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HomeMy WebLinkAbout1980-09-09 - City Commission Workshop Meeting Minutes5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 j September 2, 1980 NOTICE OF MEETINGS CITY COUNCIL TAMARAC, FLORIDA FIVE YEAR CAPITAL IMPROVEMENT PLAN Please be advised that the City Council will hold the following meetings to consider the Five Year Capital Improvement Plan 1980/81 through 1984/85. Tuesday, September 9, 1980 - 1:30 P.M. Council Cham- bers - Workshop Meeting. Wednesday, September 24, 1980 - after 2:00 P.M. Regu- lar Meeting - Council Chambers. Public Hearing to adopt the Budget. Council may consider such other business as may come before it. The Public is encouraged to attend. Mar yn ert olf City Clerk MB/lc 9/2/80 CITY OF TAMARAC CITY COUNCIL WORKSHOP MEETING FIVE YEAR CAPITAL IMPROVEMENT PROGRAM September 9, 1980 CALL TO ORDER: The Workshop was called to order at 1:30 by Mayor Falck. The meeting ROLL CALL: on the 5 Year Capital Improvement Plan P.M. on Tuesday, September 9th, 1980 was held in Council Chambers. "PRESENT: ALSO PRESENT: Mayor W. Falck C/W M. Kelch C/M I. Disraelly C/M I. Zemel V/M H. Massaro Edward Gross, City Manager Laura Z. Sturrmans, Asst. City Mgr. Carol Evans, Asst. City Clerk The Mayor explained that this meeting was held to consider the Five Year Capital Improvement Program, 1980-81 through 1984-85 and called on the City Manager, Ed Gross to present the material to Council. Mr. Gross stated that on May 1, 1980 the initial Five Year Improvement Program was received with a revision on August 15, 1980 on Page 2. This program is broken down to the different areas of the city. The first area is DEBT SERVICE, which has been budgeted for. The first item is the City Hall Property which is a bond issue; the other three are either the Fire Station or fire equipment, and they are by loans rather than by bonds. He stated that this is the first year the City will be paying the principal, as we have now passed the five year period. The first five years were interest only on the debt. V/M Massaro wanted to know what $366,675.00 anticipated expenditure figure was on the first item under DEBT SERVICE. Mr. Gross answered that it is the cost of City Hall. V/M Massaro wanted to know if that is the bond. Mr. Gross said it is the bond and V/M Massaro asked if that included payment on the debt or just interest. Mr. Gross said it is both and that it was averaged out over 15 years and this money is being put aside. The total amount was $1,021,500.00 over 15 years. Mr. Gross mentioned that the Ladder Truck will be paid off at the end of four years. He said that it was $245,000.00 and we paid off $85,000.00 two years previously. The Fire Station #2 has more years to go according to Mr. Gross and the Pumper will have one additional year of $16,000.00. In the MUNICIPAL BUILDING AREA, there is additional money that was not put in and it should have been Mr. Gross said. He stated that it is an addition to City Hall, $175,000.00 for this fiscal year if the Council approves the plans. The Mayor asked if that would replace the $125,000.00 that he is talking about. Mr. Gross answered he presumed so. He added that it would be $50,000.00 additional this year and Council has to decide if they should go ahead this year and build the addition to City Hall, or start planning an addition to either a City Hall or a Police Facility. The Mayor wanted to know why they are talking about the two projects simultaneously. Mr. Gross answered that the reason for that is if a City Hall addi- tion is built, it would be paid off over a number of year. As soon as that is finished, Mr. Gross said, we would then have to either fix this building at that point, because it hasn't been decided whether to build a new police facility first and then go to fix this building for City Hall, or to do the City Hall first. One or the other will have to be crossed out Mr. Gross stated. He then said there is nothing from Council at this point as to which direction they would like to proceed. Mr. Gross said that they have the initial plans and that Dick Rubin and Bern Gordon had done preliminary site plans. Mr. Gross said that the Mayor doesn't think it can be done between now and next year, 1981/82. The Mayor feels the effort and time should be devoted to the expansion program and then start pre -planning as far as. Council is concerned and allocate the monies next year. V/M Massaro thought the situation was concerned with expansion of the building. She feels that a third floor is of prime concern until a decision is made to have a separate police facility, or have one municipal complex. C/M Disraelly said it was his understanding that the expenditure of the $145,000.00 was for the addition and would be enough until such time that we had to go to architectural plans. Fie feels it will take a year or two until that can be done. C/W Kelch said she thought they were all in agreement and were not going to effect any major changes in the long range planning, but felt they needed something that would be effective very quickly. Mr. Gross said that Item 1 and la under MUNICIPAL BUILDING should be removed from the Five Year Program, and substitute an Addition to City Hall at $175,000. C/W Kelch asked if it would be removed from this year's allegation only.o She wanted to think about it as a long range project. Mr. Gross said 81-82-83 will stay as it is and that we will leave police facility in, but will change the figures. Mr. Gross said City Hall (a) Painting & Refurbishing is. the correct amount. C/W Kelch asked about the roof job and wanted to know if it was in this year's budget. Mr. Gross said we didn't do the whole job, and C/M Disraelly said he thought there was $40,000.00 allocated for the roof. Ms. Laura Stuurmans said the expansion of the building included repair to the main roof structure. Mr. Gross asked if the roof was in such bad condition and he answered that it was. Ms. Stuurmans said if it is necessary, than it must be done. C/W Ketch said that in the $175,000.00 expansion figure, she thought that included repair of the roof. Mr. Gross explained again that there is $40,000.00 put aside for repairs to the roof from this year's budget. Mr. Gross said that the money for repair to the roof is in escrow. Mr. Gross said that the $40,000.00 is in