HomeMy WebLinkAbout1986-04-08 - City Commission Workshop Meeting Minutes•
MAIL REPLY TO:
P.O. BOX 25010
TAMARAC. FLORIDA 33320
5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
April 7, 1986 - REVISED
NOTICE OF CITY COUNCIL WORKSHOP MEETING
TAMARAC, FLORIDA
Please be advised that there will be a City Council Work-
shop meeting on Tuesday, April 8, 1986, at 2:00 P.M., in the
Council Chambers of City Hall, 5811 N.W. 88th Avenue, Tamarac
Florida.
The purpose of this workshop meeting is for discussion of:
a) Reorganization of the City Committees
b) Confidential/Supervisory and Managerial Pay Plan and
Benefit Package for the City Employees.
c) Municipal Complex.
The public is invited to attend.
MB:da
Marilyn Bertholf,CMC
City Clerk
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC
CITY COUNCIL WORKSHOP MEETING
APRIL 8, 1986
Tape 1 CALL DE : Mayor Hart called the meeting to order on
Tuesday, April 8, 1986 at 2:00 P.M. in the Council Chambers at
City Hall.
ROLL CALL:
ALSO -PRESENT:
PRE ENT
Mayor Bernard Hart
Vice Mayor Sydney Stein
Councilman Arthur H. Gottesman
Councilman Jack Stelzer
Councilwoman Helen Massaro
Larry Perretti, City Manager
Patricia Marcurio, Secretary
Mayor Hart called for the Pledge of Allegiance followed by a
moment of silent meditation.
1. Reorganization of the City Committees
Mayor Hart said that in an effort to make the City run smoother
some of the existing Committees would be eliminated or
combined. Mayor Hart said he would like to discuss all the
Committees and get feedback from the Council as well as the
citizens of Tamarac.
V/M Stein said that in surveying other cities several had the
Beautification Committee and the Planning Commission combined.
He said he had consulted with the City Attorney and since the
Beautification Committee was not provided for in the State
Statutes nor the Charter that the combining of the two
committees would be plausible. Vice Mayor Stein recommended
that the committees be merged forming a seven person board with
either three or five alternates.
C/W Massaro said she was concerned about the cost of lunches
for the members if they had as many as five alternates. She
said that the Beautification Committee receives a fee for
reviewing plans which would cover most expenses connected with
that Committee.
C/W Massaro said that previously the Planning Commission did
have the responsibilities of the Beautification Committee and
that it did not work out well. She said that it would be a
mistake to combine the two committees as there are other ways
to save money such as raising fees commensurate with costs.
V/M Stein said that he was not recommending doing away with the
Beautification Committee. The proposed Planning Board would
still receive fees for signs and plan reviews. He suggested
that the new board should consist of four members from the
Planning Commission and three from the Beautification
Committee. The five alternates could consist of three from the
Planning Commission and two from the Beautification Committee.
ID V/M Stein noted the City Clerk's memo stated that there were
only three secretaries doing work for the numerous Committees
and that it was more difficult when the minutes were
transcribed from a tape alone. The solution was to consolidate
the Committees.
TS
4/8/86
1 �;
C/M Gottesman said he foresaw that the combination of the two
Committees would lead to very long agendas and possibly even
double sessions. The minutes would still be as long, with no
reduction in transcription time of the minutes.
C/M Stelzer said that the combination of the Committees would
most likely result in plans being reviewed in a shorter length
of time. He said that combining the two committees was a good
idea.
C/W Massaro said that it may be harmful to have the members of
Beautification on the Planning Commission because it is an
entirely different field.
Bob Jahn, Chief Building Official, said that the Beautification
Committee has their own secretary and seventy percent of her
time is spent preparing sign applications, and handling all
aspects of their meetings including preparation of minutes.
C/W Massaro said that if the two committees are combined, the
extra burden would fall on Irene Adams, Building Department who
is already overloaded.
C/M Gottesman that he did not think that time would be saved in
the combination of the committees but rather it would just be
shifted to another person.
Mr. Jahn said that Irene Adams currently prepares the packets
for the Planning Commission but not the minutes. If the
committees were combined it would not eliminate the job of the
Secretary to the Beautification Committee because he could
utilize her.
Florence Bochenek, Chairwoman, Beautification Committee, noted
all the past achievements of the Beautification Committee. Ms.
Bochenek said their meeting starts at 9:00 A.M. and usually
goes straight through till 1:00 P.M. or longer. She said that
she did not think combining the committees would save either
time'or money and suggested that instead the two committees
meet occasionally.
Carl Alper, Planning Commissioner, suggested that there be a
liaison between the Beautification Committee and Planning
Commission instead of combining the committees. A good deal of
legislation passed by the City is a result of the work of the
Planning Commission.
Vickie Beech, resident, said that she thought the idea of
streamlining the committees within the City was one with merit.
C/M Stelzer said that the purpose in combining the committees
was not to take away powers but to save on secretarial time and
money.
