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HomeMy WebLinkAbout1988-04-25 - City Commission Workshop Meeting MinutesMAIL REPLY TO: P.O. BOX 25010 TAMARAC, FLORIDA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722.5900 NOTICE OF CITY COUNCIL WORKSHOP MEETING April 20, 1988 Please be advised that there will be a Workshop Meeting of the City Council on Monday, April. 25, 1988, at 10:00 a.m. in the Council Chambers at City Hall, 5811 NW 88th Avenue, Tamarac, Florida. The subject of this meeting concerns utility matters. 0 All meetings are open to the public. &�: �' '--� "i?�. CAROL E. BARBUTO CITY CLERK AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS CITY OF TAMARAC CITY COUNCIL WORKSHOP MEETING MONDAY, APRIL 25, 1988 TAPE l CALL TO ORDER: Mayor Abramowitz called this meeting to Order on Monday, April 25, 1988 at 10:00 A.M. in the Council Chambers. PRESENT: Mayor Norman Abramowitz Councilman Herman "Larry" Bender Councilman Bruce Hoffman Councilman Henry Rohr ABSENT AND EXCUSED: Vice Mayor Jack Stelzer ALSO PRESENT: John P. Kelly, City Manager Pauline Walaszek, Special Services Secretary 1.0 Utilities/Engineering Overview by W. H. Greenwood Bill Greenwood, Director of Utilities/Engineering, said he was pleased to take this time to inform the City Council of the City's water, sewage and engineering duties. He said the Tamarac Utilities West (TUW) and Engineering Departments are strictly revenue generating departments. He said no tax money is utilized to support either department. Mr. Greenwood said the engineering department receives its revenue from engineering permit fees and TUW and Tamarac Utilities East (TUE) receives revenues from user charges. He said TUW is responsible for the operation and maintenance of TUE. He said TUW pays its proportionate share to the City for services rendered such as: data processing - $124,000.00 purchasing store services - 44,000.00 fleet maintenance - 66,000.00 administrative - 350,000.00 in lieu of taxes - 278,000.00 TOTAL $862,000.00 per year Mr. Greenwood said TUW has an $8,000,000.00 Operation and Maintenance budget this year and an additional 5.5 million dollars in Capital Improvements. He said engineering's cost is over $352,000.00 and TUE cost is over $500,000.00 which makes the total operation, capital improvements and maintenance budget over 14.5 million dollars. Mr. Greenwood said to administer the duties, supply the services, implement the capital improvements and perform the in-house construction management services on over 23 million dollars worth of capital improvement projects, the department has a current staff of 68 employees at TUW and 7 employees in Engineering. He said the staffing has Page 1 4/25/88 remained fairly constant even though the work load and regulatory requirements have increased by implementing technical improvements with in-house training and hiring technically qualified personnel. V/M Stelzer ENTERED the meeting at 10:05 A.M. Mr. Greenwood said 3 years ago all typing was performed on manual electric typewriters and all drafting was done manually. He said the department did not have any computers at the time; however, all typing is presently performed on word processors and all drafting is performed on an automated Computerized Drafting (CADD) system. He said the record keeping is done on in-house computer programs off the main frame. He said the Finance Department is going to recommend that the departments get off the main frame for word processing because the main frame process is financial and, with all departments on the main frame system, it is beginning to slow down. Mr. Greenwood said to try to keep up with the increasing work load, the department had one programmer who developed and implemented 50 programs with over 500 applications. He said 1 year ago, the department did not have anyone to program or implement software; however, the department now has 6 personnel who do program development and 6 personnel utilizing data entry with all training done in-house. He said the training has produced additional work output with less people in less time and it also increases quality and manipulation of the records. Mr. Greenwood said TUW engineering management philosophy is to operate the utility as a private corporation. He said he is the only utility management personnel and all other positions were line positions which meant that their prime functions are in the area of their technical confidence with a secondary function as management. He said this process has occurred because of budgetary constraints and no 14.5 million dollar corporation would be operating with one management personnel. Mr. Greenwood said every day changing environmental standards to protect the environment, especially drinking water quality, is placing a tremendous burden upon this utility and all other utilities in Broward County. He said increased regulatory requirements to produce high quality drinking water has a tremendous impact on all utilities and is the prime concern of Public Health officials. He said the result impacts the capital improvement, operation and maintenance costs, renew and replacement costs, user rates and especially human resources. Mr. Greenwood introduced Tom