HomeMy WebLinkAbout1982-04-19 - City Commission Workshop Meeting Minutes5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
March 29, 1982
NOTICE OF
WORKSHOP MEETING
CITY COUNCIL
Please be advised that the City Council will hold a
Workshop Meeting an Monday, April 19, 1982 at 2 P.M.
in the Council Chambers at City Hall, 5811 N. W. 88th
Avenue, Tamarac, Florida.
The purpose of this meeting is to discuss the Capital
Improvement Budget.
The City Council may discuss such other items as may
come before it.
The Public is invited to attend.
61' �� L, 1; 1 -'�:5 �7 �—/
Cara A. Evans, Asst. City Clerk
Pwsuant to Chapter 80-105 of Florida Law, Senate Bill No. 368;
If a person decides to appeal any decision made by the City
uncil with respect to any matter considered at such meeting or
gyring, he will need a record the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
/lc ne testimony and evidence upon which the appeal i-1 to be based.
3/29/82
CITY OF TAMARAC, FLORIDA
CITY COUNCIL WORKSHOP MEETING
APRIL 19, 1982
CALL TO ORDER: Mayor Falck called the Workshop Meeting to Order at
'ape 2:00 p.m. on Monday, April 19, 1982 in the Council Chambers of
1 City Hall.
ROLL CALL: PRESENT: Mayor Walter W. Falck
Vice Mayor Helen Massaro
Councilman Irving M. Disraelly
Councilman David E. Krantz
ABSENT AND EXCUSED: Councilman Philip B. Kravitz
ALSO PRESENT: Laura Stuurmans, City Manager
Patricia Marcurio, Secretary
Mayor Falck read the call to the meeting into the record and said the
purpose of the meeting is to discuss the Capital Improvement Budget.
Mayor Falck said this session is supposed to be held prior to April
30 so that the matters relating to Capital Improvements can be con-
sidered and that sometime prior to May 1 this can be presented to
Council. Mayor Falck questioned whether this comes in the fall also
and the City Manager said between the date of the presentation,May 1
and September 30,Council should act one way or the other on the
presentation that is made by staff;and as was discussed at an informal
session a number of weeks ago, there were a number of items that may
or may not have been included in the proposal that Council will receive
on April 28.
The City Manager s id on many of these items it would be extremely
helpful for staff o have legislative input. This is why no formal
backup material h s been issued to Council previously. She said she
does not intend to discuss every item that has been recommended by
staff to her. In fact, she said she has had very little opportunity
to review it in depth herself, particularly when it comes to capital
equipment items that will be requested for the next few years.
The City Manager said she does want to discuss some general concepts
that have been presented within the. Capital plans with Council. Of
particular concern to her right now, she said, are the items that relate
to building facilities and how they might be projected in the Capital
Plan. She said she does have.a hand-out draft of a Five Year Capital
Improvement Budget; this is a rough draft and will not necessarily
reflect what Council will be presented next week in the Capital Improve-
ment Plan of the City.
Mayor Falck said in reference to the 1983 Budget; in view of the Sales
Tax that was enacted in the last session of the Legislature it seems
that Council would benefit from having additional information relating
to what effect this tax reduction will have on the 1983 Ad Valorem Tax.
Mayor Falck said last fall he attended a seminar during which they
discussed various problems relating to dependency on Ad Valorem Tax as
a method of financing City operations. He suggested to the City
Manager, in putting together the 1983 Proposed Budget, that consideration
be given to the proposed Utility Tax that was talked about previously.
Mayor Falck said he would like some indication as to what 1% Utility
Taxes would do as it relates to the Ad Valorem Tax as it would also
relate to the residents of the City. He also brought up for consider-
ation the fact that Council will soon need to concern themselves with
a new garbage and trash contract that will be coming up in the foreseeable
future; the City will need to finance that contact.
1 4/19/82
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V/M Massaro said she feels the buildings for the Public Works and the
Police Department should take precedence over anything else. She said
if the Police Department had their own facility there would be more room
in City Hall and a new one would not be needed. She said the City should
be looking for property somewhere with thoughts of relocating the Public
Works Department where it would not be damaging to any residents. V/M
Massaro said she feels they should be done together in one referendum.
Mayor Falck said he is in agreement that the Police Department is of top
priority because when they have their own facility there will be more room
for the City Hall functions as well. He said the City has land available
in the east section of the City where the sewer plant operation is but this
would be undesirable because it is so far from the base of operations.
C/M Disraelly said it is unfortunate that most attention has been given to
the new Civic Center because he concurred that the Police Department is in
desperate need of more room. He said he feels the best location for Public
Works might be in Land Section 7 industrial property; but this might be
another two years away. He said it might be best to plan on the Police
facility first with the Civic Center as second consideration, allowing
Public Works to stay at their present location with some beautification
to help the situation.
