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HomeMy WebLinkAbout1987-08-18 - City Commission Workshop Meeting Minutes11 MAIL REPLY TO: P - 0. BOX 25010 TAMARAC, FLORIDA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 REVISED 8/12/87 NOTICE OF CITY COUNCIL BUDGET WORKSHOP MEETINGS TAMARAC, FLORIDA There will be a City Council Workshop Meeting on Monday, August 17, 1987 from 10:00 A.M. to noon and 2:00 P.M. to 4:00 P.M. in the West Conference Room of City Hall, 5811 NW 88 Avenue, Tamarac, to discuss the proposed budget for Fiscal Year 1987/88 for the following departments: 1) City Manager 2) City Attorney 3) City Clerk 4) Finance 5) Community Development 6) Public Works/Recreation 7) Building Department 8) Personnel 9) Police 10) Engineering 11) Fire 12) Boards and Committees If another Budget Workshop meeting is necessary, it will be held at 10:00 A.M. on Tuesday, August 18, 1987 in the West Conference Room. All meetings are open to the public. Carol E. Barbuto City Clerk Pursuant toSection 2N.0105, Florida Statutes it a person decides to appeal any decision made by the city Council with respect to any matter considered at such meetinp, c, 00 hearing, he will need a record of the proceedings and for sutc�2 purpose, he may need to ensure that a verbatim record the testimony and evidence upon which the appeai is to hP AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS e TAPE 1 CALL TO ORDER: 'u"'ust 13, 1987, 1 11 L CALL: ALSO PRESENT: CITY OF TAr-lARAC CITY COUNCIL WORKSHOP MEETING TUESDAY, AUGUST 18, 1987 mayor Hart Reconvened this Budget Workshop fleeting on Tuesday, at 10:00 A.M. in the West Conference Room. FLEET 14AINTENANCE Mayor Bernard Hart Vice Mayor Sydney stein Councilman Henry Rohr Councilman Bruce Hoffman Councilman Jack Stelzer John P. Kelly, City Manager Ken Bourroughs, Finance Director Pauline Walaszek, Secretary C/11 Stelzer referred to Page F-17, Fleet Maintenance Budget. lie said there would be an increase in salaries and an addition of two men. He said $17,000.00 would be for vehicles and $21,000.00 for capital machinery. 14ike Couzzo, Public Works Director, said one position would be a transfer and the other position would be a night service position. He said the $17,000.00 would be for one fourwheel drive vehicle and the $21,000.00 would be for one computerized analysis machine. C/M Stelzer asked Mr. Couzzo if he were aware of the two buses his depart- ment would be receiving fron Social Services and Mr. Couzzo replied, yes. lie said the two buses would possibly decrease one of the recreation ac- counts. �i:,NUE 13 UDGET With no further questions or discussions on Page E-17, Fleet Maintenancer C/11 Stelzer referred to Page 1, Revenue Budget. Ken Bu�rroughs, Finance Director, said the ad valorem taxes had been com- Puted by the proposed rates of 3.2861. He said the gross ad valorem taxes for budget purposes had been computed at 95%. lie said the sales and use taxes increase considerably because of the 5% sales tax. Ile said the franchise tax from, electric was down from $1,500,003.00 last year, however, $1,325,000-00 would be collected this year. He said the telephone fran- chise tax had been in the debt service fund to support the bond issue on the loan for Fire Station 2. V/14 Stein asked about the refund with Florida Power & Light and Ken Burroughs said the refund had been included into the current year ad val- orem taxes. Mayor Hart asked what Durbin Paper Company had to do with the City and City Manager Kelly said Durbin would be involved with the newspaper col- lection program under which newspapers may be bundled and collected by the City or Franchisees of the City. Ile said the contractor shall deduct from billing to the City the amount of tonnage certified by the Franchisees or City for newspaper collection as being pi�6ked up during a particular month times 1/2 of the dumping charge. PAGE 1 8/13/37/pw 10 Referring to Page 2, Burglar Alarm Permit Fees, Ken Burroughs said the fees could fluctuate. C/M Stelzer asked when the Burglar Alarm Ordinance would be in final revisions and City Manager Kelly said the new City Attorney would handle the revisions. Ken Burroughs referred to occupational Licenses and said the increase had been based on additional business within the City. lie said Building Permits were based on economical additions. John Montalvo referring to the Aquatic weed Control, said the revenue came from the State's Department of Natural Resources. He said it would be matching funds for control of the weeds in the City's canals and lakes. Ken Burroughs said the State Revenue Tax had increased. He said the Fire Fighters Compensation was based on direct reimbursement from the State for the amount of education the fire fighters received. V/M Stein asked why there had been a decrease of $11,000.00 in the gas rebate and John Montalvo said when the City buys gasoline and diesel, there was an excise tax charged and the invoices are remitted to the State for reimbursement of the excise taxes. V/M Stein said he did not see the reflected reimbursement and Ken Burroughs said he would look further into the matter. Ken Burroughs, referring to the County Occupational License, said he had received a letter stating a reduction of $15,339.00 would need to be applied because the County had an Ordinance change reducing their occu- pational licenses which would project the City of Tamarac's share to b�� $15,389.00 less than what would normally be received. lie said the Local Option Gas Tax could only be received providing the City spends the money on street purposes. Ile said the Fire Inspection Fee would be a new item and it would offset the additional personnel requested for the departm�,nt. V/M Stein asked why the lot clearing had decreased and John Montalvo said he believed an Ordinance required there be no lot clearing by the City. Ile said the owner was being fined for not clearing the lot. City Manager Kelly said he would investigate the matter. Ken Burroughs said the Interest Income had been estimated at $200,000-09. Ile said interest in tax collector would be the interesL� by the tax col- lector on the amount of money he holds until it is distributed in the fall. He said the amount of Administrative Services would be changed to reflect a $250.00 increase because of a typographical