS City Council Workshop Meeting 4/20/92/KJ Page 1 CITY Or TAMARAC CITY COUNCIL WORXSHOP MEETING NONDAY, APRIL 20, 1992 CALL TO ORDLR: Mayor Bender called this meeting to order on Monday, April 20, 1992, at 9:30 a.m. in Conference Room #1 of Tamarac City Hall, 7525 Northwest 88 Avenue, Tamarac, Florida. Mayor H. Larry Bender Councilman Joseph Schreiber Councilman Norman Abramowitz Councilman Irving Katz Vice Mayor Henry Schumann ALSO PRESENT: Karen Jackson, Secretary The purpose of this meeting is discussion regarding PROPOSED CHARTER ANENDNENTS. Mayor Bender announced that he would be leaving the meeting at 10:00 a.m. and due to V/M Schumann being absent, would hand over the gavel to C/M Abramowitz to continue conducting the meeting. C/M Katz recommended the following items be discussed: 4.02-Terms of Office; 4.04-Compensation and Expense; 6.03-Redistricting; and 4.06-Council Vacations. C/M Abramowitz suggested that Council prioritize the items to be discussed and handle the more serious problems which affect the City. C/M Schreiber said these items are self-serving and primarily benefit the Council, not the residents of the City. He suggested Council look at items that would affect the City. Mayor Bender said every election costs the City approximately $25,000.00 to $30,000.00. He said it would save the City this money by eliminating an election every year. C/M Abramowitz said the City and Staff is traumatized for six months out of every year due to the annual elections. He said the method by which Council must handle its expenditures is burdensome on Staff and is expensive. Discussion was held regarding the expense of the various items to the City. C/M Katz said he had concerns regarding the Redistricting and the fact of delegating legislative rights to a lay body. He referred to the October 3, 1991 Charter Board minutes when this subject was discussed. Discussion was held regarding Redistricting, Section 6.03 of the Charter. C/M Abramowitz said he has no objection in involving the Charter Board in these discussions until the Charter provisions are changed. C/M Katz said he does not feel that the Charter Board should get involved with something that is not a function of the Charter Board. Mr. Kelly read from the Charter, Section 6.03, Redistricting. Council reviewed the Charter Board minutes. (Attachment 1) City Council Workshop Meeting 4/20/92/KJ Page 2 C/M Abramowitz referred to the minutes where the Charter Board's attorney states that the Charter Board does not have the legal right to make law, only the City Council does. C/M Katz requested that this portion of the Charter states that this is a legislative right and should remain that way. C/M Abramowitz questioned whether there is a legal mandate regarding the Redistricting process. Mr. Kraft read from the Charter, Section, 6.03, pertaining to the Redistricting Committee establishing the four districts containing as close to one quarter of the population as possible. C/M Katz said the Charter can be changed with an electorate vote. C/M Abramowitz asked if the prohibitions are State Law and Mr. Kraft said he would research this for further information. Mayor Bender asked if this makes reference to the Florida Statutes. Melanie Reynolds, resident, said she feels that Section 8.02 (b) should be removed from the Charter, which was the opinion of the Attorney General and Council agreed. EDITOR'S NOTE: Due to the absence of V/M Schumann and the necessity to leave the meeting, Mayor Bender relinquished the gavel to C/M Abramowitz to continue the meeting and left the meeting at 10:00 a.m. C/M Abramowitz suggested that Redistricting be considered a priority for further discussion. EXPRESSION OF INTEREST: ALL AGREED C/M Schreiber suggested that single -member districts, vacation, terms of office and compensation and expenses be discussed. C/M Schreiber referred to single -member districts and said based on the population growing, that it may be easier for a candidates to run in their own districts similar to the State legislators. C/M Abramowitz asked who would vote that candidate in and C/M Schreiber said the people living in his district. C/M Abramowitz said Council candidates run citywide and the responsibility that an elected official in the City is responsible to the City, not to his district. Discussion was held regarding the Council's responsibilities to the residents and the possibilities that may occur by a district -wide election. C/M Abramowitz referred to Section 4.04, Compensation and Expenses. He suggested that the City give each elected official expense money every month and Council submit bills at the end of the month, returning the unused money to the City. C/M Abramowitz also suggested Council use the money as salary and pay the taxes on