HomeMy WebLinkAbout1986-12-15 - City Commission Workshop Meeting MinutesG
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P,O. BOX 25010
TAMARAC. FLORIDA 33320
5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
December 11, 1986
REVISED
NOTICE OF
WORKSHOP MEETING
CITY COUNCIL OF 'TAMARAC, FLORIDA
There will be a Workshop Meeting of the City Council on
Monday, December 15, 1986, at 10:30 A.M. in the Council
Chambers in the City Hall, 5811 N.W. 88th Avenue, Tamarac,
Florida.
The purpose of this meeting is to discuss the following:
1. Tamarac Park Recreation Center Policies
and Procedures.
• 2. Utility Billing Schedule.
0
s
3. Open burning - Presentation by Fire Chief
Ray Briant.
The public is invited to attend.
LARRY PERRETTI
ACTING CITY CLERK
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC, FLORIDA
WORKSHOP MEETING
MONDAY, DECEMBER 15, 1986
CAL T D • Mayor Hart called this Workshop Meeting to Order at
10:30 A.M. in the Council Chambers of the City Hall.
ROLL CALL:
Mayor Bernard Hart
Vice Mayor Jack Stelzer
Councilman Sydney M. Stein
Councilwoman Helen Massaro
Councilman Arthur H. Gottesman
ALSO PRESENT:
John P. Kelly, City Manager
Pauline Walaszek, Secretary
1. Tamarac Park Recreation Center Policies and Procedures.
1. Classes
City Manager Kelly said in working with Mike Couzzo,
Director of Public Works and Parks/Recreation, a policy and
procedure for the cost of renting the Parks and Recreation
Facilities would include the snowmobile as well as the
structure. He said a $30.00 per hour cost had been
established during the working hours for a non-profit
organization and a $50.00 per hour cost for a non-profit
organization after hours. He said a security deposit would
be required which would be $100.00 with the costs coinciding
with the costs other municipalities charge.
Mr. Kelly said there would be a pre -inspection walk through,
before and after, with the people who would like to rent the
facility because of the surety in condition when renting and
using the facility. He said there would be a worksheet
provided for both the employee of the Parks/Recreation
Department and the renter for verification of the walk
through conditions.
V/M Stelzer asked who provides the public liability
insurance for the renters of the property and Mr. Couzzo
said it had been incorporated in the facility -use form.
Mr. Couzzo said of the 100% cost involved in running the
Program, the instructor would receive 80% of the gross
receipts and the City would receive 20% for the use of the
facility.
C/W Massaro asked if the City could afford to do that and
Mr. Couzzo said in doing a County wide survey of other
municipalities, 20% would cover the costs for the City.
C/W Massaro asked if the classes would be responsible for
the clean-ups or if it would be involved with the 20% City
profit and Mr. Couzzo answered the classes would be
responsible for their own clean-up.
C/M Stein said most Cities had classes where a facility
would be offered at no cost with a 5% fee for the classes,
however, the legislation had changed and there were no fee
charges required. He said the classes had to be free in the
middle schools and colleges. He said a decision should be
made in regards to providing the facility to a profit
organization or to the people of the City.
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C/M Gottesman asked if weekends were included and if there
would be security involved, such as a patrolman and Mr.
Couzzo said programs being considered would only take place
Monday through Friday. He said any activities conducted on
the weekends would require additional costs because of the
manpower which would be included in the renting price.
Mayor Hart asked if the classes and instructors were
programs of the Recreation Department and Mr. Couzzo said
yes. Mayor Hart said there would seem to be a conflict with
the charge to the organizations and the profit fee the City
would receive from the classes.
Mr. Couzzo said the classes would be considered co -sponsored
by the Department, although there would not be an individual
by the Staff giving the course. He said the course
Instructor would be working in the best interest of the
City.
C/W Massaro said the Recreation Building had been intended
for the youth programs and she asked if they had been
considered. Mr. Couzzo said the building was a multi
purpose building and used for all ages. C/W Massaro said
she understood the youths used the facility everyday at a
certain time and she asked if the youths would be
inconvenienced.
