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REVISED 8/12/87
NOTICE OF CITY COUNCIL
BUDGET WORKSHOP MEETINGS
TAMARAC, FLORIDA
There will be a City Council Workshop Meeting on Monday,
August 17, 1987 from 10:00 A.M. to noon and 2:00 P.M. to
4:00 P.M. in the West Conference Room of City Hall, 5811 NW
88 Avenue, Tamarac, to discuss the proposed budget for Fiscal
Year 1987/88 for the following departments:
1) City Manager
2) City Attorney
3) City Clerk
4) Finance
5) Community Development
6) Public Works/Recreation
7) Building Department
8) Personnel
9) Police
10) Engineering
11) Fire
12) Boards and Committees
If another Budget Workshop meeting is necessary, it will be
held at 10:00 A.M. on Tuesday, August 18, 1987 in the West
Conference Room.
All meetings are open to the public.
Carol E. Barbuto
City Clerk
Pursuant toSection 286.0105, Florida Statutes
it a person decides to appeal any dedsion made by the cit�
Council with respect to any matter considered at such meetina or
hearing, he will need a record of the proceedings and for su,�
purpose, he may need to ensure that a verbatim record ridwl`�,'
the testimony and evidence upon which the appeai Is to be
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC
CITY COUNCIL
WORKSHOP MEETING
MONDAY, AUGUST 17, 1987
TAPE 1
CALL TO ORDER: Mayor Hart called this Workshop Meeting to order on Monday,
August 17, 1987, at 10:00 A.M. in the West Conference Room.
il CALL:
mayor Bernard Hart
Vice Mayor Sydney Stein
Councilman Henry Rohr
Councilman Bruce Hoffman
Councilman Jack Stelzer
ALSO PRESENT: John P. Kelly, City Manager
A. Bryant Applegate, City Attorney
Ken Burroughs, Finance Director
Pauline Walaszek, Secretary
C/M Hoffman MOVED to HOLD the Workshop Meeting in the Council Chambers,
SECONDED by V/M Stein.
There was no Vote required for this Motion. This meeting was moved to the
Council Chambers.
With all Present, Mayor Hart said Council would analyze the Budget from
each department at this meeting and then Public Hearings would be held on
September 16, 1987 and September 22, 1987 at the Tamarac Recreation Build-
ing. Mayor Hart said after comments fron, the City Manager and the Finance
Director, C/M Stelzerp Liaison of the Budget, would address each Department
and after staff comments, Council could ask any questions they had.
city manager Kelly said where he had stated the Building Department, Com-
munity Development Department, Recreation Department and Engineering De-
partment each generated sufficient revenues to be self sustaining, he meant
under the Recreation Department only. He said the proposed budget last
year had been for 3.5 million, however, the actual had been for 2.17
million. which was an increase of .03 million. He said,the over all obli-
gated debt service would be .65. He said with this proposal, a decision
would need to be made regarding the garbage being added to the ad valorem,
which he strongly recommended against. lie said 22 additional employees had
been recommended for the General Fund including I reinstated postion to the
City Manager. lie said the budget had been made so the City would not be
using non -returned revenue sources because of operating expenditures. He
said the city did not impose Utility Service Taxes as other surrounding
Cities had.
Ken Burroughsr Finance Directorr said he tried to structure the budget in
an understandable and meaningful manner by shifting costs from one depart-
ment to another while he created other departments to simplify the budget.
Mayor Hart said this budget had been one of the best packets he had ever
seen and with no further comments from the City Manager and the Finance
Director, he asked C/M Stelzer to begin the budget review.
CITY COUNCIL BUDGET
ItC/M Stelzer said he would like to hold the revenue section of the budget
until the end because there may be increases and decreases to change the
revenue total. He then referred to Page A-7, City Council. He said the
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only significant increase would be $3,000.00 in salary for the employees
and an increase for allocated purchase and store services. He said an
increase would be made for data processing and life and health insurance in
every department.
Ken Burroughs said an increase had been made for the Broward League of
Cities Membership Fees which had been paid late last year and charged to
the General Administrative Fund; therefore, he felt it would be proper to
record the fees into the City Council Budget.
C/M Rohr asked what the percentage would be for the $3,030.00 salary
increase.
City Manager Kelly said the increase would be 4% for salary and 9% for
benefits.
John Montalvo, Finance Department, said there had recently been a bid open-
ing involving a new benefit package. He said with negotiations, a decrease
in the benefit percentages were expected.
Ken Burroughs said life and health insurance had been anticipated to
decrease in each department in the amount of $2,500-00. lie said the budget
did not reflect the reduction because the bid opening had been after the
budget preparation.
C/M Hoffman ask�ld what the expected decrease would be in percentage and
John Montalvo replied, 35%.
C/M Rohr asked if Council could depend on the 35% decrease and John
Montalvo said the decrease could be as much as $126,000.00.
C/M Stelzer asked if 1/3 of the General Fund would be reduced and Ken
Burroughs said the General Fund would be reduced $164,000.00.
CITY ATTORNEY BUDGET I
With no further questions and discussion on Page A-6, City Council Budget,
C/M Stelzer referred to Page A-10, City Attorney Budget. He said there
would be a salary increase of $14,000.00 which corresponded with the in-
crease of the benefits. He said there was a deferred cofnpensation of
$7,500.00 and Professional Services would be decreased $28,000.00, however,
the prosecution cost was increased to a new $18,000.00.
Mayor Hart asked if the salary increase included the salary of the present
City Attorney and City Attorney Applegate replied, yes. Mayor Hart said
the salary would not apply when the new City Attorney was selected. lie
said the reduction would be for $2,500.00 plus benefits.
C/M Rohr asked if there could be a reduction in the City Attorney's car
allowance and Mayor Hart said after investigations of other Cities, the
City Attorney should have car allowance or a car provided for his use.
