HomeMy WebLinkAbout1984-01-11 - City Commission Regular Meeting MinutesJ. BOX 25010
A NIARAC, FLORIDA 33320
FIRST CLASS MAII
CITY OF TAMARAC, FLORIDA
CITY COUNCIL
REGULAR COUNCIL MEETING
WEDNESDAY, JANUARY 11, 1984
MEETING WILL BEGIN AT 8:30 A.M. AND END AT 12:00 NOON
ANNOUNCEMENTS OF TIME ALLOCATIONS - MOTIONS TO TABLE - The Chair
at this time will announce those items which have been given a
specific time to be heard, and will entertain motions from Council
members to table those items which require research. Council may
agendize by majority consent matters of an urgent nature which
have come to Council's attention after publication.
PRESENTATION
I. Herman Lacoff - Presentation of a Certificate of Appreciation
to Herman Lacoff by Mayor Falck in recognition of his many
contributions to the City.
L/11 - Pg. 2
'resented by
qa or Falck.
2. Jack Gould - Presentation of a Certificate of Appreciation to /11 - Pg. 2
Jack Gould in recognition of his many contributions to the resented by
City as "Poet Laureate". avor Falck.
BOARDS AND COMMITTEES
/11 - Pg. 2
3. Investment Advisory Committee - Temp. Reso. #2982 - Discussion rABLED for inter -
and possible action to appoint members to this committee. view of applicants
4. Board of Adjustment - Announcement of one vacancy on this /11 - Pg. 2
nnouncement made.
Appointment to be
If anyone is interested in serving on this board, please con- onsidered at
tact the City Clerk's office for an application. /25/84 Meeting.
CONSENT AGENDA
5. Items listed under Item #5, Consent Agenda, are viewed to be
routine and the recommendation will be enacted by one motion
in the form listed below. There will be no separate dis-
cussion of these items. If discussion is desired, then the
item(s) will be removed from the Consent Agenda and will be
considered separately.
a) Minutes of 12/5/83 - Special Meeting - Approval recommend-
ed by City Clerk.
b) Minutes of 12/8/83 - Special Meeting — Approval recommend-
ed by City Clerk.
c) Mitchell Ceasar - Grants Consultant - Retainer for Decem-
ber, 1983 - $1,250.00 - Approval recommended by City
Manager (tabled from 12/28/83).
/11 - Pg. 3
PPROVED a),b) and
) through j).
ABLED c) to next
egular meeting.
d) Alan F. Ruf - Consulting City Attorney - 1/6/84 - $1,833.0
Approval recommended by City.Attorn.ey.
e) Richard S
December,
Manager.
PAGE TWO
Rubin - Consultant City Planner - Services for
1983 - $2,602.50 - Approval recommended by City
f) Richard S. Rubin - 12/30/83 - Satellite Center - Invoice
#2 - $2,805.00 - Approval recommended by City Manager.
g) Miller & Meier & Associates - Municipal Facilities -
12/5/83 - Programming Phase - $19,490.63 - Approval re-
commended by City Manager and City Attorney.
h) Williams, Hatfield & Stoner, Inc. - Consulting Engineer -
12/13/83 - Project 1710-0, Statement 41 - $3,240.29 -
Approval recommended by City Engineer.
i) Intercounty Construction Corporation - Installation of
Utilities West Raw Water Main:
1) Approval of Change Order No. 2 decreasing the contract
price by $302.83 to a total of $217,281.71.
2) Approval of final payment in the amount of $25,054.99.
j) Authorization for the door-to-door solicitation of funds b�
Teen Challenge in support of their annual Walk-a-Thon whirr
will be held on March 2, 1984 (second year of function).
GENERAL ADMINISTRATIVE/FINANCIAL
6. Solid Waste Collection - Temp. Reso. #2951 - Discussion and
Possible action to approve a Third Amendment to the contract
with Browning Ferris Industries concerning rates for garbage
collection (tabled from 12/14/83).
7. Employee Pension Funds - Temp. Reso. #2983 - Discussion and
possible action to designate a custodialbankfor these funds
8. Utilities West - Discussion and possible action on emergency
purchase of replacement drive unit for the Water Treatment
Plant (tabled from 1/3/84).
9. Broward League of Cities Business - Discussion and possible
action.
LEGAL AFFAIRS
10. March Bond Issue_ —Discussion and possible action on:
a) Bond Counsel l- Recommendations by City staff and appointment
of Bond Counsel.
b) Financial Advisor - Recommendations by City staff and
appointment of Financial Advisor.
11. Sodding of Canal Banks - TeTR. Ord. #1080 - Discussion and pos-
sible action to amend Section 24-34 of the Code pertaining to
canal bank sodding bonds and inspections. Second Reading.
(Public Hearing held 1/3/84).
12. Off -Street Parkinq�Standards - Status report on Temporary Ord-
inance 1022 regarding revised off-street parking standards for
the City which is presently pending before the Planning
Commission.
COMMUNITY DEVELOPMENT
13. Village Mall formerly Rum Runner) - Discussion and possible
action to accept a utility easement for a fire hydrant by TenT.
Reso. #2961 (tabled from 12/14/83). T
14. Woodview Tract 38 - Model Sales Facility - Discussion and pos-
sible actiontorenew a model salespermit(tabled from
12/14/83).
1/11 - Pg. 4
APPROVED.
1/1.1. - Pg. 5
APPROVED to
designate Fla.
National Bank.
1/11 - Pg. 7
APPROVED at cost
of $.3,479.00,
1/11 - Pg. 8
No Action.
Reports given b5
Mayor, C/Atty,
C/M Kravitz.
1./11 - Pg. 16
APPROVED;
selected Fine.,
et,.:al;
authorized. C/Mga:
& C/Atty to
netotiate & rpt.
1/17/84,
l/11 - Pg. 8
TABLED to next
re ula.r meetin
1/11 - Pg. 10
Status Report.
Forwarded to
Planning Comm-
ission for
review & dis-
cussion.
1/11 - Pg. 9
APPROVED.
1/11 - Pg. 9
Extended to next
regular meeting
for report by
C/Atty.
PAGE
THREE
15. Lakes of Carriage _Hills - Bond Release - Temper Reso. #2984 -
/11 - Pg. 11&20
Discussion and possible action to release a performance bond
ENED;Reconsid-
posted for the lakes and uncompleted improvements for Phase
_red, To provide
I subject to receipt of a new performance bond and a one-year
tr of Cr in amt
warranty bond (tabled from 12/28/83).
,f $160,265.00 by
16. Sands Point - Revised Site Plan - Temp.- Reso. #2985 -� Dis-
L/18/84; or will.
cussion and possible action to approve a revised site plan
e called.
/1.1/84 _ Pg 6�.
for a storage shed at the rear of the main clubhouse.
APPROVED sub.j to
17. Woodmont Tract 68/77 - C,ypress at Woodmont - Discussion and
Chap 2306.4 of S.
hha. Bldg Code &
possible action on:
ide.
t Co
a) Calling of a warranty bond posted for public improvements-
.
/11 - Pg. sg
Temper Reso ; #2986.
TABLED to 1/25/84
b) Conditions regarding renewal of model sales permit on
for both a)&b).
November 9, 1983.
18. Southgate Gardens East/,Mission Lakes - Discussion and pos-
_
/11 - Pg. 19
)REMOVED from
s i b l e action o n:
Agenda; Bond ex -
a) Calling of a warranty bond posted for public improvements-
tended 60 days.
Temp . Reso . #2987 .
)TABLED to
b) Payments in connection with the Water and Sewer Developers
/25/84.
Agreement (tabled from 12/14/83).
19. Northwood II - Model Sales Facility - Discussion and possible
./1:1.,.- ._Pg:_. 12..._ .._
kppROVED for. 6
action to renew a model sales permit and waiver of the 300-
nonths from
foot distance requirement for certificates of occupancy.
/1.4/84.