Mr. Couzzo said there had been an increase in demand for use
in the building and all age groups are being considered for
use and needs.
C/M Stein said all recreational activities and uses had
priority over classes, clubs and organizations. He said
prime time belonged to the Recreation Department and to give
that time to other activities should not happen.
V/M Stelzer said the brochures sent out by the Department
indicated all types of classes and asked if the classes
would be sponsored by the Recreation Department or would the
classes be run individually by another person. He said if
the Recreation Department found people to teach the classes,
would the course be offered to the Residents, or did a
teacher come to the Recreation Department and ask to teach.
Mr. Couzzo said the request for teaching occurred both ways.
V/M Stelzer said since classes were recreational activities
and, as long as there would be no interference with the
youth activities prior to 3:00 P.M., it would be alright to
rent the facility. He said Saturdays and Sundays should be
prohibited because of the interference with youth
activities, therefore, everything would be considered
classified as recreational activities and there would be no
need for a profit, which had been what the building was
intended for.
V/M Stelzer asked if youths were charged for the building
and Mr. Couzzo said some of the youth activities required
fees for the operation of the program offered outside the
building. V/M Stelzer asked if there had been a charge for
the building and Mr. Couzzo said, no. V/M Stelzer asked
why the adults had to pay fees for the use of the building
and Mr. Couzzo said a fee structure needed to be implemented
for the use of the building.
C/M Stein said the instructors of the classes would set a
fee which the Recreation Department would collect with the
agreement that 80% would be for the instruction and 20% for
the facility. He said the reason for turning the attendance
in would be for payment to the instructor. He said the
the instructors are now able to be obtained without a fee
through the School Board because they are subsidized by the
State.
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Bruce Hoffman, Resident, said the needs of the adults should
be considered as well as the youth and, if an instructor
would rent the facility as a profit -making class, the City
should get a percentage. He said if the activity would be
free, without a profit, the activity or class should be
scheduled with no charge for the facility.
V/M Stelzer asked if the Government would pay for all of the
various classes and C/M Stein said there would be certain
classes, such as golf, which would be require a fee which
would be paid to the State. He said educational classes
were free by the enactment of the State Legislature.
V/M Stelzer said if the instructors would charge, the City
should not charge the residents 20% for the classes. He
said the residents paid for the building out of their tax
money and should not be charged.
Mr. Kelly said the City would be providing a private
contractor with free overhead maintenance which he did not
feel comfortable with.
V/M Stelzer said if the State did not have a particular
activity and a private instructor would teach the class for
$4.00, then the residents should only be charged $4.00.
Mayor Hart said in rewriting the proposal, consideration
would be needed to a private instructor and non profit
classes under the Recreation Department.
V/M Stelzer asked if the people who were giving instructions
for chess and bridge at the Recreation Department were
certified by the State and C/M Stein said no.
C/M Stein said if the courses could be obtained at no cost
then sponsoring a course would not be wise.
City Manager Kelly said the quality of instructors would
need to be considered.
C/W Massaro said then the instructors would need to meet the
specifications in the proposal.
2. Clubs
Mayor Hart said there seemed to be no difference with this
item as discussed in Item 1.
Mike Couzzo, Parks/Recreation Director, said the difference
would be scheduled meetings. He said there had been
numerous demands for the Recreation facility rather than
some private facility or private home.
C/M Stein asked if one of the non-profit organizations, met
each month, would it be categorized as clubs.
Mayor Hart said if he organized a club and the members paid
$10.00 a year, would he have to pay 20% of all his member-
ship fees, and Mr. Couzzo said yes. Mayor Hart said this
item would also need to be rewritten.
Norman Karr, Parks Commissioner, said there would be classes
with instructions rather than social meetings and it should
be made clear of the difference. He said clubs should be
handled on an hourly basis without a question of fees.
Mayor Hart asked Mr. Couzzo to keep in mind that the
Parks/Recreation Department was a City facility.
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3. Group QggAnizationg
V/M Stelzer asked if a group wanted to have a dance, would
it be categorized in this area and Mr. Couzzo replied yes.
V/M Stelzer said the fee of $30.00 per hour would be
appropriate for a situation such as that.
