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HomeMy WebLinkAbout1984-01-11 - City Commission Regular Meeting MinutesJ. BOX 25010 A NIARAC, FLORIDA 33320 FIRST CLASS MAII CITY OF TAMARAC, FLORIDA CITY COUNCIL REGULAR COUNCIL MEETING WEDNESDAY, JANUARY 11, 1984 MEETING WILL BEGIN AT 8:30 A.M. AND END AT 12:00 NOON ANNOUNCEMENTS OF TIME ALLOCATIONS - MOTIONS TO TABLE - The Chair at this time will announce those items which have been given a specific time to be heard, and will entertain motions from Council members to table those items which require research. Council may agendize by majority consent matters of an urgent nature which have come to Council's attention after publication. PRESENTATION I. Herman Lacoff - Presentation of a Certificate of Appreciation to Herman Lacoff by Mayor Falck in recognition of his many contributions to the City. L/11 - Pg. 2 'resented by qa or Falck. 2. Jack Gould - Presentation of a Certificate of Appreciation to /11 - Pg. 2 Jack Gould in recognition of his many contributions to the resented by City as "Poet Laureate". avor Falck. BOARDS AND COMMITTEES /11 - Pg. 2 3. Investment Advisory Committee - Temp. Reso. #2982 - Discussion rABLED for inter - and possible action to appoint members to this committee. view of applicants 4. Board of Adjustment - Announcement of one vacancy on this /11 - Pg. 2 nnouncement made. Appointment to be If anyone is interested in serving on this board, please con- onsidered at tact the City Clerk's office for an application. /25/84 Meeting. CONSENT AGENDA 5. Items listed under Item #5, Consent Agenda, are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. There will be no separate dis- cussion of these items. If discussion is desired, then the item(s) will be removed from the Consent Agenda and will be considered separately. a) Minutes of 12/5/83 - Special Meeting - Approval recommend- ed by City Clerk. b) Minutes of 12/8/83 - Special Meeting — Approval recommend- ed by City Clerk. c) Mitchell Ceasar - Grants Consultant - Retainer for Decem- ber, 1983 - $1,250.00 - Approval recommended by City Manager (tabled from 12/28/83). /11 - Pg. 3 PPROVED a),b) and ) through j). ABLED c) to next egular meeting. d) Alan F. Ruf - Consulting City Attorney - 1/6/84 - $1,833.0 Approval recommended by City.Attorn.ey. e) Richard S December, Manager. PAGE TWO Rubin - Consultant City Planner - Services for 1983 - $2,602.50 - Approval recommended by City f) Richard S. Rubin - 12/30/83 - Satellite Center - Invoice #2 - $2,805.00 - Approval recommended by City Manager. g) Miller & Meier & Associates - Municipal Facilities - 12/5/83 - Programming Phase - $19,490.63 - Approval re- commended by City Manager and City Attorney. h) Williams, Hatfield & Stoner, Inc. - Consulting Engineer - 12/13/83 - Project 1710-0, Statement 41 - $3,240.29 - Approval recommended by City Engineer. i) Intercounty Construction Corporation - Installation of Utilities West Raw Water Main: 1) Approval of Change Order No. 2 decreasing the contract price by $302.83 to a total of $217,281.71. 2) Approval of final payment in the amount of $25,054.99. j) Authorization for the door-to-door solicitation of funds b� Teen Challenge in support of their annual Walk-a-Thon whirr will be held on March 2, 1984 (second year of function). GENERAL ADMINISTRATIVE/FINANCIAL 6. Solid Waste Collection - Temp. Reso. #2951 - Discussion and Possible action to approve a Third Amendment to the contract with Browning Ferris Industries concerning rates for garbage collection (tabled from 12/14/83). 7. Employee Pension Funds - Temp. Reso. #2983 - Discussion and possible action to designate a custodialbankfor these funds 8. Utilities West - Discussion and possible action on emergency purchase of replacement drive unit for the Water Treatment Plant (tabled from 1/3/84). 9. Broward League of Cities Business - Discussion and possible action. LEGAL AFFAIRS 10. March Bond Issue_ —Discussion and possible action on: a) Bond Counsel l- Recommendations by City staff and appointment of Bond Counsel. b) Financial Advisor - Recommendations by City staff and appointment of Financial Advisor. 11. Sodding of Canal Banks - TeTR. Ord. #1080 - Discussion and pos- sible action to amend Section 24-34 of the Code pertaining to canal bank sodding bonds and inspections. Second Reading. (Public Hearing held 1/3/84). 12. Off -Street Parkinq�Standards - Status report on Temporary Ord- inance 1022 regarding revised off-street parking standards for the City which is presently pending before the Planning Commission. COMMUNITY DEVELOPMENT 13. Village Mall formerly Rum Runner) - Discussion and possible action to accept a utility easement for a fire hydrant by TenT. Reso. #2961 (tabled from 12/14/83). T 14. Woodview Tract 38 - Model Sales Facility - Discussion and pos- sible actiontorenew a model salespermit(tabled from 12/14/83). 