City Manager Kelly said the government allowed $7,500.00 as the maximum
deferred compensation allowance and the City policy was that no employee
would be eligable for benefits until 6 months after their hired date.
mayor Hart asked City Attorney Applegate why the books, publications and
library costs had been increased to $6,270.00 and City Attorney Applegate
said when Council granted the City Attorney's office to have West Law, it
was not started until late in the fiscal year; therefore, he did not use
the West Law and had not been billed for it. He said the charge for West
Law would be $100.00 per month rental, and $100.00 per hour for use.
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V/M Stein said the Charter required the City of Tamarac to have an In -House
Attorney, however, he recommended that research be done regarding not hav-
ing an In -House Attorney in the future.
City Attorney Applegate said when the City had built out, it would not be
necessary to have an In -House City Attorney.
CITY MANAGER BUDGET
with no further questions or discussions on Page A-10, City Attorney Bud-
get, C/M Stelzer referred to Page A-14, City Manager Budget. lie ,.�,aid an
increase of $38,000.00 would be for an assistant to the City Manager and
deferred compensation would be involved.
Mayor Hart asked City Manager Kelly if the new position would be an assist-
ant to him rather than an Assistant City Manager.
City Manager Kelly said the Charter Board secretary had been working part-
time for the City Manager's office and after discussions with the city
Clerk's office, it had been agreed that the Charter Board secretary would
be taken out of the City Manager's budget and placed in the City Clerk's
budget. He said he would need the assistant to the City Manager because
of the number of complaints and other issues that had been causing him to
be unavailable for more demanding issues.
C111 Hoffman asked what the expected salary would be for the assistant posi-
tion and City Manager Kelly replied, $31,000.00 gross pay. C/M Hoffman
asked if Larry Perretti, Personnel Director/Acting City Manager or Judy
Deutsch, Risk Manager, could take any of the extra duties opposed to hiring
an additional employee.
City Manager Kelly said the Personnel Department had several duties and he
was not looking for someone to be an Assistant City Manager, he needed
0 someone to be an assistant to his office for complaints, etc.
Mayor Hart said he has given City Manager Kelly at least 6 letters a day
and he would not objact to the City Manager having an additional employee
to handle those complaints.
C/14 Rohr asked it the position could be filled after the new City Hall was
built or until n.2xt year's budget and meanwhile, work out a system where
the City Manager would not be so involved in the smaller issues.
City Manager Kelly said the position could be filled after the new City
Hall was built or until next year's budget, however, this budget could pro-
vide the position.
CITY CLERK BUDGET
With no further questions or discussions on Page 14, City Manager Budget,
CIM Stelzer referred to Page 17, City Clerk Budget. Ile said there was a
reduction in the City Clerk's employee salary of $18,000.00, however, there
was an increase of $4,500-00 in Professional Services. Ile said there were
no capital equipment requests. He asked where the salary reduction came
from.
Carol E. Barbuto, City Clerk, said two people had been transferred to the
Building Department and one position had not been filled during last fiscal
year.
C/M Stelzer asked if the contracted, outside work had been saving money and
mrs. Barbuto replied, yes.
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V//
FINANCE DEPARTMENT BUDGET
With no further questions or discussion on Page 14, City Clerk Budget, C/m
Stelzer referred to Page 21, Finance Budget. He said there was an increas-_
of $80,000.00 which $60,000.00 would be for salaries and benefits and one
additional employee. fie said a request had been made for one armoured car
in the amount of $4,800.00 and equipment in the amount of $9,600.00.
Ken Burroughs, Finance Director, said the new position would be for an
accountant to eliminate the lapse of time reports, etc., were submitted to
the State and Government. He said the armoured car would be a carry ov r
from last year's budget. He said the new equipment would replace the old
machinery.
Mayor Hart asked if the new equipment would be transferred to the new City
Hall and Mr. Burroughs replied, yes.
C/M Stelzer asked if the armoured car was a new item on the budget and
John Montalvo said the armoured car had been on last year's budget, how-
ever, the money came from the General Administrative Fund rather than the
Finance Fund.
Ken Burroughs said there may be items on this budget that seem new, how-
ever, they were only being put in the respective departments.
COMMUNITY DEVELOPMENT BUDGET
With no further questions or discussions on Page 21, Finance Budget, C/M
Stelzer referred to Page 37, Community Development Budget. He said Commun-
ity Development was a new department and there were three additional
employees with salaries and benefits in the amount of $185,000.00. He said
$5,100.00 would be for Professional Services and $6,000.00 would be for
advertisement.
Thelma Brown, City Planner, said the Growth 14anagement Technician was
currently being paid under the temporary budget and the position would be
moved into the regular budget for the same amount. She said there would be
an Associate City Planner and part-time Planning Technician and a C1�2rk
Typist all of which were being cut. She said there would be an upgrade of
3 positions, one would be the Zoning Inspector, who cur,rently act as cleri-
cal and landsca?ing inspector, one would be a step 20 for the Occupational
License Inspector and the Growth Management position would be going to a
permanent position.
TAPE 2
C/M Stelzer asked why there had been an increase in Professional Services
and Ms. Brown said it would be necessary for the Community Development
Department to have legal counsel or professional engineering counsel on
land use amendments and plans. She said advertising would be for Public
Hearings, however, there would be a replacement of the cost by the Devel-
opers who would be charged for the advertisement.
C/M Stelzer asked if the advertisement came from the City Clerk's budget
and Ms. Brown replied, yes.
Ken Burrough said some of the money for advertisement came from the City
Clerk's budget and some of the money came from General Administrative
funds.
C/14 Hoffman asked how much of the salary increase for the new department
came from the Building Department and Ms. Brown said all of the money
except for one new position came from the Building Department.
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C/14 Hoffman asked how much of a salary increase was expected for the new
position and Ms. Brown replied, 27,000.00 to 32,000.00 for which the
position was being advertised and posted at this time.
PUBL1C WORKS BUDGET
With no further questions or discussions on page 37, Community Development
Budget, C/M Stelzer referred to page 25, Public Works Budget. He said a
request for one additional employee in the amount of $18,000.00 was being
made. He said gas would be $16,000.00 which had been transferred from
other accounts. He said this section would pertain to Administration only.