it. C/M Katz said he does not feel that a Council person should have to subsidize his expenses. Discussion was held regarding Council compensation and expenses. TAPE 2 C/M Katz suggested that Council's salary structure be changed. City Council Workshop Meeting 4/20/92/KJ Page 3 C/M Abramowitz said he feels that Terms of Office is a Number One priority. Mr. Kelly agreed that the Terms important issue for discussion. have yearly elections. He said to make the decisions needed to regarding this. of Office is an extremely He said most other cities do not the City needs the time for Council be made. Discussion was held C/M Schreiber said if all Council members were voted out and the City acquired a new Council, the City Manager runs the City Administration and does not see a problem. Mr. Kelly said the City could run, but there would be an unfair responsibility placed on his and the Staff's shoulders during that time. Discussion was held regarding the roles of the City Manager and Council. C/M Katz said there are more cities which have opted to go with the Manager form of government. C/M Katz referred to Section 4.04, Compensation and Expenses. He suggested that the salary limits be increased to $6,000 for Council members and $7,200 for Mayor. C/M Abramowitz said the following subjects have been placed on as possibilities: Single -member districts, Redistricting, Compensation and Expenses and Raise in Salary for Council and Mayor. Mr. Kelly said Section 8.02 is important housekeeping. Mr. Kelly said at many Council meetings there are members absent and it is always announced that he is absent and excused. He said the Charter states that if a member is absent for any reason for 75 days, something should be done and C/M Abramowitz said the Charter needs to be changed and referred to Section 4.05(b). C/M Schreiber said there should be an allowance for valid excuses. Discussion was held regarding this. C/M Abramowitz referred to Section 4.02, Terms of Office. He said this costs the City and traumatizes the City. He said he had . fought during the last election to put this before the voters. He said the Attorney General's office had stated that it is the obligation of the City to get themselves in any referendum items and to educate the public. C/M Schreiber requested that these amendments need to be worded in layman's terms. He said there were many people who did not understand what the amendments were about and C/M Abramowitz agreed. C/M Katz said there were two or three different renditions for the terms of office as follows: 1) to extend the term of office from two years to three years with two consecutive terms, 2) from two years to three years with unlimited terms, and 3) three year terms. C/M Abramowitz said the vote of the Council, by a vote of three to two, was that they voted for three year terms, unlimited. He said he is only the second Mayor in the City to have been re-elected, which shows that the public has no feelings for incumbency. Discussion was held regarding this. C/M Schreiber objected to unlimited terms and said that the trend for politics is in limited terms and there is an advantage to incumbency. He said the public does not vote on capabilities, but on popularity. Discussion was held regarding the public's vote. City Council Workshop Meeting 4/20/92/KJ Page 4 Mr. Kelly suggested consideration should be made on Section 5.05, Oath of Office. He said the swearing in is not appropriately placed under the City Manager. He suggested that the wording be changed to accomplish that the oath be issued by someone other than the City Manager, if Council so decides. C/M Katz said in 1980 there was an Ordinance which allowed for an increase in salary for the Mayor and Council from the previous increase in 1976. C/M Abramowitz said the Council members and Mayor do a lot of work in the City and no City Manager would make decisions without the permission of Council. He said administration is not the function of the City Council, but of the Manager. He said the City Manager receives direction from Council. Discussion was held regarding this. Mary Seidel, resident, asked if the interchanging of positions between the Mayor and Council running for each others' office has been resolved and C/M Abramowitz said the law is not always fair and there is only one way to alleviate this, which is to have all run at the same time, which would cause harm to the City. C/M Katz said there are other alternatives to this. David Krantz, resident, expressed his opinion on the feasibility of the salaries for Mayor and Council members, which should be increased. C/M Katz read memo from Carol Evans, City Clerk dated January 11, 1991, regarding salaries and expenses of Council members and Mayors of other cities. (See Attachment 2) Mort Winter, resident, said the amendment regarding the $100 for the Charter Board was not understood by the public. With no further business, Mayor Bender ADJOURNED this meeting at 11:00 a.m. CAROL A.'EVANS CITY CLERK F Charter Board Meeting 10/3/91/elo Page 1 CITY OF TAMARAC, FLORIDA CHARTER BOARD MEETING THURSDAY, OCTOBER 3, 1991 CALL TO ORDER: Chairwoman Davis called this meeting to order on Thursday, October 3, 1991 at 10:00 aim. in Conference Room # 1. 