1/11 - Pg. 4 APPROVED. 1/1.1. - Pg. 5 APPROVED to designate Fla. National Bank. 1/11 - Pg. 7 APPROVED at cost of $.3,479.00, 1/11 - Pg. 8 No Action. Reports given b5 Mayor, C/Atty, C/M Kravitz. 1./11 - Pg. 16 APPROVED; selected Fine., et,.:al; authorized. C/Mga: & C/Atty to netotiate & rpt. 1/17/84, l/11 - Pg. 8 TABLED to next re ula.r meetin 1/11 - Pg. 10 Status Report. Forwarded to Planning Comm- ission for review & dis- cussion. 1/11 - Pg. 9 APPROVED. 1/11 - Pg. 9 Extended to next regular meeting for report by C/Atty. PAGE THREE 15. Lakes of Carriage _Hills - Bond Release - Temper Reso. #2984 - /11 - Pg. 11&20 Discussion and possible action to release a performance bond ENED;Reconsid- posted for the lakes and uncompleted improvements for Phase _red, To provide I subject to receipt of a new performance bond and a one-year tr of Cr in amt warranty bond (tabled from 12/28/83). ,f $160,265.00 by 16. Sands Point - Revised Site Plan - Temp.- Reso. #2985 -� Dis- L/18/84; or will. cussion and possible action to approve a revised site plan e called. /1.1/84 _ Pg 6�. for a storage shed at the rear of the main clubhouse. APPROVED sub.j to 17. Woodmont Tract 68/77 - C,ypress at Woodmont - Discussion and Chap 2306.4 of S. hha. Bldg Code & possible action on: ide. t Co a) Calling of a warranty bond posted for public improvements- . /11 - Pg. sg Temper Reso ; #2986. TABLED to 1/25/84 b) Conditions regarding renewal of model sales permit on for both a)&b). November 9, 1983. 18. Southgate Gardens East/,Mission Lakes - Discussion and pos- _ /11 - Pg. 19 )REMOVED from s i b l e action o n: Agenda; Bond ex - a) Calling of a warranty bond posted for public improvements- tended 60 days. Temp . Reso . #2987 . )TABLED to b) Payments in connection with the Water and Sewer Developers /25/84. Agreement (tabled from 12/14/83). 19. Northwood II - Model Sales Facility - Discussion and possible ./1:1.,.- ._Pg:_. 12..._ .._ kppROVED for. 6 action to renew a model sales permit and waiver of the 300- nonths from foot distance requirement for certificates of occupancy. /1.4/84. 20. Drainage Improvements in the City -- Discussion and possible /11 - Pg. 12 PPROVED a) & b). ti acon: a) Acceptance of drainage easement on Lot 7, Block 11 of Woodlands Section 1, Phase 1 - Temp. Reso. #2988. ) Report given b) Acceptance of drainage easement on Lot 8, Block 11 of ,y City Manager. Woodlands Section 1, Phase 1 - Temp. Reso. #2989. _.�.._�...._ c) Reports _ ----- /1..1 - Pg. 13 REPORTS Reports by C/M 21. C i ty Council Kravitz & Krantz,V/M Massaro. 22. City Manager - /:11. pg. 16o Re ort. 23. City Attorney - /11 Pg. 1.6o Re ort. City Council may consider such other business as may come before it. Pursuant to Section 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. CITY OF TAMARAC Carol A. Evans Assistant City Clerk 24. Ma or Falck's Trip to Tallahassee on Hearings Regarding Azlnexation --- 1/11 - Pg. 1. Discussion and possible action to approve expenses. Agendized by 25. Volunteer nay -- Discussion and possible action to authorize the Mayor to Consent. APPROVED payment expand the committee which has been set up to recognize volunteers, if so of Ma or's exp. desired. 1/11. -TPg. 1&19 gendized by Consent. Author- ized Mayor to set tip Committee and report to Council 26. Request from Veterans A1.Tiance to Appear. Before Welcoming Committee. PAGE FOUR 1./11 - Pg, .-3 Agendized by Consent. APPROVED for Veterans Alli- ance to be heard by new residents at Committee MtQ CITY OF TAMARAC, FLORIDA REGULAR CITY COUNCIL MEETING JANUARY 11, 1984 Tape CALL TO ORDER: Mayor Walter W. Falck called the meeting to 1 order on Wednesday, January 11, 1984 at 8:30 A.M. in the Council Chambers. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman Philip B. Kravitz Councilman David E. Krantz Councilman Jack Stelzer ALSO PRESENT: City Manager, Laura Z. Stuurmans City Attorney, Jon M. Henning Assistant City Clerk, Carol A. Evans Secretary, Roslyn Brauner MEDITATION AND PLEDGE OF ALLEGIANCE: Mayor Falck called for a Moment of Silent Meditation followed by the Pledge of Allegiance. Mayor Falck read the time schedule into the record. 24. Mayor Falck's Trip to Tallahassee on hearings Regardin Annexation -- Discussion and possible action to approve expenses. SYNOPSIS OF ACTION: Agendized by ;onsent. APPROVED payment of Mayor 'alck.'s expenses. v/M Massaro MOVED to Agendize by Consent, the payment of expenses for Mayor Falck's trip to Tallahassee on the subject of annexation. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE V/11 Massaro 14OVED the approval of the expenses for the Mayor's trip to Tallahassee for pre -legislative hearings regarding annexation. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE 25. Volunteer Day - Discussion and possible action to authorize the Mayor to expand the committee which has been set up to recognize volunteers, if so desired. SYNOPSIS OF ACTION: Agendized by 2onsent . (see Page 19) . Mayor Falck said after he returned from the National League of Cities meeting in 1982, he reported to Council on what the other municipalities were doing to recognize the work of their volunteers. He said if Council is agreeable to agendizing this matter, he will .return to Council with a specific recommendation. Ile said lie serves on the Aviation Board as a result of the court order that was issued several years ago and the City of Fort Laud.Prc.ale recognizes their volunteer workers by a little informal get --together and that will be a portion of his recommendation. V/M Massaro MOVED this item be Agendized by Consent, for discussion later in the meeting on volunteer workers. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE -1- 1 /1.1 /R4 PRESENTATIONS 1. Herman Lacoff -- Presentation of a Certificate of Appreciation to Herman Lacoff by Mayor Falck in recognition of his many contributions to the City. SYNOPSIS OF ACTION: Presentation Bade by Mayor Falck. The Mayor presented Mr. Lacoff with a Certificate of Appreciation and thanked him for his many contributions to 'the City, as well as all the time he spent on providing health screening tests to the residents of Tamarac. C/M Krantz said he would like to express his appreciation to Mr. Lacoff as the amount of people that are screened each month is well, over one thousand. V/M Massaro thanked Mr. Lacoff for the wonderful work he is doing. 2. Jack Gould - Presentation of a Certificate of Appreciation to Jack Gould in recognition of his many contributions to the City as "Poet Laureate". SYNOPSIS OF ACTION: Presentation made by the Playor _ Mayor Falck presented Mr. Gould with a Certificate of Appreciation for his contributions to the City as "Poet Laureate". Mr. Gould read a poem he wrote for this occasion. V/M Massaro expressed to Mr. Gould how much she always has enjoyed his work. OARDS AND COMMITTEES 3. nvestment Advisory Committee -- Temp. Reso. #2982 -- Discussion and possible action to appoint mem ers to this committee. SYNOPSIS OF ACTION: TABLED for 4ayor Falck to interview applicants. City Attorney Jon Henning read the Resolution by title. C/Pl Stelzer said he received five applications and he would suggest that the Mayor interview these people and report to Council on his recommendations. He MOVED this item be TABLED until the Playor has had a chance to interview the applicants and then come back with a recommendation to Council. SECONDED by V/M Massaro. Mr. Ray Munitz asked the names of the applicants; and C/Pl Stelzer said the applicants are Merman Weiss of Paradise Court, Morris Haber of Buttonwood Court in Woodlands,Allan Bernstein of Woodlands, Henry Schulman of Lime Bay and Melvin Feldman of Vanguard Village. ►vOYMBE ALL VOTED AYE 4. Board of Adjustment - Announcement of one vacancy on this Board. SYNOPSIS OF ACTION: Announcement made. 'ouncil will consider appointment at leeting of 1/25/84. The Mayor said if any one is interested in serving on this Board, they contact the City Clerk's office for an application. He said this will be considered by Council at the January 25, 1984 meeting and that ti.me,hopefully,Council will be in a position to take action. -i-- l /1 1 /R/1 CONSENT AGENDA 5. a) Minutes of 12/5/83 - Special Meeting - Approval recommend- ed by City Clerk:. b) Minutes of 12/8/83 - Special Meeting - Approval recommend- ed by City Clerk. c) Mitchell Ceasar - Grants Consultant - Retainer for Decem- ber, 1983 - $1,250.00 - Approval recommended by City Manager (tabled from 12/28/83). d) Alan F. Ruf - Consulting City Attorney - 1/6/84 - $1,833.01 Approval recommended by City Attorney. e) Richard S. Rubin - Consultant City Planner - Services for December, 1983 - $2,602.50 - Approval recommended by City Manager. f) Richard S. Rubin - 12/30/83 - Satellite Center - Invoice #2 - $2,805.00 - Approval recommended by City Manager. g) Miller & Meier & Associates - Municipal Facilities - 12/5/83 - Programming Phase - $19,490.63 - Approval re- commended by City Manager and City Attorney. h) Williams, Hatfield & Stoner, Inc. - Consulting Engineer - 12/13/83 - Project 1710-0, Statement 41 - $3,240.29 - Approval recommended by City Engineer. i) Intercounty Construction Corporation - Installation of Utilities West Raw Water Main: 1) Approval of Change Order No. 2 decreasing the contract price by $302.83 to a total of $217,281.71. 