Mueller, Professional Engineer and the Director of Broward County's State of Florida Department of Health and Rehabilitative Services. He said Mr. Mueller will be informing the City Council of the increased environmental regulations for high quality drinking water for now and into the future. He said Mr. Mueller has been before the City Council and spoke about fluoride and other regulatory requirements. He said Mr. Mueller has become a very strong working partner with the City. Page 2 4/25/88 2.0 Regulatory Agencies 2.1 Mr. Tom Mueller, P.E. Director State of fl Lro da, Healt— and Rehabilitative Services 3.0 Presentation on: 3.1 Regulatory Agency IImp�act on Utilities affecting Capital Improvements, Operation and Maintenance, Renewal and Replacement, User Rates and Human Resources needs Mr. Mueller said he is pleased with the opportunity to appear before the City Council to discuss his concerns with the City's utility program. He said he has often given talks regarding the drinking water in Broward County and he has appeared before the City Council in 1981 and 1985 regarding fluoridation. Mr. Mueller said good quality drinking water is often taken for granted. He said in the recent years, the press has indicated that there are problems with the surrounding water and the State has implemented new regulations to allow good quality drinking water. He said water rates have increased to keep pace with the new regulatory requirements. He said with the new regulations necessary steps were needed to come into compliance. Mr. Mueller said there are new regulations that are in the process of being implemented regarding volatile organic compounds and synthetic organic compounds. He said these compounds are man-made and have been entering the water systems and, as confirmed by animal study, the findings have proven that these compounds are very hazardous. He said new standards have been adopted and passed and additional regulations and standards are going to be implemented later this year consisting of 100 to 150 compounds. Mr. Mueller said the ideal water has no detectable quantities of the compounds and the City of Tamarac presently has that type of water along with the surrounding Cities. He said there are some wells found that contain contaminants; however, the wells are corrected immediately. City Attorney Doody ENTERED the meeting at 10:15 A.M. Mr. Mueller said it is important to have a very stringent on -going chemical testing program and Tamarac is complying with laboratory certification by maintaining adequate quality insurance. He said the employees testing the water are certified by the State Department of Health and Rehabilitative Services and he complimented the City for their performance in testing and maintaining good quality drinking water. He complimented the City's performance in maintaining cross connecting control. He said the City's personnel is meeting with other representatives around the County regarding the utility. He said these meetings are bringing all of the utilities together and there was legislation recently passed by the Board of Rules and Appeals regarding the impact on all community water supply utilities. Mr. Mueller said his department has an annual chemical testing program which required that the whole array of chemical parameters, for which standards have been adopted, be analyzed. He said his department gets Page 3 4/25/88 excellent cooperation from Tamarac in the testing. He said the City has very excellent water and any customer calling his department regarding the standing of Tamarac's water will receive an excellent and clean report. Mr. Mueller said the Cities are going to have to look for another source of disinfectant for the water because laboratory testing has indicated that chlorine may be unsafe. He saa.c Mr. Greenwood is very concerned about this matter and was going to be investigating other types of disinfectants that can be used for treatment. Mr. Mueller said the softening chemicals for the water were going to be investigated because of the amount of sludge material being generated and the cost to dispose of the sludge. He said the City's implementation of computer technology, word processing and telemetry is and would continue being an asset to the City. He said the City's utility program is the model utility program in Broward County and because of Mr. Greenwood's assistance in the fluoridation process, the matter was approved by the City. He said Dr. Maurice Abbey was a big asset to the fluoridation program in the City. Mr. Mueller said public notification has been given to residents recently regarding the possibility of lead contamination in the water. He said this problem could be happening because of in --house plumbing and the lead solder used for connecting copper pipe. He said Tamarac is taking positive steps in making sure that balanced stabilized water is being supplied to all customers. Mr. Mueller said another act of cost effectiveness was done regarding public notification and Mr. Greenwood's department did a survey regarding how the matter was being handled locally and what the cost would be. He said Mr. Greenwood's department submitted a procedure of alerting the residents with newspaper notifications for