Mayor Hart asked if a club would hold a dance and charge
$5.00 admission would it be considered a profit
organization.
C/M Stein said if there would be a meeting, which would be
non-profit, they should not pay $30.00 per hour for the
facility.
V/M Stein said he understood this item to be a one-time
request and Mr. Cuzzo said this item was for a one-time
request.
C/M Stein said Item 2 would require clubs to pay an 80%/20%
fee and there were some clubs that would not be categorized
that way. He said there would be groups that would not be
categorized in Item 3. Mr. Couzzo said when the contract
had been drafted, consideration for the classification of
each group had been made. He said a County survey had been
made and the operating cost had been researched. He said
the intent had been to offset the operating expenses.
C/M Stein said a private organization should pay for the
facility, however, the price should not be the same for City
organizations. Mr. Couzzo said the cost that was being
proposed in the contract had been sufficiently lower than a
private organization would charge.
Irving Lopatey, Resident, said his organization pays $75.00
for 6 hours per month and they are a non-profit
organization. C/M Massaro asked what kind of rent increase
there would be to Mr. Lopatey's organization and he said
$125.00, which would include insurance.
Bruce Hoffman, Resident, said discretion should be given on
profit and non-profit organizations. He said if the Red
Cross would like to give CPR instructions to the resident,
they should not be charged.
Mayor Hart said for those types of functions,
Parks/Recreation Department would use their discretion and
if the function would benefit the residents of the City,
there would be no charge.
City Manager Kelly said the use of the facility would need
to be addressed regarding renting to profit organizations.
C/W Massaro said non-profit organizations may become profit
organizations under certain conditions. She said a
determination of how organizations are categorized should
be clarified.
Bruce Hoffman said the purpose of the money a non-profit
organization would be raising should be considered. He said
if the organization would be a service organization for the
Community, they should be given special consideration.
Mayor Hart suggested while rewriting the contract,
consideration to profit and non-profit organizations should
be researched.
Showmobile
Mayor Hart asked if use of the showmoblie could be obtained
by anyone and C/M Stein said no private parties would be
allowed to use the showmobile.
Mayor Hart suggested the showmobile be used only in City
Parks or on City property for City functions.
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C/W Massaro said that rule seemed to be too strict and
Mayor Hart reworded his suggestion by saying, the showmobile
should be used only in City Parks and City Property or at a
City approved function.
1
1
Port.gI? a Concession Stand
Mayor Hart said the same rule as provided in using the
showmobile should apply to this item.
V/M Stelzer asked why there were different costs in the
Showmobile and the Concession Stand and Mr. Couzzo said the
Concession Stand would be less expensive to transport. V/M
Stelzer asked who paid for moving and Mr. Couzzo said it had
been incorporated in the fees.
C/M Gottesman suggested City Attorney Applegate look over
the required forms that would be submitted and used with
this contract.
Mayor Hart suggested consideration regardings renting to
political organizations and religious organizations would
need the approval of Council before renting.
2. Utility Building Schedule
City Manager Kelly said an overwhelming response in favor of
changing the Utility Billing Schedule had been made
regarding bi-monthly billing. He said he explained to the
residents a double billing would be given instead of the
one-time billing each month.
C/M Stein said if the resident's would prefer to have a bi-
monthly billing, then they should have that billing.
Bill Greenwood, Director of Utilities/Engineering, said
he did not expect the results from the residents regarding
monthly billing. He said the estimated yearly cost would be
$58000.00 for implementing the monthly reading and to
achieve the goals of monthly billing, priorities had to be
set. He said without additional Staffing, which had been
needed since the change to monthly billing, non -priority
services had backed up. He said if Council would decide to
stay with the monthly billing, he would appreciate consider-
ation for additional personnel.
C/M Stein said he does not object to bi-monthly billing and
it would not be advisable to anxiously go back to bi-monthly
billing as if monthly billing had been chaos. He said when
bi-montly billing would be enacted, the bills will be higher
and the residents will have problems paying the bills.