1. ROLL CALL PRESENT: Muriel Davis, Judy Kitograd, Morton Winter David Krantz Chairwoman Vice -Chairwoman ABSENT AND EXCUSED: Isaac "Zeke" Feldman ALSO PRESENT: Paul Novack, Charter Board Attorney Ellen Wood, Secretary 2. MEDITATION AND PLEDGE OF ALLEGIANCE Chairwoman Davis called for the Pledge of Allegiance and a Moment of Meditation. 3. APPROVAL OF THE MINUTES OF MEETING DATED 9/11/91 Chairwoman Davis said approval of the minutes of the last meeting September 11, 1991, will be tabled since they are not available. 4.b.SCHEDULE DATE FOR SPECIAL MEETING - DISCUSS REDISTRICTING -6.03 Chairwoman Davis said the next special meeting will be to discuss the amendment for redistricting - 6.03 on Thursday, October 10, 1991 at 10:00 a.m. 4.c. JOINT MEETING DATE Chairwoman Davis said October 21 or October 22, 1991 would be good tentative days for a joint meeting. t(,q 0 Charter Board Meeting 10/3/91/elo Page 2 5. REPORTS Chairwoman Davis asked if anyone had there was none. a report to make and Vice -Chairwoman Kitograd said she would have the Tam -A -Gram article ready for November's issue. She said it should be ready to type by this Friday. 4.a. INSTRUCT ATTORNEY NOVACK TO DRAFT AN AMENDMENT CHANGE - 8.01 Attorney Novack said he made a draft of amendments for todays meeting. He said he wants to show the Board the way the amendments were written and how the Board now wants them. He said the terms of office will change from 2 to 3 years and will become effective at the next regular municipal election after the passage of the amendment. Mr. Winter asked about the consecutive terms. Attorney Novack said it has been drafted as two completely separate and independent changes to the Charter. Mr. Krantz asked if the referendum becomes effective in March, 1992, does it become effective immediately. Vice -Chairwoman Kitograd said at the following municipal election, which is one year later. She said it would be effective March, 1993. Attorney Novack said the final portion of this amendment would be that it is effective to both the City Council and the Charter Board. He said the second amendment changes matters concerning consecutive terms. He said it will limit terms of office to 3 consecutive terms, effective at the next regularly scheduled municipal election in March, 1993. He said these items are being done independently so that the amendments are very clear and the issues are not confused. He said there are clearly two different issues. He said the voters may not want to make it three years but keep it at two consecutive terms. He said they are independent and separate. Attorney Novack said the third issue discussed is the redistricting and that sets up the special meeting that was discussed. He said this has not been drafted. Chairwoman Davis said it was explained to the Board last time and now it just has to be seen in written form. She said the special meeting for redistricting is Thursday, October 10, 1991. She asked Attorney Novack if he would be able to attend. 0 Charter Board Meeting 10/3/91/elo Page 3 Attorney Novack said he would check with his office before he leaves City Hall today. Vice -Chairwoman Kitograd said if the Board does not have pressing business, redistricting could be discussed today under old business. Attorney Novack said it can be discussed and it could be put on a future meeting for action. Vice -Chairwoman Kitograd suggested that redistricting be discussed and held for a special meeting where the Board will have in writing the 3 amendments and a special meeting can be scheduled to review and adopt them. Attorney Novack asked if the Board can tell him what they specifically want on the redistricting amendment. He said for the special meeting next week, the Board could put on the agenda for approval the changes regarding terms of office and consecutive terms. Vice -Chairwoman Kitograd said redistricting may have to be continued or they may be in agreement. Chairwoman Davis said there is alot to the redistricting amendment. Attorney Novack said at the meeting next week, the Board can take action. Chairwoman Davis said that redistricting would be discussed under old business. 