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HomeMy WebLinkAbout1991-08-15 - City Commission Budget Workshop Meeting Minutes7525 NORTHWE5T 88TH AVENUE • TAMARAC, FLORIDA 33321-2401 TELEPHONE(305)722-5900 NOTICE OF CITY COUNCIL BUDGET WORKSHOP MEETINGS FOR FISCAL July 31, 1991 YEAR 1991/92 The following Budget Workshop Meetings will be held in Conference Room #1 of Tamarac City Hall, 7525 N.W. 88th Avenue, Tamarac, Florida: City Manager Budget Message Revenue Review Millage Summary Division 105 City Council 106 City Attorney 110 City Manager 178 Economic Development Division 112 City Clerk 712 General Services 713 Telecommunication 115 Finance 501 MIS 502 Central Stores - Purchasing 872 Non Departmental Special Revenue Funds Debt Service Funds Grand Opening Public Services Administration Complex LM 142 Community Development 227 Building Department 235 Code Enforcement 223 Fire Department 226 Ambulance Services 9QQ a.m. to 12:00 noon Division 178 Personnel Department 607 Social Services Board Safety Advisory Board 704 insurance Administration 705 Insurance Operations 709 Insurance Claims 739 Insurance Loss Reserve AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS Division 220 Police Services 167 Charter Board 170 Public Information Committee 181 Consumer Affairs Board O 183 Veterans Affairs Division 405 Public Works Administration 407 Grounds Maintenance 191 City Hall Operations 193 General Government Buildings 222 Police Building 411 Streets/Roads 417 Canals Drainage •l 550 Recreation Activities 552 Multi -Purpose Recreation Center 555 Park Facilities 503 Fleet Services D1n.misi nn 155 Engineering 413 Street Lighting Utilities All meetings are open to the public. Carol A. Evans City Clerk CAE/nr City Council Budget Workshop 8/15/91/elo Page 1 CITY OF TAMARAC, FLORIDA CITY COUNCIL BUDGET WORKSHOP THURSDAY, AUGUST 15, 1991 CALL TO ORDER: Mayor Abramowitz called this budget workshop 0 or era 1:00 p.m. in Conference Room # 1 of City Hall, 7525 NW 88 Avenue, Tamarac, Florida. PRESENT: Mayor Norman Abramowitz Vice -Mayor Dr. H. Larry Bender Councilman Irving Katz Councilman Henry Schumann Councilwoman Diane Glasser ALSO PRESENT: John P. Kelly, City Manager Dina McDermott, Assistant City Manager Mary Blasi, Finance Director Thelma Fagelbaum, Assistant Finance Director Kelly Carpenter, Director of Community Development Dan Wood, Chief Building Official Steve Oxenhandler, Director of Developmental Services Jim Budzinski, Acting Fire Chief Rex Van Mehren, Fire Commander Mike Couzzo, Director of Public Services Kline Jones, City Engineer Ellen wood, City Clerk's Office 1) DIVISION 142 - COMMUNITY DEVELOPMENT Mayor Abramowitz said Community Development has seven current positions, whereas it had 11 positions. Ms. Carpenter said there are seven budgeted and two are vacant Planning Interns. She said the Interns were for special projects: tree canopy survey and the digitizing of the maps. She said all of the maps used are manual. She said the department is functioning with current staff. She said the Intern positions are not luxury positions, however, they are not part of any mandated function. Mayor Abramowitz said it is crucial to review the Code so that Tamarac can maintain the same level of life and take anything out that is a detriment to development. He said Ms. Carpenter has said she is working on it. He asked when it can be seen. Ms. Carpenter said she is prepared to discuss the amendments to the Code and what has been drafted whenever the City Council wants to call a workshop. She said it is about a four inch pile of information and there is more in progress. She said it is a continuing process. C/M Katz asked if the department has the equipment for the digitizing or if Engineering had the equipment. Ms. Carpenter said the Auto Cadd System can be used but it does not do everything that is needed to make the system functional. She said line item 440 had the digitizing listed for $ 6,900, that is shared equipment with the Utility Department. She said it would be half funded out of that department. Ms. Carpenter said it is a lease and after three years it is purchased outright for $ 1.00. She said the Auto Cadd System City Council Budget Workshop 8/15/91/elo Page 2 is a free standing machine. She said the lease/ purchase is a whole geographic information system that entails attribute data and can put it in map form. She said it will map census information, water usage based on water bills and fires. She said all that information can be interacted. She said the Auto Cadd System does not do that, it draws a map. She said software is what is needed to make the system more active. C/M Katz asked if software could be purchased for the equipment that the City has. Ms. Carpenter said the bulk of the purchase is in the soft- ware