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HomeMy WebLinkAbout1982-04-19 - City Commission Workshop Meeting Minutes5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 March 29, 1982 NOTICE OF WORKSHOP MEETING CITY COUNCIL Please be advised that the City Council will hold a Workshop Meeting an Monday, April 19, 1982 at 2 P.M. in the Council Chambers at City Hall, 5811 N. W. 88th Avenue, Tamarac, Florida. The purpose of this meeting is to discuss the Capital Improvement Budget. The City Council may discuss such other items as may come before it. The Public is invited to attend. 61' �� L, 1; 1 -'�:5 �7 �—/ Cara A. Evans, Asst. City Clerk Pwsuant to Chapter 80-105 of Florida Law, Senate Bill No. 368; If a person decides to appeal any decision made by the City uncil with respect to any matter considered at such meeting or gyring, he will need a record the proceedings and for such purpose, he may need to ensure that a verbatim record includes /lc ne testimony and evidence upon which the appeal i-1 to be based. 3/29/82 CITY OF TAMARAC, FLORIDA CITY COUNCIL WORKSHOP MEETING APRIL 19, 1982 CALL TO ORDER: Mayor Falck called the Workshop Meeting to Order at 'ape 2:00 p.m. on Monday, April 19, 1982 in the Council Chambers of 1 City Hall. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman Irving M. Disraelly Councilman David E. Krantz ABSENT AND EXCUSED: Councilman Philip B. Kravitz ALSO PRESENT: Laura Stuurmans, City Manager Patricia Marcurio, Secretary Mayor Falck read the call to the meeting into the record and said the purpose of the meeting is to discuss the Capital Improvement Budget. Mayor Falck said this session is supposed to be held prior to April 30 so that the matters relating to Capital Improvements can be con- sidered and that sometime prior to May 1 this can be presented to Council. Mayor Falck questioned whether this comes in the fall also and the City Manager said between the date of the presentation,May 1 and September 30,Council should act one way or the other on the presentation that is made by staff;and as was discussed at an informal session a number of weeks ago, there were a number of items that may or may not have been included in the proposal that Council will receive on April 28. The City Manager s id on many of these items it would be extremely helpful for staff o have legislative input. This is why no formal backup material h s been issued to Council previously. She said she does not intend to discuss every item that has been recommended by staff to her. In fact, she said she has had very little opportunity to review it in depth herself, particularly when it comes to capital equipment items that will be requested for the next few years. The City Manager said she does want to discuss some general concepts that have been presented within the. Capital plans with Council. Of particular concern to her right now, she said, are the items that relate to building facilities and how they might be projected in the Capital Plan. She said she does have.a hand-out draft of a Five Year Capital Improvement Budget; this is a rough draft and will not necessarily reflect what Council will be presented next week in the Capital Improve- ment Plan of the City. Mayor Falck said in reference to the 1983 Budget; in view of the Sales Tax that was enacted in the last session of the Legislature it seems that Council would benefit from having additional information relating to what effect this tax reduction will have on the 1983 Ad Valorem Tax. Mayor Falck said last fall he attended a seminar during which they discussed various problems relating to dependency on Ad Valorem Tax as a method of financing City operations. He suggested to the City Manager, in putting together the 1983 Proposed Budget, that consideration be given to the proposed Utility Tax that was talked about previously. Mayor Falck said he would like some indication as to what 1% Utility Taxes would do as it relates to the Ad Valorem Tax as it would also relate to the residents of the City. He also brought up for consider- ation the fact that Council will soon need to concern themselves with a new garbage and trash contract that will be coming up in the foreseeable future; the City will need to finance that contact. 