HomeMy WebLinkAbout1987-08-18 - City Commission Workshop Meeting Minutes11
MAIL REPLY TO:
P - 0. BOX 25010
TAMARAC, FLORIDA 33320
5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
REVISED 8/12/87
NOTICE OF CITY COUNCIL
BUDGET WORKSHOP MEETINGS
TAMARAC, FLORIDA
There will be a City Council Workshop Meeting on Monday,
August 17, 1987 from 10:00 A.M. to noon and 2:00 P.M. to
4:00 P.M. in the West Conference Room of City Hall, 5811 NW
88 Avenue, Tamarac, to discuss the proposed budget for Fiscal
Year 1987/88 for the following departments:
1) City Manager
2) City Attorney
3) City Clerk
4) Finance
5) Community Development
6) Public Works/Recreation
7) Building Department
8) Personnel
9) Police
10) Engineering
11) Fire
12) Boards and Committees
If another Budget Workshop meeting is necessary, it will be
held at 10:00 A.M. on Tuesday, August 18, 1987 in the West
Conference Room.
All meetings are open to the public.
Carol E. Barbuto
City Clerk
Pursuant toSection 2N.0105, Florida Statutes
it a person decides to appeal any decision made by the city
Council with respect to any matter considered at such meetinp, c,
00 hearing, he will need a record of the proceedings and for sutc�2
purpose, he may need to ensure that a verbatim record
the testimony and evidence upon which the appeai is to hP
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
e
TAPE 1
CALL TO ORDER:
'u"'ust 13, 1987,
1 11 L CALL:
ALSO PRESENT:
CITY OF TAr-lARAC
CITY COUNCIL
WORKSHOP MEETING
TUESDAY, AUGUST 18, 1987
mayor Hart Reconvened this Budget Workshop fleeting on Tuesday,
at 10:00 A.M. in the West Conference Room.
FLEET 14AINTENANCE
Mayor Bernard Hart
Vice Mayor Sydney stein
Councilman Henry Rohr
Councilman Bruce Hoffman
Councilman Jack Stelzer
John P. Kelly, City Manager
Ken Bourroughs, Finance Director
Pauline Walaszek, Secretary
C/11 Stelzer referred to Page F-17, Fleet Maintenance Budget. lie said there
would be an increase in salaries and an addition of two men. He said
$17,000.00 would be for vehicles and $21,000.00 for capital machinery.
14ike Couzzo, Public Works Director, said one position would be a transfer
and the other position would be a night service position. He said the
$17,000.00 would be for one fourwheel drive vehicle and the $21,000.00
would be for one computerized analysis machine.
C/M Stelzer asked Mr. Couzzo if he were aware of the two buses his depart-
ment would be receiving fron Social Services and Mr. Couzzo replied, yes.
lie said the two buses would possibly decrease one of the recreation ac-
counts.
�i:,NUE 13 UDGET
With no further questions or discussions on Page E-17, Fleet Maintenancer
C/11 Stelzer referred to Page 1, Revenue Budget.
Ken Bu�rroughs, Finance Director, said the ad valorem taxes had been com-
Puted by the proposed rates of 3.2861. He said the gross ad valorem taxes
for budget purposes had been computed at 95%. lie said the sales and use
taxes increase considerably because of the 5% sales tax. Ile said the
franchise tax from, electric was down from $1,500,003.00 last year, however,
$1,325,000-00 would be collected this year. He said the telephone fran-
chise tax had been in the debt service fund to support the bond issue on
the loan for Fire Station 2.
V/14 Stein asked about the refund with Florida Power & Light and Ken
Burroughs said the refund had been included into the current year ad val-
orem taxes.
Mayor Hart asked what Durbin Paper Company had to do with the City and
City Manager Kelly said Durbin would be involved with the newspaper col-
lection program under which newspapers may be bundled and collected by the
City or Franchisees of the City. Ile said the contractor shall deduct from
billing to the City the amount of tonnage certified by the Franchisees or
City for newspaper collection as being pi�6ked up during a particular month
times 1/2 of the dumping charge.
