HomeMy WebLinkAbout1999-12-06 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
WORKSHOP MEETING
MONDAY, DECEMBER 6, 1999
CALL TO ORDER: Mayor Schreiber called the workshop meeting to order on Monday,
December 6, 1999, at 9:30 a.m. in Conference Room #1 of Tamarac City Hall, 7525 NW
88th Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Larry Mishkin, Commissioner Edward C.
Portner, Commissioner Karen L. Roberts and Commissioner Marc L. Sultanof.
ALSO PRESENT: Jeffrey L. Miller, City Manager, Mitchell S. Kraft, City Attorney,
Assistant City Manager/Interim Finance Director Hemstreet and Carol Gold, City
Clerk.
12/08/99 AGENDA ITEMS
a) Item #60): EMPLOYEE PERSONAL COMPUTER PURCHASE
PLAN: (TR8788) Authorizing the implementation of the employee
computer purchase plan for the City of Tamarac employees. MIS Director
Sucuoglu gave a presentation. Commissioner Roberts questioned the
process by which the first 60 employees will be chosen. Commissioner
Sultanof expressed concern about the City's risk if an employee leaves
without reimbursing the City. There was discussion and City Attorney
Kraft indicated the program is not without risk. Assistant City
Manager/Interim Finance Director Hemstreet, explained that an
employee's pension is protected from any unpaid loans.
b) Item #6(o): 44TH STREET WATER MAIN: (TR8712) Authorizing the
appropriate City Officials to enter into an Agreement with Broward County
for funding of the Utility Improvements along NW 44th Street in the City of
Lauderhill. Utilities Director Woika gave a presentation and reported that
the City saved approximately $40,000.00 by designing this project in-
house. Commissioner Partner expressed concern over ownership. City
Attorney Kraft said the City is just a minor player in the ownership issue.
c) Item #6(n): AMENDMENT TO AGREEMENT FOR THE SENIOR &
COMMUNITY CENTER (TR 8836) Authorizing the appropriate City
Officials to execute a second amendment to the Agreement between the
City of Tamarac and Facilities Development (FD), Department of
Management Services, State of Florida, for the provision of certain project
management services for the Senior & Community Center Project,
increasing the total FY00 project budget to $4,386,920.00; amending the
general improvements fund of estimated revenues and expenditures in the
amount of $51,353. Parks and Recreation Director Margoles responded
to questions during her presentation of this item. She addressed Mayor
Schreiber's concern about the responsibilities of the different Managers.
Commissioner Portner expressed concern about the public not being
aware of the total cost of the project. Commissioners Roberts and
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Sultanof assured Commissioner Portner that the public was duly educated
as to the cost of the project. Parks and Recreation Director Margoles
reviewed the scheduling of project and indicated that June 30, 2000 is the
target date for completion.
c) Item #7: TRANSFER OF FRANCHISE FROM MEDIAONE TO
AT&T: (TO1869) Motion to adopt Ordinance on first reading, denying the
transfer of the MediaOne of Greater Florida, Inc. Cable Television
Franchise to AT&T. Assistant City Manager/Interim Finance Director
Hemstreet reported on the status of negotiations to the franchise
agreement. There was discussion about MediaOne's lack of
responsiveness to customer complaints. Assistant to the City Manager
Allen explained that he has been facilitating claims resolutions between
customers and MediaOne. Commissioner Roberts said associations not
getting approval from MediaOne before contracting for repairs caused
some of the problems. Commissioner Sultanof inquired about MediaOne's
bond. Vice Mayor Mishkin questioned the length of the proposed
agreement. Mayor Schreiber said the City should encourage competition.
Commissioner Portner questioned the location of the property in item 6d,
PERFORMANCE BOND REFUND: (TR8776) Refunding performance bonds paid to
the City by Hess/Fins Oil in the amount of $1,500.00 and by Woodlands Country
Club in the amount of $2,830.00. Assistant to the City Manager Allen responded.
Commissioner Portner asked for clarification for items 6e, WATER AND SEWER
DEVELOPER'S AGREEMENT: (TR8824) Accepting and executing a Water and
Sewer Developer's Agreement with Intown Suites Commercial Boulevard, Inc., for
the Intown Suites Project located on the northeast corner of Commercial Boulevard
and NW 82"d Avenue, for one non-residential water and sewer building connection,
one irrigation connection and one dumpster connection requiring 24 ERC's for water
and 17 ERC's for sewer; requiring the payment of $64,200.00 in CIAC fees and 6g,
WATER AND SEWER UTILITY EASEMENT: (TR8826) Accepting and executing a
"Tamarac Water and Sewer Utility Easement" with Intown Suites Commercial
Boulevard, Inc., for the Intown Suites Project, located on the northeast corner of
Commercial Boulevard and NW 82"d Avenue, to allow legal access by City utility
personnel for installing, maintaining, and operating the water distribution and
sewage collection systems. Utilities Director Woika responded.