and the training. She said the machines owned are not of sufficient capacity to run the programs. Ms. McDermott said not only does it help Engineering and Utilities it helps all departments. She said with this system all the fire hydrants within the City can be shown, also EMS grants, water lines, sidewalks, etc. She said they are shown in detail and it layers it. She said it can be on one map and color coded. C/M Katz said this is currently being done in Engineering. He said other information needs to be plugged in. Ms. Carpenter said the Auto Cadd system does not tie back into the data base of the building permits, code data base or the master file system. She said it makes the Auto Cadd System do what is needed and it would be a similar expense. Mr. Kelly said Bob Foy wanted this two years ago and now it can be interacted between departments. C/M Katz asked about the Engineering Services. Ms. Carpenter said the Engineering Services need to be looked at in conjunction with 323. She said the Engineering Services are viewed as $5,000 to put a Traffic Engineer on retainer for the City. She said the concurrency management system is continually going to be challenged to justify impact fees for example. She said there is no one on staff that can do this. She said the second portion shown as planning services is for the service of the transportation planning or Traffic Engineer because the City needs a defensible rationale for the spending of the local traffic impact fee money. C/M Schumann asked if the planning interns were going to be hired. Ms. Carpenter said yes, this is the second year it has been budgeted. She said if hired it would be next summer. She said they would be hired to do a tree canopy survey in support of the Master Landscaping Plan and the Urban Design Program and to begin an effort of digitizing the maps that are in the department. She said these people would probably be graduate students so they may or may not have experience. She said the positions are in the budget for $ 8.00 an hour. C/M Schumann asked if this was line 156 for $ 8,888. Ms. Blasi said the total cost with FICA is $ 9,568. Mayor Abramowitz said he is opposed to hiring any new people unless it is absolutely needed. Mr. Kelly asked what value the Canopy Study is to the City. Ms. Carpenter said' the Planning Department, in conjunction with the Public Works Department, is doing a Master Land- scaping Plan and a Streetscape Plan for the City and to make an estimate as to where the street tree planning system should be put in place, the City needs to know where it is City Council Budget workshop 8/15/91/elo Page 3 now. She said the department does not have any way of knowing what is needed without the study. Mayor Abramowitz said the City Council is trying to tighten up and avoid mass lay offs. He said the reorganization plan was started with Judy Yacobellis and making a sweep of people not licensed in the City so Code Enforcement is helping and there was discussion regarding the Building Inspectors helping when not busy. He asked in the long run if this is going to make money for the City, is this something that is absolutely necessary. Ms. Carpenter said necessity to be done said it is something not happen this ye could affect the abi might come out next base but that is the these positions are not of absolute in 91/92 nor are they luxury items. She that needs to be done and, if it does ar, nothing will fall apart. She said it Lity to get an urban forestry grant that year because there would not be a data worse case scenario. Mayor Abramowitz said he would like to suggest that these two positions be put on hold and if and when they are a necessity the City Manager can come to the City Council and make some changes. He said he does not want to hire more people. C/M Schumann asked graduate students of what subjects would apply for these positions. Ms. Carpenter said the tree canopy survey would be a land- scape architecture and the digitizing of the maps would be a planner or a geographer. She said if hiring one, she would choose the digitizing position first. C/W Glasser said to hold off on both and not to put them in the budget. Mayor Abramowitz said to remove them from the budget. C/M Katz asked if the digitizing equipment is needed since these two positions would not be filled. Ms. Carpenter said yes. She said once Abbe Hoctor is freed from working on the grants then she can begin digitizing. 