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HomeMy WebLinkAbout1983-11-21 - City Commission Workshop Meeting MinutesMAIL REPLY TO: P.O. BOX 25010 TAMARAC, F LORI DA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 NOVEMBER 17, 1983 NOTICE OF WORKSHOP MEETING CITY COUNCIL OF TAMARAC, FLORIDA Please be advised that the City Council will hold a Workshop Meeting on Monday November 21, 1983 at 10:00 A.M., in the West Conference Room at City Hall. The purpose of the Meeting is to receive a progress report by Miller & Meier on Municipal facilities. Council may discuss such other business as may come before it. The Public is invited to attend. 2 ' rksure the testimony and evidence upon which the appeal j� ,0 �.� , Carol A. Evans Assistant City Clerk "An Equal Opportunity Employer" C_1 CITY OF TAMARAC, FLORIDA CITY COUNCIL WORKSHOP MEETING November 21, 1983 CALL TO ORDER: Mayor Falck called the Workshop Meeting to order at 10:45 A.M. on Monday, November 21, 1983 in the West Conference Room in City Hall. ROLL CALL: PRESENT: Mayor Walter W. Falck PRESENT: Vice Mayor Helen Massaro Councilman David E. Krantz Councilman Jack Stelzer ABSENT AND EXCUSED: Councilman Philip B. Kravitz ALSO PRESENT: Mayor Falck explained the purpose of progress report by Miller & Meier on Laura Z. Stuurmans, City Manager Jon M. Henningg, City Attorney Police Chief Joseph McIntosh Patricia Marcurio, Secretary the meeting is to receive a municipal facilities. Craig Kenyon, representing Miller & Meier,said this meeting is to present to Council their findings based on the space needs analysis for the Police facility, the City Hall and the Community Center. He said they will review a Preliminary Summary Report and discuss each of the buildings and he stressed that this is all preliminary without cost estimates as yet. Fie said they will be requesting feedback from Council at the 12/1/83 meeting. Howard Geisler, also representing Miller & Meier, referred to the Preliminary Summary Report dated 11/15/83. He said they have spent time with the City staff, analyzed space needs, took inventories of equipment, etc. and with this data base they have determined certain space needs. They observed what is happening in the City in terms of population, demographic and area composition and they see a City that has potential to literally double its population but remain static in terms of geographic area. He said the City will probably remain stable in terms of its social composition and he referred to Page 5 of the Summary which projected personnel by department for the present, the future with a population of 50,000 and the future with a population of 75,000. It would range from a total of 87 people at City Hall presently to a projected total_ of 131 people with the population of 75,000. Mr. Geisler continued on Page 6 of the Summary with a personnel pro- jection for the Public Safety Building from the present 100 people to 207 people with the 75,000 population projection. Fie said based on these projections of people,they developed a projection, as outlined on Pages 7 and 8 of the report. He said on Page 10 the Space Summary presently notes a need for 25,508 square feet which is required based on existing staffing. He said as a point of comparison, there is about 13,000 square feet in this building which is much less than needed. On Page 10, the projection for space needs at 50,000 population is 32,941 square feet and for 75,000 population, the amount is 36,307 square feet. V/M Massaro asked how many conference rooms the 716 feet provides for and Mr. Geisler said this would provide a conference room, some small offices and some filing areas. He said within the Department designated as General Building Support they have recommended a configuration of conference rooms. Mr. Geisler said at this point in time there should be a large meeting room of approximately 450 square feet in addition to the Council Chambers. He said there should also be 2 Conference Rooms of approximately 225 square feet. He said when the City has a population of 50,000 there would be a need for another smaller conference room and at 75,000 pop- ulation, there would be another one. - 1 - 11/21/83 /pm Mr. Geisler said presently this building contains approximately 15,000 net square feet and assuming the Police were taken out of this building there would be 13,000 square feet to put in the 25,000 square feet that is actually needed. Mr. Henning questioned why the Public Works Department was shown on Page 10 as included in the City Hall complex and Mr. Geisler said it is their recommendation that they come into the building administratively. He said the space that they have pro- vided for the Police would accommodate all of the people who require workstations, locker rooms, report writing rooms, physical training areas, a holding facility, evidence and property storage, etc. Fie said what Miller & Meier