1 4/19/82 /pm tud/ Z8/6T/V -passaappp aq PTnous TTPH AgTD PUP aoTTod aoJ saTgTTToPJ Jo sanssT agq buTPITng sxaoM oTTgnd Mau e qp ATsnoTaas >1ooT oq suTbaq TTounoD aaojaq sTaaj aqs pTPs aabeupW AgTD aqy 'f,8/886T aog sTuq pagPoTpuT sPg uassTuy gdTPH PUP sNaoM oTTgnd jog buTpTTnq Mau aug aq pTnoM passnosTp aq ogagT gsaTJ agy 'agpp sTgg go sP sgsTxa 4Pg4 aoTnaas 4gap agq p94POTPUT ATuo anPq Aagq asneoaq pauoTguaUI aq you TTTM uoTgaod aoTnaaS ggaQ aqq gegg pTPs PUP 'v gTgTuxg sP pagoeggp sT goTuM'4aegD quauianoaduiI TegTdPD -aA S ago oq paaaagaa aabeuPW AgTD aqs •saTgTaoTad aqq oq se aouupTnb aaq aATb oq ATTPnPTATPUT saaguiaui TTounoD Jo uoTssaadxa.uP ONTT PTnoM aus pees aqS -sNaoM oTTgnd Jog buTpTTnq Mau e PUP uoTguooT Mau p go uoTgTsTnboP Gqq pup 'su'Paboad qualUanoaduiT TPgTdpo xpq uo uMogs aaaM asagq pup AgTTTOPJ aoTTod ao/puP TTPH AgTD Mau P go guawdoTanap Gqq :sgguoUI guaoaa UT TTounoD Aq passnosTp uaaq aAPg gegg saTgTTTopJ aaagq 3o aaggpui aqq aq pTnoM oTdog aIUTad gxau egg PT -es aabeueW AgTD aqy -sgquotU anTaMg Jo poTaad P JOAO ppaads sT qT aouTs xPy AgTTT4n u ugTM Toaquoo aaoUI sT aaagy •AgTD aqq _40 spoau agq gaoddns gsnul AgTD aqq 30 squapTsaa aqq xPy waaoTen PV up ao xPy AgTTTgn P sT qT aaggeqM asnPoaq xpq sTgq oq goaCgo qou op Aaug aaq PTog anPu aTdoad AuPtu pTPs oapssPW W/n -AgTD aqq UT buTsTadaaqua TPToaaUIUIoo uo pTGTA aqq UIoaJ goagia aqq gnogp papnTouT uoT' uIjOJuT osTP sPM aaagg TTounOD oq uanTb SUM gegq pgpp AaAans snoTnaad P uT pips aabpupW AgTD aus -TeToTgauaq Aaan aq pTnoM gT gbnouq uana qT ao; G40A pTnoM auo ou gpgq agpungaoJun sT qT paps NOTpd aaAPW •os -5[uTg4 you saop aq pips ATTaeasTG W/D Pup uinpuaaajaa P saaTnbaa xPy AgTTTq❑ P JT paxse oaPssuW W/n •aau saxuq tuaaoTen pV au-4 seaaagM aTgTgonpap xeg you Gap saxuy A-4TTTgn aqq asnpoaq sT pagoaCaa sT qT suosuaa Gqg Jo auo pips ATTePJsTQ W/O -gno JTasgT aouPTuq pTnoM gT 'aao.Taaagg !asPaaouT ATTPoTgPuiognP pTnoM xPg aqq pup buTspaaouT ATguPgsuoo aae sTTTS AgTTTgn aqg pTPs aH -paMeTAGa buTaq sT gabpng aqq alUTg agq qP Mou sTgg MGTAaa oq auIT4 sT qT plus xoTe3 aoAPW -AaobagPo gopa UT pagpToossP sT gPgq abapgo go adA4 AgTTTgPTTenp aoTAaas UlnUITuTIU P uo Jo guTod -pup4s agq UIoaT qT qP xooT og aTgTseaJ aq ggbTw qT gnq xpy AgTTTgn P uo aaP squaUlaaTnbaa TPbaT agq gPgm Moux you PT p ags pTPs aabuuPW AgTD aqs -pagoauuooaa qT aneq og ATgsoo sp gsnC aq ueo sTgq asnpoaq aaow Aup goauuoosTp oq aNTT qou saop Aupduioo auogdaTag aqg pTPs oapsspW W/n •ggo gngs aaaM saTgTTTgn aTagq JT xeg sTgq aneg you pTnoM 'spaTgMous Ggg 'aaag qou aae oqM aTdoad pTPs ATTapasTQ W/O -xPy A4TTT4n sTgg UT £T$ gnoqu qsoo pTnoM qT 'aa03a30141 '00E'T$ gnoge oq do ppe saTgTTTgn aaagq asagy '08$ oq 5L$ gnogP sT AgToTagoaTa '8T$ oq 5T$ woaj sung aagPM auq pTPs ATTaeasTQ W/D -aoTAaas auq uo paspq ATuo sT qT 'sTTPo 90uu4sTp buoT aqq uo xeq ou sT aaagq '00'ST$ sT TTTq aaqum abuaanP agq '00.5T$ sT auogdaTaq GbPaanP agq pips ATTaeasTQ W/D -swuaboad buTppe ao anuanaa buTseaaouT aoq suPaUI e se xPg sTuq ;o BUTAUTuq sPM ag pTPs xoTP3 aoAvw -gP paxooT aq pTnogs sTgg PUP xeuTUIas STgg qe pauaPOI au gpgm Aq passeadUIT sum aq pTPs NoTe3 aoAPW •OS•$ aq ATuo pTnoM qT TTTq 05$ P uo 'qunoiup ssoab aqq go sTseq %T e uo pTPs XoTP3 aoAPW zaaumoawou abPaanP agq og squao PUP sauTTop UT ueaUI sTuq pTnoM gPgM 'xPy A4TTT4n pasodoad aqq uo paxsp zgupax W/D •ssauTsng PUP guaUluaGnoD 90 uotgPToossV TPuoTgPN agq Aq paaosuods auuTUIas e gP aouP -PuaggP sTq buTMoTTOJ TTounOD og gaodoa P pasPeTaa ag pies xoTe3 aoAPW -xPy saTPS aqq 90 g3ag3a UP se 8-S gnoqu og abPTTTuI go xoPq-TToa P aq PTnoM aaagq auaA gsuT go onb sngpgs buieq sbuTgq TTP 4Pg4 uoTgengTs aqg uo pageoTpaad PUP PTnivaog TPozgPUIaggPUI aGxTon auq uo uoTgPgndwoo auios auop ppq pooM eAegs paps supuianngS PanPq -pauaaouoo sT AgTD aqq se apg sP xPy saTPS �T Gqq buTTPueg 3o poggaui aqq aq PTnoM pagpoTpuT pPg aaxTon ganK gPug uMop-xeaaq aqq PooM anagS anPb aq pTPs ATTaeasTd W/D V/M Massaro said she feels the buildings for the Public Works and the Police Department should take precedence over anything else. She said if the Police Department had their own facility there would be more room in City Hall and a new one would not be needed. She said the City should be looking for property somewhere with thoughts of relocating the Public Works Department where it would not be damaging to any residents. V/M Massaro said she feels they should be done together in one referendum. Mayor Falck