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July 2, 1985
NOTICE OF WORKSHOP MEETING
CITY COUNCIL OF TAMARAC, FLORIDA
There has been a Workshop Meeting of the City Council scheduled
for Tuesday, July 9, 1985, at 1:00 p.m., in the Council Cham-
bers of City Hall, 5811 NW 88 Avenue, Tamarac.
The purpose of the meeting is to discuss the architect's plans
for the Municipal Complex.
The public is encouraged to attend.
Carol E. Barbuto
Assistant City Clerk
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC, FLORIDA
CITY COUNCIL WORKSHOP MEETING
July 9, 1985
Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on
Tuesday, July 9, 1985 at 1:00 P.M. in the Council Chambers of
City Hall.
ROLL CALL: PRESENT:
Mayor Philip B. Kravitz
Vice Mayor Helen Massaro
Councilman Arthur H. Gottesman
Councilman. Raymond J. Munitz
Councilman Sydney M. Stein
ALSO PRESENT;
Larry Perretti, Acting City Manager
Jon M. Henning, City Attorney
Bob Jahn, Chief Building Official
William Greenwood, Utilities
Director/City Engineer
Patricia Marcurio, Secretary
Mayor Kravitz read the call to the meeting into the record noting
that the purpose of this meeting is discussion of the architect's
plans for the Municipal Complex.
C/M Gottesman said at the last meeting, Council requested the
architect determine some revised site planning for the
complex. He said the original site plan submitted foraapproval
was denied because many people were unhappy
with te plan.
He suggested Council review what the architects have suggested
before another site plan drawing is made. He said Council
received the models from the architect and they were displayed in
the West Conference Room with the drawings so that anyone from
the public could view them. He said many people viewed them
including certified P.E.s.
C/M Gottesman said he and the Building Department have not as yet
reviewed the Police Station so today's comments will pertain to
the City Hall specifically. He said many people were not aware
of what was encompassed in this design. He said he understands
that not all of the departments were consulted concerning their
office space.
Jordan Miller, of Miller & Meier Architects, said they came to
the City, determined what the City wanted and this was approved
by the City Council. He said they are willing to relook at what
Council wants. He said they designed the buildings, submitted
this to Council and this was also approved. He said they then
met with all of the various groups of the City to determine
specifically what everyone wanted. He said everyone signed off
on their area and they designed that.
Mr. Miller said they did the working drawings based on the
approvals that they had and they are complete. He said part of
those working drawings is a site plan and there was some
unhappiness with that finished site plan. He said they were
asked to change that site plan, they came in with a recommended
change, which Council approved, and they proceeded. Mr. Miller
said there are a number of revised plans that they can share with
Council. He said the site plan must assume that the buildings
are what they are and that the entrances, traffic pattern, etc.,
are as they were.
C/M Gottesman said various department heads told him all they
were shown was their section of office space and not the entire
relationship to the rest of the floor plan.
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C/M Gottesman said there has been no record that someone approved
the layout in total. He said he has some sketches that show
signatures approving the electrical and telephone connections but
not the entire plan.
Mr. Miller said when each of the departments was shown their
part, they were shown how it related to the total but they did
not go into the detail of every other department with each
department.
Mr. Henning said he would suggest Council and the architects try
to categorize the concerns into three areas; first, the site
plan, second, the floor plan; and third, the construction docu-
ments. He said the record seemed to indicate there was approval
for the site plan and the floor plan. He said since the
construction drawings are not approved yet, Council can change
these items.
C/M Stein asked when Miller & Meier was hired and Mr. Henning
said 9/28/83. C/M Stein said the contract at that time had the
square footage noted at 38,000 square feet for the City Hall.
V/M Massaro noted that the carpeting was not included in the
contract. C/M Stein said during previous discussion on the
Municipal Complex, he was told that there was a need for special
carpeting because of telephone wiring and computers, etc.
Mr. Henning said there was discussion concerning a carpet/tile
that was considered.
C/M Stein said he assumed that the City Manager, City Attorney
and City staff were watching this progression with the City
Attorney recommending approval of payment of bills. He said the
Council is unhappy with the way the City Hall was placed on the
site plan in relationship to the Police Station and the future
Community Center. He suggested discussion concern the site plan.
V/M Massaro said if that plan is changed internally, will the
outside dimensions change so that it will affect the location of
the site plan. Mr. Miller said it could affect it substantially.
He said buildings have entrances, exits, utilities and service,
etc., that would change the site plan. V/M Massaro suggested
discussion concern what will be in the building first.
C/M Gottesman said there are no changes contemplated for the
Police Station and V/M Massaro said some changes have to be made
on both buildings. C/M Gottesman noted that Mr. Perretti did not
like the concept layout of his department but he did initial the
plan and Mr. Perretti said when the concept was first shown to
him, he felt that a Personnel Office belongs on the first floor
with a separate egress so that people will not be circulating
through the hallways. He said after he suggested this, the plans
showed the Personnel Office was located on the second floor near
an elevator.
Mr. Miller said the reason for that is they submitted to the City
Manager the alternates since not all departments can go on the
first floor. He said the weighing of which department went on
which floor was a matter of balance and City Manager Stuurmans
approved this concept.
C/M Gottesman said in Miller & Meier's bid presentation, they
stated that before going to Council for approval, they would
consult with the Planning Commission and this was not done.
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C/M Gottesman said this plan
was presented to Council and, as
novices, they approved it.
He said it was Miller & Meier's
responsibility to bring this
to the Planning Commission first for
their input.
Mr. Miller said their submission
process is through the City
Manager and, if she told them to present this to the Planning
Commission, they would have
done so. He said they never said no
to anyone they were asked to
submit to and they are not doing it
now. C/M Gottesman told Mr.
Miller that he did not need the City
Manager's permission to take
this before the Planning Commission.
Mr. Miller said they did ask
the City Manager and they were not
told to go that way.