error. He said the Traffic - ways Fund would be the interest earned by the Trafficways fund. Ile said the Appropriated Fund Balance would be the estimated surplus unexpended resources as of the end of September. TAPE 2 V/m Stein said the reflections on adjustments would only be on the ad va- lorem. Ken Burroughs asked Council if they would make any changes in the budget before Labor Day because of the time limit in preparing the original proposal. for the Public. lie said at the Public Hearing if there were any further changes, then the figures would not be as difficult to accumulate. C/M Stelzer said he had made note of all the changes that had been dis- cussed since the beginning of the budget workshop. He said if all the changes were agreed upon, the changes could be given to Ken Burroughs to make the appropriate changes for the public Hearings. PAGE 2 8/13/87/pw I [ I 4 Ken Burroughs said Council could informally recommend changes in the budget and Staff would make the changes and present the recommended changes at the City Council Budget Meeting. CIM Stelzer said on the Life and Health Insurance there could possibly be a reduction. Ile said he would recommend that there be a 30% reduction. City Nanager Kelly asked Ken Burroughs if a 30% reduction would be ade- quate and Ken Burroughs said he had intended to reduce 35%. V/,'.,l Stein asked what the actual requirement would be and John Montalvo said the actual requirement would be $36,333.00 as opposed to $487,125.00 in the General Fund. C/M Stelzer said discussion had been made on not giving the City Manager an assistant with a salary of $31,000.0o plus a 15% fringe benefit, which would be a $36,000.00. Ile said discussion had been made on reducing the Charter Board's Professional Fees from $15,000.00 to $5,000.00 and Social Services Board would have an addition of $1,000-00 for Childrens Aid and a reduction of travel from $1,500-00 to $850-00. Ile said a transfer of the buses would come from the Social Services Board and go into the Parks and Recreation Department. He said discussion on adding a Grantsman to the Community Development Department in the amount of $10,000.00 had been made. Ile said the Capital Construction Drainage Fund would be transferred to the General Fund in the amount of $32,000.00. Ile said the over all deduction would be $292,000.00. C/14 Rohr said he recomm_ands Parks and Recreation use a part-time Clerk typist as opposed to a full-time Clerk Typist in the amount of $7,000.00. Ile said he recommends the Building Department reduce their new employaes request of 6 to 4. C/M Rohr said lie would like to see 3% reduced from the Police Budget. C11A Hoffman said he would like to see reductions on the budget and if there would be a need for more money, the departments could come to Council for e C extra money, providing it was in the budget. Ile recommc�nd d that thA Police Professional Services be reduced by $5,ozo.00. C/11 Rohr sugg2sted the Police Department auto parts be reduced and V/M Stein said mike Couzzo said the costs were not going to be as high as requested for the auto parts. He recommends the auto parts be reduced $6,300-00. V/14 Stein said he did not believe the building repairs being requested by the Fire Department were too high. He said the asphalt could be re- placed when the new City Hall building was completed. C/M Stelzer asked if a $5,000.00 reduction would be sufficient and Council approved. V/14 Stein said he would like to reduce the Fire Departments hoses and fittings to $5,000.00. He asked what fire apparatus were and Ken Burroughs said he would go get his break down on the items for the answer. TAPE 3 VAI Stein suggested $35,000.00 be reduced from the Building Department's Salary and Benefit Budget. Ken Bourroughs said fire apparatus would be classified as repairs for the apparatus. V/1,1 Stein suggested $3,000.03 be reduced from the Fire Depart- ment fire apparatus budget. PAGE 3 3/13/87/pw 4 City Manager Kelly said the I cent proposed sales tax bad been discussed regarding Broward County. He said the County had asked all the Cities to submit a Capital Improvements Plan and the City of Tamarac had sent a five year plan. lie said the law, if enacted, would provide for a 15 year package which would generate 2.4 billion dollars in Broward County based on a 4% increase each year. V/M Stein said if the Cities do not go along with the program, it would reflect in their ad valorem. C/M Hoffman asked if Council action would be heeded before Broward County could enact the program. I City Manager Kelly said he would like to have the assistant he requested to be considered before Council should turn it down. lie said he was in great need for the position because of the impact of work that had to be done in his office. City Manager Kelly said the Charter Board Secretary position in the Community Development Department would be filled by the Charter Board Secretary who would have been placed in the City Manager's office. C/M Rohr said he did not feel that the City Manager had to generate most of his time on complaints. V/M Stein said he would not oppose an assistant being hired at a pay rate of $13,000.00 and City Manager Kelly said the person would have to have a salary above his secretary. V/14 Stein said he would like to cut the pay range, if possible. City Manager Kelly said when the complaints come in, he would still have the responsibility to centralize the complaint listings. V/14 Stein said he would in favor of hiring an assistant at a scale rang'a of $23,000.00 including th�a benefits. Ken Burroughs said the only benefits that would affect the budget would be Pension, FICA and Health Insurance. Ile said the other fringe benefits, such as, sick leave and vacations would not affect the budget. lie said he would make the adjustments and inform Council of the actual deductions. C/M Hoffman asked if the Finance Director could submit a schedule of all the pay plans. With no furth,.�!r discussion, Mayor Hart adjourned this Budget Workshop Meeting at 12:30 P.M. -�AROL E. BARBUTO, CITY CLERK "This public document was promulgated at a cost of $122.40or$3.40 per copy to inform the general public and public officers and employees of recent opinions and considerations by the City Council of the City of Tamarac." PAGE 4 8/13/87/pw