said he is in agreement that the Police Department is of top priority because when they have their own facility there will be more room for the City Hall functions as well. He said the City has land available in the east section of the City where the sewer plant operation is but this would be undesirable because it is so far from the base of operations. C/M Disraelly said it is unfortunate that most attention has been given to the new Civic Center because he concurred that the Police Department is in desperate need of more room. He said he feels the best location for Public Works might be in Land Section 7 industrial property; but this might be another two years away. He said it might be best to plan on the Police facility first with the Civic Center as second consideration, allowing Public Works to stay at their present location with some beautification to help the situation. The City Manager said this is a development of a Five Year Plan and she asked Council if they would estimate how far down the road there might be a change in Public Works. C/M Disraelly said if they are speaking of Land Section 7 it would probably be about five years away. V/M Massaro said she does not feel there is a piece of land available in Land Section 7 for this purpose. V/M Massaro said the Civic Center should not be considered as part of this because the monies are already there for that project. She said if the City stays with the minimum requirement for now with the recreation building, they should move forward with plans for the Civic Center. C/M Disraelly said Council is in agreement that the location just west of the Fire Department might be best for the Police facility leaving the front area for the Civic Center and the northwest for the City Hall. Mayor Falck said it is inevitable that there will be a City Hall there sometime in the future. Mayor Falck said this should go out to referendum at the first opportunity which would probably be in September. Mayor Falck said Council should meet with the Police Chief immediately and have him present to Council the requirements for the Police Department - Mayor Falck said Council should also have some idea what it will cost to renovate this building so that can be put on referendum. Mayor Falck said there is land east of 441 that would be most desirable for the Public Works facility. Mayor Falck asked the City Manager to investigate this as a possibility. V/M Massaro asked how much land the City owns by the Utility? The City Manager said in terms of acreage she is uncertain. She said staff had assumed that if a new Police facility were built this building would hold the City's needs for some time. She said one of the moves that they would plan to make would be to take those individuals who are in the Utility 'ape Administrative building, whose functions are financial in nature,and combine 2 them with the operating Finance Department in this building. The City Manager continued, under Public Works category Ralph Thissen has put under the 82/83 column the Ethenol Conversion plan which is a concept that has been discussed, demonstrated and is underway in several cities; this is the Florida Innovation Group Project to convert conventional fuel to this Ethenol method which is supposed to realize not only a savings but to protect public service agencies in times of shortage in the future. She said this is a total project cost; Mr. Thissen projects in 82/83 an expenditure of $5,000 and then in increments of $10,000 a year over a period of ten years. - 3 - 4/19/82 /pm V/M Massaro said she would like to see more on this before Council considers it. Mayor Falck asked if the City Manager knows of any cities that have converted and she said one of the cities to the south switched their police units to the ethenol but then switched back because they found it was not effective in that agency but it did suit their needs for Public Works purposes. C/M Disraelly said there was someone from LP that was here several months ago and put on a slide presentation and one of the problems at that time was that they were decontrolling .liquid petroleum and the price was, going up. He said in St. Petersburg, the electric company has had all of their vehicles using this fuel. The City Engineer said he would get some figures from these people. C/M Disraelly said