PAGE 1
8/13/37/pw
10
Referring to Page 2, Burglar Alarm Permit Fees, Ken Burroughs said the
fees could fluctuate.
C/M Stelzer asked when the Burglar Alarm Ordinance would be in final
revisions and City Manager Kelly said the new City Attorney would handle
the revisions.
Ken Burroughs referred to occupational Licenses and said the increase had
been based on additional business within the City. lie said Building
Permits were based on economical additions.
John Montalvo referring to the Aquatic weed Control, said the revenue came
from the State's Department of Natural Resources. He said it would be
matching funds for control of the weeds in the City's canals and lakes.
Ken Burroughs said the State Revenue Tax had increased. He said the
Fire Fighters Compensation was based on direct reimbursement from the State
for the amount of education the fire fighters received.
V/M Stein asked why there had been a decrease of $11,000.00 in the gas
rebate and John Montalvo said when the City buys gasoline and diesel, there
was an excise tax charged and the invoices are remitted to the State for
reimbursement of the excise taxes.
V/M Stein said he did not see the reflected reimbursement and Ken
Burroughs said he would look further into the matter.
Ken Burroughs, referring to the County Occupational License, said he had
received a letter stating a reduction of $15,339.00 would need to be
applied because the County had an Ordinance change reducing their occu-
pational licenses which would project the City of Tamarac's share to b��
$15,389.00 less than what would normally be received. lie said the Local
Option Gas Tax could only be received providing the City spends the money
on street purposes. Ile said the Fire Inspection Fee would be a new item
and it would offset the additional personnel requested for the departm�,nt.
V/M Stein asked why the lot clearing had decreased and John Montalvo said
he believed an Ordinance required there be no lot clearing by the City. Ile
said the owner was being fined for not clearing the lot. City Manager
Kelly said he would investigate the matter.
Ken Burroughs said the Interest Income had been estimated at $200,000-09.
Ile said interest in tax collector would be the interesL� by the tax col-
lector on the amount of money he holds until it is distributed in the fall.
He said the amount of Administrative Services would be changed to reflect
a $250.00 increase because of a typographical error. He said the Traffic -
ways Fund would be the interest earned by the Trafficways fund. Ile said
the Appropriated Fund Balance would be the estimated surplus unexpended
resources as of the end of September.
TAPE 2
V/m Stein said the reflections on adjustments would only be on the ad va-
lorem.
Ken Burroughs asked Council if they would make any changes in the budget
before Labor Day because of the time limit in preparing the original
proposal. for the Public. lie said at the Public Hearing if there were any
further changes, then the figures would not be as difficult to accumulate.
C/M Stelzer said he had made note of all the changes that had been dis-
cussed since the beginning of the budget workshop. He said if all the
changes were agreed upon, the changes could be given to Ken Burroughs to
make the appropriate changes for the public Hearings.
PAGE 2
8/13/87/pw
I
[ I
4
Ken Burroughs said Council could informally recommend changes in the
budget and Staff would make the changes and present the recommended changes
at the City Council Budget Meeting.
CIM Stelzer said on the Life and Health Insurance there could possibly
be a reduction. Ile said he would recommend that there be a 30% reduction.
City Nanager Kelly asked Ken Burroughs if a 30% reduction would be ade-
quate and Ken Burroughs said he had intended to reduce 35%.
V/,'.,l Stein asked what the actual requirement would be and John Montalvo said
the actual requirement would be $36,333.00 as opposed to $487,125.00 in the
General Fund.
C/M Stelzer said discussion had been made on not giving the City Manager an
assistant with a salary of $31,000.0o plus a 15% fringe benefit, which
would be a $36,000.00. Ile said discussion had been made on reducing the
Charter Board's Professional Fees from $15,000.00 to $5,000.00 and Social
Services Board would have an addition of $1,000-00 for Childrens Aid and a
reduction of travel from $1,500-00 to $850-00. Ile said a transfer of the
buses would come from the Social Services Board and go into the Parks and
Recreation Department. He said discussion on adding a Grantsman to the
Community Development Department in the amount of $10,000.00 had been made.