2. DIVISION 227 - BUILDING DEPARTMENT Ms. McDermott said the Building Department is on page 48. Mr. wood and Mr. Oxenhandler entered the meeting. Mayor Abramowitz said the Building Department had twenty- three positions and now has eighteen budgeted. Mr. Oxenhandler said there are eighteen filled positions in the Building Department. Mr. Kelly said there were sixteen current staff members, and two are vacant due to two employees resigning, so they are not filled. Mr. Oxenhandler said the unfilled positions are the Mechanical Inspector, the Temporary Mechanical Plans Examiner and a Data Entry Operator. He said the Mechanical Inspector and the Temporary Mechanical/Plumbing Plans Inspector are to be eliminated. Mayor Abramowitz said there are fifteen filled positions in the department. He said the three vacant positions are resignations. Mr. Oxenhandler said there is a Chief Mechanical Inspector on staff and the part-time position has not been filled in City Council Budget workshop 8/15/91/elo Page 4 Fi awhile. He said the Data Entry position has been redistributed throughout the office. He said the Structural inspectors are doing the technical work on the signs. Ms. McDermott said when the budget was printed the employees were still here and now they are vacant. C/W Glasser asked if the two positions were to be eliminated. Mr. Oxenhandler said these positions are not needed. He said the department would like to add a line item - Other Contractual Services to do the mechanical and plumbing if needed. Mr. Kelly said he spoke to Mr. Wood and Mr. Oxenhandler to make it a part-time position which would have limited it to one discipline. He said as a contractual, a person could be brought in for any discipline as needed. V/M Bender said the City offers services to other Cities, so can this City get services in return. Mr. Kelly said the City may be able to do that. Mayor Abramowitz said the number of inspections the department has done this year is almost the same as last year even though the revenue generated is dramatically less. He asked if the Inspectors can be utilized or elevated to allow the inspections done to generate more income. Mr. wood said there are several items out there for which permits are not required that could be brought into the system. He said one item would be cable hook-up. He said since January he has been working with the Board of Rules and Appeals to justify annual inspections and asking them legal opinions. He said historically the City of Tamarac was making annual inspections by the Fire Department and, if they found violations of the Code, they would notify the Building Department. He said the Attorney said the Fire Inspector can not make an inspection for a Structural or Electrical Inspector. He said the department is forced by Code to have annual inspections which means a fee schedule will have to be created. He said these annual inspections would apply to all commercial and multi -family buildings. Mr. Oxenhandler said this will be a fee generating activity. Mr. Wood said multi -family does not include going into each apartment but it is for the common grounds. He said the City Council will determine the fee not the Board of Rules and Appeals. He said about 80% of the cities do have a fee schedule. He said he wants to cover the cost of the Inspectors going out. He said a Structural and an Electrical Inspector will have to inspect and; hopefully, it will coincide with the Fire Department so that it is more convenient for the occupant., Mr. Kelly asked if there is a time frame to set the fees. Mr. Wood said it has to be addressed but not right now and there is no time frame. Mayor Abramowitz said there are three Plan Examiners in the department. Mr. Wood said they are qualified to do plans examining and they are also inspectors. Mr. Oxenhandler said the net savings by reducing these two positions would be $24,052. Mayor Abramowitz said if the contractual services are not 11 City Council Budget workshop 8/15/91/elo Page 5 needed the savings would be as high as $49,000. Mr. Oxenhandler said the department is operating with four less support staff members and is only down 4% of the number of permits during that time period. He said the department is streamlined, cross -trained and has combined positions. He said the department delivers permits and is faster than any one else in the County. He said it is a very efficiently run department. Mr. Kelly said line 340 would be added for contractual services for $25,000, and is it excessive. Mayor Abramowitz said if needed it has to be available and if it is not needed it will not be spent. He said if an Inspector is needed they will go to another City and borrow an Inspector and pay the City for his work. C/M Schumann said if this City sends someone to Margate, is the individual paid or the City. Mr. Kelly said the City is paid. He said these agreements with the other cities need to be reviewed and updated for the salaries. Mr. Kelly said he is very impressed and pleased with the lease and maintenance of the LazerScan which is the property records of Broward County. He said it is on a disk and updated monthly