suggest the Police need presently is 14,808 net square feet and they are only occupying about 5,000 square feet presently, including their space in the trailer. He referred to Paae 11 of the Report which projects 17,594 net square feet needed for a - population of 50,000 and 19,94.3 net square feet needed for a population of 75,000. Mr. Kenyon said this would be the net workable area includ- ing the circulation required within those areas but would not include elevators, vertical circulation and public restrooms. Mr. Kenyon said the total number they are using at buildout in round figures for the Police is 21,000 square feet for the entire gross square footage of the building. He said for the City Hall it is 38,000 gross square footage. Mr. Geisler said these figures just given by Mr. Kenyon are the actual square footage that would be built and that dives the square footage that would cover the site and upon which the cost estimates would be based. He said a final element is to look at the parking for overall need. He referred to Page 13 which projects a need presently for approximately 182 parking spaces which includes visitors, City owned vehicles and employee parking. He said at the projection of 50,000 population, this would increase to 267 parking spaces and about 349 spaces at the 75,000 population. V/M Massaro asked how many spaces are provided now at this facility and Mr. Geisler said there are 154. C/M Krantz asked if the projection, on Page 13, for present parking requirements is realistically projected at 2 spaces (Public Safety Bldg.) and Mr. Geisler said yes, because the City owned vehicles would not be in the parking lot, therefore, there should be room available. Mr. Kenyon said in planning the parking lot areas they would try to allow for parking at other City locations when there are large meetings scheduled, etc. Mr. Geisler referred to Page 11 and said they are recommending there be one bay provided with the building to be used for light maintenance by Public Works and also for impounded vehicles to be dusted for prints, etc. It would not be used as a sophisticated maintenance bay. V/M Massaro asked Mr. Geisler if there is provision for vehicles being held by the City and he said no, they recommend that would continue to be provided at the Public Works facility yard. V/M Massaro questioned Chief McIntosh as to whether there were problems in this area with vandalism and he said since they enclosed the compound at the Public Works facility, there has been no problem with vandalism. City Manager Stuurmans said the Chief's concern is that they should be secured but not necessarily held at the new Police facility. V/M Massaro said it should be at the new facility because eventually Public Works will be moved and will not have facilities for this. Mr. Geisler said it is very rare that an impound area be placed at a Civic Center such as this because it can be costly to landscape this to make it suitable and it is possible to build sufficient security at the new Public Works facility location. V/M Massaro said this should be reviewed further. Mr. Kenyon said the site is adequate in size to place a single -story Police facility, a two-story City Hall facility and a one-story Community Center and allow ample parking. He said the only problem they have encountered that should be addressed concerns the access off Pine Island Road which is separated by a median at this site. He said this median has a cut in it at the Fire Station with another cut north about 1,100 feet. He said Broward County owns that road and their specifications for median cuts are no closer than 600 feet which would mean that there would not be another median cut between the Fire Station and the end of the property line. - 2 - 11/21/83 /pm V/M Massaro said they have made exceptions to this and Mr. Kenyon said one will have to be sought in this case. He said two entrances will be needed off of this site. There is one dedicated for the public, City employees and administration and there must be a separate entrance/exit - for -Police. C/M Sty-lzer questionRd whether they could not close the cut that is 1,100 feet away and begin again and Mr. Kenyon said something must be researched with the County. Mr. Henning asked Messrs. Kenyon and Geisler if there are any points tha-t-the City might be holding them up on and Mr. Geisler said this building has been researched structurally, mechanically, electrically, air conditioning systems, and the roof is in bad condition and should be replaced, insulated and sloped to get better drainage. He said the air conditioning system is outdated and a maintenance problem. He said if -t-he Bo-nd issue is passed in March, the Police facility would begin construction once the documents were completed. It would be available approximately 2 years from now; at that point in time, the Police would leave this building freeing only