Mike Couzzo, Public Works Director, said the new position would be for an
Operations Manager and V/M Stein asked if the position would be an assist-
ant to Mr. Couzzo. Mr. Couzzo replied, yes, however, the position would be
involved in field operations.
With no further questions or discussions on Page 25, Public Works Adminis-
tration, C/M Stelzer referred to Page 29, Public Works Buildings and
Grounds Budget. He said there was a large increase of $288,000.00 and
a salary increase of $88,000.00 with five additional employees.
Mike Couzzo said the salary increase would include four new landscaping
positions which would be solely responsible for landscaping and beautifi-
cation throughout the City and the other position would be transferred from
the Parks and Recreation Department.
CILm Stelzer asked Mr. Couzzo to explain the $75,000.00 beautification
budget and Mr. Couzzo said the budget would help with the commitment to
the County for irrigation and landscaping on Nob Hill Road. lie said the
irrigation would be $40,000.00 to $45,000.00.
Mayor Hart asked Mr. Couzzo why the first proposal had bean for $10.000.00
and Mr. Couzzo said the first proposal had been for the completion of Nob
Hill Road and a new irrigation system for Commercial Blvd.
C/M Stelzer askcd Mr. Couzzo to explain the vehicle request in the amount
of $21,000.00 and Mr. Couzzo said the proposal was for a pickup truck that
would seat 6 employaes. Mr. Couzzo said instead of sending two trucks out
there would only be a need for one truck which would save on gas consump-
tion and maintenance.
C/M Stelzer asked what the $14,600.00 would be used for and Mr. Couzzo said
the purchase of a hustler, which would cut all the medians, three weed -
eaters and one back-pac blower.
C/M Hoffman asked how much salary would be needad for the new crew and Mr.
Couzzo replied, $43,000.00.
C/M Rohr said he would like to see a 10% decrease in the maintenance total.
With no further questions and discussions on Page 29, Public Works Build-
ings and Grounds Budget, C/M Stelzer referred to Page 33, Public Works
Streets Budget. He said there was an increase of $48,000.00 and a decrease
of $18,000-00 from last year's budget. He said he would like to know why
there was such a difference in the budget amounts.
Mike Couzzo said some employees either left or were transferred to another
department and employees were hired for those positions at a lower pay
scale.
C/M Stelzer asked what vehicles were needed for the requested $20,000.00
and Mr. Couzzo said there has been a need for a replacement of an asphalt
dump truck that was 10 years old.
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PARKS AND RECREATION BUDGET
With no further questions and discussions on Page 29, Public Works Streets
Budget, C/M Stelzer referred to Page 79, Parks and Recreation Budget.
Ken Burroughs, Finance Director, said last year's budget combined Parks
and Recreations Department, however, this year the budget reflected Parks
as one department and Recreation as another. He said Page 98 would give
Council the combined total of Parks and Recreation budget last year.
C/M Stelzer said last year's combined total would be in the amount of
$443,000.00 and the combined total for this year would be in the amount of
$678,000-00. lie said this year's budget reflected an increase of
$235,000.00 to last year's budget.
V/M Stein asked why there had been an increase of $200,000.00 from last
year's budget and Mr. Couzzo said there had been a need to identify the
expenditures in the budget even though there would be revenue to offset
the expenditures. lie said it was expected that there would be $170,000.00,
this year, used for expenditures which would be $10,000.00 of the
$200,000.00 increase.
V/M Stein asked if the increase would actually be $90,000.00 in increase
opposed to the $200,000.00 increase reflected and Mr. Couzzo replied the
increase would be a little over $100,000.00
V/M Stein asked how many City of Tamarac residents use the soccer fields
and Mr. Couzzo said it would be difficult to answer at this time, howaver,
it was expected that the usage will increase because of the new lighting
system.
Mayor Hart asked what the full-time Clerk Typist position would entail in
the Recreation Department and Mr. Couzzo said there had never been a Clerk
Typist employed by the Recreation Department. Mr. Couzzo said the Clerk
Typist would answer the phones, type and perform any other tasks that would
need to be done to allow the other employees to solely perform recreation
duties.
V/M Stein asked if the position could be part-time and Mr. Couzzo replied,
yes. V/m Stein recommended Mr. Couzzo hire the Clerk Typist as part-time.
Mr. Couzzo said Council had established full-time employees chaperone all
recreation trips opposed to volunteers; therefore, the Clerk Typist would
eliminate the overtime charged for the full-time employees doing both
duties.
C/M Hoffman asked how many recreation trips were scheduled per year and Mr.
Couzzo replied, roughly, 50 trips per year or 1 trip per week. C/M Hoffman
asked if there had been a legal reason for not allowing volunteers to
chaperone the trips and City Manager Kelly said the City Attorney had
recommended against volunteers chaperoning the trips.
C/M Rohr if a temporary service, such as Kelly Girls, could be used for the
Clerk Typist position and Mr. Couzzo said that type of program was being
looked into.
V/M Stein suggested Mr. Couzzo use a part-time Clerk Typist and Mr. Couzzo
said he would look into the possibility of doing so.
C/M Hoffman asked how much would be saved using a part-time employee
opposed to a full-time employee and Mr. Couzzo replied, $7,000-00.
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I
with no further questions or discussions on Pages 79, Parks and Recreation
Budget, C/M Stelzer referred to Page 83, Parks Facility Budget. lie said
this would be a new department and salary and benefits would be in the
amount of $190,000.00.
Mike CQuzzo said this would consist of transferring personnel and one
person would be added to accommodate the facilities opening at night.
C/M Stelzer said the anticipated cost
be in the amount of $36,000.00 and he
in maintenance. Mr. Couzzo said the
nance required by the four parks.
for the lighting requirem2nts would
asked what the $43,000.00 would cover
maintenance would cover any mainte-
V/M Stein asked Mr. Couzzo to submit a report to Council on the usage of
the soccer field.