2) Approval of final payment in the amount of $25,054.99. j) Authorization for the door-to-door solicitation of funds by. Teen Challenge in support of their annual Walk -a -Thou which will be held on March 2, 1984 (second year of function). i SYNOPSIS OF ACTION: AIiPROVED a, b) and d) thr.oncfh. g). Item c) TABLED to next regular meeting for report or personal appearance before Council on up -to --date status of grants. Letter will be sent to Mr. Ceasar. C/M Kravitz stated that with reference to Item c), he has been asking that Mr_. Ceasar give Council a report and an up -to --date status on grants. He said he received a memorandum from the City Manager this morning on Mr. Ceasar's retainer, but he feels Council should be given a report from the Grants Consultant. C/M Kravitz said he would ask that payment be held up on Item c) until Mr. Ceasar appears before Council. V/M Massaro asked whether Mr. Ceasar has specifically been asked to appear before Council at this meeting; and Mayor Falck said he has not. The Vice Mayor asked whether Mr. Ceasar provided a report and C/M Kravitz said he did not. C/M Kravitz said the report he has before him is from the City Manager and not from Mr. Ceasar. He said he did ask Mr. Ceasar for a report but it has not been received and the contract states he is to appear before Council to give a report. C/M Kravitz said he is, therefore, asking that Item c) be withheld and he would MOVE that Items a) and b), omitting c) and d) through j) be approved at this time, and Item c) be tabled to the next regular meeting. SECONDED by V/M Massaro. Mayor Falck asked that the City Manager send a letter to Mr. Ceasar, with copies to Councilmembers. VOTE: ALL VOTED AYE GENERAL ADMINISTRATIVE/FINANCIAL 6. Solid Waste Collection -- Tem . Reso. #2951 - Discussion and possible action to approve a Third Amendment to the contract with Browning Ferris Industries concerning rates for garbage collection (tabled from 12/14/83). YNOPSIS OF ACTION: APPROVED RESOLUTION NO. R-84- PASSED City Attorney Jon Henning read the Resolution by title. City Manager Stuurmans said staff received a letter dated January 3, 1984 from Browning Ferris Industries which modified those rates they initially proposed in line with discussions they had with staff following a Council meeting in December. She said staff has reviewed the rate increase which will be thirty-five cents on ;single family homes and twenty --one cents on condominium units and it has been found the increase is appropriate and certainly addresses only the additional costs to Browning Ferris because of the increase in the tipping fee. C/M Krantz asked whether it is a monthly fee; and City Manager Stuurmans said it is. Mrs. Melanie Reynolds, resident, asked how rates can be raised until taxes are raised because these fees are paid through taxes. City Manager Stuurmans said an amount of money is projected in the budget that takes into consideration the number of units serviced by the corporation as well as existing units and the same figure was carried over triat was used in 1982/1983 into this year's buageu. She said it will he tight, but the City feels it can 'live with 0775,000.00. Mrs. Reynolds said she understands there was a surplus from last year that the City is using. Mrs. Stuurmans said the surplus would go to the General Fund and not a surplus from the sanitation sc,7rvices going to sanitation services. Mrs. Reynolds asked whether the condominiums were notified of this; and Mrs. Stuurmans explained it is not an out-of-pocket expense to the residents. The City was notified and the City has the contract with the garbage company. VM Massaro said notification was given in the Agenda. Mrs. Reynolds said she does not understand how this works since the condominium residents pay a certain maintenance charge and they were not notified of this increase. City Manager Stuurmans asked Mrs. Reynolds if she is referring to private collection arrangements between the condominium and the garbage collection company; and Mrs. Reynolds said she is not because the condos do not have private arrangements. City Attorney Henning explained that these fees do not come out of the monthly maintenance bill the condominium residents pay to their association. They come out of the ad valorem taxation and the annual budget and there is a contingency amount built into that figure which will suffice. City Manager Stuurmans stated that it is possible in Mrs. Reynolds' complex as well as other complexes, they do provide for an additional pickup which is their responsibility. She said she does not believe Browning Ferris would notify the condominium of this increase in their fee until that fee has been approved by City Council action because it would be the same fee that Council will be approving today. V/M Massaro MOVED the adoption of Temp. Reso. #2951. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE 7. Employee Pension Funds - Temp. Reso. #2983 - Discussion and possible action to designate a custodial bank for these funds. YNOPSIS OF ACTION: APPROVED to esignate Florida National Bank as ustodial bank for these funds. f the Committee finds something better t the Investment Committee meeting to e held on Monday, a special meeting ill be called to take appropriate action. RESOLUTION NO. R-84-_PASSED City Attorney Henning said this just came in yesterday, and he will now circulate the Resolution to Council. He explained that the Resolution will designate a custodial bank for the City of Tamarac Municipal Employees Pension Fund. Mr. Henning said he was under the impression that Florida National Bank was being recommended, and perhaps Council would like to discuss it at this time. He said the nature of the contract is to perform the ministerial function of holding and disbursing the money from a certain designated portion of the Pension Fund. He said this is not the portion that Glendale Federal is handling. City Manager Stuurmans said the investment counsel company who are the City's advisors for the Municipal Pension Fund had solicited quotes for services for the portion of the pension with which they will be working. City Attorney Henning said the Florida National Bank will handle the ministerial function of maintaining the funds and the contract does not state they are a fiduciary to the City. They are not the investment advisors to the City. They are merely acting as agents to maintain the funds and invest them as they are directed. Mayor Falck stated that customarily, there is a limited period of time during which this contract can be terminated and he would like to know if that provision is contained in this contract. City Attorney Henning said there is no expiration date but there is a cancellation provision of thirty days. Therefore, the contract can be cancelled with thirty days notice. Otherwise, it is not limited to a year but if Council would prefer to restrict it to a year, that can be done. The City Manager said within the terms of the Resolution, it is provided for the designation to become effective in January 1984, and until the action is revoked by the Tamarac City Council. Mayor Falck suggested this be held until the people come down from Orlando next week to discuss the details in connection with the plan. City Manager Stuurmans said this might affect monies payable to people now under the Pension Plan. She said she will check with the Finance Director and provide Council with an answer, Mr. Munitz said Council might also like to have the Investment Advisory Committee provide some input after the meeting to be held on Monday. The Mayor said he sent a memorandum to the Investment Advisory Committee regarding the meeting with the people from Orlando. Mrs. Stuurmans said she just spoke to Mr. Steve Wood and he said it is imperative Council take action now as otherwise the investments could not be bought at this time and the City will lose the interest. Mayor Falck said he would recommend, therefore, that Council take action, with the understanding that it can be reviewed and cancelled, if necessary. C/M Stelzer said it is his understanding that Florida National Bank will have nothing to do with the investments and will be only the custodians of the fund. Mrs. Stuurmans said the investment advisor cannot buy and place the money until this designation is made. She said the money which is now at NCNB must be moved to the custodial bank and then the investment advisor will be procuring from there. Mayor Falck suggested that Council pass the Resolution and then if something comes out of the meeting on Monday, a special meeting can be held if necessary. V/M Massaro said if the Resolution is passed, and then after the meeting on Monday, a determination is made that something other than this should be adopted, she asked if 30 days notice would have to be given to terminate the contract,, and Mt. Henning raid it would. C/M Krantz asked whether the thirty day notice provision can be made part of the Resolution; and Mr. Henning said. it is in the Resolution. V/M Massaro MOVED the adoption of Temp. #2983, with the understanding that there will be an Investment Committee meeting on Monday and as a result of that meeting, if the Committee finds something better than this should be addressed, then a special meeting should be called and appropriate action taken. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 16. Sands Point - Revised Site Plan - Tea. ^Reso. #2985 - Discussion and possible action to approve a revised site plan for a storage shed at the rear of the main clubhouse. SY14OPSIS OF ACTION: APPROVED subject to standards of Chapter 2306.4 of the South Florida Building Code and the Tamarac City Code. RESOLUTION NO. R-8q- Z O PASSED City Attorney Jon Henning read the Resolution by title. V/M Massaro said Sands Point wants to revise the plan to include a metal utility shed, which conforms to Chapter 2306.4 of the South Florida Building Code. Mr. Camel has presented to the Building Official, the Certification of the shed to meet those requirements as well as a copy of the Resolution of the main body of Sands Point from all six phases as well as the phase affected. Therefore, everything required by the Building Official has been covered, including the sketch to be attached to the original site plan. V/M Massaro MOVED the adoption of Temp. Reso. #2985 subject to approving the revised site plan which has been approved by the Planning Commission, and subject to standards set forth in Chapter 2306.4 of the South Florida Building Code and the Code of the City of Tamarac. SECONDED by C/M Krantz. Mrs. Melanie Reynolds, resident, said she feels the description is incorrect as it is stated the shed is behind the Recreation Building; but actually it is behind the shuffleboard courts as there is no space behind the Recreation Building. Mrs. Reynolds said there is a big shed there now where the air conditioning units are located. However, behind the shuffleboard courts, there is a big grassy area and she feels that is what is intended since there cannot be anything in back of the Recreation Building. V/M Massaro said it is not directly in back of the Recreation Build- inq but there is a sketch which shows that it is between the two. Mr. Camel explained that the sketch shows the shed will be in back of the fence and alongside the shuffleboard courts. VOTE: ALL VOTED AYE GENERAL ADMINISTRATIVE/FINANCIAL 8. Utilities West - Discussion and possible action on emergency purchase of replacement drive unit for the .Water Treatment Plant (tabled from 1/3/84). ;YNOPSIS OF ACTION: APPROVED purchase it a cost of $3,479.00. City Manager Stuurmans said she received a request from the City Engineer's office dated December 29, 1983, to purchase a replacement drive unit in the amount of $3,479.00 as an emergency for a non-competitive supply item. She said there were questions regarding this unit as to whether or not it should be replaced or another method tried. However, it is staff's recommendation to expend the $3,479.00 for the replacement unit. V/M Massaro said she had questioned this and, therefore, would like to explain what has taken place. She said she discussed this with Larry Keating and he said the other unit mentioned runs over $20,000.00 and he felt that this unit could be replaced five times for that money and therefore, this would be the more efficient way to move forward on it; and she would remove any objections she had previously. V/M Massaro MOVED to approve the purchase of the replacement drive unit for the water treatment plant. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE 9. Broward League of Cities Business.- Discussion and possible action. 7NOPSIS OF ACTION: Reports given 7 Mayor Falck, C M Kravitz and _ty Attorney Henning. C/M Kravitz reported that Kurt Volker, the Executive Director of the League, has resigned; and he will be a great loss to the League. C/M Kravitz said the minutes of the last League meeting have not yet been received, and when they are, a report will be made to Council. Mayor Falck said the turnout at the Board meeting was indicative of the fact that the people were interested in coming to Tamarac for a meeting. He said the entire matter of the resignation of the Executive Director goes back to October when he asked the Board for permission to become a consultant in addition to his position with the League. The Mayor said he was concerned about that because he feels the League cannot operate that way. He said he expressed his feelings to the League, as a result of which he was asked to chair a committee to review the League operations and try to establish priorities. Ile said that was done and a report was put together and presented to the Board last Thursday while they were in Tamarac. The Mayor said Mr. Volker did not take exception to the report, and he indicated only that he wanted to have the opportunity to make a statement. The Board did not take exception to his request. The Playor said when Mr. Volker called the Board members for that purpose, he was not called, and neither were some of the other Board members. Mayor Falck said there will be a meeting next Thursday, which he will be attending,for the purpose of meeting the local delegations. C/M Krantz asked how many years Mr. Volker was with the League; and the Mayor said it was about eight years. City Attorney Henning reported he spoke with several of the individuals that attended the meeting in Tamarac, and they were most appreciative of the City's hospitality. Mayor Falck said he feels it is an improvement that the League will get around to the different municipalities instead of going to some places where nobody can hear what is going on. In addition to that, it seems as though the municipalities have been brought closer together and he feels this is a step in