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HomeMy WebLinkAbout1982-01-25 - City Commission Workshop Meeting Minutesi `JU A i :{ !. {.i ; �j is N t_f r: t, a, {'Vi d i Y 41, i.. Q t & i) '4� 33 3 21 TT h T T r V WORKSHOP MEETING CITY COUNCIL Please be advised that the City Council will hold a Workshop Meeting on Monday, January 25, 1982 at 10:30 A.M. in the West Conference Room at City Hall, 5811 N. W. 88th Avenue, Tamarac, Florida. The purpose of this meeting is to discuss Space/City--Center.:-. The City Council may discuss such other items as may come before it. The Public is invited to attend. Pursuant to Chapter 80-105 of Florida Law, Senate Bill No. 368: If a person decides to appeal any decision made by the City -ouncil with respect to any matter considered at such meeting or `le4iring, he will need a record the proceedings and for such purpose, he may need to ensure that a verbatim record includes We testimony and evidence upon whieh the appeal is to be teased. Cdrol A. Evans, Asst. City C er /lc 12/31/81 CITY OF TAMARAC CITY COUNCIL WORKSHOP MEETING JANUARY 25, 1982 Tape CALL TO ORDER: The Workshop to discuss Space/Community Center was called 1 to order at 10:30 A.M. on Monday, January 25, 1982 by Mayor Falck. The meeting was held in the West Conference Room. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice -Mayor Irving M. Disraelly Councilwoman Helen Massaro Councilman Irving 2emel Councilman Philip B. Kravitz ALSO PRESENT: City Attorney Arthur M. Birken City Manager Laura Z. Stuurmans City Planner Richard Rubin Recreation Director Sharon Ellis Mayor Falck said he is hoping that this item will be agendized soon for specific action. Richard Rubin distributed copies of a drawing of a tentative community center designed by him with the cooperation and input from Sharon Ellis, Recreation Director and Norman Karr, Parks Commissioner. Richard Rubin said since 1976 the Council has discussed plans for a community center. He said that basically there are 5 functions a community center should serve. First, would be the Administration area. The Recreation Department would have their office there and it would be a place for storage and a place for people to sign up for different events, ask questions, etc.. In addition, there could be 3 or 4 offices provided for the needs of the community. The City Planner said he is designing a complex similar to this and those offices would be used for community services that the City Hall is not large enough to accomodate such as free legal aid, breast clinic, tb clinic, etc., there could be a waiting room large enough also. These offices could also be used for different sporting clubs. The second function, Mr. Rubin continued, would be on one side of the Administration area and that would be the Seminar Room. Council has shown a need for a meeting room; each Seminar Room is broken down into three different areas that could be divided or could be used as one over-all Seminar Room. The size of the Seminar Room is 2,000 square feet. Each separate room would be twice the size of the West Conference Room. The third area would be the Arts and Crafts area. This has been designed on the drawing reflecting the needs of the people running the arts and crafts programs. They looked for one display area for paintings and sculptures along walls, an office for the teacher to keep the records, etc., storage room for supplies and two other rooms; one for ceramics for the kiln, etc., and one for paints and cleaning up. The overall area of the art area is 1,478 square feet. Richard Rubin said both the Seminar Room and the Art Room should have separate doors going outside. This way they could be used at night without opening the whole building. Adjacent to the Art and Seminar Rooms is the service core consisting of the toilet area, the storage area and the kitchen to service the Auditorium. The Auditorium would be large enough for two major purposes: to accomodate a basketball court, either full size or two smaller courts, secondly,for major events. Major events could include Council meetings for over 200 people, performing arts shows, plays, etc.. - 1 - 1/25/82 /pm There would be a dressing room available and a small toilet area. This would allow different community groups to utilize this space throughout the year when it is not being used for Recreation purposes. To make this a true auditorium, bleachers could also be built into the wall so that they are there permanently with chairs beneath it. Mr. Rubin said that adjacent to the auditorium would be the fifth function and that would be the recreation area. This also has a separate door leading to the outside primarily for security purposes. The recreation area would consist of two rooms: one would be a game room that would require more than two to three participants; such as, ping gong, pool, table hockey, etc. This room would be facing the road and would have full windows for security monitoring. Police can monitor activities at night time without having the need for many administrative people there. Adjacent