Mayor Hart asked if a City employee would be used to supervise the field
at night if it were being used and if anyone could turn the lights off and
on. Mr. Couzzo said there was not anyone assigned to the soccer field
full-time and the lights were turned off and on by a timer.
C/M Stelzer asked what machinery would be needed for the $53,000.00 and Mr.
Couzzo said the money would be used for a gang mower in the amount of
$15,000.00 plus miscellaneous equipment and $31,500.00 would be used for
renovations at Tamarac Park.
BUILDING DEPARTMENT BUDGET
With no further questions and discussions on Page 83, Parks Facility
Budget, C/M Stelzer referred to Page 70, Building Department Budget. Ile
said salary increases would be in the amount of $190,000.00 which would
include 6 additional people.
Bob JaLin. Chief Building Official, said 4 inspectors were needed one for
each discipline. He said 2 office personnel were needed which would be a
data processor and a receptionist. He said he had been using part-time
personnel for the 2 office positions and those positions required full-time
participation. lie said the 4 inspectors were needed because of the in-
crease in inspections, which for a 10 month period a total of 6,220 inspec-
tions were done. Ile said it would take a few months to -find qualified
inspectors.
Armando Linares, Building Department, informed Council by graph of the
increase in inspections.
C/M Stelzer asked if the Building Department received any now employ,�es at
last year's 6 month budget review and Mr. Jahn said an4, inspector and
plan reviewer had been approved for a part-time position. He said 2 of
new positions would be hired at range 23 rather than range 24.
V/14 Stein asked if the salary increase included the Community Development
Department and Mr. Jahn replied, yes.
C/M Stelzer asked police vehicles could be used to eliminate some of the
Building Departments vehicle costs and Mr. Jahn replied, yes, however, it
would be more costly because he presently had been assigned a car by the
Police Department and the car is in more for repairs than being used.
TAPE 3
C/M Stelzer asked how many cars would be required and Mr. Jahn replied,
1 7 replacement cars and 6 new cars.
City Manager Kelly said if the facilites anticipated to be sold were not
sold, then the capital equipment costs throughout the budget would be
reduced. PAGE 7
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mayor Hart asked why there was an increase in books, publications and
subscriptions and Mr. Jahn replied the Building Department had been oper-
ating with 1983 publications which could be very dangerous.
C/M Stelzer asked what the office equipment and communications money would
cover and Mr. Jahn said communications would be radios for the inspectors
and office equipment in the amount of $9,300.00 would be for 6 desks and
chairs, 6 additional telephones and 2 polaroid cameras. He said at this
time his camera was being used. Ile said there was a need for a microfilm
lens. I
Mayor Hart asked if the new equipment would be taken to the new building
and Mr. Jahn said the compatible equipment would be taken to the new
building.
C/M Hoffman asked what the salary increase would be for the 6 new
employees and Ken Burroughs, Finance Director, replied, $125,000.00.
V/11 Stein said he would like to see no deductions from the Building Depart-
ment, however, he would like to see the budget reviewed again to assure
that the increases were completely necessary before the Public Hearings.
Bob Jahn said when permits were issued, it was like contracting for ser-
vices to be performed in the future. Ile said this yaar he had raised an
excess of funds which went over the budgeted costs.
C/M Stelzer asked if there was a requirement of expenditures the Building
Department should use each year and Mr. Jahn said there had been 1--gis-
lature passed stating that any revenues the Building Department assumes
will be carried by the Building Department. He said he would not assume
all revenues for the Department unless completely necessary,
C/M Rohr asked what the purpose had been for separating the Building
Department from the Community Developmc�nt Department and Mr. Jahn said
new legislation passed had been to give the ai�ton_�oTny to the Community Devel-
opment so it would not be under the directorship of the Building Depart-
ment. He said it did hurt the Building Department's production as much
as it would hurt the planning and zoning production.
ENGINEERING DEPARTMENT BUDGET
With no further questions and discussion on Page 70, Building Department
Budget, C/M Stelzer referred to Page 41, Engineering Budget. He said
there were no employess requested and no significant increases in cost.
He said there were normal increases in salaries, there was an increase
of $10,000.00 for vehicles and $8,000.00 for communications.
C/M Stelzer asked why there were no increases in personnel and Bill Green-
wood, Director of Engineering, said the department was self-sustaining
revenue wise. He said all the fees to run the department came from the
permit fees. He said the development trends were not going to be as large
as anticipated.
C/M Stelzer asked what vehicles were needed and 14r. Greenwood replied the
department owns a 1981 Datson which had several repairs and the Public
Works Department had recommended the vehicle be replaced.
C/M Stelzer asked what office equipment would be needed and Mr. Greenwood
said replacement of one calculator and one dictaphone. Mr. Greenwood said
$5,000.00 would be for a digitizing board. Mr. Greenwood said three
beepers and one hand held radio for the inspectors would be needed.
With no further questions and discussions on Page 41, Engineering Budget,
mayor Hart recessed this meeting until 2:00 P.M.
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TAPE 4
Mayor Hart reconvened this meeting on Monday, August 17, 1987, in the
Council Chambers at 2:00 P.M.
PRESENT:
I
ALSO PRESENT:
PERSONNEL DEPARTMENT BUDGET
Mayor Bernard Hart
Vice Mayor Sydney Stein
Councilman Henry Rohr
Councilman Bruce Hoffman
Councilman Jack Stelzer
John P. Kelly, City Manager
Ken Burroughs, Finance Director
Pauline Walaszek, Secretary
C/M Stelzer referred to Page 54, Personnel Department Budget. He said this
Department had been separated into three departments which would be,
Personnel, Insurance and Insurance Services. Ile said the Personnel Depart-
ment had a reduction of $43,000.00 for salaries and a new labor relations
expert had been requested. He said professional services had been in-
creased to $13,000.00 and all of the insurance costs had been removed
from the Personnel Department Budget and placed in the Insurance Service
Department in the amount of $432,000.00. Ile said advertising in the amount
$19,000.00 was also being requested by the Personnel Department.