V/M Massaro asked Mr. Greenwood if he had an opportunity to
approve the area Engineering would be occupying in the new City
Hall. Mr. Greenwood said he became City Engineer in September
of last year and he was unaware that a new City Hall was planned.
He said there was a meeting in the City Manager's office and he
said plans of the new facility and office space had been
allocated already. He said the only direct input he had was when
someone came to his office to discuss the number of courtesy
electrical outlets and proposed outlets for word processing
and/or future computers. He said the only thing he initialled on
that was for the electrical outlets and the word processor.
Craig Kenyon, of Miller & Meier, said Mr. Greenwood's statement
is correct, the operative statement in what he said is that he
came on board in September, 1984. He said by that time, the
architects had already completed design development phase draw-
ings. He said the former City Manager and former City Engineer
gave their approval of the needs of the City Engineering Depart-
ment. V/M Massaro asked if Mr. Keating, former City Engineer,
signed the drawings and Mr. Kenyon said no, but he was consulted
and it was with his input that they developed the needs of that
department. He said City Manager Stuurmans did not sign the
drawings either. He said she directed them to go to the depart-
ment heads and they gave them what they needed.
Mr. Kenyon said they laid out the furniture and Mr. Greenwood was
to work within the layout approved by the former City Engineer.
V/M Massaro asked if the furniture was laid out for him to see
and Mr. Kenyon said yes, the furniture, the partitions, the
electrical, and the computer outlets.
Mayor Kravitz said he recalled the architects asking him for his
approval and he asked if his signature is on any of the plans and
Mr. Kenyon said no. He said City Manager Johnson signed for the
City Council area. Mr. Kenyon said the Council area was laid out
with the former Mayor and that was not changed. He said it is
not their policy to ask for signatures until they are down to the
furniture layouts. He said at that point, they need to have
acceptance by everyone because at that point, they are dealing
with personal desires and layouts of a department. He said
Mayor Falck was present during schematic design approval.
C/M Stein said when this present Council came on board, they were
handed a concept.
Mr. Kenyon said the Council at the time that those drawings were
presented, was shown the drawings, site plan and models and they
approved them. He said the schematic approval was given on
6/27/84 and on 9/12/84 the design development approval was given.
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V/M Massaro said she did not see the plans with the atrium.
Mr. Miller said at this point, a lot of money has been spent to
create working drawings and what cannot be done is completing the
job and then having someone say that is not what was planned. He
said there is a substantial amount of money that would be spent
to redesign and redo the working drawings of the whole office
complex.
C/M Gottesman said there is no one he has spoken to that knew
about the atrium, the glass windows, the glass roof, the Council
Chambers outdoors, etc. Mr. Miller said there was approval from
Council for that.
Tape 2 V/M Massaro said the City does not need the architects for furni-
ture and rugs and the original contract did not include that.
Mr. Miller said they will not do that if the City does not want
them to. V/M Massaro said all of that cannot be done for 8
million dollars realistically. Mr. Henning said on Page 9 A of
the contract, a portion of paragraph 14.2.1, "The cost of con-
struction at owners option shall not include a) Police Radio
Dispatch and Closed Circuit TV and other electronic equipment
that is detachable from the building, b) telephone equipment, c)
office equipment such as photo copy machines, typewriters, d)
computer equipment, e) carpeting."
Mr. Kenyon said that is correct but it was changed because they
were asked to do it. V/M Massaro said she is saying it must be
changed again and Mr. Miller said that can be done. V/M Massaro
said she wanted the removal of the furniture and carpeting from
the contract on the Council Agenda for tomorrow's Regular Meeting
and Mayor Kravitz said that can be done.
Mr. Miller said some of the things on that list have been design-
ed, for example, the communications for the Police. He said by
instruction, they hired a specialist to design that equipment.
V/M Massaro said that specialist was supposed to meet with the
Police Chief but he has never heard from him. She said that
this specialist submitted a bill for approximately $10,000 but
the Police Chief said there is no way they did that much work.
Mr. Miller said he would assure that the specialist is halfway
through the design work and V/M Massaro said there was 38% listed
on the bill but the Chief said he did not do that much work.
EDITOR'S NOTE: At this point of the meeting, those present
gathered around the table where there was a model of the proposed
Municipal Complex, together with the drawings displayed.
C/M Gottesman said the consensus of the people is that the build-
ing looks parochial and does not look like a City Hall. He said
some of the suggestions were to use a decorator brick or some-
thing cosmetically pleasing to set it apart from other buildings.
He said another complaint was about the glass roof since it would
be costly to maintain. Mr. Miller said this roof would be made
of two pieces of fiberglass that let no rays of the sun through
but does let the light through and is insulated. He said this
roof does not have to be washed since it is a white, opaque and
translucent material.
C/M Stein said a question that
the difference is between this
materials. Mr. Miller said in
minuses and they try and design
attractive.
should be asked would be how much
material and using normal basic
all buildings there are pluses and
something to be proud of that is
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Mr. Miller
said there are
determinations of where to
spend for
design and
where to save.
He said they used stucco
and shaped it
so that it
would be a very
inexpensive material that
holds up and
they spent
the normal
more money to
square office
create the atrium. He said
building and tried to shape
they took
the corners
a little and instead of a
cold, unimpressive corridor
down the
middle, they split it and
ran an atrium.
Mr. Miller said the basic design is to give everyone who enters
the building some pleasure. He said the spaces for the offices
are straight, simple and basic. Bruce Hoffman, Charter Board
member, asked what premium would be spent for this atrium treat-
ment as opposed to a standard roof construction. Mr. Miller said
he does not have the exact numbers because they did not plan it
that way. Mr. Miller said if the atrium were removed, he would
have to plan stairs and an elevator somewhere to make this an
acceptable City Hall. He said he does not think the premium
would be substantial and the design would be demolished.