and a help in researching for Code Enforce- ment, economic development and property values within the City for taxes generated from certain areas. Tape 2 C/M Schumann said Item 587, Miscellaneous Refunds, is a zero. Mr. Oxenhandler said that is money the department would refund back to people and he is trying not to return money. C/M Katz asked if the contract people would be used for reinspections and how the volume is anticipated to establish a fee to eliminate a budget and go with a contract. He said annual inspections mean a Structural and Electrical Inspector covering the City on all commercial and multi -family. Mayor Abramowitz said the buildings are going to be inspected not the units. C/M Katz asked if the department will be able to accommodate these inspections with current employees or based on contract people. Mr. wood said normal staff will be used for annual inspections. He said these inspections will be done a day or two a week and correlated with the Fire Department. He said the contractual Inspectors will be used only when needed, such as when an Inspector is out sick and it is necessary that the position be covered. C/M Katz asked if the additional paper work would be completed without a Data Entry Operator and Mr. Oxenhandler said the Structural Inspectors will take care of the paperwork from the annual inspections. He said he wants to keep the Data Entry position funded but not filled at this time. He said a person in Code Enforcement is being utilized in the Building Department at this time. V/M Bender asked if the budget is being reduced proportionately to the work the department is doing. Mr. Oxenhandler said staff has been reduced by 38% since 1989. He said work has reduced only 4%. He said there is a City Council Budget workshop 8/15/91/elo Page 6 big difference in income. v/M Bender said if the money is not coming in, the City has to operate on what it can afford. Mayor Abramowitz asked if $25,000 should be put in for contractual and if it is needed it will be used. The City Council members agreed. The City Council agreed to cut the two positions for Mechanical Inspector and Temporary Mechanical/Plumbing Inspector and leave the Data Entry Operator in the budget. Mr. Oxenhandler said the department wants to eliminate the vehicle, Item 640 and the City Council agreed. 3. 235 CODE ENFORCEMENT Mayor Abramowitz said this department has two more people. Mr. Oxenhandler said the Occupational License Supervisor was moved over about five months ago to assist the Code officers to bring in more revenue and enforce the businesses to get licenses. He said the Data Entry Operator helps with occupational licenses and also helps in the Building Depart- ment. Mayor Abramowitz said he felt $25,000 to $30,000 would be picked up by sweeping the City and that it was an on going program. He asked how three or four people can be doing Code Enforcement and licenses. He asked if the Building Department can help. Mr. Oxenhandler said it is being done. He said when a business does not have,a license, they also do not have a Certificate of Occupancy so they need a permit. He said the Inspectors are utilized everyday. Mayor Abramowitz said this should be a priority program. He said if the business is here, it has to pay. V/M Bender said the Fire Department makes annual inspections in businesses so they should be checking on the licenses. Mr. Kelly said the departments are helping each other. v/M Bender asked if records were being kept on how much business is being picked up by using the Fire Department. He said records should be kept to see how effective it is. Mr. Oxenhandler said the Firemen go into the common area of these places. V/M Bender said the County and the City both require occupational licenses. Mr. Oxenhandler said they receive lists of Tamarac businesses that have County licenses and the list is checked to see that they also have a license from the City. He said Code Enforcement cites businesses that have delinquent fire fees. He said $7,000 has been brought in for these fire fees. Ms. McDermott said sometimes businesses need more than one license such as for hair, skin and nails and they are operating with one license. V/M Bender said when a business is Sold the new people need a new license. Mayor Abramowitz said the Broward League is introducing legislation to allow the municipality to collect the licensing fee for the County and the City and then charge the County a fee and send it to the County. He said Broward Fj Li J City Council Budget Workshop 8/15/91/elo Page 7 I County does not ask for a municipality license but the municipality asks for the County license. He said this is a big source of revenue. V/M Bender said the City should be collecting fees for all the categories that the County has. He said the City and the County should not be different. C/M Katz said the Code needs to be changed so that the City has access to people licensed in Sunrise and do business in Tamarac. He asked why people are not cited for rubbish and uncut grass. Mr. Oxenhandler said today they issued the first citation. He said this should be revenue producing. He said he intends to represent the City in.court for these citations. Mary Blasi was excused from the meeting. 