C/M Stelzer asked if the personnel being transferred would be in the Insur-
ance Department and Judy Deutsch, Risk Manager, replied yes. C/M Stelzer
asked Ms. Deutsch to explain the new position requested.
Judy Deutsch said the new position would be for a labor relations expert
in the amount of $21,000.00. She said these services would be used any
time management felt outside counsel was necessary. She said labor re -la-
- tions in the prior years, were expended from the City Attorn3y's Budget.
C/M Stelzer asked if the advertising had been in the prior year's budget
and Ken Burroughs, Finance Director, said the expense had come from t-he
General Administrative Budget in the prior year.
Ken Burroughs said professional services in this department would also
include the pre -employment physicals for the Police Department.
C/14 Rohr asked why there had been such an increase in personal services and
Ms. Deutsch replied drug testing had been added on pre -employment and there
may be contractual drug testing of existing personnel.
INSURANCE OPTIO14S BUDGET
With no further questions or discussions on Page 54, Personnel Department,
C/M Stelzer referred to Page 90, insurance Operations Budget. He said the
salaries were transferred from the Personnel Department. He asked Ms.
Deutsch to explain the request for the $50,000.00. She said this year
had been anticipated to start the City's self insurance program. She said
there was a bid opening on July 29, 1987 and she had been in the process
of analyzing the bid. She said unless she learns something different,
she would be recommending the the City self insures for workman's Compen-
sation. She said reserves would need to be built because there may be
three good years and one bad year. She said monies for legal fees, inde-
pendent medical evaluations, adjusters, etc., would be needed for the
program.
V/M Stein asked if there were funds to back this insurance program up and
Ms. Deutsch said she had looked into different SIR's and in workman's
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compensation, insurance could only be bought for individual claims and the
bast she could obtain at this time would be in the amount of $175,000.03
for SIR. She said the City would have to pay the first $175,000.00 of any
claim. She said when fully insured, the losses and reserves have to be
paid. She said the City generates enough premium to start self insuring.
V/M Stein said at this time, Ms. Deutsch would like to put $50,000.00 into
a reserve fund, however, it did not have to be that amount,. Ile said it
would be the Council's decision if there should be more or less put into
the reserve fund. He said if Council should decide to put in less than
$50,000.00, if claims were higher than the reserved fund, the money would
come from the General Fund.
C/M Hoffman asked MS. Deutsch when she would need the reserve money and
Ms. Deutsch said 60 workman's compensation claims have been running his-
torically per year and based on past loss experience she came up with an
estimate which would be $50,000.00.
C/M Hoffman asked when Ms. Deutsch would recommend the City would begin
the new program and Ms. Deutsch replied, October 1, 19B7.
C/M Rohr asked in the past three years what the City's position had been
regarding claims. Ms. Deutsch said in the first 8 months of this fiscal
year, claims have been paid in the amount of $22,000.09 and reserves of
almost $270,090.00. She said she disbelieves in the Insurance Company and
the reserves were unrealistically set. She said even if the City eventual-
ly would pay out the $270,000.00, it would be over a period of 4 to 5 years
and the City would be able to have use of the money during that time.
Ms. Deutsch said she would need to take the money that would originally
go to an insurance company and put it in reserve. She said if she could
keep the premium leveled in the next 2 years, she would feel a lot had b��en
accomplished because the City would have the use of money and an insurance
company would not be charging a fee.
C/M Stelzer why some of the $50,000.00 could not be distributed into
professional services and some into the reserve. Ken Burroughs said the
money could be broken up any way Council wished, however, it would benefit
the City to put the estimated amount of money used for claims in there -
serve fund each year to compensate for the year that would be unusually
high. lie said providing there was not a disaster, the City would always
have money in the reserve for other use, if need be.
V/M Stein asked Ms. Deutsch to submit a detailed statement regarding tha
reserve fund. Ile asked who would administer the claims on the fund and
14s. Deutsch replied, a third party administrator. Ken Burroughs said that
would be why professional services fund was needed.
INSURANCE SERVICES BUDGET
With no further questions or discussions on page go, Insurance operations
Budget, C/M Stelzer referred to Page 93, Insurance Services Budget. lie
asked why the Police Insurance went in to the Insurance Operations Budget
and Ms. Deutsch said all of the insurance for all the departments were put
into this budget except for Utilities.
Ken Burroughs said the premium estimates were up $57,000.00.
C/14 Hoffman asked if some of the social services vehicles were discon-
tinued, would it bring down the automobile liability insurance down and
14s. Deutsch said the insurance would come down providing some vehicles
would be eliminated.
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11
V/m Stein asked why the City needed malpractice insurance and 14s. Deutsch
said the City still had incidental malpractice for the firefighters who
have to administer emergency first aid and she did not recommend elimi-
nating that insurance.
POLICE DEPART14ENT BUDGET
With no further questions or discussions on page 93, Insurance Services
Budget, C/14 Stelzer referred to Page 60, Police Department Budget. Ile said
there had been an increase of $822,000.00. Ile said salaries, benefits and
taxes were increased $615,000-00 and an addition of one man was requested.
V/14 Stein said except for the additional one man, Council would not have
anything to say about this department because of Union contract.
Police Chief McIntosh said the one man being requested had already been
employed, however, he was being paid out of professional services.
C/M Rohr asked what the salary would be and Chief McIntosh replied,
$22,000-00.
C/M Stelzer said the Police Life and Health Insurance would be for
$193,000.00 and if the 35% decrease would be approved, a decrease in the
insurance would be $7,000.00 and if the new self insured program begins,
$126,000.00 would be put into the reserve, it would also reduce the budget.
lie asked what the percentage had been for salary and benefit increases and
John Montalvo, Finance Dapartment, said 4% increase on October 1, 1987 and
3% increase on April 1, 1933. Mr. Montalvo said for the full yaar impact
the percentage would be 5 1/2%.