Mayor Hart asked Mr. Greenwood how other Cities billed and
Mr. Greenwood said Fort Lauderdale billed bi-monthly and to
get the actual percentage from the other Cities would need
research. Mayor Hart said he would send a letter to the
Presidents of each of the Associations in the City asking
them to speak to their people and advise him of the Sections
and their opinions.
C/M Stein asked Mr. Greenwood to research the feasibility of
the cost for monthly and bi-monthly billings.
3. Open burning ---presentation L)y Fire Chief Ray Briant
City Manager Kelly mentioned that Fire Chief Briant had been
elected as President of the Fire Chief's Association of
Broward County.
Ray Briant, Fire Chief, said the City of Tamarac had never
permitted any type of burning. He said a video has been
prepared for an area for the pit burning which would be
located behind the hospital, school and the medical building
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north of the hospital. He said the pit burning would
consist of 90% burn out with very little smoke. He said he
distributed brochures for Council's review. He said the
Cities of Fort Lauderdale and Sunrise have pit burning and
has witnessed several burnings. He said he felt it would be
a much more efficient way to get rid of the debris with a
cost saving for the City as much as a benefit to the
residents. He then showed Council a video of a pit burning
in Sunrise.
Carl
Hampton, Owner of Air Burners, Inc., said the average
pit
feet
size would be 13 to 14 feet deep,
long. He said he had been in the
12-feet wide and 60
burning business for
8 or
9 years and a year ago the solid
waste management in
Tallahassee
and the Forestry Department
said they would like
to have
a demonstration of the burning.
He said his company
was
the only distributor with the only
machinery approved by
the
EPA.
C/W Massaro asked if a machine did the burning and Mr.
Hampton said a machine which air was put into he said there
was a 35-foot manifold which only blew air into the pit and
the angle the air went into the pit caused the pit not to
smoke as much as an open burn. He said the machine also
kept the particulate in the pit rather than let it come out.
He said the machine produced a 100 mile per hour air flow
with a fan and a motor.
Mr. Hampton said the machine had a diesel engine and the air
was blown through an 18-inch pipe into a manifold. He said
the particulate that comes from the fire meets the EPA
Standard. He said the Environmental Protection Agency said
if there were more than 30 thousand parts per million it
would be a violation of the Federal Law and his particulate
emission at the height of the fire is less than 15 thousand
parts per million.
C/M Gottesman asked what was done
with the residue and
Mr.
Hampton said under the law, at
night when the fire
had
completely burned, it was covered
completely with dirt
and
in the morning the residue was dug
out. He said there would
be a front end loader operator who
would take out the
hot
coals and put them on one side and
a bucket would scoop
out
the ash which would be placed in a
pile. He said in most
areas, the ash would be hauled away.
Mr. Hampton said the hotter the fire the less smoke there
would be because of the air curtain trapping the smoke. He
said it took one half hour to load the pit and the pit in
the video would hold 400 cubic yards of material. He said
the fire would constantly be loaded and, in one day, 3 to 4
thousand cubic yards of material could be burned. Mr.
Hampton said by State Law, there has been a light off period
of 45 minutes so the fire can become less smokey.
V/M Stelzer said this would be primarily done for the
Developer and Mr. Hampton said that would be part of the
reason. The other reason would be 200 loads of material
which would be going to the dump and would cost the
developer double compared to the cost from the pit burning.
He said the important thing was less smoke and all the
material dumped in a County dump would stay inground for 10
years before it was consumed or rotted. He said dumping has
become a problem in most Cities.
V/M Stelzer asked if the pit could be used for everything in
the City and Mr. Hampton said at this time, it was being
done on individual sites.
Fire Chief Briant, said if there would be any complaints
from residents due to smoke, it could easily be shut down.
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Mr. Hampton said in all of the areas with the burning pit,
there had not been one complaint.
1
1
A resident asked if the Fire Department would be present and
Chief Briant said the Fire Department would be present at
light up and shut down.
Mayor Hart adjourned the Workshop at 12:00 P.M.
L..1[,kir
CAROL•
CITY .Y
"This public document was promulgated at a cost of $110.17 or $ 3.60 per
copy to inform the public and public officers and employees about recent
opinions and considerations by the City Council of the City of Tamarac".
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