Ile said the Capital Construction Drainage Fund would be transferred to the
General Fund in the amount of $32,000.00. Ile said the over all deduction
would be $292,000.00.
C/14 Rohr said he recomm_ands Parks and Recreation use a part-time Clerk
typist as opposed to a full-time Clerk Typist in the amount of $7,000.00.
Ile said he recommends the Building Department reduce their new employaes
request of 6 to 4. C/M Rohr said lie would like to see 3% reduced from the
Police Budget.
C11A Hoffman said he would like to see reductions on the budget and if there
would be a need for more money, the departments could come to Council for
e C
extra money, providing it was in the budget. Ile recommc�nd d that thA
Police Professional Services be reduced by $5,ozo.00.
C/11 Rohr sugg2sted the Police Department auto parts be reduced and V/M
Stein said mike Couzzo said the costs were not going to be as high as
requested for the auto parts. He recommends the auto parts be reduced
$6,300-00.
V/14 Stein said he did not believe the building repairs being requested
by the Fire Department were too high. He said the asphalt could be re-
placed when the new City Hall building was completed.
C/M Stelzer asked if a $5,000.00 reduction would be sufficient and Council
approved.
V/14 Stein said he would like to reduce the Fire Departments hoses and
fittings to $5,000.00. He asked what fire apparatus were and Ken Burroughs
said he would go get his break down on the items for the answer.
TAPE 3
VAI Stein suggested $35,000.00 be reduced from the Building Department's
Salary and Benefit Budget.
Ken Bourroughs said fire apparatus would be classified as repairs for the
apparatus. V/1,1 Stein suggested $3,000.03 be reduced from the Fire Depart-
ment fire apparatus budget.
PAGE 3
3/13/87/pw
4
City Manager Kelly said the I cent proposed sales tax bad been discussed
regarding Broward County. He said the County had asked all the Cities to
submit a Capital Improvements Plan and the City of Tamarac had sent a
five year plan. lie said the law, if enacted, would provide for a 15 year
package which would generate 2.4 billion dollars in Broward County based
on a 4% increase each year.
V/M Stein said if the Cities do not go along with the program, it would
reflect in their ad valorem.
C/M Hoffman asked if Council action would be heeded before Broward County
could enact the program. I
City Manager Kelly said he would like to have the assistant he requested
to be considered before Council should turn it down. lie said he was in
great need for the position because of the impact of work that had to be
done in his office.
City Manager Kelly said the Charter Board Secretary position in the
Community Development Department would be filled by the Charter Board
Secretary who would have been placed in the City Manager's office.
C/M Rohr said he did not feel that the City Manager had to generate most
of his time on complaints.
V/M Stein said he would not oppose an assistant being hired at a pay rate
of $13,000.00 and City Manager Kelly said the person would have to have a
salary above his secretary. V/14 Stein said he would like to cut the pay
range, if possible.
City Manager Kelly said when the complaints come in, he would still have
the responsibility to centralize the complaint listings.
V/14 Stein said he would in favor of hiring an assistant at a scale rang'a of
$23,000.00 including th�a benefits.
Ken Burroughs said the only benefits that would affect the budget would be
Pension, FICA and Health Insurance. Ile said the other fringe benefits,
such as, sick leave and vacations would not affect the budget. lie said
he would make the adjustments and inform Council of the actual deductions.
C/M Hoffman asked if the Finance Director could submit a schedule of all
the pay plans.
With no furth,.�!r discussion, Mayor Hart adjourned this Budget Workshop
Meeting at 12:30 P.M.
-�AROL E. BARBUTO, CITY CLERK
"This public document was promulgated at a cost of $122.40or$3.40 per copy to
inform the general public and public officers and employees of recent opinions
and considerations by the City Council of the City of Tamarac."
PAGE 4
8/13/87/pw