V/M Stein asked why the uniforms were so expensive and Chief McIntosh said
bullet proof vests were included with the total.
C/I.1 Stelzer asked why the professional services increased $7,000-00 and
Chief McIntosh said the Employee Assistance Program (EAP), which would
assist in any psychological help for employees in the amount of $5,000.00.
lie said $5,000-00 would be used for bakar act transports. lie said ba-kLr
act transports were averaging one per week. lie said the ambulance would
not transport baker acts and the Police could not put baker acts in jail,
hand cuff or transport in police vehicles; therefore, it had been costing
over $100.00 for baker act transportation.
C/14 Hoffman asked how the Police knew when a person fell under the bak-,z
z:ict and Chief McIntosh said many times the police did not know and only
by experience in the individuals behavior would they consider a person a
baker act case. He said many times, the family would inform the police
that the individual had been under psychiatric help.
Mayor Hart asked if another $179,000-00 was needed for vehicles and Chief
McIntosh replied, yes, to comply with the contract.
C/M Stelzer asked if $47,000.00 would needed for auto parts if all th2 new
cars were provided and Chief McIntosh replied the auto parts would be for
outfitting the new vehicles, which had been discussed with the Public 17orks
Department.
C/M Stelzer askcd Chief McIntosh to explain-$60,000-00 for office 2quip-
mant and Chief McIntosh said it would be for a computer system which had
been requested for the last four years. lie said the computer would save
manpower time and give information that could not be gained manually.
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K]
TAPE .5
V/1-1 Stein said if the Police vehicles were ordered, they would not be
accessible for at least 6 months; therefore, he would like to see the
budget adjusted for at least half of the amount being requested.
City Manager Kelly said regardless of how the adjustment was handled the
vehicles would still need to be purchased each year.
V/1.1 Stein said the City just bought $200,000.0o in vehicles and he would
not like to include $160,000.00 on this year's budget. Ile said he would
like to see 6 cars purchased on this year's budget opposed to the 12 cars
being requested.
City Manager Kelly asked what would be accomplished by doing that and V/1,1
Stein said the budget would be reduced by $80,000.0g.
C/M Stelzer said if the vehicles were not purchased with the $80,000.00
then the capital reserve would have to be increased with the $80,000.00.
C/M Hoffman asked Chief McIntosh if the manpower could be reduced by pur-
chasing the computer system and Chief McIntosh said it would make the
department more efficient, however, going into a new police building,
manpower would need to be increased.
C/M Stelzer asked what would be replaced in communications for $52,000.00
and Chief McIntosh said for the purchase of 25 radios for the new system
at the new building.
C/1-1 Stelzer asked why the fleet maintenance would be $165,000.00 if new
cars were going to be bought and John Montalvo, Finance Department, said
it would be an allocation of the fleet maintenance department that was
throughout the City. C/M Stein asked if the amount was based on the number
of cars and Mr. 11ontalvo said the cost had been projected by the public
Works Department for the use of the facility for fleet maintenance.
V/M Stein asked how many active patrol cars were operating at one time and
Chief McIntosh said it varied from shift to shift, however, 26 to 28 units
could be patrolling on one shift.
C/M Hoffman asked City Manager Kelly if it would be feasible to put the
computer system in the new building with the bond issue and City Manager
Kelly said there would not be enough available.
C/1-1 Stelzer asked if the 2% benefit level for the Police Department should
be discussed at this time being it was not in the budget.
City Manager Kelly said after discussion with Chief McIntosh, it was his
recommendation that it would not be included in the budget at this time. Ile
said after discussion with the Risk Manager, it was shown that three Cities
in the State of Florida provided parity between Police and Fire. Ile said
the size level in the department was considerably different.
C/M Rohr asked what the bonus pay was given for and Chief McIntosh said
it would be salary incentive pay given to police officers based on their
education. He said the pay came from the State and was given to the City
for the officers. C/M Rohr asked if the bonus pay was reflected in the
revenue.
Ken Burroughs, Finance Director, said it would not be a direct reimburse-
ment from the State. Ile
said an officer would need to attend school for
certification of the revenue placement.
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C/M Hoffman asked what special details consisted of and Chief McIntosh said
it would be for off duty police services, such as when the bowling alley
would need off duty police officers. He said the bowling alley would be
charged $17.00 per hour, of which the police officer would get $14.00 and
the City would receive $3.00.
C/M Hoffman asked who would pay for the officer if he were injured on
special detail work and Chief McIntosh said the City would_pay for the
injury.
Ken Burroughs said that would be the purpose of the $3.00.
City Manager Kelly asked Chief McIntosh to address the issue of the
ammunition for Council.
Chief McIntosh said the ammunition had been increased because of a require-
ment by the State for officers to qualify with their weapons at least twice
a year. lie said reloaded ammunition had always been used, however, the
companies who sell the ammunition felt there had been too much of a liabi-
lity; therefore, they would not sell reloads. He said the range fees had
increased from $3.50 per man per month to $6.50 per man per month.
FIRE DEPARTMENT BUDGET
With no further questions or discussions on Page 60, Police Department
Budget, C/M Stelzer referred to Page 65, Fire Department Budget. Ile said
salary increase would include 2 additional people. He asked what the two
new people would require in salaries.
Ken Burroughs said a Fire Inspector would require $24,000.00 and a Clerk
would require $12,000.00.
With no further questions or discussions on Page 65, Fire Department
Budget, C/M Stelzer referred to Fire Department Building Repairs Budget.
A Fire Department Representative said the repairs would be for Fire Station
2, located on Commarcial Blvd. and the Turnpika.
City Manager Kelly asked if the cost estimated had been coordinated with
the Building Department and the Representative said he had spoken with 3ob
Kegan, Building Department, and an addition would be made to the restrooia
facility at Fire Station 2.
C/14 Stelzer askad if the repairs to f ire apparatus would be for all repairs
except the fleet maintenance charge, and the Representative replied, y�s.