20. Drainage Improvements in the City -- Discussion and possible
/11 - Pg. 12
PPROVED a) & b).
ti
acon:
a) Acceptance of drainage easement on Lot 7, Block 11 of
Woodlands Section 1, Phase 1 - Temp. Reso. #2988.
) Report given
b) Acceptance of drainage easement on Lot 8, Block 11 of
,y City Manager.
Woodlands Section 1, Phase 1 - Temp. Reso. #2989.
_.�.._�...._
c) Reports
_ -----
/1..1 - Pg. 13
REPORTS
Reports by C/M
21. C i ty Council
Kravitz & Krantz,V/M
Massaro.
22. City Manager
-
/:11. pg. 16o
Re ort.
23. City Attorney
-
/11 Pg. 1.6o
Re ort.
City Council may consider such other business as may come before it.
Pursuant to Section 286.0105, Florida Statutes, if a person decides to appeal
any decision made by the City Council with respect to any matter considered
at such meeting or hearing, he will need a record of the proceedings, and for
such purpose he may need to ensure that a verbatim record of the proceedings
is made, which record includes the testimony and evidence upon which the
appeal is based.
CITY OF TAMARAC
Carol A. Evans
Assistant City Clerk
24. Ma or Falck's Trip to Tallahassee on Hearings Regarding Azlnexation ---
1/11 - Pg. 1.
Discussion and possible action to approve expenses.
Agendized by
25. Volunteer nay -- Discussion and possible action to authorize the Mayor to
Consent.
APPROVED payment
expand the committee which has been set up to recognize volunteers, if so
of Ma or's exp.
desired.
1/11. -TPg. 1&19
gendized by
Consent. Author-
ized Mayor to set
tip Committee and
report to Council
26. Request from Veterans A1.Tiance to Appear. Before Welcoming Committee.
PAGE FOUR
1./11 - Pg, .-3
Agendized by
Consent.
APPROVED for
Veterans Alli-
ance to be heard
by new residents
at Committee MtQ
CITY OF TAMARAC, FLORIDA
REGULAR CITY COUNCIL MEETING
JANUARY 11, 1984
Tape CALL TO ORDER: Mayor Walter W. Falck called the meeting to
1 order on Wednesday, January 11, 1984 at 8:30 A.M. in the Council
Chambers.
ROLL CALL: PRESENT: Mayor Walter W. Falck
Vice Mayor Helen Massaro
Councilman Philip B. Kravitz
Councilman David E. Krantz
Councilman Jack Stelzer
ALSO PRESENT: City Manager, Laura Z. Stuurmans
City Attorney, Jon M. Henning
Assistant City Clerk, Carol A. Evans
Secretary, Roslyn Brauner
MEDITATION AND PLEDGE OF ALLEGIANCE: Mayor Falck called for a
Moment of Silent Meditation followed by the Pledge of Allegiance.
Mayor Falck read the time schedule into the record.
24. Mayor Falck's Trip to Tallahassee on hearings Regardin
Annexation -- Discussion and possible action to approve
expenses.
SYNOPSIS OF ACTION: Agendized by
;onsent. APPROVED payment of Mayor
'alck.'s expenses.
v/M Massaro MOVED to Agendize by Consent, the payment of expenses
for Mayor Falck's trip to Tallahassee on the subject of annexation.
SECONDED by C/M Krantz.
VOTE:
ALL VOTED AYE
V/11 Massaro 14OVED the approval of the expenses for the Mayor's
trip to Tallahassee for pre -legislative hearings regarding
annexation. SECONDED by C/M Krantz.
VOTE:
ALL VOTED AYE
25. Volunteer Day - Discussion and possible action to authorize
the Mayor to expand the committee which has been set up to
recognize volunteers, if so desired.
SYNOPSIS OF ACTION: Agendized by
2onsent . (see Page 19) .
Mayor Falck said after he returned from the National League of
Cities meeting in 1982, he reported to Council on what the other
municipalities were doing to recognize the work of their
volunteers. He said if Council is agreeable to agendizing this
matter, he will .return to Council with a specific recommendation.
Ile said lie serves on the Aviation Board as a result of the court
order that was issued several years ago and the City of Fort Laud.Prc.ale
recognizes their volunteer workers by a little informal get --together
and that will be a portion of his recommendation.
V/M Massaro MOVED this item be Agendized by Consent, for discussion
later in the meeting on volunteer workers. SECONDED by C/M Krantz.
VOTE: ALL VOTED AYE
-1- 1 /1.1 /R4
PRESENTATIONS
1. Herman Lacoff -- Presentation of a Certificate of Appreciation
to Herman Lacoff by Mayor Falck in recognition of his many
contributions to the City.
SYNOPSIS OF ACTION: Presentation
Bade by Mayor Falck.
The Mayor presented Mr. Lacoff with a Certificate of Appreciation
and thanked him for his many contributions to 'the City, as well as
all the time he spent on providing health screening tests to the
residents of Tamarac.
C/M Krantz said he would like to express his appreciation to Mr.
Lacoff as the amount of people that are screened each month is
well, over one thousand.
V/M Massaro thanked Mr. Lacoff for the wonderful work he is doing.
2. Jack Gould - Presentation of a Certificate of Appreciation to
Jack Gould in recognition of his many contributions to the
City as "Poet Laureate".
SYNOPSIS OF ACTION: Presentation
made by the Playor _
Mayor Falck presented Mr. Gould with a Certificate of Appreciation
for his contributions to the City as "Poet Laureate".
Mr. Gould read a poem he wrote for this occasion.
V/M Massaro expressed to Mr. Gould how much she always has enjoyed
his work.
OARDS AND COMMITTEES
3. nvestment Advisory Committee -- Temp. Reso. #2982 -- Discussion
and possible action to appoint mem ers to this committee.
SYNOPSIS OF ACTION: TABLED for
4ayor Falck to interview applicants.
City Attorney Jon Henning read the Resolution by title.
C/Pl Stelzer said he received five applications and he would suggest
that the Mayor interview these people and report to Council on his
recommendations. He MOVED this item be TABLED until the Playor has
had a chance to interview the applicants and then come back with
a recommendation to Council. SECONDED by V/M Massaro.
Mr. Ray Munitz asked the names of the applicants; and C/Pl Stelzer
said the applicants are Merman Weiss of Paradise Court, Morris Haber of
Buttonwood Court in Woodlands,Allan Bernstein of Woodlands,
Henry Schulman of Lime Bay and Melvin Feldman of Vanguard Village.
►vOYMBE
ALL VOTED AYE
4. Board of Adjustment - Announcement of one vacancy on this Board.
SYNOPSIS OF ACTION: Announcement made.
'ouncil will consider appointment at
leeting of 1/25/84.
The Mayor said if any one is interested in serving on this Board,
they contact the City Clerk's office for an application.
He said this will be considered by Council at the January 25, 1984
meeting and that ti.me,hopefully,Council will be in a position to
take action.
-i-- l /1 1 /R/1
CONSENT AGENDA
5. a) Minutes of 12/5/83 - Special Meeting - Approval recommend-
ed by City Clerk:.
b) Minutes of 12/8/83 - Special Meeting - Approval recommend-
ed by City Clerk.
c) Mitchell Ceasar - Grants Consultant - Retainer for Decem-
ber, 1983 - $1,250.00 - Approval recommended by City
Manager (tabled from 12/28/83).
d) Alan F. Ruf - Consulting City Attorney - 1/6/84 - $1,833.01
Approval recommended by City Attorney.
e) Richard S. Rubin - Consultant City Planner - Services for
December, 1983 - $2,602.50 - Approval recommended by City
Manager.
f) Richard S. Rubin - 12/30/83 - Satellite Center - Invoice
#2 - $2,805.00 - Approval recommended by City Manager.
g) Miller & Meier & Associates - Municipal Facilities -
12/5/83 - Programming Phase - $19,490.63 - Approval re-
commended by City Manager and City Attorney.
h) Williams, Hatfield & Stoner, Inc. - Consulting Engineer -
12/13/83 - Project 1710-0, Statement 41 - $3,240.29 -
Approval recommended by City Engineer.
i) Intercounty Construction Corporation - Installation of
Utilities West Raw Water Main:
1) Approval of Change Order No. 2 decreasing the contract
price by $302.83 to a total of $217,281.71.