C/M Gottesman said that he did not think that combining the
committees would save time.
Mayor Hart thanked everyone for their comments and said they
would be taken into consideration when a decision is made.
Mayor Hart asked if there were any comments on the Board of
Adjustment. There were no comments.
TS
4/8/86
�J
44
2
74
4
Tape 2 C/M Stelzer said that there were five committees which served
the public; the Public Information Committee, the Veterans
Affairs Committee, the Consumer Affairs Committee, the
Welcoming Committee, and the Social Service Board. He said
there were no plans of eliminating these committees. The
problem was that all committees met separately and minutes had
to be taken for all of the meetings. He recommended that the
five committees be combined into one whose purpose would be to
serve the public.
Nat Cohen, Chairman of the Board of Consumer Affairs, said that
their minutes take no longer than five minutes to type that
they usually are approximately three quarters of a page. Mr.
Cohen said that combining their committee with another would be
a disservice to the City. He read an article dated 1977 which
said that Tamarac is the only city of 50,000 or less which had
a functioning Board of Consumer Affairs to serve it's citizens.
C/M Stelzer said that he did not want to comingle the boards
but for all the five to have one meeting so that only one set
of minutes would have to be taken.
Mayor Hart said that the Commissioner of Human Relations should
be eliminated and made notation of it.
Judy Deutsch, Personnel Director, said that the Insurance
Advisory Committee is necessary and recommended that the
committee remain. C/W Massaro said that due to the question of
insurance costs and availability, it was important that the
committee remain.
Mayor Hart said that a referendum had been passed regarding the
Investment Advisory Committee and that a new committee was
being formed.
C/M Gottesman said that he felt the Welcoming Committee could
be combined with another. He suggested that instead of having
new residents come to City Hall, they could instead be sent a
letter welcoming them. The letter could mention that if there
were any questions regarding how the City is operated, someone
would be available to answer them.
C/W Massaro said that when she attended the Welcoming Committee
lunches and some of the persons coming to the meeting have been
residents for several years.
Mayor Hart said that he thought welcoming a new resident was
important but that during the lunches usually several other
persons attended and only six new residents actually were
there. He suggested that a member of the Committee send a new
resident a letter stating that if they would like a tour of
City Hall to please contact them. The Public Information
Committee has twelve members, and three of them should be
responsible for welcoming new residents. The Mayor suggested
that the Welcoming Committee be absorbed by the Public
Information Committee.
C/M Stelzer suggested that the names of new residents be
obtained from the Utilities Department because one of the first
things a new resident does is apply for water and electric
services.
Ed Solomon, Chairman of the Investment Advisory Committee, said
that when he was the Chairman of the Welcoming Committee he had
attempted to have the Welcoming Committee joined with the
Public Information Committee. He said he felt it was a good
idea to combine the two.
q
TS
4/8/86
�J
Shirley Blumfield, resident, said as a previous member of the
Welcoming Committee she also thought it was a good idea to
combine the two committees.
Vickie Beech, resident, said she thought the idea of sending
letters to new residents was good adding that once a year an
open house should be held for old and new residents so that
they may meet the persons working at City Hall.
Mayor Hart suggested that the Public Information Committee
would absorb the tasks of the Welcoming Committee eliminating
the members of the Welcoming Committee.
C/W Massaro said that regarding the Recreation Board the
Recreation Director should give input as to what was needed.
Mayor Hart said that the Recreation Director, the Recreatiosaid
Board and the Park Commissioner should all give inp
ut. He he would speak with Recreation Director, the Parks Commission
and Bob Curcio to determine if all sixteen members on
Recreation Board were necessary and he would speak to Council
after this.
Mayor Hart stated that there were several organizations serving
veterans in the community and he questioned if the Veterans
Affairs Committee was necessary.
Al Mallor, member of the Veterans Affairs Committee, stated
that they participate in several functions and that he thought
it was a plus for Tamarac to have this committee because it
encourages residents to join in the functions of the committee.
Marilyn Bertholf, City Clerk, said that she was requested by
V/M Stein to report the City Clerk's office role concerning
committees and minutes. Ms. Bertholf then read a memo which
she was preparing concerning the work done with respect to
committees in her office. She said that time has not permitted
the indexing of the Council minutes; and she would like to have
the resolutions indexed by subject but that because of the
amount of work involved with
h
possible. Ms. Bertholf statedwhatmthets
duties of
not been
poher staff
were.
Ms. Bertholf said that when a tape is received from a committee
with no notes attached often a secretary has worked late
preparing the minutes which is an additional expense to the
City. When proofing the minutes of committee meetings when a
tape alone is received there was criticism that persons were
not being identified properly. Ms. Bertholf said that many
times no roll call is taken and members are not identified when
they speak making it very difficult to know who attended the
meeting or who was speaking. All the employees in her
department were cross trained for a variety of tasks.
C/W Massaro said that a memo should be directed ,tt) the
chairpersons of the committees to follow proper parliamentary
procedures and also stated that minutes were too lengthy.