C/m Stelzer asked where the pavement would be made and the Representative
replied, at both fire stations.
Mayor Hart asked what outside services were used and the Representative
said the services would cover physical, stress and drug tests for new
employees.
Mayor Hart asked why the janitorial services were increased $3,300.00 and
the Representative said the increase would be for keeping the stations
clean. He said with the carpeting in each station and paneling, it was
necessary to keep up with the cleanliness.
City Manager Kelly said it was rare that a department would do the house-
keeping in their department and he believed it was cost saving for the
C i ty .
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Mayor Hart asked why there had been an increase in membership dues and the
Representative said there had been several new organizations in the County
which the fire department had become members of and become active in, such
as, the Fire Code Committee of the Broward County Insp-ectors Bureau.
C/14 Stelzer asked if the hoses were bad and the Representative said the
4 and 5 inch supply hoses last for 4 to 5 years. He said one length is
100 foot long and to replace the hose at $5.00 per foot, it tends to be
expensive. He said most of the hosing had been purchased at the time
the trucks were purchased; therefore, the hose would be a replacement cost.
He said the hoses had been repaired several times and now the hoses are
50 foot rather than 100 foot.
C/M Rohr asked if the increases for meetings, seminars and travel were
necessary and the Representative said more employees were going to seminars
and the seminars were more of a technical nature.
C/M Stelzer said of the total budget, all the departments combined, the
amount for travel is $26,000.03 and $11,000.00 is for Council. lie said the
meetings and seminars are in the amount $19,000.00. He said the total
salaries and fringe benefits were in the amount of $9,993,000-00. He said
to spend $30,000.00 to $40,000.00 to have employees educated was worth it.
C/M Stelzer asked what $20,000.00 for building repairs would be used for
and the Representative said the $20,900.00 would be for routine repairs
to the stations. He said there was a roof leak at Stations 1 and 2 which
had been repaired, however, the incidental damage had not been repaired.
C/M Stelzer asked if the $32,000.00 would cover the repairs needed for
Station 2's restroom and the Representative replied, yes, plus it would
cover the resurfacing of the blacktop pavement.
V/11 Stein said the roofs to the buildings could be replaced for less than
$10,000-00 and the Representative said some of the money would be used
to replace the glass windows with metal paneling on the doors.
C/M Stelzer said there were items being discussed that seemed to be con-
fusing and they needed to be explained in further detail.
Mayor Hart ask��d the City Manager to investigate the Fire Department Budgat
further.
V/14 Stein asked what the $167,000-00 for apparatus would be used for and
the Representative said new pumpers were needed for the fire trucks and by
associating with the County bids, there would be a saving of $30,030-90
for the pumpers.
TAPE 6
V/M Stein said there was a hook and ladder that was not being used and
it would seem logical to trade the hook and ladder for new pumpers. He
asked how many times the ladder had been used and the Representative said
he could not give Council an answer at this time.
C/M Stelzer said there needs to be a better analysis of what was being
requested for these items. lie asked why $8,000.00 more for communications
was being spent and the Representative said 4 portable radios were needed.
City Manager
Kelly
said the
Finance Department would take a look at th3-
request and
inform
Council
of the additional costs.
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BOARDS AND COMMITTEES BUDGET
I
With no further questions and discussions on Page 65, Fire Department Bud-
get, C/M Stelzer referred to Boards and Committees Budget. lie said the
Planning Board Committee Budget had no anticipated expenses.
V/14 Stein asked if luncheon expenses were in this budget and Ken Burroughs,
Finance Director, said any Planning Board expenses would be charged to the
Community Department Budget.
C/M Stelzer referred to the Charter Board Committee and said there had
been $7,500.00 anticipated for Professional Services which had not been
used. lie asked if Attorney Dunckel had been paid and John Montalvo,
Finance Department, said there had not been any bills received for attorney
services.
City Manager Kelly said he would recommend the additonal $15,000.00 be
reduced to $5,000.00 because the In -House City Attorney would be assisting
the Charter Board when needed.
Stan Bernard, Member of the Charter Board, said the Board anticipated
being more active this year and the additional expenses would include those
activities.
V/M Stein said the increase would be $4,500.00 for professional services.
He said the new City Attorney will assist the Charter Board unless there
would be a conflict of interest on a specific matter.
City Manager Kelly said he was put into an awkward position when it came
to the conflict of interests.
Mayor Hart said the Charter Board could not increase an attorney's salary
if it had not been provided for in the budget.
V/M Stein said if the Charter Board should decide there would be an action
against the City Council and the action was successful, the City would be
responsible for any expenses.
C/11 Hoffman said as a prior Chairman to the Charter Board, it would have
been easier for the Charter Board to call the City Attorney and ask advice
opposed to involving Counsel, providing the City Attorney would be willing
to assist the Charter Board. Ile said there were very few incidences where
an attorney had been needed. lie said $5,000.00 for professional services
would be enough for the Charter Board if the City Attorney advised the
Charter Board. Ile said the Charter Board used to meet twice a month and
the attorney had to be present for those meetings, however, the Board was
now meeting once a month and; therefore, the professional expenses were
going to be less.
Mayor Hart said the Charter Board Budget would be in the amount of
$20,511-00.
C/M Stelzer said the Board of Adjustment Committee had no expenses. He
said the Public Information Board had $9,000.00 for the Tam -A -Gram and
asked if that would be enough for the Tam -A -Gram.
Lou Silverman, Chairman of the Public Information Board, said th3 $9,000.00
would be only for the Tam -A -Gram. Ile said Council had mandated the Board
to do other tasks which would involve more expenses.
CIM 111offman said there had been discussions involving the possibility of
using advertisements by sponsors for the Tam -A -Gram and asked if there had
been any decisions for that possibility.
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q
Lou Silverman said he did not like the idea of using advertisements, how-
ever, if Council directed the Public Information Board to do so, he would
work with the advertisements.