2) Approval of final payment in the amount of $25,054.99.
j) Authorization for the door-to-door solicitation of funds by.
Teen Challenge in support of their annual Walk -a -Thou which
will be held on March 2, 1984 (second year of function). i
SYNOPSIS OF ACTION: AIiPROVED a, b) and d) thr.oncfh.
g). Item c) TABLED to next regular meeting for
report or personal appearance before Council on
up -to --date status of grants. Letter will be
sent to Mr. Ceasar.
C/M Kravitz stated that with reference to Item c), he has been asking
that Mr_. Ceasar give Council a report and an up -to --date status on grants.
He said he received a memorandum from the City Manager this morning
on Mr. Ceasar's retainer, but he feels Council should be given a
report from the Grants Consultant. C/M Kravitz said he would ask that
payment be held up on Item c) until Mr. Ceasar appears before Council.
V/M Massaro asked whether Mr. Ceasar has specifically been asked to
appear before Council at this meeting; and Mayor Falck said he has not.
The Vice Mayor asked whether Mr. Ceasar provided a report and C/M Kravitz
said he did not.
C/M Kravitz said the report he has before him is from the
City Manager and not from Mr. Ceasar. He said he did ask
Mr. Ceasar for a report but it has not been received and
the contract states he is to appear before Council
to give a report. C/M Kravitz said he is, therefore, asking
that Item c) be withheld and he would MOVE that Items a) and
b), omitting c) and d) through j) be approved at this time,
and Item c) be tabled to the next regular meeting. SECONDED by
V/M Massaro.
Mayor Falck asked that the City Manager send a letter to Mr. Ceasar,
with copies to Councilmembers.
VOTE: ALL VOTED AYE
GENERAL ADMINISTRATIVE/FINANCIAL
6. Solid Waste Collection -- Tem . Reso. #2951 - Discussion and
possible action to approve a Third Amendment to the contract
with Browning Ferris Industries concerning rates for garbage
collection (tabled from 12/14/83).
YNOPSIS OF ACTION: APPROVED
RESOLUTION NO. R-84- PASSED
City Attorney Jon Henning read the Resolution by title.
City Manager Stuurmans said staff received a letter dated
January 3, 1984 from Browning Ferris Industries which modified
those rates they initially proposed in line with discussions they
had with staff following a Council meeting in December. She said
staff has reviewed the rate increase which will be thirty-five cents
on ;single family homes and twenty --one cents on condominium units
and it has been found the increase is appropriate and certainly
addresses only the additional costs to Browning Ferris because
of the increase in the tipping fee.
C/M Krantz asked whether it is a monthly fee; and City Manager
Stuurmans said it is.
Mrs. Melanie Reynolds, resident, asked how rates can be raised
until taxes are raised because these fees are paid through taxes.
City Manager Stuurmans said an amount of money is projected in the
budget that takes into consideration the number of units serviced
by the corporation as well as existing units and the same figure
was carried over triat was used in 1982/1983 into this year's buageu.
She said it will he tight, but the City feels it can 'live with
0775,000.00.
Mrs. Reynolds said she understands there was a surplus from last
year that the City is using. Mrs. Stuurmans said the surplus
would go to the General Fund and not a surplus from the
sanitation sc,7rvices going to sanitation services.
Mrs. Reynolds asked whether the condominiums were notified of this;
and Mrs. Stuurmans explained it is not an out-of-pocket expense
to the residents. The City was notified and the City has the contract
with the garbage company.
VM Massaro said notification was given in the Agenda.
Mrs. Reynolds said she does not understand how this works since
the condominium residents pay a certain maintenance charge and
they were not notified of this increase.
City Manager Stuurmans asked Mrs. Reynolds if she is referring to
private collection arrangements between the condominium and the
garbage collection company; and Mrs. Reynolds said she is not because
the condos do not have private arrangements.
City Attorney Henning explained that these fees do not come
out of the monthly maintenance bill the condominium residents
pay to their association. They come out of the ad valorem taxation
and the annual budget and there is a contingency amount built
into that figure which will suffice.
City Manager Stuurmans stated that it is possible in Mrs.
Reynolds' complex as well as other complexes, they do provide
for an additional pickup which is their responsibility.
She said she does not believe Browning Ferris would notify the
condominium of this increase in their fee until that fee has
been approved by City Council action because it would be the
same fee that Council will be approving today.
V/M Massaro MOVED the adoption of Temp. Reso. #2951. SECONDED
by C/M Krantz.
VOTE:
ALL VOTED AYE
7. Employee Pension Funds - Temp. Reso. #2983 - Discussion and
possible action to designate a custodial bank for these funds.
YNOPSIS OF ACTION: APPROVED to
esignate Florida National Bank as
ustodial bank for these funds.
f the Committee finds something better
t the Investment Committee meeting to
e held on Monday, a special meeting
ill be called to take appropriate action.
RESOLUTION NO. R-84-_PASSED
City Attorney Henning said this just came in yesterday, and he
will now circulate the Resolution to Council. He explained that the
Resolution will designate a custodial bank for the City of Tamarac
Municipal Employees Pension Fund.
Mr. Henning said he was under the impression that Florida National
Bank was being recommended, and perhaps Council would like to
discuss it at this time. He said the nature of the contract is to
perform the ministerial function of holding and disbursing the
money from a certain designated portion of the Pension Fund.
He said this is not the portion that Glendale Federal is handling.
City Manager Stuurmans said the investment counsel company who
are the City's advisors for the Municipal Pension Fund had
solicited quotes for services for the portion of the pension
with which they will be working.
City Attorney Henning said the Florida National Bank will handle
the ministerial function of maintaining the funds and the contract
does not state they are a fiduciary to the City. They are not the
investment advisors to the City. They are merely acting as
agents to maintain the funds and invest them
as they are directed.
Mayor Falck stated that customarily, there is a limited period of
time during which this contract can be terminated and he would
like to know if that provision is contained in this contract.
City Attorney Henning said there is no expiration date
but there is a cancellation provision of
thirty days. Therefore, the contract can be cancelled with
thirty days notice. Otherwise, it is not limited to a year
but if Council would prefer to restrict it to a year, that can
be done.
The City Manager said within the terms of the Resolution, it
is provided for the designation to become effective in January
1984, and until the action is revoked by the
Tamarac City Council.
Mayor Falck suggested this be held until the people come down
from Orlando next week to discuss the details in connection
with the plan.
City Manager Stuurmans said this might
affect monies payable to people
now under the Pension Plan. She said she will check with the
Finance Director and provide Council with an answer,
Mr. Munitz said Council might also like to have the Investment
Advisory Committee provide some input after the meeting to be
held on Monday.
The Mayor said he sent a memorandum to the Investment Advisory
Committee regarding the meeting with the people from Orlando.
Mrs. Stuurmans said she just spoke to Mr. Steve Wood and he
said it is imperative Council take action now as otherwise
the investments could not be bought at this time and the City
will lose the interest.
Mayor Falck said he would recommend, therefore, that Council
take action, with the understanding that it can be reviewed
and cancelled, if necessary.
C/M Stelzer said it is his understanding that Florida National Bank
will have nothing to do with the investments and will be only
the custodians of the fund.
Mrs. Stuurmans said the investment advisor cannot buy and place
the money until this designation is made. She said the money
which is now at NCNB must be moved to the custodial
bank and then the investment advisor will be procuring from there.
Mayor Falck suggested that Council pass the Resolution and then if
something comes out of the meeting on Monday, a special meeting
can be held if necessary.
V/M Massaro said if the Resolution is passed, and then after the
meeting on Monday, a determination is made that something other
than this should be adopted, she asked if 30 days notice
would have to be given to terminate the contract,, and Mt. Henning
raid it would.