4. 223 FIRE DEPARTMENT Jim Budzinski, Acting Fire Chief, and Rex Van Mehren, Fire Commander, entered the meeting. Mayor Abramowitz said the Fire Department is on page 43. He said three vehicles have been requested on Item 640, Vehicles. Mr. Budzinski said two sedans are to provide the fire prevention personnel with cars. He said one vehicle they have is beyond repair and two vehicles have been given to Public works because they are not serviceable and not safe on the road. He said the pick-up truck is out of service and at Public Works. Mayor Abramowitz asked if there is any way not to spend this kind of money on vehicles. Mr. Kelly said he would want to 'at least kept a Cavalier for the Inspector, whereas Mr. Budzinski would prefer the Ford Rancher. He said one vehicle would be $8,800. C/M Schumann said $27,200 would buy 3 vehicles. Mr. Budzinski said the department has a boat and trailer that needs to be transported to emergency scenes and the pick-up would be used for that purpose. He said a hitch can be put on any of the vehicles. He said the department does not have a way to transport materials from station to station unless they use fire apparatus. He said the department is looking at the possibility of using it for the Inspector if it could be changed to a mini -van. C/M Katz asked if there was a vehicle fund with $120,000 in it. Ms. McDermott said that Ms. Blasi recommends that a certain amount be left in that account for reserve in case of a major .emergency. C/M Katz said this money should be used if it is needed. Mayor Abramowitz said one vehicle would suffice. He asked if there was a problem with one vehicle. C/M Katz said he would like to accommodate while getting the best value and use for the dollar. Mr. Budzinski said the $8,800 car would get the Inspectors transportation, which is of primary importance. He said $9,600.00 would get the Ford Ranger pick-up as an emergency response vehicle. City Council Budget Workshop 8/15/91/elo Page 8 ' Mr. Kelly asked if the Ford Ranger pick-up qualified under the Hurricane Emergency Account. He asked if that would not yet expended all that monies in this years and that it is not all committed out and more is generated for other things, such as chain saws. Mr. Budzinski said it could qualify and that some of the money was set aside now, however the pick-up would take a portion and there is enough. Mayor Abramowitz asked how much is the Ford Ranger. He said the City Manager feels one vehicle would suffice. He said he agrees and asked which vehicle. C/M Schumann said Mr. Budzinski should decide which vehicle would best suit his means. Tape 3 C/M Schumann asked if one vehicle was going to be enough. Mr. Budzinski said it is difficult for him to say which vehicle is going to break next. He said they are all aging. He said the Inspectors travel 20-25 miles a day. Mayor Abramowitz suggested they agree on one vehicle of Mr. Budzinski's choice and the most it can be is $9,700. He said it should come out of the Fleet Fund as suggested by Mr. Katz and the City Council agreed. Mr. Kelly said Item 627 then goes to zero. C/M Schumann said Item 644 should be reduced by the grant. He said $109,500 is reduced to $25,000. Mayor Abramowitz said the $150,000 goes to zero. He said Item 644 should be zero and the vehicle amount of $27,200 goes to zero. He said $9,700 will come from the fleet account. C/M Katz said there is still $84,000 to be spent but not from this budget. He said the City has,fifteen months to match the grant. C/M Schumann asked what Item 464, Repair of Machinery and Equipment, was for. Mr. Kelly said it includes air conditioning units, appliances, bay doors and water heater for both Fire Stations. He said an additional $10,000 can be taken out of this account making it $31,200. Mr. Budzinski said with the refurbishing contract entered into this year, the department now has two trucks that major maintenance will not have to be done on. He said $10,000 was for major repairs on the two vehicles that the City will no longer have. He said the $31,000 is for the specialized fire equipment that Public Services cannot do. Mayor Abramowitz said there is a half million dollar escalation from the 89/90 actual. He asked if they are contractual or union obligations. Mr. Budzinski said line 120, . the salary line, are contractual increases of 