the right direction. He mentioned the northwest Broward group has been operating that way since the League has been in existence. Ile said there is no expense that way as there are no dues involved since the municipality hosting provides the minutes for that pa.rticular'meeting and the City of Coral Springs publishes and mails out the agendas. LEGAL AFFAIRS 11. Sodding of Canal Banks - Temp. Ord._#1080 -- Discussion and possible action �to amend Section 24--34 of the Code pertaining to canal bank sodding bonds and inspections. Second Reading. (Public Hearing held 1/3/84). NOPSIS OF ACTT071 TABLED to next gular meeting. City Attorney Jon Henning read the Ordinance by title and explained this item was tabled until today for an opportunity for input from certain depat.tment heads. -8- 1/11/84 /rh City Manager Stuurmans said Mr. Stevens and Mr. Keating would like to issue some opinions to Council regarding this Ordinance. These opinions have just been completed and staff is requesting this item be tabled. V/M Massaro MOVED that Item #11, sodding of canal banks, Temp. Ord. #1080, be tabled to the next regular meeting. SECONDED by C/M Krantz. C/M Stelzer asked whether there are presently problems with any of the developers; and the Vice Mayor said there are not. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 13. Villa e Mall (formerly Rum Runner) - Discussion and possible action to accept a utility easement for a fire hydrant by Temp. Reso. #2961 (tabled from 12/14/83). ;YNOPSIS OF ACTION: APPROVED. RESOLUTION NO. R-84- ? PASSED City Attorney Jon Henning read the Resolution by title. V/M Massaro said this item was tabled as the developer felt the legal description was an error. The Engineering Department has checked into this and found the legal description to be correct; and the developer is now in agreement. V/M Massaro MOVED to approve Temp. R(4so. #2961. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE 14. Woodview Tract 38 - Model Sales Facility Discussion and possible action to renew a model sales permit (tabled from 12/14/83). CNOPSIS OF ACTION: Permit extended 3 next regular meeting for report by sty Attorney on financial conditions. Tape C/M Kravitz said there is a balance due on the CIAC's from August 1983 2 in the amount of $122,7.82.50, the interest for one month of $936.52 and guaranteed revenues for one month of $1,074.15. City Attorney Henning said he left a message for Mr. Grossman to contact him. Mr. Grossman was also notified that this item is on today's agenda but he has not responded. Mr. Henninq stated that interest continues to accrue at the rate of 14% on behalf_ of the City, and if Council would like him to meet with Mr. Grossman and return with a report at the next meeting, he can do so. Mr. Henning explained that Mr. Grossman was anxious not to phase the development. The City had offered him a phasing agreement but he did not want to relinquish his site plan or his connections; and this is a very expensive proposition for him. The City Attorney said apparently Mr. Grossman has bad memories of a moratorium on sewer connections years ago. Mr. Henning said he does not know whether Council wishes to take action today on the agreement. The model sales facility could be extended meeting to meeting; and if Council would like a report at the next meeting on what Mr. Grossman's intentions are, Mr. Henning said he will be happy to do so. C/M Kravitz MOVED to gable this item until the City Attorney has had an opportunity to come back with a report on the status of financial conditions, and that no action be taken as relates to the model sales facility until the next meeting. C/M Stelzer said the current permit expires today. V/M Massaro said the fees have been paid, and the MOTION was to extend the permit to the next regular meeting when Council receives the financial report from Mr. Henning; and she SECONDED the Motion. 1t 6,985F LEGAL AFFAIRS ALL VOTED AYE 12. Off -Street Parking Standards - Status report on Temporary Ordinance #1022 regarding revised off-street parking standards for the City which is presently pending before the Planning Commission.. �NOPSIS OF ACTION: Status report iven on Temp. Ord. #1022..Copies of wised Ordinance will be sent to the Lanning Commission, along with copies E off-street parking regulations of arious counties and cities. City Attorney Henning said this is not the first reading of the Ordinance, and it i`s for discussion only. The draft in the back-up material is not a final draft, but he feels it is sufficient to show Council and the developers the direction the City is going as far as increasing the parking requirements. V/M Massaro said she had some discussions with the parties involved and with staff. Staff had recommended some numbers to the Planning Commission, but since making those recommendations, a