C/M Krantz asked whether the thirty day notice provision can
be made part of the Resolution; and Mr. Henning said. it is in
the Resolution.
V/M Massaro MOVED the adoption of Temp. #2983, with the understanding
that there will be an Investment Committee meeting on Monday and as
a result of that meeting, if the Committee finds something better
than this should be addressed, then a special meeting should be
called and appropriate action taken. SECONDED by C/M Krantz.
VOTE: ALL VOTED AYE
COMMUNITY DEVELOPMENT
16. Sands Point - Revised Site Plan - Tea. ^Reso. #2985 -
Discussion and possible action to approve a revised site
plan for a storage shed at the rear of the main clubhouse.
SY14OPSIS OF ACTION: APPROVED subject
to standards of Chapter 2306.4 of the
South Florida Building Code and the
Tamarac City Code.
RESOLUTION NO. R-8q- Z O PASSED
City Attorney Jon Henning read the Resolution by title.
V/M Massaro said Sands Point wants to revise the plan to
include a metal utility shed, which conforms to Chapter 2306.4
of the South Florida Building Code. Mr. Camel has presented
to the Building Official, the Certification of the shed
to meet those requirements as well as a copy of the Resolution
of the main body of Sands Point from all six phases as well as
the phase affected. Therefore, everything required by the
Building Official has been covered, including the sketch to be
attached to the original site plan.
V/M Massaro MOVED the adoption of Temp. Reso. #2985 subject to
approving the revised site plan which has been approved by the
Planning Commission, and subject to standards set forth in Chapter
2306.4 of the South Florida Building Code and the Code of the City
of Tamarac. SECONDED by C/M Krantz.
Mrs. Melanie Reynolds, resident, said she feels the description
is incorrect as it is stated the shed is behind the Recreation
Building; but actually it is behind the shuffleboard courts
as there is no space behind the Recreation Building.
Mrs. Reynolds said there is a big shed there now where the air
conditioning units are located. However, behind the shuffleboard
courts, there is a big grassy area and she feels that is what is
intended since there cannot be anything in back of the Recreation
Building.
V/M Massaro said it is not directly in back of the Recreation Build-
inq but there is a sketch which shows that it is between the two.
Mr. Camel explained that the sketch shows the shed will be in
back of the fence and alongside the shuffleboard courts.
VOTE: ALL VOTED AYE
GENERAL ADMINISTRATIVE/FINANCIAL
8. Utilities West - Discussion and possible action on emergency
purchase of replacement drive unit for the .Water Treatment
Plant (tabled from 1/3/84).
;YNOPSIS OF ACTION: APPROVED purchase
it a cost of $3,479.00.
City Manager Stuurmans said she received a request from the
City Engineer's office dated December 29, 1983, to purchase
a replacement drive unit in the amount of $3,479.00 as an
emergency for a non-competitive supply item. She said there were
questions regarding this unit as to whether or not it should
be replaced or another method tried. However, it is
staff's recommendation to expend the $3,479.00 for the replacement
unit.
V/M Massaro said she had questioned this and,
therefore, would like to explain what has taken place. She said
she discussed this with Larry Keating and he said the other
unit mentioned runs over $20,000.00 and he felt that this unit
could be replaced five times for that money and therefore, this
would be the more efficient way to move forward on it; and she
would remove any objections she had previously.
V/M Massaro MOVED to approve the purchase of the
replacement drive unit for the water treatment plant. SECONDED
by C/M Krantz.
VOTE: ALL VOTED AYE
9. Broward League of Cities Business.- Discussion and possible
action.
7NOPSIS OF ACTION: Reports given
7 Mayor Falck, C M Kravitz and
_ty Attorney Henning.
C/M Kravitz reported that Kurt Volker, the Executive Director of
the League, has resigned; and he will be a great loss to the
League.
C/M Kravitz said the minutes of the last League meeting have not
yet been received, and when they are, a report will be made to
Council.
Mayor Falck said the turnout at the Board meeting was indicative
of the fact that the people were interested in coming to Tamarac
for a meeting. He said the entire matter of the resignation of
the Executive Director goes back to October when he asked the
Board for permission to become a consultant in addition to
his position with the League. The Mayor said he was concerned
about that because he feels the League cannot operate that way.
He said he expressed his feelings to the League, as a result of
which he was asked to chair a committee to review the League
operations and try to establish priorities. Ile said that was done
and a report was put together and presented to the Board last
Thursday while they were in Tamarac. The Mayor said Mr. Volker
did not take exception to the report, and he indicated only that
he wanted to have the opportunity to make a statement. The
Board did not take exception to his request. The Playor said
when Mr. Volker called the Board members for that purpose,
he was not called, and neither were some of the other Board members.
Mayor Falck said there will be a meeting next Thursday, which he
will be attending,for the purpose of meeting the local delegations.
C/M Krantz asked how many years Mr. Volker was with the League;
and the Mayor said it was about eight years.
City Attorney Henning reported he spoke with several of the
individuals that attended the meeting in Tamarac, and they were
most appreciative of the City's hospitality.
Mayor Falck said he feels it is an improvement that the League
will get around to the different municipalities instead of going
to some places where nobody can hear what is going on. In addition
to that, it seems as though the municipalities have been brought
closer together and he feels this is a step in the right direction.
He mentioned the northwest Broward group has been operating that
way since the League has been in existence. Ile said there is no
expense that way as there are no dues involved since the municipality
hosting provides the minutes for that pa.rticular'meeting and
the City of Coral Springs publishes and mails out the agendas.
LEGAL AFFAIRS
11. Sodding of Canal Banks - Temp. Ord._#1080 -- Discussion and
possible action �to amend Section 24--34 of the Code pertaining
to canal bank sodding bonds and inspections. Second Reading.
(Public Hearing held 1/3/84).
NOPSIS OF ACTT071 TABLED to next
gular meeting.
City Attorney Jon Henning read the Ordinance by title and
explained this item was tabled until today for an opportunity
for input from certain depat.tment heads.
-8- 1/11/84
/rh
City Manager Stuurmans said Mr. Stevens and Mr. Keating would
like to issue some opinions to Council regarding this Ordinance.
These opinions have just been completed and staff is requesting
this item be tabled.
V/M Massaro MOVED that Item #11, sodding of canal banks, Temp.
Ord. #1080, be tabled to the next regular meeting. SECONDED
by C/M Krantz.
C/M Stelzer asked whether there are presently problems with
any of the developers; and the Vice Mayor said there are not.
VOTE: ALL VOTED AYE
COMMUNITY DEVELOPMENT
13. Villa e Mall (formerly Rum Runner) - Discussion and possible
action to accept a utility easement for a fire hydrant by
Temp. Reso. #2961 (tabled from 12/14/83).
;YNOPSIS OF ACTION: APPROVED.
RESOLUTION NO. R-84- ? PASSED
City Attorney Jon Henning read the Resolution by title.
V/M Massaro said this item was tabled as the developer felt the
legal description was an error. The Engineering Department
has checked into this and found the legal description to be
correct; and the developer is now in agreement. V/M Massaro
MOVED to approve Temp. R(4so. #2961. SECONDED by C/M Krantz.
VOTE: ALL VOTED AYE
14. Woodview Tract 38 - Model Sales Facility Discussion and
possible action to renew a model sales permit (tabled from
12/14/83).
CNOPSIS OF ACTION: Permit extended
3 next regular meeting for report by
sty Attorney on financial conditions.
Tape C/M Kravitz said there is a balance due on the CIAC's from August 1983
2 in the amount of $122,7.82.50, the interest for one month of $936.52
and guaranteed revenues for one month of $1,074.15.
City Attorney Henning said he left a message for Mr. Grossman to
contact him. Mr. Grossman was also notified that this item is
on today's agenda but he has not responded. Mr. Henninq
stated that interest continues to accrue at the rate of 14% on behalf_
of the City, and if Council would like him to meet with Mr. Grossman
and return with a report at the next meeting, he can do so.