three consecutive months. Mr. Mueller said the piping procedures could be changed to eliminate the lead in the water and, in finding ways to prevent these problems, the City will be gaining money. He said the City's utility program will be adequately supported to continue this level of performance. He said the City is in great shape for its 25th anniversary. Mayor Abramowitz said the facts given to the City Council are very enlightening and he thanked Mr. Mueller for his presentation. City Manager Kelly asked Mr. Mueller if he felt the City's utility operation was a model for Broward County and Mr. Mueller said yes. He said it is not too often that he has the opportunity to compliment a program and to say what is being done correctly. He said the City should be complimented because of their work and he would not doubt that the City's program is the best in the County. C/M Rohr asked Mr. Mueller to submit water to the City Council in a form the residents could be informed. Page 4 his approval of the of a letter so that 1 1 4/25/88 Mr. Mueller said it was a plus for the City when the decision was made to get out of the wastewater treatment business. He said the City's residents are paying very cheap rates for their water; however, the residents should be aware of the additional costs needed to maintain the top level operations presently in the City. He said he would be happy to submit his comments regarding the City's program and present water status. V/M Stelzer asked how many Cities are operating in Broward County without the fluoridation system and Mr. Mueller said all of the Cities have the fluoridation system except for the Cities of Pompano, Deerfield Beach and Cooper City. He said these Cities are presently considering the matter. He said the Cities of Pembroke Pines and Coral Springs are not fluoridated at this time; however, they are committed. The City Council thanked Mr. Mueller for his presentation. 3.2 Engineering and Inspection Department Mr. Greenwood submitted a chart to the City Council. (SEE ATTACHMENT) Mr. Greenwood said this chart was strictly a budget organizational chart. He said the Engineering Department 155, consisted of 5 employees and, Department 362, consisted of 4 employees. He said 50% of the funding is split between the City's department and the Utility's department; therefore, the actual Engineering Department's manpower is 7. Mr. Greenwood said the Engineering Department is comprised of 7 personnel and their prime duties consist of enforcing City Code requirements. He said the City has been experiencing a very high growth rate over the last few years and the growth is anticipated to continue until 1997. He said Kline Jones spends 100% of his total time with development coordination, reviewing new development and revised site plans, all the required consultations with developers, attorneys, consultants, etc. He said the work load utilizes the work day for Mr. Jones and, in his spare time, he resolves numerous City inquiries on street lighting, drainage, pavement, sidewalks, etc. He said Mr. Jones performs field inspections pertaining to the inquiries, processes the paper work to install and/or upgrade street lighting, which requires review of plats for easements, designation of poles by coordination with Florida Power and Light and the Homeowners Associations. He said these matters required Mr. Jones to work 20% overtime with no compensation and Mr. Jones has been reprimanded recently regarding the extra time he is spending to keep up with site plan review. Mr. Greenwood said Bob Foy, Deputy Utility Engineer, spends 50% of his total time on utility projects and 50% on City projects. He said Mr. Foy also donates approximately 20% of his time without compensation. He said Mr. Foy is very dedicated and is not only an engineer but the department's historian. He said Mr. Foy's insight towards developer agreements is invaluable and the department appreciates Mr. Foy's presence. Page 5 4/25/88 Mr. Greenwood said Ed Shuty, Supervisor of the Engineering and Utility Inspection Departments, was responsible for all of the construction in the City pertaining to sites. He said every time the City sees a backhoe or grater, they can be assured that the functions are under permit and supervision. Mr. Greenwood said the Engineering Department enforces the City Code and construction standards of all development and Public Works projects. He said the department insures that site improvements, including sanitary sewers, water lines, drainage systems, roads, etc., are properly constructed and installed according to the accepted industry standards and construction practices. He said the department maintains files, records and issues all engineering permits for all construction work within the City boundaries. He said the department works very closely with the Building and Public works Departments to insure that all construction and maintenance work is safely and properly executed. Mr. Greenwood said the Engineering Department also has two personnel dedicated to computerized drafting equipment (CADD) and their time is utilized by all City departments. He said 55% of the employees' total time was spent on other department matters and the highest department using these employees is the Community Development Department with 45% of the 55% spent on the Growth Management Act. He said 45% of theses employee's time is spent with the Engineering/Utilities Department, 20% with utilities, 15% with engineering and 5% with the public. He said the employees get involved with the Police, Fire, Finance and Personnel Departments and one of the biggest problems with this department is a 3 year backlog. He said the as -built drawings were not composited or consolidated and two square miles of the 11.5 square miles within the City has been plotted and coordinated; however, 3-1/2 years ago, the City was 9 years behind. 