The City Manager said this is a development of a Five Year Plan and she
asked Council if they would estimate how far down the road there might be
a change in Public Works. C/M Disraelly said if they are speaking of Land
Section 7 it would probably be about five years away. V/M Massaro said she
does not feel there is a piece of land available in Land Section 7 for this
purpose.
V/M Massaro said the Civic Center should not be considered as part of this
because the monies are already there for that project. She said if the City
stays with the minimum requirement for now with the recreation building,
they should move forward with plans for the Civic Center.
C/M Disraelly said Council is in agreement that the location just west of
the Fire Department might be best for the Police facility leaving the front
area for the Civic Center and the northwest for the City Hall. Mayor Falck
said it is inevitable that there will be a City Hall there sometime in the
future. Mayor Falck said this should go out to referendum at the first
opportunity which would probably be in September.
Mayor Falck said Council should meet with the Police Chief immediately and
have him present to Council the requirements for the Police Department -
Mayor Falck said Council should also have some idea what it will cost
to renovate this building so that can be put on referendum. Mayor Falck
said there is land east of 441 that would be most desirable for the Public
Works facility. Mayor Falck asked the City Manager to investigate this as
a possibility. V/M Massaro asked how much land the City owns by the Utility?
The City Manager said in terms of acreage she is uncertain. She said staff
had assumed that if a new Police facility were built this building would
hold the City's needs for some time. She said one of the moves that they
would plan to make would be to take those individuals who are in the Utility
'ape Administrative building, whose functions are financial in nature,and combine
2 them with the operating Finance Department in this building.
The City Manager continued, under Public Works category Ralph Thissen has
put under the 82/83 column the Ethenol Conversion plan which is a concept
that has been discussed, demonstrated and is underway in several cities;
this is the Florida Innovation Group Project to convert conventional fuel
to this Ethenol method which is supposed to realize not only a savings but
to protect public service agencies in times of shortage in the future.
She said this is a total project cost; Mr. Thissen projects in 82/83 an
expenditure of $5,000 and then in increments of $10,000 a year over a period
of ten years.
- 3 - 4/19/82
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V/M Massaro said she would like to see more on this before Council considers
it. Mayor Falck asked if the City Manager knows of any cities that have
converted and she said one of the cities to the south switched their police
units to the ethenol but then switched back because they found it was not
effective in that agency but it did suit their needs for Public Works
purposes.
C/M Disraelly said there was someone from LP that was here several months
ago and put on a slide presentation and one of the problems at that time
was that they were decontrolling .liquid petroleum and the price was, going
up. He said in St. Petersburg, the electric company has had all of their
vehicles using this fuel. The City Engineer said he would get some
figures from these people. C/M Disraelly said it is about $1,000 to convert
and this is very expensive.
V/M Massaro questioned what the Tandem Power Trucks were on the Chart.
The City Manager said Mr. Thissen has asked for two of them; they increase
the payload capacity of the trucks for hauling to approximately 15 yards
each to allow moving of large amounts of dirt and fill. Mr. Thissen is
asking that they be available by the end of 1983. V/M Massaro said he
would have to get more specific about their purpose. The City Manager
pointed out that the City does not own a 4-wheel drive vehicle and this
should be looked at in case of hurricane.
Laura Stuurmans referred to the Chart concerning Street Resurfacing. Mr.
Thissen has calculated this at $200,000. Staff has not been together to
compare but the third page of this Chart shows Engineering
indicated an amount of $75,000 per year excluding the 82/83 year.
The City Manager said this seems like an excessive projection.,; staff --wise
they will be lucky to do small increments at a time.
V/M Massaro said she feels $50,000 a year is sufficient because they are
taking the worse streets this year in Section 5 and possibly Brookwood
Blvd. She said if the City spends $50,000 per year this should be
sufficient for maintenance purposes. Mayor Falck said he suggests they
go along with the $75, 000 figure since this is not a cent this is
simply an outline. Mayor Falck said he thinks before the budgeting process
is over , ponsidering the City's relationship with the County on the bridge and road
tax reversion to the City? we will need all the funds possible in order to
make sure the City gets their portion. This could be adjusted when it is
time for the budget.
Mayor Fa1ck said Engineering should check the streets that run off of
Commercial Blvd. to check if anything needs to be done there. The City
Manager said she would have someone check this. She said, in terms of
budgeting, this.is a separate item and does not have to be part of the
general fund. She said there is asphalt paving which is included in the
amounts needed for resurfacing under Public Works Division streets and
roads. She said she is going to drop that only to the type of asphalt
paving that would be used for fill purposes, pot holes, etc. and then
transfer resurfacing into Engineering.
V/M Massaro asked if they have enough experience with the roads where slurrx
seal is used. Laura Stuurmans said tnere was a complaint from Mainlands 7.
V/M Massaro said she would like to know what happened over there and it
shou:,ld be determined if there is a legitimate problem. She.said there is
a big saving with this.