Mr. Henning explained that Mr. Grossman was anxious not to phase
the development. The City had offered him a phasing agreement
but he did not want to relinquish his site plan or his connections;
and this is a very expensive proposition for him. The City Attorney
said apparently Mr. Grossman has bad memories of a moratorium on
sewer connections years ago.
Mr. Henning said he does not know whether Council wishes to take
action today on the agreement. The model sales facility could
be extended meeting to meeting; and if Council would like a report
at the next meeting on what Mr. Grossman's intentions are, Mr.
Henning said he will be happy to do so.
C/M Kravitz MOVED to gable this item until the City Attorney has had
an opportunity to come back with a report on the status of financial
conditions, and that no action be taken as relates to the model sales
facility until the next meeting.
C/M Stelzer said the current permit expires today. V/M Massaro
said the fees have been paid, and the MOTION was to extend the
permit to the next regular meeting when Council receives the
financial report from Mr. Henning; and she SECONDED the Motion.
1t 6,985F
LEGAL AFFAIRS
ALL VOTED AYE
12. Off -Street Parking Standards - Status report on Temporary
Ordinance #1022 regarding revised off-street parking standards
for the City which is presently pending before the Planning
Commission..
�NOPSIS OF ACTION: Status report
iven on Temp. Ord. #1022..Copies of
wised Ordinance will be sent to the
Lanning Commission, along with copies
E off-street parking regulations of
arious counties and cities.
City Attorney Henning said this is not the first reading of the
Ordinance, and it i`s for discussion only. The draft in the back-up
material is not a final draft, but he feels it is sufficient to
show Council and the developers the direction the City is going
as far as increasing the parking requirements.
V/M Massaro said she had some discussions with the parties involved
and with staff. Staff had recommended some numbers to the Planning
Commission, but since making those recommendations, a listing was
received of the requirements of the Codes of the various cities. A
second listing was received which included various counties and
the requirements of their Codes.
The Vice Mayor stated that Tamarac has had some experiences
where condominiums or units created problems for the City, and
this was the guideline that was used in arriving at the numbers
indicated in the revised Ordinance. She suggested this be
forwarded to the Planning Commission, along with copies of the
off-street parking requirements of the various counties and cities
that were submitted to staff, for their review and discussion;
and she would so MOVE. SECONDED by C/M Kravitz.
Mr. Do.n McClusky, representing Villas of Sabal Palm, said
lie would appreciate the opportunity of working with the staff
in order to provide input as he has actual demographics on
usage. He said with Council's approval, he would like to work
with the City Attorney as he has valuable information to provide.
Mayor Falck said he would welcome that opportunity as Council
understands the problem and would like to alleviate it, if at
all possible.
C/P2 Stelzer asked for clarification of Page 2, Section 3B of
the Ordinance.
V/M Massaro explained that instead of having a lot of concrete,
the City permits a certain portion of the parking area to be
grassed. This area would be together with the regular parking
but would have a sub -base of hard surface. It will also
have to be clearly marked with signs stating that this is for the
overflow parking. The Vice Mayor said normally when it rains, the
type of soil used under grass would gouge the lawn, but
if the proper sub -base is used, this would not occur.
C/M Stelzer asked whether the paving blocks are placed below the
grass; and V/M Massaro said they are.
VOTE: ALL VOTED AYE
COMMUNITY DEVELOPMENT
15. Lakes of Carriage Hills - Bond Release - Temp. Reso. #2984 -
Discussion and possible action to release a performance
bond posted for the lakes and uncompleted improvements for
Phase I subject to receipt of a new performance bond and
a one-year warranty bond (tabled from 12/28/83).
SYNOPSIS OF ACTION: DENIED.
(See Page 20).
City Attorney Jon Henning read the Resolution by title.
C/M Kravitz said before any action is taken, he would advise
that interest is due from January 3, 1984 to February 1, 1984
in the amount of $2,917.21, as well as guaranteed revenues
from January 9, 1984 to February 1, 1984 in the amount of
$2,310.04, totalling $5,227.25. In addition, the final
takedown of CIAC's in the amount of $393,046.82 will be due on
February 25, 1984.
C/M Stelzer asked whether payment is due at the beginning or
the end of the period; and C/M Kravitz said payment is due
at the beginning.
City Attorney Henning said he met with the developer yesterday
and the day before, and he feels in the near future he will be
coming to Council with a recommendation to amend the Water and
Sewer Agreement. Iie said this is a large development of
almost six hundred units and the two-thirds provision of the new
rate schedule has caused some confusion on old water and sewer
agreements. Mr. Henning said this has occurred in a few
instances as the new rate schedule is tailored to new agreements.
City Attorney Henning said the developer is not unwilling
to make good their invoices and the takedown intended for
February. However, they do have a question on whether or not
there is a credit and interest of $12,000.00 due to them.
He said before making any concessions to the developer, the figures
should be rechecked. Mr. Henning said within the next few weeks
he will bring back to Council, a proposal to amend the agreement
to clarify the effect of the new rate schedule and the two-thirds
ERC's on this development. He explained that they have
paid through 1983 and there are a few outstanding invoices
for a couple of thousand dollars, but they are willing to pay
whatever is due as long as it is clear to them that the figures
are accurate.
V/M Massaro said they consistently pay on time, although they
do run into their grace period sometimes, and they are in the
grace period in this instance as well. She said as far as
the Resolution is concerned, the City cannot accept anything
less than the renewal of the Letter of Credit in the amount of
$160,265.00 as this is according to Code. There is nbthing to
substantiate the request to reduce the amount. She
suggested this Resolution be stricken as far as anything
else is concerned, and they be required to file a new Letter
of Credit for $160,265.00, and that it be done not less than
three days before the expiration of the bond, or the bond will
be called. She said the bond expires on January 19, 1984.
Mr. Henning suggested a Motion be made on the Resolution.
V/M Massaro MOVED that Resolution 42984 be DENIED. SECONDED
by C/M Kravitz.
VOTE: ALL VOTED AYE
V/M Massaro MOVED that Lakes of Carriage Hills be required to
supply a new Letter of Credit in the amount of $160,265.00
to guarantee everything that was required in the previous
Letter of Credit, and that this new Letter of Credit be in
the hands of the City not less than three days before the
expiration of the present Letter of Credit. SECONDED by
C/M Kravitz.
C/M Stelzer said that Larry Keating has suggested the Letter
of Credit for $160,265.00 be released and that the City obtain
a new Letter df Credit for $131,000.00. He asked why that cannot
be done.
V/M Massaro explained that the Code does not allow that, as the
Code states before a bond is released, as built drawings and
certified costs must be furnished, and that the work be completed
and an inspection called for and approved by the City.
City Manager Stuurmans stated that the Code does not address
severing a project. These are all improvements under one site plan
and they were covered by one bond; and since the Code does not
address it, the project should stay together as one unit.
V/M Massaro said Engineering felt that a certain amount of work
was done on dredging the canals and the Letter of Credit could be
reduced by that amount of money. However, she said she argued with
them that,firstly, the Code does not call for it. Secondly,
the bond is there so if the completed project is not done according
to code and requirements, the City would be in a position where they
would have to go in and do it. At no time could the City go in and
do it at a reduced rate; and more money than the bond calls for
might be needed. Therefore, she said she felt no one had the right
to reduce the amount of the bond until the project was completed
as far as the work under the bond is concerned.
Mayor Faick said that he feels the City has had enough experience in
the past to know that when someone is permitted to get off the hook,
it is extremely difficult if not impossible to get them back on the
hook. He said in this case, the City has the opportunity to take ad-
vantage of the provisions of the Code.
V/M Massaro said because in this case, the canals are on site,
they do not qualify for a requirement by the City
to provide a warranty bond. Consequently, the performance bond
must be enforced. In other cases where public improvements are
involved, the bond has a provision requiring a warranty bond for
one year for any deficiencies which may show up after the performance
bond has been released. In this case, the Cit;T would have nothing
for that purpose.