Mr. Miller said the total budget for both buildings, including
the site, parking and everything except telephones, would be 7.3
million dollars. V/M Massaro said the communications for the
Police Station amount to $500,000 or $600,000. Mr. Miller said
that is figured in there and the consultant said the amount is
$250,000. Someone in the audience said the telephone system
should not be included in there and V/M Massaro said it has to be
included in the bond issue. She said this is a 20 year bond not
a 40 year bond and there is no amortization for a municipal
building.
Mr. Henning suggested Council and the public present itemize
their concerns so that the architects can hear what the problems
are and correct them. C/M Stein said one of the main concerns is
the atrium, the type of material used to create it as well as the
fact that this area would have to be air conditioned.
C/M Gottesman read from a letter of complaint he received
concerning the plans for the City Hall which stated, "The atrium
and planting areas comprise nearly 1/5 the total area of the City
Hall and should be eliminated in their entirety. Flagrant waste
of costly needed space for offices. These aesthetic impediments
have no place in a City Hall because of their costly maintenance,
upkeep, replacement and extremely high cost per square foot of
construction. This would put increased spaces for larger area
offices and reduce the size of the building to compensate."
C/M Stein said there is a comment to abolish not only the atrium
but the walkway to make use of the space. He asked the
architects if that can be done. Mr. Miller said a corridor is
still needed with elevators and stairs. He said the building
could be squeezed together and might save some money but he felt
it would be minimal. He said they would have to redraw the plan
because the existing stands for steel, the mechanical systems,
the finishes, etc., are all wrong. He said the redrawing of the
plan would be at least 50% of the fee Miller & Meier has been
paid on that portion of the work. He said they would have to
redesign it to eliminate those items and still supply traffic
patterns between the various departments, the mechanicals and the
structure of the building. He said it is a substantial redo of
the work.
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Mr. Miller suggested that the City is far enough along with the
present plans that bids could be solicited now. Council members
noted that these plans are not acceptable and Mr. Miller said
then they should be changed and the money should be spent.
V/M Massaro said the City needs usable space, not maintenance
problems. Mr. Miller said in order to make this building a
handsome design, he took the normal corridor and made it a little
wider. He said all that happened was that his roof got bigger
than originally planned and he created an atrium that would be be
an attractive part of City Hall.
Mr. Miller said it was not an expensive thing to do in the
overall building. He said there are two simple floors of office
space to accomplish all of the City's needs. He said he has done
this in other office buildings and it is one of the favorite
systems to get light into the interior of the buildings. He
explained that this atrium is not just to light the entrance but
there would be glass interior walls to each office that would
allow light into each office from the atrium. He said this
would give the building a better daylight atmosphere and a better
work place. He said to remove the atrium would give little
saving but would create a much plainer work place.
C/M.Gottesman said this space would have to be air conditioned
and heated in the winter and is unusable space. He asked if heat
pumps and/or generation had been thought of instead of air condi-
tioning and Mr. Miller said yes, but they are more expensive and
were not considered because of that. Mr. Miller said even if
they put on a standard roof there is a structure needed which
would be comparable to what is planned now.
C/M Gottesman said another suggestion was the inclusion of a 4-
foot wide ramp on street level to the second floor to accommodate
handicaped people when the elevator is not operating. He said
this could be used for large and heavy equipment and for a fire
exit by people on the second floor as an emergency egress in case
of fire. He said the Fire Department has told him that with the
present plan, it would be difficult for people to find their way
to the exits. Mr. Miller said to do a ramp from the first floor
to the second floor is 200-feet long to meet the Code and he said
it would be more economical to have an elevator.
C/M Gottesman said another complaint was a serious lack of fire
exits and the office layouts on the ground floor are badly laid
out. Mr. Miller said there are stringent Codes about the number
of feet that can be planned for a legal exit and the fire exit
has to be fire proof. He said this building would meet all
Codes. C/M Gottesman said this building was planned to minimum
Code standards. He said another complaint is that the office
floor plan layouts are disorganized with respect to office effi-
ciency. He said the City Clerk and Cashier's office should be
made readily accessible to the public, whereas, the plan ignores
this consideration.
C/M Gottesman said the restrooms for the Council Chambers should
be made part of it and should accommodate the possible attendance
of 250 at meetings. He said as presently planned, a person would
have to go outside the Chambers into open air to get to the
toilets. He asked if an emergency generator is available to
service the City Hall and Polite Station in case of power failure
and Mr. Miller said yes, that is included.
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C/M Gottesman noted that there would have to be an internal
sprinkler system for plants with the planned atrium and
Mr. Miller said yes. C/M Gottesman said this is a problem as
well. He said he was told by people who have atriums that
replacement of plants is costly.
C/M Gottesman said on this plan he could only find one storage
closet on the first floor. Mr. Miller said there are storage
areas in there.
Tape 3 C/M Gottesman asked if the windows can be opened and Mr. Miller
said they could open but would cost more money. He said the big
disadvantage to opening windows is that the air conditioning is
ruined. C/M Gottesman asked Mr. Miller if they have considered a
computerized air conditioning system for this building and
Mr. Miller said no. C/M Gottesman said he does not find any
sinks or maintenance closets and Mr. Miller said next to the
toilets there are janitor's closets on each floor.
C/M Gottesman said he agreed with V/M Massaro's concerns and
asked what could be eliminated to reduce costs and Mr. Miller
asked how much they want to reduce. V/M Massaro said they,need
to take off approximately 1 million dollars.
Mr. Henning said originally in the programming there was dis-
cussion of 2 and 3 million dollars for the Police Station and
City Hall, a 5 million dollar project. He said now the project
is for 3 and 4 million dollars totalling 7 million dollars and
Council's concern is how 1 million dollars was added to each
project. Mr. Miller said there is the building for $3,070,000,
the other building of $1,771,000 which totals over $4,800,000.