3.3 Utilities Departments 3.31 Customer Service Division Mr. Greenwood said Customer Service Department 366, was responsible for the entire billing process of over 16,000 accounts. He said all customer service accounts include developer agreements and the City-wide financial data base system are billed by this department. He said the department consists of 8 full-time employees and 1 part-time employee. He said the department handles 2.5 to 12 thousand calls per month. He said this department averages approximately 75 customers in the building per month which represents less than 10% of the total customer trade. He said this department was previously with the Finance Department and was transferred to the Utilities Department 2 years ago. He said all utility financial matters are under the direction of the Finance Director and the department must work very closely with the field crews for all field problems. Mr. Greenwood said the City has only been in the Utility business since 1979 and purchased packaged sewer treatment plants, water treatment plants, lift stations, etc., which have out lived their useful life. He said the City joined the 201 regional facilities in 1979 and, until 1984, the City fought to get out of the 201 program. He said from 1984 to the present, the City has Page 6 1 1 1 4/25/88 fought to rejoin. He said in 1985 and 1986, two bond issues were floated and the first one was approximately 12.7 million dollars and the second one was approximately 12.6 million dollars and the monies from those bonds has been spent. 3.32 Water Treatment Plan Division Mr. Greenwood said the Water Treatment Plant Department 363, consisted of 14 employees: a Superintendent, Chief, 10 operators, Quality Insurance Manager and a Laboratory Technician. He said the plant is operated 24 hours per day, 7 days per week and all emergency calls after hours are handled through this plant's operators. He said everything is done by telephones, radios and beepers. He said the water operators are classified as A, B and C. He said the highest licensed classification is A and the license requirements consisted of formal education and course work and several years of experience for each license plus written certified examinations. He said the City has always supported the upgrading and training of the operators because they are the life blood to the City. He said the operators are becoming scarce because of the pay scale of the operators and this matter will be brought to the City Council in the near future. 3.33 Water Transmission and Distribution and Waste- water Collection Division b. Water Meter and Backflow Prevention Crew Mr. Greenwood said the Water Meter and Backflow Prevention Department was responsible for reading 15,349 meters, replacing defective meters, installing new meters, conducting a 10-year meter exchange program, maintaining all aspects of the backflow prevention program, maintaining meter settings and safety conditions, maintaining utility stock room with all parts and equipment necessary, accomplishing customer --related orders and turning water services off and on. TAPE 2 Mr. Greenwood said since January 1, 1987, 652 new water services have been added to the utility distribution system and, since January 1, 1986, 231 backflow preventors, 1-1/2 inches or larger, have been installed in the system. He said since January 1, 1986, 1,243, 3-1/4 and 1 inch backflow preventors have been installed; therefore, meter reading is not the primary function of the department. Mr. Greenwood said aging of the distribution system and water meters has increased maintenance requirements and a large number of the water meters are presently 10 to 15 years of age. He said defective meter replacements run between 40 to 60 per month. He said when the meters get old, they run slow resulting in lost revenue to the Utility Department. He said turn-ons and turn-offs have increased within two years from 307 to 345 and customer service orders have increased from 100 to 321. Mr. Greenwood said the City is presently doing a drainage project on NW 76th Street and the piping found at the project was galvanized with horrible conditions. He said since the road is being torn up, 13 galvanized service lines are being replaced with cooper without solder. He said the road installations have been sleeved to avoid destruction of the paved road. At this time, Joe Lontos exhibited the pipes extracted from NW 76th Street which were corroded and destroyed. Page 7 i I V 4/25/88 Mr. Greenwood said the Utility Department is responsible for the service