VOTE:
ALL VOTED AYE
19. Northwood II - Model Sales Facility.- Discussion and possible
action to renew a model sales permit and waiver of the 300--foot
distance requirement for certificates of occupancy.
YNOPSIS OF ACTION: APPROVED for
ix months from 1/14/84.
V/M Massaro MOVED to approve the model sales permit and waiver of the
300--foot distance requirement for certificates of occupancy for a
period of six months from January 14, 1984. SECONDED by C/M Krantz.
VOTE: ALL VOTED AYE
20. Drainage Improvements in the Cit
action.
a) Acceptance
Woodlands
b) Acceptance
Woodlands
c) Repotts
- Discussion and possible
of drainage easement on Lot 7, Block 11 of
Section 1, Phase 1 - Temp. Roso. #2988.
of drainage easement of Lot 8, Block 11 of
Section 1, Phase 1 - Temp. Rbso. #2989.
YNOPSIS OF ACTION:
a) and b) APPROVED.
RESOLUTION NO.
R--84- PASSED
Report given by
City Manager.
RESOLUTION NO.
R--84- /a _PASSED
a) City
Attorney Jon Henning
read the Resolution
by title.
V/M Massaro MOVED to approve Temp. Reso. #2988. SECONDED by
C/M Kravitz.
VOTE:
ALL VOTED AYE
b) City Attorney Jon Henning read the Resolution by title.
C/M Kravitz MOVED the adoption of Temp. Reso. #2989 for Woodlands
Section 1, Phase 1. SECONDED by V/M Massaro.
VOTE: ALL VOTED AYE
c) City Manager Stuurmans reported that Council received a
combined report from Mr. Keating and Mr. Turek last month. The
Engineering Department is doing design work to undertake the
drainage improvements that were given priority, and a presentation
will be made to Council. At that time, approval will be required
to draw the funds necessary for these capital improvements from
the Drainage Fund.
21. City,Council Reports
C/M Kravitz reported that he received a communication from C/M Krantz
requesting that the Veterans Alliance be given time to speak before
the new residents in conjunction with the Welcoming Committee. He
said the Welcoming Committee has discussed this and has no objections,
but feel it should be brought before Council for approval.
V/M Massaro inquired about the purpose of bringing the Veterans
Alliance before the Welcoming Committee to address new residents.
C/M. Krantz explained that the Veterans Alliance is the umbrella
group for four veterans associations in the City of Tamarac
and they would like to reach the new residents to advise them of
the benefits available.
.26. Request from Veterans Alliance to Appear Before Welcoming Committee.
'NOPSIS OF ACTION: Agendized by Consent.
-terans Alliance will be heard by new
!sidents at Welcoming Committee meeting.
C/M Krantz MOVED to Agendize by Consent, the request of the Veterans
Alliance to annear_ hefore the r°'elcoming Committee for new residents.
SECONDED by C/M Kravitz.
VOTE: ALL VOTED AYE
C/M Kravitz said based upon the -request of the Welcoming Committee and
the recommendation, he would MOVE that the City go along with the request
and list the Veterans Alliance as. one of the Rrouns to be heard before
the new residents. SECONDED by V/M Massaro.
C/M Stelzer asked whether it would be appropriate, as part or the
Welcoming Committee program, to have somebody from the Presidents Council
explain to the newcomers just what the Presidents Council does.
to make a similar proposal to the one made today. He said if
Council is interested in considering proposals from other organiza-
tions and groups, it should be handled in the same manner as was
the Veterans Alliance.
C/M Kravitz said as the liaison to the Welcoming Committee, it was
his suggestion that this be brought before Council for approval.
He said he,feels if the Presidents Council or any other group,
would like'to be heard, , it should be brought before the Welcoming
Committee, and a recommendation will then be made for final Council
action.
C/M Krantz asked whether a written request would be"appropriate
from the various organizations interested in this service; and
the Mayor said it would, and that a written request was received
from the Veterans Alliance.
-13- 1/11/84
/rb
C/M Krantz - No report.
C/M Stelzer reported that orders have been taken for the
e l og racelets and at the end of this month,orders will
be placed for the bracelets so they can be distributed.
V/M Massaro reported that a meeting is scheduled next week
in the office of Rep. Tom Gustafson, with four members of the
legislature concerning the widening of University Drive. She
laid Mitchell Ceasar and Richard Rubin will also attend
that meeting. She said she is hoping the top man of the
State Department of Transportation will attend the meeting.
DjI, r Falck reported that last Friday afternoon he attended
the regular quarterly meeting of the 201 Advisory, at which
time the Margate proposal was discussed concerning an allocation
of capacity at the Copans Road plant. After the staff had
determined the necessary requirements for Margate to comply,
Margate mdde a decision to go the deep well route. The Mayor
said Tamarac's surplus capacity was discussed concerning the
capacity that has been reserved for Tamarac, for which the County
expects to charge the City, even though they have not provided
the City with the necessary facilities to use that capacity.
Mayor Falck said another meeting will be held on February 3, 1984
in an effort to resolve once and for all, the matter of excess
capacity.
Mayor Falck advised that on February 3, 1984, there will also be
a complete review of the Large User Agreement, and new projections
will be provided for the years 1985, 1990, 1995 and 2000.
The Mayor stated that the City Manager can coordinate this with
the Engineering Department, the Consulting Engineers and
Alan Ruf, who has been designated by the Council as being the
coordinator of the 201 Plan.
V/M Massaro reported that the poles for the traffic lights on
88 Avenue and 81 Street should be delivered this week, and once
they arrive, within twelve days the light installation will be
completed.
The Vice Mayor said regarding the traffic lights on 57 Street and
88 Avenue, she will be meeting with the individual who has
decision making powers, within the next two weeks, and with
Rabbi Stone and also.Commissioner Craft. She said if approval is not
given for this traffic light, she will request permission from the
Council to petition the Commission to hear the City on this matter.
C/M Krantz mentioned that the membership at the Temple has
increased to over 1,300 families and there is a lot of
traffic there. People do not go across -Commercial .Boulevard
but instead cut across 57 Street and there have been many
accidents.
V/M Massaro reported that regarding the traffic light on 61 Street,
the Monsignor is concerned as the school will be ready soon and
some classes will begin in September. Ile has agreed to give all
the land that is necessary k:rom their property to straighten out
this road and it is hopeful that the City can now move forward
with the State to finalize this so that the traffic light can be
installed before the school is completed.
Mayor Falck said the matter of potable water is becoming very
critical. He said'he was supplied with a copy of a letter from
Chairman Nicki Grossman of the County Commission which was
addressed to the Broward Delegation, indicating that the
County is ready to move forward with their potable water project.
The County has complete authority, with some minor revision,
which requires legislation to be enacted by the legislature at
its 1984 session. The Mayor said this indicates that the
municipalities will have nothing to say about this.
-14-- 1/11/84
/rh
Tape The Mayor explained that a report and an Ordinance were
3 developed by the north area Council of Municipal Governments
and presented to the County. However, the County refused
to consider the Ordinance as it indicated this was something
that needed to be given a great deal of thought and considera-
tion, and especially some kind of representation on the part
of the municipalities, particularly those where the water
supply exists.
Mayor Falck said a public hearing was promised to the municipalities
but later it became known that there would not be one. He said
he wrote to Mrs. Grossman requesting the municipalities be given
the right to be heard.
V/M Mas_s_aro said last week she read an interesting newspaper
article referring to St. Petersburg and their use of spray
irrigation, not only on golf courses but on private lawns as well.
She explained that the cost of watering lawns has been reduced
by two-thirds by running pipes to the various areas. The Vice
Mayor stated that many areas in Tamarac use water from the
canals for lawn spraying, but there are other areas that cannot
draw from canals and potable water must be used. She said
St. Petersburg has done extensive research on this matter
and she will send the City Manager a copy of the newspaper
article referred to, for consideration.