C/14 Rohr said as Liaison of the Public Information Board, he would strongly
recommend against advertisements because the paper served as a civic paper
for informational purposes and if advertisements were placed in the paper,
the paper would become just another pamphlet like all other Cities. lie
said he would like to see the Tam -A -Gram stay as a personal paper for the
resideni-Z and employees of the City of Tamarac.
City Manager Kelly said after discussion with the Public information Board,
he did not believe there had been a definitive program in mind by the Board
and when the Board came back to him with more programs and costs, he would
consider th-- requests.
C/114 Stelzer said the Economic D3velopment Board had $3,000.00 for adver-
tising and $2,000.00 for miscellaneous and City Manager Kelly said he would
like to use these funds for displays and other types of information needed
for public awareness.
Mayor Hart said other Cities had lobbyists that concentrate on getting
things for the Cities. He said 22 grants had been given to 13roward County
and the City of Tamarac had not been one of the Cities to get a grant. He
said he would like to see the budget, in the future, reflect an area for
a lobbyist.
V/M Stein said the City of Tamarac had a Grantsman and there had been a
problem with receiving the amount of grants opposed to the amount of salary
which was being paid to the Grantsman. Ile said the City had secluded it-
self from the State and the County and he believed the City would be able
to accomplish much more with the State and County if there would be a
Grantsman.
C/M Hoffman said he would recommend a reasonable amount of money be approp-
riated for a Grants Consultant in the budget.
Mayor Hart asked how Council would feel about putting $10,000.00 in the
budget for a Grants Consultant in the future.
C/M Stelzer said the City Manager and the Finance Director should come up
with a cost to put in the budget for a Grants Consultant and City �Ianage'r
Kelly said $10,000.00 would be sufficient for a fund for the possibility
of hiring a Grants Consultant.
Ken Burroughs, Finance Director, said if the cost would be for grants, it
would placed in the Community Development Department.
With approval from Council, $10,000.90 was placed into the Community Devel-
opment Dapartment Budget.
GENERAL ADMINISTRATIVE BUDGET
With no further questions or discussions on Boards and Committees BudgOt,
C/M Stelzer referred to Page 58, General Administrative BuJget. He said
$335,000.00 for lighting had been deducted and placed into an account of
its own. lie said Professional Services had been reduced $5,000-00 and
the Auditors were being deducted from this account and placed into the
Finance Department.
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SANITATION BUDGET
With no further questions or discussions on Page 58, General Administrative
Budget, C/14 Stelzer referred to Page 77, Sanitation Budget. Ile said a new
contract was presently in negotiation and it had been estimated the cost
would be $1,350,000.00 which would be the same amount as last year, 11,�_,
said the actual expenditure last year had only been $1,136,000.00.
RDS AND COM14ITTEES BUDGET
with no further questions or discussions on Page 77, Sanitation Budgat,
C/M Stelzer referred to Page 87, Social Service Board.
Mayor Hart said being Social Services would not be using buses, there
would not be a need for travel, gas or auto part expenses, He said with
the child care program, the City of Tamarac would have had to pay $1,333-00
but the State said the City would only pay $1,000.00 and he recommends the
child care be put into the budget.
C/14 Stelzer asked what would happen if the buses were not used and John
Montalvo, Finance Department, said the fleet maintenance would be deducted.
City Manager Kelly said if the buses wore given to Parks and Recreation,
the costs would be put in the Parks and Recreation Department Budget.
C/M Rohr said he did not feel the City should provide the services of
taking residents to the supermarket or the hospital for visits. Ile ask�,_d
if the Parks and Recreation Department could use the vehicles and City
Manager replied, yas.
CAI Stelzer aska�d what the ordinance stated regarding transportation for
the social services and City Managor Kelly said the ordinance did not men-
tion transportation.
7
It had been agreed Upon that the Social Services Board would have the
following costs in their budget:
$5,000-00 for the aging
1,000.00 for child care
850-00 for travel'
150.00 for office supplies
All other expenses would be transferred to the Parks and Recreation Dopart-
m3nt.
With no further questions or discussions on page 87, Social Services Board,
VIM Stelzer referred to Page 67, Consumer Affairs Board. He said the only
money requested was for $10o.00.
CONTINGENCY BUDGET
With no further questions or discussions on Page 67, Consumer Affairs
Board, C/M Stelzer referred to Page 100, Contingency Budget.
Ken Burroughs, Finance Director, said the item for $45,800-00 had been for
an actuarial evaluation in accordance with the States Statute on the self
health insurance fund and the City had been $96,000.00 short. He said the
State wrote the City and said the fund had to be brought up to par with 2
years, which would be the current yaar and the next budget year. He said
he had chose to put $41,151.00 into this year's budget and $45,800.0o into
next year's budget. He said the $39,000.00 for the First Aid Claim$ Fund
would be the amount of deficiency in that fund. Ile said he recommends
$5,000.00 be kept in the budget for the deficiencies.
PAGE 17
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DATA.PROCESSING BUDGET
With no further questions or discussions on Page 100, Contingency Budget,
C/M Stelzer referred to Page F-3, Data Processing Budget. He said there
would be an addition of one Program Analyst, $46,000.00 for repairs and
$47,000.00 would be for new equipment. He said the costs would be pro
rated to each department.
John Montalvo, Finance Department, said at the end of the fiscal year,
there would be a need for a program analyst. He said the program analyst
would help assist with any problems from other departments and develop
programs each department would need. He said an additional tape drive was
needed and additional terminals were needed also.
M.Ayor Hart asked how much would be able to be reduced from the budget and
Ken Burroughs, Finance Director, said the budget at this point, had been
reduced from 3.28 to 3.15 and it could be reduced .20.
With no further questions or discussions, Mayor Hart Recessed this meeting
until Tuesday, August 18, 1937, at 10:00 A.M. in the West Conference Room.
CAROL E. BARBUTO, CITY CLERK
This public document was promulgated at a cost of $307.80 or $8.55 per copy to
inform the general public and public officers and employees of recent opinions
and considerations by the City Council of the City of Tamarac."
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