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HomeMy WebLinkAbout1986-12-15 - City Commission Workshop Meeting MinutesG MAIL REPLY TO: P,O. BOX 25010 TAMARAC. FLORIDA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 December 11, 1986 REVISED NOTICE OF WORKSHOP MEETING CITY COUNCIL OF 'TAMARAC, FLORIDA There will be a Workshop Meeting of the City Council on Monday, December 15, 1986, at 10:30 A.M. in the Council Chambers in the City Hall, 5811 N.W. 88th Avenue, Tamarac, Florida. The purpose of this meeting is to discuss the following: 1. Tamarac Park Recreation Center Policies and Procedures. • 2. Utility Billing Schedule. 0 s 3. Open burning - Presentation by Fire Chief Ray Briant. The public is invited to attend. LARRY PERRETTI ACTING CITY CLERK AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS CITY OF TAMARAC, FLORIDA WORKSHOP MEETING MONDAY, DECEMBER 15, 1986 CAL T D • Mayor Hart called this Workshop Meeting to Order at 10:30 A.M. in the Council Chambers of the City Hall. ROLL CALL: Mayor Bernard Hart Vice Mayor Jack Stelzer Councilman Sydney M. Stein Councilwoman Helen Massaro Councilman Arthur H. Gottesman ALSO PRESENT: John P. Kelly, City Manager Pauline Walaszek, Secretary 1. Tamarac Park Recreation Center Policies and Procedures. 1. Classes City Manager Kelly said in working with Mike Couzzo, Director of Public Works and Parks/Recreation, a policy and procedure for the cost of renting the Parks and Recreation Facilities would include the snowmobile as well as the structure. He said a $30.00 per hour cost had been established during the working hours for a non-profit organization and a $50.00 per hour cost for a non-profit organization after hours. He said a security deposit would be required which would be $100.00 with the costs coinciding with the costs other municipalities charge. Mr. Kelly said there would be a pre -inspection walk through, before and after, with the people who would like to rent the facility because of the surety in condition when renting and using the facility. He said there would be a worksheet provided for both the employee of the Parks/Recreation Department and the renter for verification of the walk through conditions. V/M Stelzer asked who provides the public liability insurance for the renters of the property and Mr. Couzzo said it had been incorporated in the facility -use form. Mr. Couzzo said of the 100% cost involved in running the Program, the instructor would receive 80% of the gross receipts and the City would receive 20% for the use of the facility. C/W Massaro asked if the City could afford to do that and Mr. Couzzo said in doing a County wide survey of other municipalities, 20% would cover the costs for the City. C/W Massaro asked if the classes would be responsible for the clean-ups or if it would be involved with the 20% City profit and Mr. Couzzo answered the classes would be responsible for their own clean-up. C/M Stein said most Cities had classes where a facility would be offered at no cost with a 5% fee for the classes, however, the legislation had changed and there were no fee charges required. He said the classes had to be free in the middle schools and colleges. He said a decision should be made in regards to providing the facility to a profit organization or to the people of the City. 12/15/86 Page 1 /Pw ''j C/M Gottesman asked if weekends were included and if there would be security involved, such as a patrolman and Mr. Couzzo said programs being considered would only take place Monday through Friday. He said any activities conducted on the weekends would require additional costs because of the manpower which would be included in the renting price. Mayor Hart asked if the classes and instructors were programs of the Recreation Department and Mr. Couzzo said yes. Mayor Hart said there would seem to be a conflict with the charge to the organizations and the profit fee the City would receive from the classes. Mr. Couzzo said the classes would be considered co -sponsored by the Department, although there would not be an individual by the Staff giving the course. He said the course Instructor would be working in the best interest of the City. C/W Massaro said the Recreation Building had been intended for the youth programs and she asked if they had been considered. Mr. Couzzo said the building was a multi purpose building and used for all ages. C/W Massaro said she understood the youths used the facility everyday at a certain time and she asked if the youths would be inconvenienced. Mr. Couzzo said there had been an increase in demand for use in the building and all age groups are being considered for use and needs. C/M Stein said all recreational activities and uses had priority over classes, clubs and organizations. He said prime time belonged to the Recreation Department