C/M Stelzer said he spoke to Larry Keating yesterday about
this matter and Mr. Keating advised that the Board would not
permit using effluent to spray private lawns.
V/M Massaro said the article mentioned indicates that certain
requirements must be met for treating the effluent, after
which private lawns could be sprayed.
C/M Stelzer commented he was informed by Mr. Keating
that water used in wastewater treatment would be 98%
pure, and the only ingredient it does not contain is the
chlorine which would make it potable water. Ile said this method
would be far superior than using the water from canals
which is contaminated.
The Vice Mayor said she will discuss this further with the
City Engineer.
C/M Stelzer said the City has a verbal agreement with Saba1
Palm to use the golf course for spray irrigation. Also, a
meeting is scheduled for tomorrow with Woodlands to discuss
this. Colony West has already agreed to use the spray
irrigation on the smaller course. Therefore, there remains
only Woodment, and then all the golf courses will be using
the spray irrigation method.
Mrs. Vickie Beech, resident, mentioned that she read an
article in the newspaper indicating that Coral Springs
feels there will be no grant for a wastewater treatment plant
and she is wondering how this will affect the City of Tamarac
and the 201 Plan.
The Mayor said he is very
optimistic that the City can obtain funding for this purpose.
He said his concern is the need for the City to meet all of
the deadlines outlined. lie said one of the big problems at
this time relates to the County system on Copans Road as
their grant requests are in danger as they are refunding
by additional grant allowances, the previous grant allowances.
Ile said if they do not get the funding, then all the municipalities
in Broward County will have to pay for it through taxation.
Ile said last week he was requested to contact the Congressmen
and he did so.
-15- 1/11/84
Mayor Falck said he does not want to lose the opportunity for
grant funding this year as he has seen the allotments go down
from 75% to 700, and now it is down to 550. He said that
he is optimistic about grant funding.
22. City Manager - No report.
23. City Attorney W- No report.
LEGAL AFFAIRS
10. March Bond Issue - Discussion and possible
a) Bond Counsel - Recommendations by City
appointment of Bond Counsel.
b) Financial Advisor - Recommendations by
appointment of Financial Advisor.
SYNOPSIS OF ACTION: a) APPROVED selection of
Fine, Jacobson, Block, Klein, Colan & Simon,P.A.
b) Authorization to City Manager, City Attorney
and others involved to negotiate with Dean Witter
Reynolds, Inc. and Southeastern Municipal Bonds,Inc.,
and return to Council with best proposal at special
meeting of 1/17/84.
action on:
staff and
City staff and
a) City Attorney Henning said he has distributed a memorandum
to Council along with the biographical data of the firms dontacted
regarding the Bond Counsel for the municipal complex, the general
obligation bonds and the utility expansion revenue bonds. lie said
staff has given this careful consideration and the recommendation
to Council for appointment is the firm o` T'ine, Jacobson, Block,
Klein, Colan & Simon, P.A. He said there are a few representatives
from that firm in the audience who may wish to address the Council.
Mr. Henning said staff had an excellent meeting with them and
it was a congenial meeting and they were enthusiastic and cooperative
about the work. Staff was impressed with their credentials and
also with the fact that the City would have a local firm to meet
with staff to assist the City over the hurdles of getting the
bond questions resolved and the bonds issued so that construction
of the needed projects can get started.
Mr. Kenning said if Council has any questions, he will be happy
to respond to all inquiries.
Mayor Falck said he had participated in the interview with
Judge Latimer's firm and he was much impressed.,
He said he would remind Council of the problems the City
experienced previously when the City was not in close proximity
to the bond counsel. He said he would support the recommendation.
V/M Massaro inquired about the obligation of the City if the
referendum fails.
Mr. Henning said this was not mentioned in his memorandum although
it was mentioned in the proposal. lie said these fees are contingent
upon the passage of the referendum. Fie said Mr. Latimer can
clarify this for Council because there are two costs that are
coming up. Firstly, there are the out-of-pocket expenses and
Mr. Henning said he would assume those would be due if the
bond fails. Secondly, he is assuming there would be no
travel time charges.
Judge Latimer said that is correct. lie said if for some reason,
the referendum is not successful, there will be no legal fees
involved. There would be some incidental out-of-pocket expenses which
cannot be measured, but they are small items such
as photocopying. lie said there will be no travel expenses
involved between his. Miami office and Tamarac, since there is
an office in fort Lauderdale as well. Judge Latimer said if
the referendum is not successful,the only obligation would be
the out-of-pocket expenses. lie said he understands the Council's
position about being conservative about money and his firm
supports it, and would certainly keep down costs to the extent
they could.
C/M Kravitz asked whether a limit can be placed upon out-of-pocket
expenses; and Mr. Henning said it would depend upon whether there
will be a closing in town or in New York. lie said the bond counsel
have already lined up an out-of-town firm, if needed for Wall Street
purposes, and it is possible the out-of-town firm might have
out-of-pocket expenses. He said printing costs for the bonds
as well as memos and items that come from the office can be
projected.
V/M Massaro asked whether the bonds would be printed before
the referendum takes place; and Mr. Henning said they would not.
C/M Kravitz said he would like to know what the cost would be
to the City if the referendum fails; and Mr. Henning said it
would be little or nothing.
C/M Kravitz asked whether it can be assumed it would be less than
$50.00;and Mr. Henning said it would be less than $100.00 before
the referendum takes place since there will not be any bond work
done before that.
City Attorney Henning said there is not an actual letter of
understanding as yet, which would follow if Council approves the
appointment. He said the appointment should be by Motion
authorizing the proper officials to execute a letter of understanding
to be prepared by the attorney and signed by the appropriate City
officials.
V/M Massaro MOVED the approval of the selection of the firm of
Fine, Jacobson, Block, Klein, Colan & Simon, P.A. to prepare
whatever is necessary for the referendum for the municipal bonds
the City is anticipating to float, and that the out-of-pocket
expenses, according to their own statement, will not exceed $100.00
prior to the referendum; and there will be no expense other than
that if the referendum fails. SECONDED by C/PZ Kravitz.
V/M Ma.ss:ar.osaid she would add to her MOTION that authorization
be given to the appropriate persons to sign the letter of agreement
on behalf of the City.
Mayor Falck said he would prefer the closing occur locally or as
close to locally as possible. lie said he feels the expense of an
out--of--town closing is not warranted, unless absolutely necessary.
V/M Massaro asked what the advantages would be of having the closing
in New York instead of locally; and Mr. Henning said it would
probably depend upon the underwriters as some would be willing
to close locally and others require a New York closing.
VOTE: ALL VOTED AYE
b) City Manager Stuurmans said she sent a memorandum to Council
yesterday. She said the City had requested written proposals
from the interested firms by the close of business yesterday.
.-and . written proposals were received from Dean Witter
Reynolds, Inc., Southeastern Municipal Bonds, Inc. and Don Shelton
and Company. Mrs. Stuurmans said the proposals have been reviewed
and it is staff's recommendation that the City authorize staff
to again review Dean Critter Reynolds, Inc. and Southeastern
Municipal Bonds, Inc. as it has been found that the similarities
of the services, credentials and cost range of these firms
are so close that it would serve the City's best advantage
to once again review the proposals of the two firms, and to
negotiate contractual terms with them and return to Council with
the best possible proposal at a special meeting next week.
Mrs. Stuurmans said she feels the City would get the best deal
by negotiating in this fashion,narrowing.it down to these two firms.
-17- 1/11/84
/rb
V/P-1 Massaro said it appears to her that the smallest concession
in a case like this can amount to a lot of money and she would
MOVE that the City Manager, City Attorney and whoever else is
involved, negotiate with the firms of Dean Witter Reynolds, Inc.
and Southeastern Municipal Bonds, Inc. and return to Council
with the best proposal that can be made, at a special meeting to
be held on Tuesday, January 17, 1984 at 8:30 A.M. SECONDED by C/M Kravitz,
Mayor Falck said he met Mr. Akers of Southeastern Municipal
x3onclG_ while he was in Orlando as a result
of the work he had been doing with the Florida League. Fie said he
checked with Fort .Lauderdale and North Lauderdale where Mr. Akers
has been doing some work and he comes highly recommended.