5% come October 1. He said the incentive pay is also contractual to the union and is based on base salary. He said Emergency Medical Technicians receive 5% above basic Firefighter pay. He said Paramedics receive 2% and an Associate of Science Degree for Fire Science gets 3%. C/M Katz said this is not on evaluation and merit but on credentials. City Council Budget workshop 8/15/91/elo Page 9 Mr. Budzinski said Tamarac used to be a training facility for larger cities and it is no longer the case. He said the Firemen are no longer leaving the City. C/M Schumann said there is a 100% increase over 90/91 and a 300% increase from 89 to 90. Mr. Budzinski said they are going to school and staying with the City longer. He said the Pension increase is due to increasing salaries, incentives and step increases that are maturing and accumulating. He said the City pays more as the salaries get higher. V/M Bender asked about the State contribution on line 175. Mr. Budzinski said the total going into the Pension Fund is considerably higher. Ms. Fagelbaum said the Actuary makes a determination as to how much has to be contributed into the Pension Fund in the Firefighters portion. She said they take that figure and subtract out of it the State contribution and then what remains has to be the City's. C/M Schumann said the State's portion is based on the insurance sold by the State. C/M Katz said Oakland Park went with the County. He asked the total of the personnel services and how radically it could go up or down if the City went that route. Mr. Budzinski said it would depend on the arrangements that are made. Mayor Abramowitz said to look at Item 503. Mr. Budzinski said it is maintenance to land, buildings and improvements. He said the bathrooms in Station # 2 are inadequate. He said Station # 1 also needs repairs in the bathroom and the trailers need to be maintained. Mayor Abramowitz ask d what it will take to function properly and he asked if ask Fire Department could make due with $10,000. Mr. Budzinski said no. He said they hoped to start repairs on the main Station after the new budget and it would probably take six months. Mayor Abramowitz said cut the $24,000 to $14,000 and if there is an emergency the City Council can act on it. He said this is out of line. Mr. Budzinski said the work is done by Public Services and also the Firefighters do the work. Discussion was held on the employee wellness program and the $7,500 in the account. C/w Glasser asked what amount of money is needed to bring the Stations and trailers to appropriate working conditions. Mr. Budzinski said $18,000. The City Council members agreed to this amount for Item 340. C/M Schumann asked about Item 340, $7,500, Other Contractual Services. Mr. Budzinski said this is for the annual pump and ladder test. He said this is for certification for the insurance services office. He said it is also for testing the ground City Council Budget workshop 8/15/91/elo Page 10 ladders, exterminators, medical testing on new employees and employees back after injuries, servicing of fire estinguishers, permits for hazardous materials, licenses and storage tanks and a preventative maintenance program for the Station generators. Mayor Abramowitz said the first payment on the half million dollar truck is not in this year's budget. Mr. Budzinski said the two vehicles have staggered payments and the first payment on the first vehicle is now due. He said it is Items 716 and 726. Ms. McDermott said a grant is pending for $25,000 with Broward County Emergency Medical Services for the additional education and training that the Fire Department does for the homeowners, condos and clubhouses for CPR, first aid, and emergency preparedness for hurricanes. C/M Schumann asked at a point when the fire department goes with the County, are the present radios being purchased compatible with the County. Mr. Budzinski said they are identical radios. 5. 226 AMBULANCE SERVICES Mayor Abramowitz suggested that the ambulance service be the same as last year at $104,600. C/W Glasser said the City can absorb the increase up to and no more than 7% in a year. Mr. Kelly said the County wanted 4.6% and that is what they got. He said Mr. Cohen had indicated that he would consider holding it at this price if the City could get him a place within the City of Tamarac but the City does not have that room. He said Mr. Cohen is in the hospital and will not be available for awhile. He said his Assistant, Ms. Lind, advised that they are willing to stay at this price and hope that the City will work with them to get them a place. Mayor Abramowitz said he would like to offer them less. C/W Glasser asked about sharing monies received from Medicare and anything they get over.