line from the main line to the road right-of-way. He said the customers in the older section of the City are having problems with their plumbing and the cost of repairs is approximately $250.00 to $400.00. He said the Building Department had to issue permits to the plumbers to correct the problems. C/M Hoffman asked what percentage of the City was using the galvanized piping and Mr. Lontos said 10% to 12% of the City. C/M Hoffman asked if there was any way for the residents to know if their property contained galvanized piping and Mr. Greenwood said the only way the residents will know is by loss by water pressure and flow. He said the City is having problems with asbestos cement lines because of the fibers. He said the water treatment plant operators use a Land Use Stability index as an indicator to keep the water on a scale forming mode so that is it non -aggressive and non -corrosive and the main lines are not being clogged. V/M Stelzer asked if the residents had more galvanized piping than the City and Mr. Greenwood said the matter varied. Mayor Abramowitz asked if the residents were required to replace their piping if the City decided to replace its piping and Mr. Greenwood replied, no. He said if the customer refuses to change their piping, the City will not replace its piping unless the City is undergoing a major road improvement project. a. Water Transmission and Distribution Crew Mr. Greenwood said one of the busiest crews in the department is the Transmission and Distribution crew. He said Lonny Scott is the Foreman of the crew and the crew is putting out major brush fires every day of the week. He said for any hole dug in the City, the Utilities Department had to be notified as required by the State Law. He said if the City decides to dig a hole, the surrounding utilities had to be notified or the City would be liable for damage to their systems and vice versa. He said the City had over 158-1/2 miles of water mains and 1,200 fire hydrants to maintain, 15,349 water services and over 315 miles of force main. He said the crew is the City's main repair element and they respond at all times. c. Sewage Collection, Video and Sealing Crew Mr. Greenwood said the Sewage Collection, Video and Sealing Crew consisted of 7 employees who handled 83-1/2 miles of gravity mains and all of the associated manholes. He said since the City did not have a sewage treatment plant, each and every gallon of wastewater cost the City money. He said this crew has been successful in taking out the peaks and flow from rainfall and high ground water table. He said this crews saves the City a large amount of money and has the most expensive, sophisticated equipment of all crews. He said the equipment for flow measurements is completely computerized. Page 8 I 4/25/88 d. Sewage Lift and Pump Station Crew Mr. Greenwood said this crew can estimate every sewage lift and pump station by the amount of customers in the stations. He said in-house computer capabilities allows the knowledge of the actual flow in and out of each and every sewage lift and pump station. He said standard design parameters are determined by this crew electronically. e. Utilities Electrical and Mechanical Support Crew Mr. Greenwood said this City from day one has had 2 electricians and still has 2 electricians. He said everything added into the system had to be repaired by this crew. f. Utilities Engineering Personnel Mr. Greenwood said 3-1/2 years ago, the personnel did not know what a computer was. He said the personnel at this time is doing an excellent job with the computers. He said the human resources at the utility is great and he would be willing to challenge any other utility regarding new ideas, creativity and especially dependability. He said when the personnel is needed, they are there. 4.0 Potential Problem Areas Mr. Greenwood said he asked Pat Davis from Hazen & Sawyer to discuss matters regarding water treatment programs because of the regulatory restraints being placed on the City and well capacity problems. He said with lack of rain, the City is 25% below normdl rainfall and weekend irrigation, cleaning, etc., has drastically increased within the City. He said last weekend the City hit 3.3 million gallons which is the all time peak. He said 10 out of the 13 wells were going full blast at maximum capacity. He said the total filtration capacity available is presently 7.8 million gallons; however, there are two filters that have not been rehabilitated because of budgetary constraints and those filters are desperately needed. Mr. Greenwood said the Engineering Department will be investigating increasing the wells capacity and the matter had to be addressed quickly. He said on November 4, 1984, the City passed a referendum for 4.7 million dollars to improve the water system and 2.8 million dollars worth of projects has been completed; however, the City still had 1-1/2 years of major repairs still in existence. He said Hazen & Sawyer are the Consultants on the projects and they have done an excellent job. He said the City did not want to continue using more than 10 wells because of the problems that may occur mechanically, etc. He said if the City is using more than 10 wells and there is a problem, the City will find itself out of water. 