and to give that time to other activities should not happen. V/M Stelzer said the brochures sent out by the Department indicated all types of classes and asked if the classes would be sponsored by the Recreation Department or would the classes be run individually by another person. He said if the Recreation Department found people to teach the classes, would the course be offered to the Residents, or did a teacher come to the Recreation Department and ask to teach. Mr. Couzzo said the request for teaching occurred both ways. V/M Stelzer said since classes were recreational activities and, as long as there would be no interference with the youth activities prior to 3:00 P.M., it would be alright to rent the facility. He said Saturdays and Sundays should be prohibited because of the interference with youth activities, therefore, everything would be considered classified as recreational activities and there would be no need for a profit, which had been what the building was intended for. V/M Stelzer asked if youths were charged for the building and Mr. Couzzo said some of the youth activities required fees for the operation of the program offered outside the building. V/M Stelzer asked if there had been a charge for the building and Mr. Couzzo said, no. V/M Stelzer asked why the adults had to pay fees for the use of the building and Mr. Couzzo said a fee structure needed to be implemented for the use of the building. C/M Stein said the instructors of the classes would set a fee which the Recreation Department would collect with the agreement that 80% would be for the instruction and 20% for the facility. He said the reason for turning the attendance in would be for payment to the instructor. He said the the instructors are now able to be obtained without a fee through the School Board because they are subsidized by the State. 12/15/86 Page 2 /pw Bruce Hoffman, Resident, said the needs of the adults should be considered as well as the youth and, if an instructor would rent the facility as a profit -making class, the City should get a percentage. He said if the activity would be free, without a profit, the activity or class should be scheduled with no charge for the facility. V/M Stelzer asked if the Government would pay for all of the various classes and C/M Stein said there would be certain classes, such as golf, which would be require a fee which would be paid to the State. He said educational classes were free by the enactment of the State Legislature. V/M Stelzer said if the instructors would charge, the City should not charge the residents 20% for the classes. He said the residents paid for the building out of their tax money and should not be charged. Mr. Kelly said the City would be providing a private contractor with free overhead maintenance which he did not feel comfortable with. V/M Stelzer said if the State did not have a particular activity and a private instructor would teach the class for $4.00, then the residents should only be charged $4.00. Mayor Hart said in rewriting the proposal, consideration would be needed to a private instructor and non profit classes under the Recreation Department. V/M Stelzer asked if the people who were giving instructions for chess and bridge at the Recreation Department were certified by the State and C/M Stein said no. C/M Stein said if the courses could be obtained at no cost then sponsoring a course would not be wise. City Manager Kelly said the quality of instructors would need to be considered. C/W Massaro said then the instructors would need to meet the specifications in the proposal. 2. Clubs Mayor Hart said there seemed to be no difference with this item as discussed in Item 1. Mike Couzzo, Parks/Recreation Director, said the difference would be scheduled meetings. He said there had been numerous demands for the Recreation facility rather than some private facility or private home. C/M Stein asked if one of the non-profit organizations, met each month, would it be categorized as clubs. Mayor Hart said if he organized a club and the members paid $10.00 a year, would he have to pay 20% of all his member- ship fees, and Mr. Couzzo said yes. Mayor Hart said this item would also need to be rewritten. Norman Karr, Parks Commissioner, said there would be classes with instructions rather than social meetings and it should be made clear of the difference. He said clubs should be handled on an hourly basis without a question of fees. Mayor Hart asked Mr. Couzzo to keep in mind that the Parks/Recreation Department was a City facility. 