He said there are fees and other things they were told to add
like the communications system for the Police, the interior
furnishings, etc. V/M Massaro said the Council wants the fur-
nishings to come off that total and to go back to the amount it
was originally.
Mr. Henning said this basic building totals $4,800,000 plus fees.
V/M Massaro asked what credit there will be on eliminating these
items and Mr. Miller said he does not know because he does not
know what he is not going to do yet. V/M Massaro suggested he
think about this and report back to Council. Mr. Miller asked
Council if they are sure they want a Construction Manager to
assume responsibility for this building and V/M Massaro said yes.
Mr. Miller said he thinks that is a mistake since Miller & Meier
has this included already in the contract. He said if that
responsibility is taken away, Council is alleviating them of all
guarantees that are given under the contract.
V/M Massaro asked what Miller & Meier guarantees the City under
the contract and Mr. Miller said essentially, that when the money
is spent the product is there, they review all of the finishes
that go into the building, do the shop drawings, and they have a
man on the site to manage the construction. He said this is in
the contract and is part of their fee. Mr. Henning said for the
record, Mr. Miller is referring to Paragraph 1.5.4 of the con-
tract, Page 3.
Mr. Miller said they could go out for bid with the present plans
and in 4 or 5 weeks there would be bonafide bids on that build-
ing. He said that would tell the City exactly what the cost
would be and, if, at that time, the City still wanted to make
some changes and save some money, it could be worked out.
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Jim Godin, Vice Chairman of the Charter Board, said there is
6,000 square feet on each floor used by the atrium and if that is
removed, there would be 12,000 square feet of usable space avail-
able. C/M Gottesman said if the atrium.concept was abandoned and
space should be needed in the future, a third floor could be
added. V/M Massaro said this proposed building is supposed to be
for a full buildout as planned. C/M Gottesman said this present
City Hall is about 15,000 square feet and the projected plan is
for 46,000 square feet, which is 3 times the present amount. He
said the Police Station has been increased from 5,000 square feet
to 25,000 square feet and he questioned the increase in size.
Mr. Miller said Miller & Meier is presently planning a building
in Boynton Beach, which has a population similar to Tamarac's,
and their building is the same approximate size.
Florence Bochenek, Chairperson of the Beautification Committee,
said a determination should be made whether the architects should
redraw a new City Hall plan.
V/M Massaro said there should be a committee formed consisting of
C/M Stein, C/M Gottesman and herself to meet with Mr. Miller and
Mr. Kenyon to discuss this item further. Mr. Miller suggested
spending a few minutes to review the site plan revisions today.
Mr. Henning said the only requirement, since there would be three
Council members involved, would be that it be a preannounced time
and open to the public. He said the public could observe but,
hopefully, this meeting would be a productive meeting with no
input from the public. She said if anyone wants to suggest items
to be discussed, they should send them a memo beforehand and it
will be considered. Mr. Miller suggested Tuesday, 7/16/85 at
1:00 P.M. in the West Conference Room and all Council members in-
volved said that would be fine.
Jerry Liebowitz, Planning Commission member, suggested that a
member of the Planning Commission be included in this committee.
V/M Massaro said she agreed and she asked Emil Beutner to be the
member from the Planning Commission and he agreed. Mrs. Bochenek
said she felt the various departments should be consulted as to
where their respective departments should be located.
V/M Massaro said she would hope that the Acting City Manager
would consult with all the department heads to determine if they
have any problem with the present plans for their departments.
Mr. Henning suggested that the site plan and the floor plans
should be posted in the hallway as soon as possible until this
Committee Meeting so that they can be reviewed. Mr. Miller said
they brought with them other site plans and C/M Stein said if the
building is changed, the site plans will not be valid, therefore,
it would be a waste of time to review them.
V/M Massaro suggested Mr. Miller consider the suggestions that
were made today and come to this Committee Meeting with sugges-
tions on how this building can be built within the budget of 8
million dollars. Mr. Miller said they were told that the base
building should be around 5 million dollars but the price of
construction has risen 3 to 5% a year.
C/M Stein asked how much of the 8 million dollar bond issue does
the City get and Mr. Henning said the legal and financial are
approximately $100,000. He said the fluctuation would be in the
interest rate not in the dollar value. Mrs. Bochenek said hope-
fully, the people in this Committee will approve some type of
plan. She suggested discussing the site plan today so that the
architect will know everyone's feelings.
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11
Mrs. Bochenek said the feelings of the Planning Commission and
the Beautification Committee are that there be no parking in the
front of the building and that the building be angled in such a
way that it is not hidden by the Police Station. She said they
would like a pond or a lake included for beauty.
Mr. Miller said from the first meeting Council gave them direc-
tion that all communications should go through the City Manager.
He said to this point they have followed this direction and they
asked if that process is changing. V/M Massaro suggested that
the format not be changed but the City Manager is to approve
nothing further concerning this building without consulting the
City Council.
C/M Stein said part of the meeting is in agreement with the
architects that they are taking off approximately $56,000 for the
furnishings and carpeting, which is 7% of $800,000. Mr. Miller
said they were asked at one point to do this work and it was
started. He said they have done layouts for each department and
each individual. He said they have not completed that work and
if Council wishes they will stop doing that work. He said it
would be something less than $50,000. He said he will straighten
this out by the Committee Meeting on Tuesday.
Mayor Kravitz said there is an item on tomorrow's Regular Council
Meeting Agenda concerning an invoice, the hiring of a Construc-
tion Manager, etc. and he asked if Mr. Miller would be willing to
table that item until after the Committee Meeting. Mr. Miller
said that bill is for work that has been completed and they feel
they should be paid. Mr. Miller said there is no choice.
C/M Gottesman requested that the architects leave their schema-
tics and site plans so that he can review them.
Mayor Kravitz adjourned the meeting at 3:15 P.M.
el?_� e. A��
ASSISTANT CITY CLERK
This document was promulgated at a cost of $91.40 or $2.53
per copy to inform the general public and public officers and
employees about recent opinions and considerations by the City
Council of the City of Tamarac.