Mayor Falck said he does not know anything about the other firm
recommended by staff, but he is sure Council will come up with
what is best for the residents of the City.
VOTE: ALL VOTED AYE
COMMUNITY DEVELOPMENT
17. Woodmont Tract 68/77 - Cypress at Woodmont - Discussion and
possible action on:
a) Calling of a warranty bond posted for public improvements --
Temp. Reso. #2986.
b) Conditions regarding renewal of model sales permit on
November 9, 1983.
,NOPSIS OF ACTION: a) TABLED to
Feting of 1 25/84 for Mr. Toll, City
ttorney, City Manager and City Engineer
D try to resolve the problems involved.
) TABLED to meeting of 1/25/84.
a) City Attorney Jon Henning read the Resolution by title, and
stated that the bond question is the most pertinent. tie said
obviously in the b) portion there are some interest questions
that may need to be addressed either today or in the near future
but the bond questions should be addressed first.
Mr. Eugene Toll said his office spoke to Mr. Steve Epple and it
was learned that the bond will run until January 26, 1984 and he
intended to extend it after that date. Mr. Toll said he has
been meeting with Craven Thompson and found that Jackson .3rothers >
refuse to make the repairs as it was past their warranty period
when the inspection was made.
V/M Massaro said the City Engineer has recommended that if the
work is not completed or the extension of the bond provided by
January 25, 1984, the bond is to be called.
Mr. Henning said he understands the work is progressing very well
and he is optimistic about settling this dispute.
Mr. Toll said the last he heard, they are down to one item.
V/M Massaro MOVED to table this item to the meeting of January 25, 1984
and that Mr. Toll, the City Attorney. and City Engineer
try to resolve the problems involved so tnat a final decision can
be made at that time.
Mr. Toll said this is Montwood'sbond. V/M Massaro said Montwood
will be involved, but they say Mr. Toll owns the property and
they simply have a mortgage on it.
C/M Kravitz SECONDED the MOTION.
C/M Stelzer said the date for the completion of the work is January 24,
so it will not be known before the meeting whether
it has been done or not.
-18- 1/11/84
/rb
V/Pl Massaro said she would amend her DIOTIO14 so that the work
must be completed by January 24, 1984,that the item be heard on
the 25th of January, and that the persons indicated negotiate
with Mr. Toll and whoever is .necessary. Mr. Epple of Plontwood,Inc.
is to attend these meetings so that a final judgment can be
made on the 25th as to whether the bond is to be called or whether
everything has been properly taken care of. SECONDED by C/M Krantz.
VOTE:
ALL VOTED AYE
b) V/M Massaro MOVED this item tabled to the meeting of
January 25, 1984. SECONDED by C/M Krantz.
VOTE:
ALL VOTED AYE
18. Southgate Gardens East/Mission Lakes - Discussion and
possible action on:
a) Calling of a warranty bond posted for public improvements -
Temp. Reso. #2987.
b) Payments in connection with the Water and Sewer Developers
Agreement (tabled from 12/14/83).
SYNOPSIS OF ACTION: a) REMOVED from
Agenda as bond was extended for 60 days.
b) TABLED to regular meeting of 1/25/84.
a) City Attorney Henning said yesterday a written confirmation
was received from Coral Gables Federal that there was a sixty day
extension on this bond; and it would be appropriate that a Motion
be made to remove this item from the agenda.
V/M Massaro said she has before her the letter that came in
yesterday extending the bond for sixty days, and she would MOVE
the item be REMOVED from the Agenda relating to Southgate Gardens
East/Mission Lakes, to call a warranty bond posted for public
improvements by Temp. Reso. #2987. SECONDED by C/M Krantz.
VOTE:
ALL VOTED AYE
b) City Attorney Henning said the City received a letter requesting
a substantial extension. Ile said the City is accruing interest on
the overdue amount and he feels this should be tabled to the
25th of January, so all the financial questions can be addressed
at the same time.
C/M I:ravitz said he would MOVE to table this item to the next
regular meeting of January 25, 1984. SECONDED by V/M Massaro.
VOTE:
ALL VOTED AYE
25. Volunteer Da - Discussion and possible action.
YNOPSIS OF ACTIO4: Agendized by
onsent on Wage 1. Authorization
iven to Mayor to set up a committee
o recognize volunteers and return
o Council with a report.
Mayor Falck said a program was set up and a report prepared
as a result of some meetings he had attended where other
municipalities recognized their volunteers; and he is requesting
that Council authorize him to expand the committee, if so desired,
and return to Council with a recommendtion as to how this type of
program might be used to advantage by the City of Tamarac.
The Mayor said when he was in San Diego in September or October
conducting business for the Florida League at their expense, he
spent time at City Hall and it was a day they were recog-
nizing their volunteer workers and it gave him some ideas.
Ile said he would like authorization from Council so that in the
not too distant future he can present a report and recommendation
to Council for consideration. C/M Kravitz said he would SO MOVE.
SECONDED by V/M Massaro.
VOTE: ALL VOTED AYE
-19-- 1/11/84
COMMUNITY DEVELOPMENT
15. Lakes of Carriage Bills - Bond Release - Temp. Reso. 2984 -
Discussion and possible action to release a performance
bond posted for the lakes and uncompleted improvements for
Phase 1 subject to receipt of a new performance bond and a
one-year warranty bond (tabled from 12/28/83).
iNOPSIS OF ACTION: Reconsidered action taken
a Pg. 11. If new letter of credit in amount of
160,265.00 is not provided by 1/18/84, the
?tter of credit is to be called.
Mr. Henning said he would like to bring this item up again.
Tape He explained that apparently their bank meets on bonds and
4 letters of credit on Wednesdays; and today they are considering
the lesser figure of $131,000.00 and that is expected to be
granted before next Wednesday, as the bond expires on
January 19, 1984.
Mr. Henning said Lakes of Carriage Hills has no objection to
providing the City with the $131,000.00 bond but it is impossible
for them to .provide the $160,265.00 before next Wednesday.
Fie said he is wondering whether the City should accept the lesser
bond for the one week instead of calling it, with the understanding
that it will be replaced with the $160,265.00 bond next Wednesday
or thereabouts, when the bank meets.
City Manager Stuurmans said it would seem to her that Council
wanted something accomplished by Monday, January 16, which would
be three days before the expiration date of the current letter
of credit. She said the City has information on file indicating
that the $165,265.00 bond expires on Thursday, January 19th.
If Lakes of Carriage Hills meets with their bank on the 18th of
January, they could provide the City with the extension, or a new
letter of credit by the 19th of January. The City would have
the new document on file, and if not, begin a calling action.
The City Manager said the City could put the wheels in motion,
and Lakes of Carriage Hills will rave the opportunity to provide
the document by the calling date.
V/M Masssaro MOVED to reconsider Item 415 which deals with the
bond for Lakes of Carriage Hills, Temp. Reso.#2984. SECONDED
by C/M Krantz.
VOTE: ALL VOTED AYE
V/M Massaro MOVED that the action taken on Item #15, Temp. Reso.
#2984, be rescinded and that a new letter of credit in the amount
of $160,265.00 is to be provided to the City Manager and the
Engineering Department on or before the close of business on
January 18, 1984. Failing to do that, the letter of credit is
to be called. SECONDED by C/17 Kravitz.
VOTE:
ALL VOTED AYE
THE MEETING WAS ADJOURNED AT 11:00 A.M.
ATTEST:
�3
ASSISTANT CITY CLERK
MAYOR
CITY OF TAMARAC
APPROVED AT MEETING OF 7;_�8
City Cleric
This public document was promulgated at a cost of $163.96 or $4.55
per copy to inform the general public and public officers and
employees about recent opinions and considerations by the Council
of the City of Tamarac.