$141,000, the City shares 50/50. She asked if the City has ever received money from this. Tape 4 Mr. Kelly said the City has never received money from this. He said Fire Chief Briant feels that this year the Finance Department should look at it because there is a chance that the $141,000 will be met, because reimbursement costs have gone up. He said Medicare will pay more but no reimbursement will be made unless they are admitted into the hospital. He said reimbursement takes 18 months or 6 months beyond the fiscal year. C/W Glasser asked how the City knows how much money is collected form any agency. Mr. Kelly said the County maintains that record since the City receives a monthly report from the County. Mr. Kelly said the generation of runs and the maximum reimbursements are calculated and they would not reach the level needed at this point. C/W Glasser said the ambulance has to give an accounting of how much received from the various insurances. She asked why the City could not get a copy of that. City Council Budget Workshop 8/15/91/elo Page 11 Mr. Kelly said the City can but Mr. Briant said at this point it was not needed. V/M Bender said the County was responsible to audit the books. He said the County validates and the information is there if the City wants to go get it. He said Fire Chief Briant said the information available in the County will show all reimbursements. He said Fire Chief Briant looks at the bottom line and if it does not affect the contract he does not do anything. He said C/W Glasser wants to see how much the ambulance service is actually getting and the City can get that. C/M Katz asked if Ms. Lind is taking over for Mr. Cohen. V/M Bender said the contract was revised September 26, 1989. He said it contains a note where it was reduced to $100,000 from $105,000. He asked if there was a later contract then this. Ms. McDermott said it expires in September and needs to be renegotiated. V/M Bender said it was decreased from $105,000 to $100,000 and the maximum it could go is 7%. Mr. Kelly said the next year Mr. Cohen came in and said $100,000 is not enough, so the City gave 4.6% like the County. C/W Glasser asked if the County was going to give an increase in the budget they are currently working on because, if so, the City would be obligated to that increase. C/W Glasser said Mr. Cohen is willing to formulate a new contract with the City and accept $104,600. She asked if he was willing to accept a contract with no increase regardless of what the County does. Mr. Kelly said yes, but only for one year. C/W Glasser said she would rather go in for $100,000 for two years and let him come up to $105,000. The City Council agreed to negotiate a two year contract at $100,000 with no increase with the ability to negotiate to $104,600. 6. PUBLIC PARTICIPATION Walter Rekuc, resident, said the Building Department has thirteen Inspectors and six Chiefs. He said he feels the Chiefs should be looked at. Mayor Abramowitz said each Chief is a department and every Chief is out on the road doing inspections. Mr. Kelly said one is needed for each discipline. Mr. Rekuc said there is one man that the law does not require. He said he was pleased that the Building Department was looked at very hard even though it was not hard enough. He said Community Development is going to have less plans submitted and should be looked at harder. Mayor Abramowitz said they are redoing the entire Code, along with the plans. He said the personnel has been reduced. 7. 155 ENGINEERING Mike Couzzo, Director of Public Services, and Kline Jones, City Council Budget workshop 8/15/91/elo Page 12 , City Engineer, entered the meeting. Mayor Abramowitz said page 18 is Engineering and one position is being reduced from this department. Mr. Couzzo said Gordan Sparks is being transferred to Utilities. Mr. Kelly said this is being done so that he can work closely with Pete Procopio. C/M Katz asked if he was part of the Plan Adjustment Review and who would be replacing him. Mr. Couzzo said the justification for transferring Mr. Sparks to the Utilities budget is that the Engineering Division of the department provides engineering services to Utilities so instead of proportionately taking a piece of what Kline Jones does and what other staff people do, one person is the sum of all the parts, which is Mr. Sparks, and that will be charged to Utilities. He said Mr. Sparks will still be doing Engineering functions for other departments but it will be charged against the Utility Fund. C/M Katz said expenses to particular departments are not being justified. He said if a man does engineering work, he should be charged to Engineering or if he is working though Utilities then 50/50. Mr. Couzzo said previously it was done like C/M Katz is suggesting and the Finance Director felt it would be easier to charge one person out rather