9 (/�...
7/9/85
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CITY OF TAMARAC, FLORIDA
CITY COUNCIL WORKSHOP MEETING
July 9, 1985
Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on
Tuesday, July 9, 1985 at 1%00 P.M. in the Council Chambers of
City Hall.
ROLL CALL: PRESENT:
Mayor Philip B. Kravitz
Vice Mayor Helen Massaro
Councilman Arthur H. Gottesman
Councilman Raymond J. Munitz
Councilman Sydney M. Stein
ALSO PRESENT:
Larry Parretti, Acting City Manager
Jon M. Henning, City Attorney
Bob Jahn, Chief Building Official
William. Greenwood, Utilities
Director/City Engineer
Patricia Marcurio, Secretary
Mayor Kravitz read the call to the meeting into the record noting
that the purpose of this meeting is discussion of the architect's
plans for the Municipal Complex.
C/M Gottesman said at the last meeting, Council requested the
architect determine some revised site planning for the
complex. He said the original site plan submitted for approval
was denied because many people were unhappy with the site plan.
He suggested Council review what the architects have suggested
before another site plan drawing is made. He said Council
received the models from the architect and they were displayed in
the West Conference Room with the drawings so that anyone from
the public could view them. He said many people viewed them
,including certified.P.E.s.
C/M Gottesman said he and the Building Department have not as yet
reviewed the Police Station so today's comments will pertain to
the City Hall specifically. He said many people were not aware
of what was encompassed in this design. He said he understands
that not all of the departments were consulted concerning their
office space.
Jordan Miller, of Miller &.Meier Architects, said they came to
the City, determined what the City wanted and this was approved
by the City Council. He said they are willing to relook at what
Council wants. He said they designed the buildings, submitted
this to Council and this was also approved. He said they then
met with all of the various groups of the City to determine
specifically what everyone wanted. He said everyone signed off
on their area and they designed that.
Mr. Miller said they did the working drawings based on the
approvals that they had and they are complete. He said part of
those working drawings is a site plan and there was some
unhappiness with that finished site plan. He said they were
asked to change that site plan, they came in with a recommended
change, which Council approved, and they proceeded. Mr. Miller
said there are a number of revised plans that they can share with
Council. He said the site plan must assume that the buildings
are what they are and that the entrances, traffic pattern, etc.,
are as they were.
C/M Gottesman said various department heads told him all they
were shown was their section of office space and not the entire
relationship to the rest of the floor plan.
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C/M Gottesman said there has been no record that someone approved
the layout in total. He said he has some sketches that show
signatures approving the electrical and telephone connections but
not the entire plan.
Mr. Miller said when each of the departments was shown their
part, they were shown how it related to the total but they did
not go into the detail of every other department with each
department.
Mr. Henning said he would suggest Council and the architects try
to categorize the concerns into three areas; first, the site
plan, second, the floor plan; and third, the construction docu-
ments. He said the record seemed to indicate there was approval
for the site plan and the floor plan. He said since the
construction drawings are not approved yet, Council can change
these items.
C/M Stein asked when Miller & Meier was hired and Mr. Henning
said 9/28/83. C/M Stein said the contract at that time had the
square footage noted at 38,000 square feet for the City Hall.
V/M Massaro noted that the carpeting was not included in the
contract. C/M Stein said during previous discussion on the
Municipal Complex, he was told that there was a need for special
carpeting because of telephone wiring and computers, etc.
Mr. Henning said there was discussion concerning a carpet/tile
that was considered.
C/M Stein said he assumed that the City Manager, City Attorney
and City staff were watching this progression with the City
Attorney recommending approval of payment of bills. He said the
Council is unhappy with the way the City Hall was placed on the
site plan in relationship to the Police Station and the future
Community Center. He suggested discussion concern the site plan.
V/M Massaro said if that plan is changed internally, will the
outside dimensions change so that it will affect the location of
the site plan. Mr. Miller said it could affect it substantially.
He said buildings have entrances, exits, utilities and service,
etc., that would change the site plan. V/M Massaro suggested
discussion concern what will be in the building first.
C/M Gottesman said there are no changes contemplated for the
Police Station and V/M Massaro said some changes have to be made
on both buildings. C/M Gottesman noted that Mr. Perretti did not
like the concept layout of his department but he did initial the
plan and Mr. Perretti said when the concept was first shown to
him, he felt that a Personnel Office belongs on the first floor
with a separate egress so that people will not be circulating
through the hallways. He said after he suggested this, the plans
showed the Personnel Office was located on the second floor near
an elevator.
Mr. Miller said the reason for that is they submitted to the City
Manager the alternates since not all departments can go on the
first floor. He said the weighing of which department went on
which floor was a matter of balance and City Manager Stuurmans
approved this concept.
C/M Gottesman said in Miller & Meier's bid presentation, they
stated that before going to Council for approval, they would
consult with the Planning Commission and this was not done.
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C/M Gottesman said this plan
was presented to Council and, as
novices, they approved it.
He said it was Miller & Meier's
responsibility to bring this
to the Planning Commission first for
their input.
Mr. Miller said their submission
process is through the City
Manager and, if she told them
to present this to the Planning
Commission, they would have
done so. He said they never said no
to anyone they were asked to
submit to and they are not doing it
now. C/M Gottesman told Mr.
Miller that he did not need the City
Manager's permission to take
this before the Planning Commission.
Mr. Miller said they did ask
the City Manager and they were not
told to go that way.
V/M Massaro asked Mr. Greenwood if he had an opportunity to
approve the area Engineering would be occupying in the new City
Hall. Mr. Greenwood said he became City Engineer in September
of last year and he was unaware that anew City Hall was planned.