6. OPEN PUBLIC FORUM Melanie Reynolds, resident, asked if Attorney Novack would be given the information on the original Chapter 166. Attorney Novack said it was sent to him and he has reviewed it. Ms. Reynolds said the Board should be discussing the Charter instead of being self serving and picking out little things that the Board wants. She said the Charter is in bad condition and it should be discussed. She said the people put the Board in office and the Board should benefit the people. She said the people do not benefit with changing years of office. She said the Charter is the first thing that the Charter Board should be doing. Mr. Winter said the Charter Board had the suit against the City about the right of the Charter Board to put amendments on the referendum and this is the way of bringing it to the forefront. Stan Bernard, resident, said 2 years ago the City spent money to have the Charter reviewed by an independent authority. He Charter Board Meeting 10/3/91/elo Page 4 said the City Council and the Charter Board extensive reviews of the proposed changes that the benefit of the City and very little was don said the Charter Board is not overlooking Charter. 174_"oy• went through were made for e about it. He changing the Nathan Peretzman, resident, said on September 12, 1991, he sent a letter to the Charter Board and a copy to Attorney Paul Novack. He said at this time, he has not received a reply from the Charter Board. He said the letter states that Chairwoman Davis said his complaints were answered satisfactorily by the Charter Board, the President of the Tamarac Presidents Council and the State Attorney's office. He said they were not answered satisfactorily to him. He said he insists on proof on their letterheads to make sure there were no false statements made. He said Attorney Novack referred to Chapter 112.51 of the Florida Statutes, Municipal offices, suspension, removal from office. He said his reason for her dismissal is incompetence and lack of ability and knowledge. Irving Lopatey, past President of Tamarac's President Council, said Mr. Peretzman sent a letter of complaint about the Tamarac Presidents Council's failure to investigate certain branches of the City regarding the ambulance service. He said the answer that was submitted to the Attorney General and accepted by him after investigation is that the Tamarac Presidents Council was a private organization not answerable to Mr. Peretzman. He said nowhere in the Charter of the Tamarac Presidents Council is the authority to investigate anything. He said they could make inquiries if they chose to but do not have investigative authorities. 7. OLD BUSINESS Chairwoman Davis said several suggestions were made regarding redistricting. She said the Board should forget about the amendment proposed for single districts. Vice -Chairwoman Kitograd said in Section 6.03, Redistricting, in place of each year the Board said every 5 years, within 30 days after the municipal election. Chairwoman Davis said she felt it should be done every 2 years but 5 could be considered. She said it was suggested that the Charter says it should mandate the change but it should be justified by other local circumstances such as integrity of City lines, the shape of the district or racial distribution. She said this is what should be discussed now. She said it was suggested that 2 plans be submitted by the Redistricting Committee and the final decision should be made by the Council and the Charter Board. She said that Council should create the Ordinance. 11 •�: Charter Board Meeting 10/3/91/elo Page 5 Vice -Chairwoman Kitograd said another issue is the population rather than registered voters. She said the number of residents can be determined by utility bills. Chairwoman Davis said that would not indicate children. Mr. Krantz said the population is public record according to the last census. Vice -Chairwoman Kitograd said Sunflower/Heathgate has more residents and 1/3 are registered voters, whereas, a smaller community is all registered voters. She said it is not an accurate description of the City's population. She said the districting depends on where the voters are and it should be by where the people are. Chairwoman Davis said it is not feasible to do it by population. Vice -Chairwoman Kitograd said utility bills would indicate distribution of population. Chairwoman Davis said distribution is one way of doing it but it is not accurate. Vice -Chairwoman Kitograd said districts can be done by fairness in population or a district with registered voters. She said in this City , the voters are very unevenly balanced. Mr. Krantz said Kings Point will have 5,000 units when completed and it now has 3,000. Mr. Winter said it could control the election. Chairwoman Davis said it is now being done through Jane Carroll's office. She said the condos all vote where other communities are not interested so it is not a clear reflection of the thinking