12/15/86 Page 3 /pw �,, 3. Group QggAnizationg V/M Stelzer asked if a group wanted to have a dance, would it be categorized in this area and Mr. Couzzo replied yes. V/M Stelzer said the fee of $30.00 per hour would be appropriate for a situation such as that. Mayor Hart asked if a club would hold a dance and charge $5.00 admission would it be considered a profit organization. C/M Stein said if there would be a meeting, which would be non-profit, they should not pay $30.00 per hour for the facility. V/M Stein said he understood this item to be a one-time request and Mr. Cuzzo said this item was for a one-time request. C/M Stein said Item 2 would require clubs to pay an 80%/20% fee and there were some clubs that would not be categorized that way. He said there would be groups that would not be categorized in Item 3. Mr. Couzzo said when the contract had been drafted, consideration for the classification of each group had been made. He said a County survey had been made and the operating cost had been researched. He said the intent had been to offset the operating expenses. C/M Stein said a private organization should pay for the facility, however, the price should not be the same for City organizations. Mr. Couzzo said the cost that was being proposed in the contract had been sufficiently lower than a private organization would charge. Irving Lopatey, Resident, said his organization pays $75.00 for 6 hours per month and they are a non-profit organization. C/M Massaro asked what kind of rent increase there would be to Mr. Lopatey's organization and he said $125.00, which would include insurance. Bruce Hoffman, Resident, said discretion should be given on profit and non-profit organizations. He said if the Red Cross would like to give CPR instructions to the resident, they should not be charged. Mayor Hart said for those types of functions, Parks/Recreation Department would use their discretion and if the function would benefit the residents of the City, there would be no charge. City Manager Kelly said the use of the facility would need to be addressed regarding renting to profit organizations. C/W Massaro said non-profit organizations may become profit organizations under certain conditions. She said a determination of how organizations are categorized should be clarified. Bruce Hoffman said the purpose of the money a non-profit organization would be raising should be considered. He said if the organization would be a service organization for the Community, they should be given special consideration. Mayor Hart suggested while rewriting the contract, consideration to profit and non-profit organizations should be researched. Showmobile Mayor Hart asked if use of the showmoblie could be obtained by anyone and C/M Stein said no private parties would be allowed to use the showmobile. Mayor Hart suggested the showmobile be used only in City Parks or on City property for City functions. 12/15/86 Page 4 /Pw C/W Massaro said that rule seemed to be too strict and Mayor Hart reworded his suggestion by saying, the showmobile should be used only in City Parks and City Property or at a City approved function. 1 1 Port.gI? a Concession Stand Mayor Hart said the same rule as provided in using the showmobile should apply to this item. V/M Stelzer asked why there were different costs in the Showmobile and the Concession Stand and Mr. Couzzo said the Concession Stand would be less expensive to transport. V/M Stelzer asked who paid for moving and Mr. Couzzo said it had been incorporated in the fees. C/M Gottesman suggested City Attorney Applegate look over the required forms that would be submitted and used with this contract. Mayor Hart suggested consideration regardings renting to political organizations and religious organizations would need the approval of Council before renting. 2. Utility Building Schedule City Manager Kelly said an overwhelming response in favor of changing the Utility Billing Schedule had been made regarding bi-monthly billing. He said he explained to the residents a double billing would be given instead of the one-time billing each month. C/M Stein said if the resident's would prefer to have a bi- monthly billing, then they should have that billing. Bill Greenwood, Director of Utilities/Engineering, said he did not expect the results from the residents regarding monthly billing. He said the estimated yearly cost would be $58000.00 for implementing the monthly reading and to achieve the goals of monthly billing, priorities had to be set. He said without additional Staffing, which had been needed since the change to monthly billing, non -priority services had backed up. He said if Council would decide to stay with the monthly billing, he would appreciate consider- ation for additional personnel. C/M Stein said he does not object to bi-monthly billing and it would not be advisable to anxiously go back to bi-monthly billing as if monthly billing had been chaos. He said when bi-montly billing would be enacted, the bills will be higher and the residents will have problems paying the bills. Mayor Hart asked Mr. Greenwood how other Cities billed and Mr. Greenwood said Fort Lauderdale billed bi-monthly and to get the actual percentage from the other Cities would need research. Mayor Hart said he would send a letter to the Presidents of each of the Associations in the City asking them to speak to their people and advise him of the Sections and their opinions. C/M Stein asked Mr. Greenwood to research the feasibility of the cost for monthly and bi-monthly billings. 