He said there was a meeting in the City Manager's office and he
said plans of the new facility and office space had been
allocated already. He said the only direct input he had was when
someone came to his office to discuss the number of courtesy
electrical outlets and proposed outlets for word processing
and/or future computers. He said the only thing he initialled on
that was for the electrical outlets and the word processor.
Craig Kenyon, of Miller & Meier, said Mr. Greenwood's statement
is correct, the operative statement in what he said is that he
came on board in September, 1984. He said by that time, the
architects had already completed design development phase draw-
ings. He said the former City Manager and former City Engineer
gave their approval of the needs of the City Engineering Depart-
ment. V/M Massaro asked if Mr. Keating, former City Engineer,
signed the drawings and Mr. Kenyon said no, but he was consulted
and it was with his input that they developed the needs of that
department. He said City Manager Stuurmans did not sign the
drawings either. He said she directed them to go to the depart-
ment heads and they gave them what they needed.
Mr. Kenyon said they laid out the furniture and Mr. Greenwood was
to work within the layout approved by the former City Engineer.
V/M Massaro asked if the furniture was laid out for him to see
and Mr. Kenyon said yes, the furniture, the partitions, the
electrical, and the computer outlets.
Mayor Kravitz said he recalled the architects asking him for his
approval and he asked if his signature is on any of the plans and
Mr. Kenyon said no. He said City Manager Johnson signed for the
City Council area. Mr. Kenyon said the Council area was laid out
with the former Mayor and that was not changed. He said it is
not their policy to ask for signatures until they are down to the
furniture layouts. He said at that point, they need to have
acceptance by everyone because at that point, they are dealing
with personal desires and layouts of a department. He said
Mayor Falck was present during schematic design approval.
C/M Stein said when this present Council came on board, they were
handed a concept.
Mr. Kenyon said the Council at the time that those drawings were
presented, was shown the drawings, site plan and models and they
approved them. He said the schematic approval was given on
6/27/84 and on 9/12/84 the design development approval was given.
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7/9/85
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V/M Massaro said she did not see the plans with the atrium.
Mr. Miller said at this point, a lot of money has been spent to
create working drawings and what cannot be done is completing the
job and then having someone say that is not what was planned. He
said.there is a substantial amount of money that would be spent
to redesign and redo the working drawings of the whole.office
complex.
C/M Gottesman said there is no one he has spoken to that knew
about.the atrium, the glass windows, the glass roof, the Council
Chambers outdoors, etc. Mr. Miller said there was approval from
Council for that.
Tape 2 V/M Massaro said the City does not need the architects for furni-
ture and rugs and the original contract did not include that.
Mr. Miller said they will not do that if the City does not want
them to. V/M Massaro said all of that cannot be done for 8
million dollars realistically. Mr. Henning said on Page 9 A of
the contract, a portion of paragraph 14.2.1, "The cost of con-
struction at owners option shall not include a) Police Radio
Dispatch and Closed Circuit TV and other electronic equipment
that is detachable from the building, b) telephone equipment, c)
office equipment such as photo copy machines, typewriters, d)
computer equipment, e) carpeting."
Mr. Kenyon said that is correct but it was changed because they
were asked to do it. V/M Massaro said she is saying it must be
changed again and Mr. Miller said that can be done. V/M Massaro
said she wanted the removal of the furniture and carpeting from
the contract on the Council Agenda for tomorrow's Regular Meeting
and Mayor Kravitz said that can be done.
Mr. Miller said some of the things on that list have been design-
ed, for example, the communications for the Police. He said by
instruction, they hired a specialist to design that equipment.
V/M Massaro said that specialist was supposed to meet with the
Police Chief but he has never heard from him. She said that
this specialist submitted a bill for approximately $10,000 but
the Police Chief said there is no way they did that much work.
Mr. Miller said he would assure that the specialist is halfway
through the design work and V/M Massaro said there was 38% listed
on the bill but the Chief said he did not do that much work.
EDITOR'S NOTE: At this point of the meeting, those present
gathered around the table where there was a model of the proposed
Municipal Complex, together with the drawings displayed.
C/M Gottesman said the consensus of the people is that the build-
ing looks parochial and does not look like a City Hall. He said
some of the suggestions were to use a decorator brick or some-
thing cosmetically pleasing to set it apart from other buildings.
He said another complaint was about the glass roof since it would
be costly to maintain. Mr. Miller said this roof would be made
of two pieces of fiberglass that let no rays of the sun through
but does let the light through and is insulated. He said this
roof does not have to be washed since it is a white, opaque and
translucent material.
C/M.Stein said a question that
the difference is between this
materials. Mr. Miller said in
minuses and they try and design
attractive.
should be asked would be how much
material and using normal basic
all buildings there are pluses and
something to be proud of that is
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7/9/85
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Mr. Miller
said there are determinations of
where to
spend for
design and
where to save. He said they used
stucco and
shaped it
so that it
they spent
would be a very inexpensive material
more money to create the atrium.
that
He said
holds up and
they took
the normal
square office building and tried
to shape
the corners
a little and instead of a cold, unimpressive
corridor
down the
middle, they split it and ran an atrium.
Mr. Miller said the basic design is to give everyone who enters
the building some pleasure. He said the spaces for the offices
are straight, simple and basic. Bruce Hoffman, Charter Board
member, asked what premium would be spent for this atrium treat-
ment as opposed to a standard roof construction. Mr. Miller said
he does not have the exact numbers because they did not plan it
that way. Mr. Miller said if the atrium were removed, he would
have to plan stairs and an elevator somewhere to make this an
acceptable City Hall. He said he does not think the premium
would be substantial and the design would be demolished.
Mr. Miller said the total budget for both buildings, including
the site, parking and everything except telephones, would be 7.3
million dollars. V/M Massaro said the communications for the
Police Station amount to $500,000 or $600,000. Mr. Miller said
that is figured in there and the consultant said the amount is
$250,000. Someone in the audience said the telephone system
should not be included in there and V/M Massaro said it has to be
included in the bond issue. She said this is a 20 year bond not
a 40 year bond and there is no amortization for a municipal
building.