approximately 4,000 square feet not satisfying the City's needs even presently. Mr. Geisler said their recommendations now are leading toward bonding both of these facilities at this time because of these conclusions. This would put a new facility for City Hall and a new Police facility on the site in roughly 2 years allowing this building to be sold. He said none of the descriptions of the buildings mentioned today are finalized at this time. Mayor Falck asked if there were any appreciable difference in construction cost between a one and two story buildinc and Mr. Geisler said no appreciable cost difference, however, if they con sidered a three story building, there would be some greater cost. He said, in most cases, Police facilities of this size are one story buildings. V/M Massaro asked if it would be reasonable to say that the City Hall should be three story with the third story unfinished presently and Mr. Kenyon said that is called shelling space and they would have to examine what areas would be expanded over the course of the buildout and where they will occur. He said it would be difficult to add another floor or wing without having to restructure the interior partitions when the building is finished because each Department will grow accordingly. He said they are not leaning that way right now. Mr. Geisler said they have examined this from a functional standpoint and they feel a three story building is not right for the City because of the sizes of the Departments and the interrelations between them. Mr. Kenyon referred to a rough drawing they made and he said the Police station would like to be close to the main street having their own access available to it, it needs a sally port to drop off prisoners Tape separate from public entrance and ample parking. He said the Community 2 Center could be up front with its required parking and the City Hall could be back toward the canal, which is the site's largest asset. He said the land left available after the site is built could be set up as a passive park. He said the Fire Station should be screened from the site since its activities are separate. He said the Police Station on this drawing is located in the northeast corner and there is open space around each building. C/M Krantz said the Community Center located in the center of the complex would have a great deal of traffic around it generated by the other two buildings. V/M Massaro said she does not like the idea of the City Hall building by the canal since it would be a waste of land there. Mr. Kenyon asked if the City Hall were forward on the site how would the rest of the site be used effectively until a Community Center could be built and V/M Massaro said it could just be maintained properly. The City Manager suggested it could be used for a spill -over nursery area for Public Works trees and shrubs. Mr. Geisler said in their report on 12/1/83, they will show Council 3 or 4 finished site plans and they will list the pros and cons of each. V/M Massaro asked when this must go on the ballot in order to be approved and the City Manager said they have been looking towards the General Election in March and they must have their package together by mid -January. - 3 - 11/21/83 /pm J Mr. Kenyon said their work on the programming will finish 12/1/83 and they can, by the end of December, prepare an artist's conception of the building to help in the bonding package of either the City Hall or Police Station. He said this is very conceptual and the building might not necessarily look like the drawing since there is a long design process that must be gone through. V/M Massaro asked how long it would take Miller & Pleier to prepare actual plans after that and Mr. Kenyon said after March it would take about 4 months to complete the design and working drawing phases for either the Police Station itself or both. He said 30 days would be a recommended bidding period and it would take roughly one year to build the buildings. C/M Stelzer said Council should decide whether they are going to remodel this building or build a new City Hall now and then come up with a cost e-stimate and referendum. Mr. Kenyon said they are putting together the cost to remodel this building and Mr. Kenyon said he would have this in 3 days. C/M Stelzer asked when they must decide if they are going to referendum and Mr. Kenyon said by the end of December so that the City Manager and City Attorney can prepare the necessary paper work. Mayor Falck said this should be a Special Meeting when the architects can give Council somethina definite to decide upon. The meeting was adjourned at 11:45 A.M. 6Z_Ia,z� Oe�� ASSISTANT M-FTLERK This public document was promulgated at a cost of $ A2 or to inform the aeneral public and public officers and employees and considerations by the City Council of the City of Tamarac. - 4 - $ A ) Z2 -tLper copy, about recent opinions 11/21/83 /pm