4.1 Water Treatment and Well Capacity Expansion Pat Davis of Hazen & Sawyer, said one of the things referred to as a potential problem was the changing of regulations regarding the treatment of water in the United States. He said every year, there would be 25 new compounds added to the list of existing compounds and the City will have to investigate the water to insure that the maximum contaminate level is not exceeded. Page 9 4/25/88 Mr. Davis said since 1986, Congress passed Amendments to the Safe Drinking Water Act and the rules and regulations have not been completely formulated for the Act; however, many of them are in draft form. He said the City is ahead of these problems because of their ability to test the water; however, there is a problem with disinfection byproducts which will have be added to the water to disinfect it. He said the chemical will more than likely form another organic compound in the water. Mr. Davis said water treatment will become more complicated in the next few years. He said the City is presently adding 8 mgd worth of filtration and the construction of the City's 4.7 million dollar extension was phased out over a series of years due to funding constraints. Mr. Davis said the City's next expansion will be the line softening plan. He said he is concerned that line softening may not be the appropriate technology for expansion and a testing program has been proposed which would change the point of application of the chlorine. He said when the new rules are promulgated next June, all the data will be in hand and, hopefully, the City will be in a very flexible position to take action to meet the changing regulations. He said once the testing proposal is approved by the City Council, decisions can be made as to whether or not permits are needed for the line softening expansion. Mr. Davis said the study for the Long Term Water Supply is close to being finished and the matters being addressed at this time are the additional capacity available from existing wells which would be sought through a rehabilitation program. He said at least 4 wells in the City had to be rehabilitated within a year and each year thereafter, 4 wells will need rehabilitation. C/M Rohr asked if the aquifer replaces the water taken out of the well and Mr. Davis replied, yes. He said fortunately, Tamarac is located next to the water conservation area which allowed the City plenty of water. The City Council thanked Mr. Davis for his presentation. C/M Rohr asked how many employees were on line prior to the computerized systems and Mr. Greenwood said about the same amount as there are now. C/M Rohr said the amount of employees should have been reduced because of the computerized system. Mr. Greenwood said the Department is doing what a utility is required to do by law and the computerized systems does not simplify the department's jobs. He said when he began working for the City, the City was constantly receiving violations from the County because of problems. He said the telemetry system on sewage pump stations catches malfunctions before a problem arises. V/M Stelzer asked if there were any positions eliminated since the Department received the computer systems and Mr. Greenwood said 10 treatment plant operator positions were eliminated. Page 10 1 1 4/25/88 C/M Bender said even though the positions were eliminated and the computer technology was added, the Department has received a heavier work load and Mr. Greenwood replied, yes. He said the present employees have been cross -trained; therefore, the Department is operating with the same work crews. C/M Rohr said he is concerned that the residents are not receiving the knowledge they need to understand the importance of saving water and the amount of money to be saved if they conserved water. C/M Bender said the Annual Report stated that in 1986/87 there was a Renewal and Replacement Fund which contained half a million dollars. He said the funds were turned over into the 1987/88 Annual Report and he asked if the fund was still in place. Mr. Greenwood said yes. He said the Renewal and Replacement Fund is to repair problems, etc., and the funds are not used for renewal or replacement capital costs. C/M Bender asked if the fund was required and Mr. Greenwood said the money level for the fund was set by the consulting engineers as a safeguard. C/M Bender asked if the money for the fund could be reduced and Mr. Davis said Hazen & Sawyer reviewed the City's historical record regarding the City's renewal and replacement costs. He said the fund should contain this amount to meet the historical costs. TAPES C/M Bender asked if the City can create a program to reduce the fund and Mr. Greenwood said this matter will be studied during the budget process. C/M Bender said the 1987/88 Annual Report indicated that there was 3.7 million dollars left over from a bond issue and he asked how much of this money has been used and Mr. Greenwood replied, all of it. C/M Bender asked if the wells at Midway Plaza could be used in the future for fire hydrant purposes as a contingency. Mr. Greenwood said the raw water could not be put in the main transmission lines without the water going through the