3. Open burning ---presentation L)y Fire Chief Ray Briant City Manager Kelly mentioned that Fire Chief Briant had been elected as President of the Fire Chief's Association of Broward County. Ray Briant, Fire Chief, said the City of Tamarac had never permitted any type of burning. He said a video has been prepared for an area for the pit burning which would be located behind the hospital, school and the medical building 12/15/86 Page 5 /pw �� , north of the hospital. He said the pit burning would consist of 90% burn out with very little smoke. He said he distributed brochures for Council's review. He said the Cities of Fort Lauderdale and Sunrise have pit burning and has witnessed several burnings. He said he felt it would be a much more efficient way to get rid of the debris with a cost saving for the City as much as a benefit to the residents. He then showed Council a video of a pit burning in Sunrise. Carl Hampton, Owner of Air Burners, Inc., said the average pit feet size would be 13 to 14 feet deep, long. He said he had been in the 12-feet wide and 60 burning business for 8 or 9 years and a year ago the solid waste management in Tallahassee and the Forestry Department said they would like to have a demonstration of the burning. He said his company was the only distributor with the only machinery approved by the EPA. C/W Massaro asked if a machine did the burning and Mr. Hampton said a machine which air was put into he said there was a 35-foot manifold which only blew air into the pit and the angle the air went into the pit caused the pit not to smoke as much as an open burn. He said the machine also kept the particulate in the pit rather than let it come out. He said the machine produced a 100 mile per hour air flow with a fan and a motor. Mr. Hampton said the machine had a diesel engine and the air was blown through an 18-inch pipe into a manifold. He said the particulate that comes from the fire meets the EPA Standard. He said the Environmental Protection Agency said if there were more than 30 thousand parts per million it would be a violation of the Federal Law and his particulate emission at the height of the fire is less than 15 thousand parts per million. C/M Gottesman asked what was done with the residue and Mr. Hampton said under the law, at night when the fire had completely burned, it was covered completely with dirt and in the morning the residue was dug out. He said there would be a front end loader operator who would take out the hot coals and put them on one side and a bucket would scoop out the ash which would be placed in a pile. He said in most areas, the ash would be hauled away. Mr. Hampton said the hotter the fire the less smoke there would be because of the air curtain trapping the smoke. He said it took one half hour to load the pit and the pit in the video would hold 400 cubic yards of material. He said the fire would constantly be loaded and, in one day, 3 to 4 thousand cubic yards of material could be burned. Mr. Hampton said by State Law, there has been a light off period of 45 minutes so the fire can become less smokey. V/M Stelzer said this would be primarily done for the Developer and Mr. Hampton said that would be part of the reason. The other reason would be 200 loads of material which would be going to the dump and would cost the developer double compared to the cost from the pit burning. He said the important thing was less smoke and all the material dumped in a County dump would stay inground for 10 years before it was consumed or rotted. He said dumping has become a problem in most Cities. V/M Stelzer asked if the pit could be used for everything in the City and Mr. Hampton said at this time, it was being done on individual sites. Fire Chief Briant, said if there would be any complaints from residents due to smoke, it could easily be shut down. 12/15/86 Page 6 /pw L/ Mr. Hampton said in all of the areas with the burning pit, there had not been one complaint. 1 1 A resident asked if the Fire Department would be present and Chief Briant said the Fire Department would be present at light up and shut down. Mayor Hart adjourned the Workshop at 12:00 P.M. L..1[,kir CAROL• CITY .Y "This public document was promulgated at a cost of $110.17 or $ 3.60 per copy to inform the public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac". 12/15/86 Page 7 /Pw