Commissioner Portner questioned the costs relative to item #61, ENGINEERING
SERVICES - HAZEN AND SAWYER: (TR8840) Executing Addendum No. 00-01
to the Contract with Hazen and Sawyer to provide engineering services for the
design, permitting and bidding of Phase I of the Tamarac East Utilities upgrades
in an amount not to exceed $109,800.00 in accordance with the City's Consulting
Engineering Agreement as authorized by Resolution R-96-163 and approve
funding from the appropriate utilities operational accounts. Utilities Director said
the City will pay the cost and a grant has been received for this project. Mayor
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Schreiber asked if the City is pleased with Hazen & Sawyer. Mr. Woika
responded in the affirmative.
Mayor Schreiber asked for clarification on item 6i, UTILITY EASEMENT
ENCROACHMENT/HOLD HARMLESS: (TR8828) Accepting and executing a Utility
Easement Encroachment and Hold Harmless Agreement with Intown Suites
Commercial Boulevard, Inc., for the curbing constructed in a utility easement for the
Intown Suites Project located on the northeast corner of Commercial Boulevard and
NW 82"d Avenue. Utilities Director Woika responded.
Mayor Schreiber questioned whether the City was pleased with the performance
of P.F.I. relative to item #6m, FINANCIAL ADVISOR SERVICES: (TR8834)
Authorizing the appropriate City Officials to execute an Addendum to the existing
Agreement between the City of Tamarac and Public Financial Management, Inc.,
exercising the option to extend financial advisor services for an additional two
years. Assistant City Manager/Interim Finance Director Hemstreet responded in
the affirmative.
2. SISTER CITIES: Mayor Schreiber explained the benefits he expected
from reestablishing this program. City Manager Miller said his office would
research this and find out what is involved as well as the costs.
3. BROWARD MILLENNIUM COUNCIL MEETING MATERIAL: Commissioner
Sultanof explained that Tamarac is on the Broward Millennium Council and
encouraged the Commission to support this endeavor. Public Information Officer
Moore gave details of the proposed activities. There was an expression of
interest favoring the City's participation.
4. COMPENSATION AND EXPENSES OF MAYOR AND COMMISSION:
(TO1874) Amending Article IV, Section 4.04 of the City Charter entitled
"Compensation and Expenses of the Mayor and Commission" to remove fixed
amounts for Mayor and Commissioner general expenses from the Tamarac
Charter and to add a fixed amount for monthly travel expenses for the Mayor and
each Commissioner; providing that if the amendment is approved by a majority of
the voters at the March 14, 2000, election, then such amendment shall become a
part of the City Charter upon certification and acceptance of the election results.
City Attorney Kraft explained that this proposed ordinance was recommended by
the Charter Board and spoke of the financial issues. Commissioner Roberts
recommended removing the $400.00 amount. After discussion, City Attorney
Kraft said he would amend the proposed ordinance and have it available for
Commission consideration by Wednesday's Commission meeting.
5. PROPOSED CAMPAIGN ON CHARTER AMENDMENTS: Public
Information Officer Moore presented his proposed campaign on Charter
Amendments. Commissioner Sultanof expressed concern about overkill. Mayor
Schreiber disagreed. Commissioner Roberts said some of these Charter
amendments might add additional costs to the City. She suggested using
volunteers to educate the public. Commissioner Portner asked about television
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advertising. Mr. Moore explained the expense and said he was working with
MediaOne for time.
Commissioner Sultanof reported that he, Parks and Recreation Director
Margoles and Adult Services Coordinator Coco are on the Steering Committee
for the Florida Senior Games and encouraged participation.
Personnel Director Swanson reported that an additional application for the
pension board was received after the cutoff date and asked if the Commission
wished to extend the deadline. After discussion, Commissioners expressed an
interest in keeping the original deadline.
There being no further business, Mayor Schreiber adjourned the meeting at
11:20 A.M.
Carol Gold, CMC/AAE
City Clerk
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