of people or the districts. She said the method of getting a population representation is uncertain. Attorney Novack said there are 3 different ways; one is by population and utility bills will not directly reflect population. He said another is by registered voters and last, by geography. He said the last 2 are the easiest because the City knows where it's registered voters are, so it is easy to draw a pie. He said the geography of the City is also known. He said there is not a file anywhere that shows the population distribution. He said the purpose of the districts is to provide equal representation. He said there is equal representation for all residents of the City. Attorney Novack said the traditional approach is equal representation among voters. He said if people are used rather than voters, a potential problem is that Council R Charter Board Meeting 10/3/91/elo Page 6 members would be representing different numbers of voters even though there are the same number of people. He said a district might have 5,000 people with 2,000 voters and another could have 5,000 people with 200 voters. He asked what effect that would have on City government. He said voters seem to drive government. He said people would even include those who are not citizens. Vice -Chairwoman Kitograd said if they live in the City, they should be represented. She said a Council member or a Charter Board member is responsible for the entire City. She said this City has a history of only responding to the needs of the registered voters. She said it is reality that voters are needed, however, there is a responsibility for those people who do not vote. Mr. Winter said he agrees with the responsibility City wide. Mr. Krantz asked to be excused at 10:35 a.m. for a Doctor's appointment. Mr. Winter said reality is that anyone who runs for office counts on the registered voters. He said to make it equitable to everyone, it has to go by registered voters. Chairwoman Davis said registered voters is the only way. Mr. Winter asked if there is anything in the Statutes that say how redistricting will be done. Chairwoman Davis said it tells how redistricting is done in the Charter. Attorney Novack said there may be language that talks about qualified voters. He said there may be a prohabition. Attorney Novack said Dade County is presently looking at how to redistrict the County Commission. He said they cannot do it from any existing data base. He said Dade County has had to create an original computer program, feed all the raw data into that program and try to find a balance between number of people, number of voters and geographic size of the district. He said they have had tremendous difficulty in doing it. He said it is simple to do it by registered voters and to carve a pie. He said it might be the only practical way of doing it. Mr. Winter said this way each candidate would have the same amount of registered voters. Attorney Novack said sometimes to make things very equal, the results are that communities are split down the middle. .r( Tape 2 Charter Board Meeting 10/3/91/elo Page 7 Vice -Chairwoman Kitograd said Florida Statutes will not allow splitting communities by redistricting. Ms. Reynolds said that is by the Charter, not Florida Statute. Vice -Chairwoman Kitograd said when the Redistricting Committee came up with a recommendation, they were splitting a community into 2 Districts and it cannot be done. Attorney Novack said this is a difficult undertaking. He suggested that there is agreement on three elements. Attorney Novack said the Board wants the report of the Redistricting Committee to be non final and, as it is worded now, the report is final. He said the second change is that if the Redistricting Committee comes up with a recommendation that the Charter Board disagrees with, the Charter Board wants the right to submit a contrary report but not be required to. Mr. Winter said the Redistricting report is to be delivered to a joint meeting of the City Council and the Charter Board within 180 days. Chairwoman Davis. said when the Committee submits their report, it should be approved by both the Charter Board and the Council, then the Council would make the Ordinance. Vice -Chairwoman Kitograd said Attorney Novack said the Redistricting Committee would submit a report to the Charter Board and then the Charter Board would separately submit a report to the City Council if the Board disagrees with the report. She said to keep this from being a political yoyo, the report should be submitted to a joint meeting. Attorney Novack said as much as the Board may want the three bodies to agree, he has to plan that they will not. He said the Board must recognize that it is only the Council that has the authority to impose the Redistricting. He