it is about $1,000 to convert and this is very expensive. V/M Massaro questioned what the Tandem Power Trucks were on the Chart. The City Manager said Mr. Thissen has asked for two of them; they increase the payload capacity of the trucks for hauling to approximately 15 yards each to allow moving of large amounts of dirt and fill. Mr. Thissen is asking that they be available by the end of 1983. V/M Massaro said he would have to get more specific about their purpose. The City Manager pointed out that the City does not own a 4-wheel drive vehicle and this should be looked at in case of hurricane. Laura Stuurmans referred to the Chart concerning Street Resurfacing. Mr. Thissen has calculated this at $200,000. Staff has not been together to compare but the third page of this Chart shows Engineering indicated an amount of $75,000 per year excluding the 82/83 year. The City Manager said this seems like an excessive projection.,; staff --wise they will be lucky to do small increments at a time. V/M Massaro said she feels $50,000 a year is sufficient because they are taking the worse streets this year in Section 5 and possibly Brookwood Blvd. She said if the City spends $50,000 per year this should be sufficient for maintenance purposes. Mayor Falck said he suggests they go along with the $75, 000 figure since this is not a cent this is simply an outline. Mayor Falck said he thinks before the budgeting process is over , ponsidering the City's relationship with the County on the bridge and road tax reversion to the City? we will need all the funds possible in order to make sure the City gets their portion. This could be adjusted when it is time for the budget. Mayor Fa1ck said Engineering should check the streets that run off of Commercial Blvd. to check if anything needs to be done there. The City Manager said she would have someone check this. She said, in terms of budgeting, this.is a separate item and does not have to be part of the general fund. She said there is asphalt paving which is included in the amounts needed for resurfacing under Public Works Division streets and roads. She said she is going to drop that only to the type of asphalt paving that would be used for fill purposes, pot holes, etc. and then transfer resurfacing into Engineering. V/M Massaro asked if they have enough experience with the roads where slurrx seal is used. Laura Stuurmans said tnere was a complaint from Mainlands 7. V/M Massaro said she would like to know what happened over there and it shou:,ld be determined if there is a legitimate problem. She.said there is a big saving with this. V/M Massaro asked the purpose of the Huber Grader. The City Manager said she does not know if this will be reflected in the final plan that is given to Council and she will check this further. She said the Computer Peripherals and Software would be needed by Mr. Thissen for his inventory control, work order control and payroll information. She said he should be able to use a terminal which connects with the main system but may need a special program. V/M Massaro requested that the City Manager investigate what is being done with the money appropriated for lot clearing. The City Manager said that Steve Wood will make a report on this to the Council. - 4 -- 4/19/82 /pm The City Manager said after a period of three years Utilities might be ready to look at upgrading its own inventory and a surplus could be,:picked up. C/M Disraelly questioned the Street Sweeper that is on the Chart and the City Manager said they had one that was attached to the front of a truck but this is a sweeper -vacuum. The City Manager said the City does have a Lawn Maintenance contract that says that the contractor is supposed to sweep up after he finishes and the wrecking services are responsible for sweeping up after an accident. V/M Massaro said the police always do the cleaning up after an accident, 'She suggested the City Manager should complain about the fact that the County does not always clean up the roads after an accident. The City Manager said she will take care of this and the next portion of the chart is the Fire Department. She said Council has received communica- tion from Community Ambulance Service about the possibility of providing service to the residents of Tamarac at a per capita cost of $3.00 per annum. She said