addition to the $175,000.00 for expansion. There was a discussion on the air-conditioning units. Mr. Gross said that the downstairs thermostats have been fixed, but upstairs has not yet been done. Ms. Massaro stated her dissatisfaction with air- conditioning system. Mr. Gross said the air-conditioning figures will be changed slightly and money will be put in for roofing. The Mayor had previously asked about the parking lot and Mr. Gross said they show a figure of $40,000.00 for 81-82. Mr. Gross suggested to Council that $5,000.00 should be spent next year to put in a new roadway from the street that is just South of the City Hall where there is a median cut, so employees can cut through, rather than making that U-turn in front of City Hall. Mr. Gross asked Council if they want to do the entire parking lot at this time. Council decided to leave the item in to make new road -way from the street. The next item Mr. Gross mentioned is Item 4, the Community Center. He said monies have been accumulated on this item. Mr. Gross wanted to know if this item should be pushed back on the calendar. Ms. Massaro said it shouldn't, as it will take a year to build. The Mayor said he agreed and asked that the item be left alone, saying that an adjustment can be made later on. Mr. Gross went on with Item 5, Expansion of Public Works which is to take place two years hence. The best place to expand, he said, would be at the utility site, and then by 82-83 the sewer plant will no longer have been in operation and feels that would be the best place for the expansion. C/W Kelch asked about the proposed $80,000.00 figure for this purpose and wants to know if she is correct in assuming that the facility that we now own is moveable. Mr. Gross answered that the steel building itself is moveable, but the concrete base is not. C/W Kelch asked if this facility is actually going to be moved and placed in another location for this $80,000.00. Mr. Gross answered that this is correct, and said we are considering the use of the building. Mr. Gross went on to the next item, PARKS AND RECREATION. Mr. Gross mentioned that they are in the midst of getting bidson Item. No. 1, Caporella Park which money comes from the grant area. Ms. Massaro wanted to know how much we are getting on the grant. Mr. Gross said that it was $63,888.00 and final engineering plans are being worked on. It is .heing discussed with Caporella Brothers, who donated the property, hoping that they will bid on it since they are in that business. -2- Budget Workshop 9/9/80 Mr. Gross discussed putting a water tank in the next item, Nob Hill Park, asking if this item should be removed and Council decided to remove the item. Item 4., Sunflower-Heathgate Park a) Acquisition, b) Development as discussed by Mr. Gross, is surrounded by a home area, is an excellent park area and believes that it would be a good addition to the city as a park area. He said that if they wanted to donate it to the city, it could be upgraded very easily. C/M Disraelly said he thought it should be crossed off the list and asked the rest of the Council how they felt about it. Council removed the item. Development, item b), will be changed said Mr. Gross. STREETS AND WATERWAYS, Item 1. Master Street Resurfacing has been going along and Mr. Gross said he doesn't think this should be changed. Ms. Massaro wanted to know if they are looking at realistic figures. After a discussion on how long the pavement would hold up, they decided the figures were realistic. Mr. Gross then discussed OTHER PROJECTS which he said are not for building, but for equipment, etc. Some of the figures have been changed, ie. on the computer, as we put in for only a one year lease rather than outright purchase. The Word Processing will stay about the same; the police communications will change slightly. The Mini -Attack Pumpers have to be taken up, as there was a request said Mr. Gross. Ms. Massaro asked if it is in the request as a supplemental item for the current budget and wanted to know if we have enough trucks. Mr. Gross discussed the two older pieces of equipment. He said that because of the bad roads, it would be more practical to use smaller equipment even though this equipment is very expensive. Ms. Massaro said if there is money without raising taxes, then she is for it; if not,she will object very strenuously. Laura Stuurmans asked.if money could be allocated out of revenue funds. Mr. Gross said that it definitely could be out of revenue and that it showed in the budget that way. C/M Disraelly said he and the Mayor have been working on a medical rescue vehicle for the city and feels that the above item could be left in the p la n . C/W Kelch said to shelve it until next year unless it can definitely be taken out of revenue sources. The Mayor said it should be left out of this year and put it in 81-82, 83-84 and Mr. Gross said he thinks Council is wrong in not purchasing the equipment. Ms. Massaro said that the budget will have to be trimmed. The last item Mr. Gross spoke about is No. 6, Fire Communication Equipment for $7,000.00 and was asked if that figure was based on the Mini -Attack Pumper. He said this was only communication equip- ment and said that figure had been reduced. Ms. Massaro said that the Board of Rules and Appeals are revising their Chapter 51, which is the Fire Code, and she asked for sugges- tions and recommendations for .input on what should be taken out of the fire code. She then asked for a memo regarding this since the 23rd will be the first committee meeting. Mr. Gross suggested that they look at the commercial hotels, etc. for violations and Ms. Massaro agreed. She said the laymen's point of view is needed. ................... C"/W Kelch asked if there is a time set for Utilities in the program. Mr. Gross said it is discussed only in part of their budget and no special workshop is needed. The Mayor said that C/M Disraelly wrote a penetrating memorandum on June llth on the Five Year Capital Improvement Program and that a response should be made by Council before adopting the Five Year Capital Improvement Program. There being no further discussion, this meeting adjourned. ASSISTANT CITY CLERK This public document has been promulgated at a cost of $36.77 or $2.78 per copy to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. -3- B�da eStDWorksehop r .A