said the current Charter is not proper because it says the report of the Committee shall be final. He said the report cannot be changed but that does not mean that it is law. He said it has been interpreted that the Committee's report is law and he does not feel that is legal. He said a body cannot be appointed and say that anything they do has the force of law. He said they do not have the legal authority to make law, only the Council does. He recommended that the Committee make a report presumably to Council and the Charter Board will receive a copy. He said if the Charter Board disagrees with it, they can file a report to Council. He said this should be Charter Board Meeting 10/3/91/elo Page 8 looked at in terms of a pyramid, at the top is Council and each corner is the Charter Board and the Redistricting Committee. He said the Charter would be changed to read that the Charter Board may make a report and give a time limitation of 60 days. He said the Council then has both reports and a decision can be made to Redistrict by Ordinance. Vice -Chairwoman Kitograd said the report of the Redistricting Committee goes to the Council and Charter Board at the same time. Attorney Novack said everything in government is political. He said perameters are made which are put into law that say no one can go outside the boundaries. He said nothing in the Charter will be divorced from politics. He said at the root of politics is that there are different points of view and people have been elected to listen to the points of view and make a decision. He said a legal framework needs to be provided for the resolution of differences. He said it is only Council that has the authority to create a law. He said the Charter Board wants input to this process and the way to do that is to allow the Charter Board to make a report, if necessary. u Vice -Chairwoman Kitograd said the Charter Board appoints 4 representations to the Redistricting and Council appoints 4. She said it is equally divided for representation. She said the committee is delegated to make a Redistricting report. She said this report should come from the Redistricting Committee to a joint meeting of the Charter Board and the City Council at which time disagreement can be aired and changed. She said the only body that can make it into law is the Council. Mr. Winter said this is what the Charter says now. Chairwoman Davis said the Redistricting Committee would send the same report to the Charter Board and the City Council. She said it will be reviewed and there will be a joint meeting to discuss the differences and the Council will make the Ordinance. Vice -Chairwoman Kitograd said if it is worded that a report will be forwarded to the Charter Board and then at a joint meeting discussion will be held on the report, it is different from what Attorney Novack said. Mr. Winter said if the. same report is sent to both the Charter Board and the Council, the Charter Board can read the report and make their own if they disagree with it. He said if the Board agrees with it then they do not have to make a report. He said then it is discussion at a joint meeting. Charter Board Meeting 10/3/91/elo Page 9 Attorney Novack said the reason he suggested that is that the Board wants to have as much say as possible. He said there can be joint meetings but when it comes time to decide the Council can decide regardless of any objection from this Board, in his opinion. He said the Charter Board does not have the power to vote in a Redistricting plan, only the Council does. Chairwoman Davis asked why since they do not have it now. Attorney Novack said he does not think it is though he may be wrong. Chairwoman Davis asked why both cannot approve the document since they both appoint the Committee. She asked why the Council can override the Charter Board. Attorney Novack said if the Board tells him to draft it, his answer would be that he will but somewhere down the road there will be a Charter Board versus Council lawsuit. He said if it is challenged he feels it would be found that the Charter Board did not have the right to enact it and that the Council should have enacted it. He said there is a body of law involving delegation of power. He said somethings can be delegated and some things cannot. He said the right way would be to have bodies giving advice to the Council but in the end Council has to take the action. Mr. Winter said the Council is the only legislative body in the City. He said the Charter Board cannot legislate and therefore, cannot vote. He said the Charter Board cannot accept it. Chairwoman Davis asked if the Charter Board has the right to appoint people to the Committee then the Board should have the right to give input and have a real say in accepting it. Mr. Winter said