2. CQnfidential/SuPervisOXY And Managerial P d
Benefit P ck fgr Cit emPlovegs
Mayor Hart said that Council would like all the information
concerning the Confidential/supervisory and Managerial Pay Plan
and Benefit Package for the City Employees so that Council can
make a decision at its next meeting.
TS
4/ 8/,86
/i
4 l/
Ms. Deutsch said that the City Manager had proposed a 5%
increase effective April 1, 1986 adding that it was a
continuation of the resolution passed last year which has been
Mo
continued on a month to month basiseolutelzer said that all
they had to do was to revise the r
id that there were four policemen who had reached
C/M Stelzer sa
salary grade. C/w Massaro asked if these
e a 58 increase. Ms. Deutsch sa
individuals would receivid they
their maximum
would not.
Mr. Perretti said when the resolutiberwas
1985passed
itnwas8agreed
4/1985
it had an expiration date of Septem salary would be eliminated and
upon by Council that the maximuManager's salary. Mr. Perretti
the criteria would be the City m to ees are at the "H" level
said that approximately wentbe eon for one year then they would
of salary which they aVeto
be eligible for longevity.
V/M Stein asked what the inCesaid ethat the was if longevity omeone is at he
longevity plan
maximum level. Mr. Perretti
provides for increases. V/M Stein said that the entire pay
package needs to be reviewed to make it more equitable. the
ies of
C/M Stelzer asked how Tamarac slamthatdTamaracwith hwasainrthe upper
other cities. Mr. Perretti said
ranks in comparing salaries.
Mr. Perretti said that once yearsen Octobers sThe City hasll the
number of
salary grades do receive an compensate
employees who have been here for years. He said tgrdan
these employees who
ackahave
ereached
a ma
edxatulittlesalarcost to the
excellent benef a.t p g
City but a great benefit to the employees.
Mayor Hart asked if the 1esetion beingwas
discussed.would
Mr. Perretti
alleviate some of the problem
said it would not.
V/M Stein there are two separatutlo uatV/MsSteinpart of said hewhe
as
solution was to adopt the resol ap could not be
under the impression that the maximum salary cwhen the caps
changed. The problem lesthat exceededring the them and now they have to
were removed many Po P ees to catch up to receive an
wait for the other employ
increase.
Ms. Deutsch said survey data is used from other cities to
assist in determining increasese s said the
incomparisonwithother
City was now in the middle rang
cities.
C/W Massaro asked if anything has been decided regarding the
accumulation of sick time and vacation
employees /with eanlot
lof
that work is needed on this, that
ould either take it or cap on it.
hours accumulated sh
d that if an employee does not use sick
Mayor Hart suggesteMr.
leave by the end of the year that it should be forfeited.
Perretti said that the uniotbkPleavestimecontract
away from
union1987 and if they
o
union employees a morale problem would be created. TS
4/ 8/ 86
V/M Stein said that there should be a maximum amount of time
that an employee can take. Mr. Perretti said that Ms. Deutsch
and he had examined both private and public industry to survey
various policies on sick leave. They had come up with a plan
whereby an employee would have a cap on the number of sick days
and if there was a long term illness then a long term
disability plan would take effect.
3. Municipal Complex
C/M Gottesman said a workshop meeting regarding the Tamarac
Municipal Complex had been held in July, 1985, and that Council
had decided that the plans were aesthetically pleasing but not
functional. In September, 1985, C/M Gottesman said that it was
decided that Council would not proceed with the plans because
of the cost and because certain details failed to appear on the
plans.
C/M Gottesman said at a meeting held between Mr. Perretti, Alan
Ruf, Consulting Attorney, Mr. Jordan Miller, of Miller & Meier
Architects, it was decided that the building should be
redesigned at a cost not to exceed $ 125,000.
Mr. Miller said that plans were ninety-nine percent complete.
However, when finishing the plans a problem with the site arose
and Council had allocated $ 10,000 to him to redesign the site
now known as scheme "C". Mr. Miller said that if the Council
approved the plans they could go out for bid and have the
complex built.
V/M Stein said that the contract with Miller & Meier had been
signed by a previous Council and called for estimated advances,
with the City purchasing the furnishings and carpeting for the
new complex. V/M Stein said that Mr. Miller receives 7% of the
actual project cost. Payment made to Miller & Meier were
authorized and that the previous minutes would reflect that.
He said that he did not object to the design of the building,
only the placement of the departments within the building.
Tape 4 A discussion regarding the plans ensued between V/M Stein,
C/M Stelzer, C/W Massaro, C/M Gottesman, Mayor Hart, and Mr.
Miller.
Mayor Hart adjourned the meeting at 3:30 P.M.
This public document was promulgated at a cost of $105.60 or
$28.55 per copy to inform the general public and officers and
employees about recent public opinions and considerations by
the City Council of the City of Tamarac.
TS
4/8/86
11