Mr. Henning suggested Council and the public present itemize
their concerns so that the architects can hear what the problems
are and correct them. C/M Stein said one of the main concerns is
the atrium, the type of material.used to create it as well as the
fact that this area would have to be air conditioned.
C/M Gottesman read from a letter of complaint he received
concerning the plans for the City Hall which stated, "The atrium
and planting areas comprise nearly 1/5 the total area of the City
Hall and should be eliminated in their entirety. Flagrant waste
of costly needed space for offices. These aesthetic impediments
have no place in a City Hall because of their costly maintenance,
upkeep, replacement and extremely high cost per square foot of
construction. This would put increased spaces for larger area
offices and reduce the size of the building to compensate."
C/M Stein said there is a comment to abolish not only the atrium
but the walkway to make use of the space. He asked the
architects if that can be done. Mr. Miller said a corridor is
still needed with elevators and stairs. He said the building
could be squeezed together and might save some money but he felt
it would be minimal. He said they would have to redraw the plan
because the existing stands for steel, the mechanical systems,
the finishes, etc., are all wrong. He said the redrawing of the
plan would be at least 50% of the fee Miller & Meier has been
paid on that portion of the work. He said they would have to
redesign it to eliminate those items and still supply traffic
patterns between the various departments, the mechanicals and the
structure of the building. He said it is a substantial redo of
the work.
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7/9/85
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Mr. Miller suggested that the City is far enough along with the
present plans that bids could be solicited now. Council members
noted that these plans are not acceptable and Mr. Miller said
then they should be changed and the money should be spent.
V/M Massaro said the City needs usable space, not maintenance
problems. Mr. Miller said in order to make this building a
handsome design, he took the normal corridor and made it a little
wider. He said all that happened was that his roof got bigger
than originally planned and he created an atrium that would be be
an attractive part of City Hall.
Mr. Miller said it was not an expensive thing to do in the
overall building. He said there are two simple floors of office
space to accomplish all of the City's needs. He said he has done
this in other office buildings and it is one of the favorite
systems to get light into the interior of the buildings. He
explained that this atrium is not just to light the entrance but
there would be glass interior walls to each office that would
allow light into each office from the atrium. He said this
would give the building a better daylight atmosphere and a better
work place. He said to remove the atrium would give little
saving but would create a much plainer work place.
C/M-Gottesman said this space would have to be air conditioned
and heated in the winter and is unusable space. He asked if heat
pumps and/or generation had been thought of instead of air condi-
tioning and Mr. Miller said yes, but they are more expensive and
were not considered because of that. Mr. Miller said even if
they put on a standard roof there is a structure needed which
would be comparable to what is planned now.
C/M Gottesman said another suggestion was the inclusion of a 4-
foot wide ramp on street level to the second floor to accommodate
handicaped people when the elevator is not operating. He said
this could be used for large and heavy equipment and for a fire
exit by people on the second floor as an emergency egress in case
of fire. He said the Fire Department has told him that with the
present plan, it would be difficult for people to find their way
to the exits. Mr. Miller said to do a ramp from the first floor
to the second floor is 200-feet long to meet the Code and he said
it would be more economical to have an elevator.
C/M Gottesman said another complaint was a serious lack of fire
exits and the office layouts on the ground floor are badly laid
out. Mr. Miller said there are stringent. Codes about the number
of feet that can be planned for a legal exit and the fire exit
has to be fire proof. He said this building would meet all
Codes. C/M.Gottesman said this building was planned to minimum
Code standards. He said another complaint is that the office
floor plan layouts are disorganized with respect to office effi-
ciency. He said the City Clerk and Cashier's. Office should be
made readily accessible to the public, whereas, the plan ignores
this consideration.
C/M Gottesman said the restrooms for the Council Chambers should
be made part of it and should accommodate the possible attendance
of 250 at meetings. He said as presently planned, a person would
have to go outside the Chambers into open air to get to the
toilets. He asked if an emergency generator is available to
service the City Hall and Police Station in case of power failure
and Mr. Miller said yes, that is included.
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7/9/85
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C/M Gottesman noted that there would have to be an internal
sprinkler system for plants with the planned atrium and
Mr. Miller said yes. C/M Gottesman said this is a problem as
well. He said he was told by people who have atriums that
replacement of plants is costly.
C/M Gottesman said on this plan he could only find one storage
closet on the first floor. Mr. Miller said there are storage
areas in there.
Tape 3 C/M Gottesman asked if the windows can be opened and Mr. Miller
said they could open but would cost more money. He said the big
disadvantage to opening windows is that the air conditioning is
ruined. C/M Gottesman asked Mr. Miller if they have considered a
computerized air conditioning system for this building and
Mr. Miller said no. C/M Gottesman said he does not find any
sinks or maintenance closets and Mr. Miller said next to the
toilets there are janitor's closets on each floor.
C/M Gottesman said he agreed with V/M Massaro's concerns and.
asked what could be eliminated to reduce costs and Mr. Miller
asked how much they want to reduce. V/M Massaro said they need
to take off approximately 1 million dollars.
Mr. Henning said originally in the programming there was dis-
cussion of 2 and 3 million dollars for the Police Station and
City Hall, a 5 million dollar project. He said now the project
is for 3 and 4 million dollars totalling 7 million dollars and
Council's concern is how 1 million dollars was added to each
project. ,Mr. Miller said there is the building for $3,070,000,
the other building of $1,771,000 which totals over $4,800,000.
He said there are fees and other things they were told to add
like the communications system for the Police, the interior
furnishings, etc. V/M Massaro said the Council wants the fur-
nishings to come off that total and to go back to the amount it
was originally.
Mr. Henning said this basic building totals $4,800,000 plus fees.