the Board can have input by a report and at a joint meeting. He said Council can override the Charter Board. Vice -Chairwoman Kitograd said they can also override the Redistricting Committee. Attorney Novack said he will do some research but traditional ways of operating do not always make them legal. He said if it gets to a Judge it does mean that it will be approved. He said it has to comply with the State law which involves who can legislate. - Vice -Chairwoman Kitograd said at a joint meeting everyone agreed and then Council MOVED to adopt and they voted. Attorney Novack said a report might be issued to Council that Charter Board Meeting 10/3/91/elo Page 10 says the Board has carefully reviewed the report of the Redistricting Committee and are in agreement except that the Board wants Council to pay particular attention to point 5 which the Board finds troubling for the following reasons. Attorney Novack said there is agreement that the report of the Redistricting Committee's language should be changed so that the report is not final as to it being law. He said the Charter Board may submit a report, the Council takes the final action and then the area is gray as to how the redistricting should be done whether by population, registered voters or geography. Vice -Chairwoman Kitograd asked if anything had been said about the number of years as opposed to every year. She said every year is too frequent and five years would be better. Mr. Winter said three years would be better and Attorney Novack said either three or five years would be appropriate. Attorney Novack said at some point a professional could be hired that can run a computer analysis and show how the numbers break down and then changes can be made on the analysis based on the political realities of the City. He said there might be condominium developments together with the same type residents with a boundary down the middle and the City does not want a boundary down the middle so the professional would shift what the computer cannot think and make those amendments to it. He said this is the way that Dade County is trying it and, as they go through it, this City can learn through Dade County's mistakes. Mr. Winter asked if Dade County started this project yet and Attorney Novack said, yes, and September 3's ballot was a proposed Charter Amendment to change districting and to change the number of Commissioners. Mr. Winter said this would be an idea for a study based on a computer. Vice -Chairwoman Kitograd said the Board has money for a study and one would be to see if there is another way to determine where the population is. Attorney Novack said to contact the Supervisor of Elections for Broward County because they have computers and have information in their data base. He said if they are unsure of the process of getting the information that is needed, they can ask David Leahy, the Supervisor of Elections in Dade County, what his program was. He said the program takes the information in and categorizes it. He said maybe Dade County's program can be used in Broward County and then to this City. He said then a consultant would not have to be hired. Charter Board Meeting 10/3/91/elo Page 11 Vice -Chairwoman Kitograd said three years may be better because after research the Board might have to go back into this to change the registered voters. After discussion, the Board was in agreement. Attorney Novack said information could be gained from the Redistricting of State, House , Senate and Congressional Districts because they have to look at some of the same raw data that the City needs. He said if the Supervisor of Elections of Broward County can give the City raw data on those areas it could be used and save time. Vice -Chairwoman Kitograd said someone needs to be hired to do that. Mr. Winter said the information should be obtained first by contacting Jane Carroll's office. He said they might even be able to do some of the work. He said the City might even be able to use their computers. Attorney Novack said the City has a good case for them to help out and assign someone to be a liaison with the Board because they pay Broward County taxes. Chairwoman Davis said the Board's needs might fit into their program. Vice -Chairwoman Kitograd said the Board is talking about redistricting every three years and .staying with the registered voters. Mr. Winter said the Committee report shall not be final. Attorney Novack said this is going to involve some research on his part to see what the State has on it. He said he will try to have some of the information by next Thursday. Attorney Novack said change one is in the final nature of the report. He said change two is the ability of the Charter Board to issue a report. He said every year should be changed to every three years. He said for the time being the Board should leave alone the question of how to redistrict and use registered voters. Attorney Novack said the registered voters are the data base of the election department. Vice -Chairwoman Kitograd said next Thursday the Board will have from Attorney Novack the legalities regarding 8.01 and 6.03. 