this is only exploratory. In talking with Chief Simon within the last six weeks they had compared the cost of providing ambulances to the Fire Department which already has available personnel with State recognized credentials to function as an ambulance service and what the cost could be for the City to contemplate its own ambulance activity as opposed to considering an offer from an outside service on a per capita basis. The City Manager said for two fully --equipped ambulances in the 82/83 year Chief Simon had projected $50,000. C/M Disraelly said to man this ambulance it would take 5 people around the clock. Mayor Falck pointed out that the EMS does not send personnel if the City has their own ambulance service. Laura Stuurmans said Mr. Cunningham had made a cooperative overture to the City to determine the City's point of view about an ambulance service in T,Thich the City i•Tould act only,, to the extent that said community would, there would be EMS backup and they would have telemetry hookup with the hospital. Our people would be available there with an ambulance and we would transport to the hospital. C/M Disraelly said if the City took over the EMS service from the County they would pay the City approximately $125,000 for which the City would have to provide the manpower and the vehicle. C/M Krantz said he was in touch with the private ambulance service and they are coming up with a proposal on a per capita basis concerning a service of this type for Tamarac. V/M Massaro said there are many things to be considered before entering into something like this; for instance, it must be funded sepa- rately:from the ad valorem tax. Mayor Falck said if the City could come up with a plan that would reduce the cost and improve the service then it would do the residents good. It was pointed out that Sunrise has an ambulance service but they also have a 7% ad valorem tax -to fund this. V/M Massaro asked the City Manager what was meant by the extension of Fire Station 2 on the Five Year Capital Improvement Chart. Laura Stuurmans said it would be an enlargement of the facilities for storage which could be converted for emergency use as during a hurricane and the other portion would be the housing for an ambulance service if one is used. C/M Disraelly asked if there were not enough depth in that building without enlarging it. The City Manager would have to check this further. V/M Massaro questioned another item under Fire Department,"Two Mini Attack Engines if ambulance is not desired"; the City Manager said these are sometimes needed to back up the EMS unit and are often the first to arrive on the scene. Mayor Falck questioned the need for an extra Jaws of Life which is in the 85/86 column. Laura Stuurmans said the one first acquired might not still be serviceable by 85/86 and even if this were an additional 5 - 4/19/82 /pm one, Chief Simon would be looking to place it on one of the units he picked up in 84/85 for $35,000. The City Manager pointed out that the two TV sets requested are for video equipment. C/M Disraelly questioned the two sprinkler systems requested for Stations 1 and 2 and the City Manager will check this. Mayor Falck asked the purpose of the Air Tape Compressor. The City Manager said that is for self-contained breathing 3 apparatus. The City Manager said that the Finance items are all computer -related, additions to the system, extensions of both the disc drive and the memory capability over the next five years. They have included in there that even though it was going to be used by a particular area for a particular purpose, the system itself would be requisitioned by the Computer Division of Finance. C/M Disraelly questioned why 10 more terminals would be needed. Laura Stuurmans said they hope to have a number of people using them. The City Manager said she feels the Police and Fire packages are going to be considered essential. V/M Massaro said this would go into the bond issuE The City Manager thanked Council for their input which was very helpful and the meeting was adjourned at 3:45 p.m. 4AS�TM�TCITY CLERK This public document was promulgated at a cost of 6 0, `3!5 or � - / 9 per copy, to inform the general public and public officers and employees about recent opinions and consideration by the City Council of the City of Tamarac. 6 - 4/19/82 /pm