V/M Massaro asked what credit there will be on eliminating these
items and Mr. Miller said he does not know because he does not
know what he is not going to do yet. V/M Massaro suggested he
think about this and report back to Council. Mr. Miller asked
Council if they are sure they want a Construction Manager to
assume responsibility for this building and V/M Massaro said yes.
Mr. Miller said he thinks that is a mistake since Miller & Meier
has this included already in the contract. He said if that
responsibility is taken away, Council is alleviating them of all
guarantees that are given under the contract.
V/M Massaro asked what Miller & Meier guarantees the City under
the contract and Mr. Miller said essentially, that when the money
is spent the product is there, they review all of the finishes
that go into the building, do the shop drawings, and they have a
man on the site to manage the construction. He said this is in
the contract and is part of their fee. Mr. Henning said for the
record, Mr. Miller is referring to Paragraph 1.5.4 of the con-
tract, Page 3.
Mr. Miller said they could go out for bid with the present plans
and in 4 or 5 weeks there would be bonafide bids on that build-
ing. He said that would tell the City exactly what the cost
would be and, if, at that time, the City stall wanted to make
some changes and save some money, it could be worked out.
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7/9/85
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Jim Godin, Vice Chairman of the Charter. Board, said there is
6,000 square feet on each floor used by the atrium and if that is
removed, there would be 12,000 square feet of usable space avail-
able. C/M.Gottesman said if the atrium.concept was abandoned and
space should be needed.in the future, a third floor could be
added. V/M Massaro said this proposed building is supposed to be
for a full buildout as planned. C/M Gottesman said this present
City Hall is about 15,000 square feet and the projected plan is
for.46,000 square feet, which is 3 times the present amount. He
said the Police Station has been increased from 5,000 square feet
to.25,000 square feet and he questioned the increase in size.
Mr. Miller said Miller & Meier is presently planning a building
in Boynton. Beach, which has a population similar to Tamarac's,
and their building is the same approximate size.
Florence Bochenek, Chairperson of the Beautification Committee,
said a determination should be made whether the architects should
redraw a new City Hall plan.
V/M Massaro said there should be a committee formed consisting of
C/M Stern, C/M Gottesman and herself to meet with Mr. Miller and
Mr. Kenyon to discuss this item further. Mr. Miller suggested
spending a few minutes to review the site plan revisions today.
Mr. Henning said the only requirement, since there would be three
Council members involved, would be that it be a preannounced time
and open to the public. He said the public could observe but,
hopefully, this meeting would be a productive meeting with no
input from the public. She said if anyone wants to suggest items
to be discussed, they should send them a memo beforehand and it
will be considered. Mr. Miller suggested Tuesday, 7/16/85 at
1:00 P.M. in the West Conference. Room and all Council members in-
volved said that would be fine.
Jerry Liebowitz, Planning.Commission member, suggested that a
member of the Planning Commission be included in this committee.
V/M Massaro said she agreed and she asked Emil Beutner to be the
member from the Planning Commission and he agreed. Mrs. Bochenek
said she felt the various departments should be consulted as to
where their respective departments should be located.
V/M Massaro said she would hope that the Acting City Manager
would consult with all the department heads to determine if they
have any problem with the present plans for their departments.
Mr. Henning suggested that the site plan and the floor plans
should be posted in the hallway as soon as possible until this
Committee Meeting so that they can be reviewed. Mr. Miller said
they brought with them other site plans and C/M Stein said if the
building is changed, the site plans will not be valid, therefore,
it would be a waste of time to review them.
V/M.Massaro suggested.Mr. Miller consider the suggestions that
were made today and come to this Committee Meeting with sugges-
tions on how this building can be built within the budget of 8
million dollars. Mr. Miller said they were told that the base
building should be around 5 million dollars but the price of
construction has risen 3 to 5% a year.
C/M Stein asked how much of the 8 million dollar bond issue does
the City get and Mr. Henning said the legal and financial are
approximately $100,000. He said the fluctuation would be in the
interest rate not in the dollar value. Mrs. Bochenek said hope-
fully, the people in this Committee will approve some type of.
plan. She suggested discussing the site plan today so that the
architect will know everyone's feelings.
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7/9/85
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Mrs. Bochenek said the feelings of the Planning Commission and
the Beautification Committee are that there be no parking in the
front of the building and that the building be angled in such a
way that it is not hidden by the Police Station. She said they
would like a pond or a lake included for beauty.
Mr. Miller said from the first meeting Council gave them direc-
tion that all communications should go through the City Manager.
He said to this point they have followed this direction and they
asked if that process is changing. V/M Massaro suggested that
the format not be changed but the City Manager is to approve
nothing further concerning this building without consulting the
City Council.
C/M Stein said part of the meeting is in agreement with the
architects that they are taking off approximately $56,000 for the
furnishings and carpeting, which is 7% of $800,000. Mr. Miller
said they were asked at one point to do this work and it was
started. He said they have done layouts for each department and
each individual. He said they have not completed that work and
if Council wishes they will stop doing that work. He said it
would be something less than $50,000. He said he will straighten
this out by the Committee Meeting on Tuesday.
Mayor Kravitz said there is an item on tomorrow's Regular Council
Meeting Agenda concerning an invoice, the hiring of a Construc-
tion Manager, etc. and he asked if Mr. Miller would be willing to
table that item until after the Committee Meeting. Mr. Miller
said that bill is for work that has been completed and they feel
they should be paid. Mr. Miller said there is no choice.
C/M Gottesman requested that the architects leave their schema-
tics and site plans so that he can review them.
Mayor Kravitz adjourned the meeting at 3:15 P.M.
a6�e
6. J
��
ASSISTANT CITY CLERK
This document was promulgated at a cost of $91.40 or $2.53
per copy to inform the general public and public officers and
employees about recent opinions and considerations by the City
Council of the City of Tamarac.
9 (�
7/9/85
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