8. DATE FOR NEXT MEETING Chairwoman Davis said the next regular meeting is November 7, Charter Board Meeting 10/3/91/elo Page 12 1991. She said the special meeting is October 10, 1991. Vice -Chairwoman Kitograd said she will be on vacation November 7, 1991 and cannot attend the regular meeting. 9. GOOD AND WELFARE Vice -Chairwoman Kitograd asked Chairwoman Davis if she was going to suggest a joint meeting to the City Council before the Board's meeting on October 10, 1991. Chairwoman Davis said she will wait until after the meeting on October 10, 1991. 10. ADJOURNMENT With no further business, Chairwoman Davis ADJOURNED this meeting at 11:15 a.m. MURrtL DAVIS, CHAIRWOMAN "This public document was promulgated at a cost of $ 73.38 or $ 4.87 per copy to inform the general public, public officers and employees of recent opinions -and considerations of the Charter Board of the City of Tamarac." u CITY OF TAMARAC r� L';-; CITY CLERK'S OFFICE INTER -OFFICE MEMORANDUM I'll r•� %j'G TO: Dina McDermott, Assistant City Manager FROM: Carol A. Evans, City Clerk a/ DATE: January 11, 1991 SUBJECT; Charter Review and Research In response to your memo dated January 3, 1991, following is the information you requested: CITY OF DEERFIELD BEACH Councilmen earn a salary,of $5,000-$6,000 per year. The Mayor earns $9,000. The Mayor and Council collectively get $8,000 per year for travel and must submit receipts. CITY OF LAUDERDALE LAKES Councilmen earn a salary of $9, 000' per year. The Mayor earns $11, 000. Councilmen receive $4,800 each annually for expenses. The Mayor receives $5,400 annually for expenses. Their expense allowance is given in monthly checks and they are not required to submit receipts for the money spent. CITY OF LAUDERHILL Councilmen earn a salary of $363 per month** and get $300.00 per month for expenses. The Mayor's salary is $54,289 per year as he is full-time, Travel: Travel expenses for air fare, hotel, seminars, etc. are paid in advance by the City Clerk's Department. Both Mayor and Councilmen get $26.00 per diem for each day they are out of town $5.50 for breakfast, $6.50 for lunch and $14.00 for dinner). Receipts must be submitted for everything. If receipts are not turned in for meals the Council is required to pay this amount out their own pockets. For every trip over 24 hours, a report must be turned in showing what the conference, etc. was about. According to Judy Higgins, Deputy Clerk, no other City requires a report to be filed. ** Council treasurer gets an additional $100 per month salary. CITY OF COCONUT CREEK Councilmen earn a salary of $6,000. The Mayor earns a salary of $8,000. They do not get any monthly Allowance, but they will get reimbursed for incidental expenses (within reason) if they have receipts. No reports are filed. January 11, 1991 Charter Review and Search Page 2 CITY OF LIGHTHOUSE POINT Councilmen earn a salary of $150 per month. The Mayor's salary is $10, 400 per year. Any expenses are paid out of their: own pockets and they are reimbursed when they turn in an expense report. The amount they spend is limited only by the budget for their department. CITY OF NORTH LAUDERDALE Both the Mayor and Councilmen get a $500 per month salary. They receive no monthly allowance in addition to their salaries. Any travel for City business must be approved by the City Council and they are given per diem per State regulations and they must turn in receipts. CITY OF PARKLAND Councilmen earn a salary bf $200 per month. Mayor receives $200.00 per month salary plus an additional $200.00 travel allowance. No receipts are needed for the Mayor's travel allowance. A report is required when trips are taken. CITY OF PLANTATION Councilmen receive a salary of $1,500 per month and are not paid for travel because they do not take any trips for City business. The Mayor is paid $64,250 annually and is paid for travel for all pre -approved trips. CITY OF SUNRISE Councilmen and Mayor all earn a salary of $15,697 per year. Councilmen receive $400 per month allowance. The Mayor receives $600 per month allowance. There are no provisions for turning in receipts for their allowance. CITY OF DANIA Councilmen receive a salary of'$250 per month. The Mayor's salary is $300. They each receive $4, 600 allowance each per year. They are not required to turn in any documentation for daily expenses. They must turn in documentation for per diem for trips taken for City business. CAE/nr