to the game room would be a multi -purpose room, Mr. Rubin said. He said this could include uses such as: ballet classes, exercise room for adults and children, dance classes, any type of class that would need approximately 800 to 1,000 square feet. Karate classes are another example. Mr. Rubin said he is suggesting putting this multi -purpose room at the end of the building because the room will be utilized more than any other space in the building, and can be expanded in the future. The size recommended here should be sufficient for the next five to eight years but space should be provided should expansion be desired at some future date. Mr. Rubin said the reason why this room is placed on this side of the building is for two reasons: first, the Director's office is adjacent to the game room and a window would be put in the Director's office to watch the game room for security and monitoring purposes. Secondly, it should be next to the auditorium to allow for more space if needed. These are the 5 functions developed by the City Planner. As far �as square footage is concerned, the art area is approximately 1,500 square feet, the seminar area is approximately 2,000 square feet, the administration area is approx- imately 1,700 square feet; including the out -clinics and the other offices. Mr. Rubin said the recreation area, these two rooms are approximately 3,000 square feet, the auditorium is approximately 8,300 square feet; the other needs, the stage, the bleachers on the drawing show approximately 1,300 square feet. Mr. Rubin said, in the low area this one story,8 foot to 10 foot high ceiling area on the two sides of the auditorium, there would be approximately 11,300 square feet in that space. The higher area, which would be the auditorium would consist of approximately 9,600 square feet. The total size of the building displayed in this drawing is 21,000 square feet. Mr. Rubin said that in a similar community center he helped build, these dimensions could be reduced to accomodate the needs of the particular community it is serving. Mayor Falck asked how many seats were in the auditorium and Mr. Rubin answered there are 500 seats approximately. C/W Massaro asked approximately how much this would cost for construction now. Mr. Rubin said that on the low area of 11,000 square feet, another architect reviewed this at $45 per square feet. Mr. Rubin suggested using $50 as a maximum and it should come in lower than that. Mr. Rubin said the figure will be about $550,000 for the lower area,for the higher area the estimate is $350,000. Mayor Falck asked for an estimate without the air conditioning and the enclosure. Mr. Rubin said it would be considerably less. C/W Massaro asked the City Attorney if this work can be started without a referendum. Mr. Birken said he has not completed research on this but his initial feeling is that a referendum is not needed but the research must be completed. The City Attorney said he can have this done within the next week or so. - 2 - 1/25/82 /pm C/M Zemel asked Richard Rubin about the cost of the furnishings. Mr. Rubin said there will be an additional 10% for furnishings or approximately $100,000. C/M Zemel asked Mr. Rubin about the maintenance costs. Mr. Rubin said he received a letter from Lauderhill in answer to a request he made that they furnish him with their costs for maintaining their community center. Their costs show 16,000 square feet. The upper level is their gymnasium and totals 8,700, Tamarac's would be 9,600 because it is a larger auditorium. The lower level they have 7,500 square feet, Tamarac's would be 9,600. This is a 2,000 square feet difference. The costs on their building are travel $450.00, telephone $4,000, electricity $27,000. The total maintenance costs are $40,000 per year. C/W Massaro asked the City Planner to furnish Council with a copy of this, and he said he would. Mr. Rubin said what is interesting is that electricity is over fifty percent of the total costs. C/M Zemel said that it is apparent that this is the time to go ahead with this. The only question remaining is awaited from the City Attorney; they must also consider whether they can afford the maintenance charges. Richard Rubin said that lack of construction right now is a prime reason to consider moving forward as soon as possible. C/M Zemel said the cost of material is a factor also since it constantly rises. C/M Kravitz said he has been assigned to work on this project earlier in the year and there has been much input as to what the city felt they would like in this community center. For example, the city felt they did not want permanent seating in the auditorium. They also received from the Recreation Director, Sharon Ellis, suggestions; however, it is important to get the memorandum from the City Attorney before moving forward. When C/M Kravitz receives this memo from the City Attorney, he will issue a memo to Council and if the Mayor will have a committee appointed as they have in the past this could be helpful. C/M Zemel asked Richard Rubin about the lounge and whether or