treatment plant because the fire hydrants are a part of the potable water. He said this matter was investigated; however, Broward County stated that they would not issue a permit allowing the wells to have pumps. Mayor Abramowitz asked if the residents were being asked to conserve water and City Manager Kelly said in recent discussions with Mr. Greenwood, it has been agreed that an article will be written in the Tam -A -Gram regarding the water pressure being reduced; however, if there is no rainfall within the next week, there will be restrictions given to the residents. Mr. Greenwood said the treatment plant's actual pumping for this year has been lower than 1984/85 and 1986/87 because sewage costs were implemented on the water bills which resulted in the residents conserving more water. Page 11 i 4/25/88 4.2 Broward County Utilities 4.21 Conversion of Lease Agreement to Purchase Agreement Mr. Greenwood said the City Council adopted a Resolution and a Proposed Agreement to buy the 201 System and pay the Square One Debt Service to Broward County. He said in a Resolution of Intent, he specifically put in February 1, 1988 as the payment day to make sure that the City was credited from that time. He said he reviewed the approved Resolution and the February 1, 1988 date was never implemented in the Resolution. He said the February date will be placed in the Resolution and the Item will be before the City Council at their May 11, 1988, Regular City Council meeting. He said this Resolution will insure that the City is being credited per month for the Square One Debt Service instead of paying for it twice. 4.22 Population Projection Impacts Mr. Greenwood said the population projections will be an impact to the City because these projections cannot be accurately determined. He said the population -and build -out projections are decreasing. He said the latest build -out projection indicates the year 1993 and the population affects the City's water flow, facilities and financing. He said the population projections are critical and, if they are correct, the cost per unit is going to increase. 4.23 Broward County Increase in User Rates, Debt Services and Impact Fees Mr. Greenwood said the City is tied into Broward County's water system and, as of June 1, 1988, there will be a 5% to 6% rate increase for sewage and January 1, 1989, another increase of .9% will be implemented. He said Broward County is beginning construction on the new 201 expanded plan capacity which is supposed to be operating in 1992 and they need monies for the project. He said the projected increase for all large users would be 15% to 20% in Debt Service. He said the City's Debt Service for Broward County will be increased from $230,256.00 to an additional $841,463.00 in 1992 for a total Debt Service of over l million dollars. He said the cost of water and sewage will be increasing and the State is requiring expansion of the Broward County facility. 4.25 Surcharge for Sewage Peaking Factor Mr. Greenwood said the County will be tripling the water and sewage impact fees; however, this matter did not affect Tamarac. He said the County will be lowering the sewage peaking factor which will be giving the Cities penalties for permitting peak flows in the system. City Manager Kelly said the major concern expressed at this meeting is the lack of information given to the public. He said he would like the City Council to suggest how the public should be informed of these matters and the information should be given to the public before the budget is proposed because of the rates being increased. He suggested a meeting be held in May for the public. Page 12 4/25/88 1 C/M Rohr suggested the City Council hold a Town Meeting at the Recreation Center because the City has never had a Town Meeting. V/M Stelzer said an advertisement should be placed in the newspapers regarding the meeting and its purpose. Mayor Abramowitz said he would like the corroded pipes available at the meeting for the residents to see so they can understand what is happening. After discussing the matter the City Council agreed that there would be a Town Meeting and the purpose of the meeting is to inform the residents of the existing problems, Future problems, health factors, monies needed and the increase in taxes. Mayor Abramowitz said if the people are aware of the problems, they would be willing to pay to correct it. Irving Katz, Resident, suggested the City Council attend the Presidents Council meeting regarding this matter because the Presidents would be more successful in relaying the matter to the residents in a more positive way and City Manager Kelly agreed with this suggestion. The City Council DIRECTED the City Manager to attend the next President's Council meeting and inform the Presidents of this matter. with no further business, Mayor Abramowitz ADJOURNED this meeting at 12:15 P.M. 7 CAROL E. BARBUTO, CITY CLERK "This public document was promulgated at a cost of $154.80 or $4.30 copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City Tamarac." Page 13 per of H a 0 W Li n. th H WU � a oo H © Ll. A �3 W © OZ VJ Q. 00 H ceLLJ C ~ C- d Wm °° a M z %0 CE W H CV) ~� W a- tL W faa.. 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