than several in smaller percentages. Mr. Kelly said it is because each individual line item is affected. Ms. Fagelbaum said administratively it is much simpler to charge one person a full percentage. She said the dollars come out the same. Mayor Abramowitz said Ms. Blasi has made the budget simple. Mr. Kelly said this department is.looking for additional help and not cuts. Mr. Jones said since the reorganization, everyone has had to take on additional duties. He said Tom Gagnon has taken on alot of additional duties that the Engineers have been doing, such as permitting and paperwork. He said Mr. Gagnon did not have to be asked, he just stepped in and did the work and he is working out of his classification. He said Mr. Gagnon is doing necessary work and he should be reclassified as inspector/Plans Reviewer. He said Mr. Gagnon has been with the City for 13 years and is an asset. He said it would be a 5% increase. Mr. Couzzo said they want to adjust the job description so that it more accurately describes what he does. He said his base salary is $38,664 so the increase will be about $2,000. He said he has greater responsibility. C/M Katz asked if Mr. Gagnon is doing what Ed Schuty used to do. Mr. Jones said it is similar. He said Mr. Gagnon stepped in and did Mr. Schuty's job until Mr. Sparks was hired. C/M Katz said he does not want qualified people to leave the City. He said if the job classification had other ramifications it could make it difficult, such as if other people do about the same thing. i L% City Council Budget workshop 8/15/91/elo Page 13 Mr. Couzzo said he is the only person in the department that would perform that function. He said it would have to be posted internally. Mr. Kelly said this involves a 10% increase. He said it is a 5% increase and a 5% COLA. C/M Schumann asked if this was coming out of the senior Construction Inspectors, where two are listed. MY: Kline said, yes, and Mr. Gagnon would become a Senior Construction Inspector/Plans Reviewer. He said the Assistant City Engineer is Gordan Sparks. Mr. Couzzo said the position of Senior Construction Inspector/Plans Reviewer will be posted and the position of Senior Construction Inspector will be eliminated to one. C/M Schumann said the budget should read one for the Senior Construction Inspector and one for the Senior Construction Inspector/Plans Reviewer. Mayor Abramowitz said the job reclassification should be done legitimately and he should be paid for it. C/M Katz asked if there was anyone else in the department that could fill that job classification. Mr. Kelly said the other Construction Inspector would not qualify. Mayor Abramowitz said the Department Head should explain the procedure to Mr. Gagnon to make sure that he understands. The City Council agreed. He said $2,000 will be added to the budget. He asked who was going to be doing the travelling. Tape 5 Mr. Couzzo said there are local seminars for some of the Inspectors and Mr. Jones will attend a water Pollution Control Federation that will be held next year in New Orleans. He said this Conference is 5 days. He said this issue is important to all municipalities because of the regulatory implications of the water quality. Mayor Abramowitz asked if Council was aware of the storm drainage. Mr. Kelly said there are new State requirements on storm drainage. He said Kline Jones, Abbe Hoctor and Gordan Sparks participated in a session at the Multipurpose Center that was conducted by the Office of Natural Resource Protection. He said Broward County has been designated the lead applicant and they have invited the municipalities to participate with them in complying with these standards. He said the issue of storm drainage and wastewater is going to be very serious for all municipalities in the future. C/M Katz asked if the department needs anything in the event of a disaster or power outages to support any function that may be needed on the street. Mr. Jones said they will not have to work like the Utility Department. He said they would be part of the disaster assessment team and all that is needed is transportation. Mr. Couzzo said it does not apply to this particular budget. Mayor Abramowitz asked Mr. Rekuc to please finish. Mr. Rekuc asked where the $60,000 savings was in Engineering City Council Budget workshop 8/15/91/elo Page 14 that was promised. Mr. Kelly said it was not $60,000 in Engineering, it was in the consolidation of Public Services and Utilities and the elimination of Mr. Foy"s position. Mayor Abramowitz said it was a very conservative estimate. with no further business, Mayor Abramowitz adjourned this meeting at 4:30 p.m. ARi7L A. EVANS . CITE' CLERK "This public document was promulgated at a cost of $ 269.75 or $ 6.00 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac." 111 1