not there are tables and chairs and vending machines, etc. so that people can sit there and relax. Richard Rubin said that the lounge is near the kitchen and he recommends a small area for vending machines, so that when the kitchen is closed people can get soda, etc. C/M Zemel said this issue very much reminds him of the drainage problem in the city. Although everyone tries to resolve it and many reports are issued it continues to be a problem. Mayor Falck said he would prefer to go with the auditorium being open without the air conditioning. They can always add a wall if this does not work to their satisfaction. C/M Zemel asked Richard Rubin how they would work around mosquito control as well as the problems during the rainy season of April through November. Mr. Rubin said the prevailing winds come from the southeast; therefore, he suggests putting the auditorium facing the west so that the building itself, the lower wing, would be on the east side and would prevent some of the rain from coming in. As far as mosquito control is concerned, Mr. Rubin said, there is a canal to the west of this. C/M Zemel said they can not wait for City Hall to be built there to worry about mosquito control; everytime the wind blows from the everglades, which is quite often, this is a terrible condition in the western part of the city. It is so bad the city must request planes come out from the County to spray. Mr. Rubin said there are electronic devices available that help control mosquitos and, secondly, if the auditorium were left open, there would be more fl-exibility to change if it were determined that more room is needed later r V/M Disraelly said if this were a closed auditorium, would a ticket office be provided for games and shows, etc. - 3 - 1/25/82 /pm Richard Rubin said this is not on the drawing but is thought of and there is room available, although it is not specifically noted as such. C/W Massaro said she wondered if there would be enough money with an enclosed auditorium. V/M Disraelly said a memo was sent on December 11 asking for Tape some thoughts to which the Vice -Mayor responded indicated that if the 2 auditorium were closed, at some future date the city could always add an open-air pavillion. The Vice -Mayor said there are other organizations which could use these other rooms,, if other non-profit organizations used this room that perhaps expenses could be defrayed. The income derived to the city might more than off -set the maintenance costs. These other two aspects should be considered. The Vice -Mayor asked Richard Rubin if the janitorial area was large enough for the whole building because it is in the auditorium area and rather far from other areas of the building. Mayor Falck said the status of the account is very important and whether this must be handled by referendum or not. C/W Massaro said they may have to just build an auditorium. She said now that the Council has these plans submitted by the City Planner, they should be studied. C/W Massaro said that before Council can move on this they must have an answer from the City Attorney and the Financial Department concerning what their committment is to Tract 27 Recreation Parcel. Mayor Falck said there was a question pending about storage and he asked Mr. Rubin's comments. Mr. Rubin said that on the drawing he showed storage in every function. There is one for arts and crafts, two for the seminar areas, etc. V/M Disraelly said the storage area in Lauderdale Lakes was very large becausE _._.their ball fields were adjacent and they stored seed and game_E'auipm�ntW —_ _. there. These things are stored in a storage shed at the park now. The City Planner thanked everyone for their input to him in helping him to make the drawings presented. Ile said the next thing for consideration should be is the location of this in the overall complex. V/M Disraelly said that in prior discussions it has been mentioned that it should be close to Pine Island Road at the North line. C/W Massaro asked the City Planner how this community center being built at the north end of Pine Island Road would effect the building of the city hall in this area in the future. V/M Disraelly said he sent a memo showing the city hall complex built at the western edge of the firehouse. C/W Massaro said it was her understanding that they were going to keep this community center near the firehouse so that there would be constant supervision to avoid vandalism. Richard Rubin said this location should be shown, wherever it is placed there should be two parking lots. One to service the building directly and another parking lot to be shared with the city hall so there will be access to the building from two sides. Mayor Falck said Council should plan on getting all information together and; hopefully, ready for discussion and action by the first meeting in February. Mayor Falck adjourned the meeting at 11:25 A.M. A SISTANT CITY CLERK This public document was promulgated at a cost of $ „3 ©r $ I.Va per copy, to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. =5W 1/25/82 /pm 61