V/M Massaro asked the purpose of the Huber Grader. The City
Manager said she does not know if this will be reflected in the final plan
that is given to Council and she will check this further. She said the
Computer Peripherals and Software would be needed by Mr. Thissen for his
inventory control, work order control and payroll information. She said he
should be able to use a terminal which connects with the main system but
may need a special program. V/M Massaro requested that the City Manager
investigate what is being done with the money appropriated for lot clearing.
The City Manager said that Steve Wood will make a report on this to the
Council.
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The City Manager said after a period of three years Utilities might be
ready to look at upgrading its own inventory and a surplus could be,:picked
up. C/M Disraelly questioned the Street Sweeper that is on the Chart
and the City Manager said they had one that was attached to the front
of a truck but this is a sweeper -vacuum.
The City Manager said the City does have a Lawn Maintenance contract that
says that the contractor is supposed to sweep up after he finishes and the
wrecking services are responsible for sweeping up after an accident. V/M
Massaro said the police always do the cleaning up after an accident,
'She suggested the City Manager should complain about the fact that the
County does not always clean up the roads after an accident.
The City Manager said she will take care of this and the next portion of
the chart is the Fire Department. She said Council has received communica-
tion from Community Ambulance Service about the possibility of providing
service to the residents of Tamarac at a per capita cost of $3.00 per annum.
She said this is only exploratory. In talking with Chief Simon within the
last six weeks they had compared the cost of providing ambulances to the
Fire Department which already has available personnel with State recognized
credentials to function as an ambulance service and what the cost could
be for the City to contemplate its own ambulance activity as opposed to
considering an offer from an outside service on a per capita basis.
The City Manager said for two fully --equipped ambulances in the 82/83 year
Chief Simon had projected $50,000. C/M Disraelly said to man this ambulance
it would take 5 people around the clock. Mayor Falck pointed out that the
EMS does not send personnel if the City has their own ambulance service.
Laura Stuurmans said Mr. Cunningham had made a cooperative overture to the
City to determine the City's point of view about an ambulance service in
T,Thich the City i•Tould act only,, to the extent that said community would,
there would be EMS backup and they would have telemetry hookup with the
hospital. Our people would be available there with an ambulance and we
would transport to the hospital.
C/M Disraelly said if the City took over the EMS service from the County
they would pay the City approximately $125,000 for which the City would
have to provide the manpower and the vehicle. C/M Krantz said he was in
touch with the private ambulance service and they are coming up with a
proposal on a per capita basis concerning a service of this type for
Tamarac. V/M Massaro said there are many things to be considered before
entering into something like this; for instance, it must be funded sepa-
rately:from the ad valorem tax.
Mayor Falck said if the City could come up with a plan that would reduce
the cost and improve the service then it would do the residents good. It
was pointed out that Sunrise has an ambulance service but they also have
a 7% ad valorem tax -to fund this.
V/M Massaro asked the City Manager what was meant by the extension of Fire
Station 2 on the Five Year Capital Improvement Chart. Laura Stuurmans said
it would be an enlargement of the facilities for storage which could be
converted for emergency use as during a hurricane and the other portion
would be the housing for an ambulance service if one is used. C/M Disraelly
asked if there were not enough depth in that building without enlarging it.
The City Manager would have to check this further.
V/M Massaro questioned another item under Fire Department,"Two Mini Attack
Engines if ambulance is not desired"; the City Manager said these are
sometimes needed to back up the EMS unit and are often the first to arrive
on the scene. Mayor Falck questioned the need for an extra Jaws of Life
which is in the 85/86 column. Laura Stuurmans said the one first acquired
might not still be serviceable by 85/86 and even if this were an additional
5 - 4/19/82
/pm
one, Chief Simon would be looking to place it on one of the units he
picked up in 84/85 for $35,000. The City Manager pointed out that the
two TV sets requested are for video equipment. C/M Disraelly questioned
the two sprinkler systems requested for Stations 1 and 2 and the City
Manager will check this. Mayor Falck asked the purpose of the Air
Tape Compressor. The City Manager said that is for self-contained breathing
3 apparatus.
The City Manager said that the Finance items are all computer -related,
additions to the system, extensions of both the disc drive and the memory
capability over the next five years. They have included in there that
even though it was going to be used by a particular area for a particular
purpose, the system itself would be requisitioned by the Computer Division
of Finance. C/M Disraelly questioned why 10 more terminals would be needed.
Laura Stuurmans said they hope to have a number of people using them.
The City Manager said she feels the Police and Fire packages are going to
be considered essential. V/M Massaro said this would go into the bond issuE
The City Manager thanked Council for their input which was very helpful
and the meeting was adjourned at 3:45 p.m.
4AS�TM�TCITY CLERK
This public document was promulgated at a cost of 6 0, `3!5 or � - / 9
per copy, to inform the general public and public officers and employees
about recent opinions and consideration by the City Council of the
City of Tamarac.
6 - 4/19/82
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