listing was received of the requirements of the Codes of the various cities. A second listing was received which included various counties and the requirements of their Codes. The Vice Mayor stated that Tamarac has had some experiences where condominiums or units created problems for the City, and this was the guideline that was used in arriving at the numbers indicated in the revised Ordinance. She suggested this be forwarded to the Planning Commission, along with copies of the off-street parking requirements of the various counties and cities that were submitted to staff, for their review and discussion; and she would so MOVE. SECONDED by C/M Kravitz. Mr. Do.n McClusky, representing Villas of Sabal Palm, said lie would appreciate the opportunity of working with the staff in order to provide input as he has actual demographics on usage. He said with Council's approval, he would like to work with the City Attorney as he has valuable information to provide. Mayor Falck said he would welcome that opportunity as Council understands the problem and would like to alleviate it, if at all possible. C/P2 Stelzer asked for clarification of Page 2, Section 3B of the Ordinance. V/M Massaro explained that instead of having a lot of concrete, the City permits a certain portion of the parking area to be grassed. This area would be together with the regular parking but would have a sub -base of hard surface. It will also have to be clearly marked with signs stating that this is for the overflow parking. The Vice Mayor said normally when it rains, the type of soil used under grass would gouge the lawn, but if the proper sub -base is used, this would not occur. C/M Stelzer asked whether the paving blocks are placed below the grass; and V/M Massaro said they are. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 15. Lakes of Carriage Hills - Bond Release - Temp. Reso. #2984 - Discussion and possible action to release a performance bond posted for the lakes and uncompleted improvements for Phase I subject to receipt of a new performance bond and a one-year warranty bond (tabled from 12/28/83). SYNOPSIS OF ACTION: DENIED. (See Page 20). City Attorney Jon Henning read the Resolution by title. C/M Kravitz said before any action is taken, he would advise that interest is due from January 3, 1984 to February 1, 1984 in the amount of $2,917.21, as well as guaranteed revenues from January 9, 1984 to February 1, 1984 in the amount of $2,310.04, totalling $5,227.25. In addition, the final takedown of CIAC's in the amount of $393,046.82 will be due on February 25, 1984. C/M Stelzer asked whether payment is due at the beginning or the end of the period; and C/M Kravitz said payment is due at the beginning. City Attorney Henning said he met with the developer yesterday and the day before, and he feels in the near future he will be coming to Council with a recommendation to amend the Water and Sewer Agreement. Iie said this is a large development of almost six hundred units and the two-thirds provision of the new rate schedule has caused some confusion on old water and sewer agreements. Mr. Henning said this has occurred in a few instances as the new rate schedule is tailored to new agreements. City Attorney Henning said the developer is not unwilling to make good their invoices and the takedown intended for February. However, they do have a question on whether or not there is a credit and interest of $12,000.00 due to them. He said before making any concessions to the developer, the figures should be rechecked. Mr. Henning said within the next few weeks he will bring back to Council, a proposal to amend the agreement to clarify the effect of the new rate schedule and the two-thirds ERC's on this development. He explained that they have paid through 1983 and there are a few outstanding invoices for a couple of thousand dollars, but they are willing to pay whatever is due as long as it is clear to them that the figures are accurate. V/M Massaro said they consistently pay on time, although they do run into their grace period sometimes, and they are in the grace period in this instance as well. She said as far as the Resolution is concerned, the City cannot accept anything less than the renewal of the Letter of Credit in the amount of $160,265.00 as this is according to Code. There is nbthing to substantiate the request to reduce the amount. She suggested this Resolution be stricken as far as anything else is concerned, and they be required to file a new Letter of Credit for $160,265.00, and that it be done not less than three days before the expiration of the bond, or the bond will be called. She said the bond expires on January 19, 1984. Mr. Henning suggested a Motion be made on the Resolution. V/M Massaro MOVED that Resolution 42984 be DENIED. SECONDED by C/M Kravitz. VOTE: ALL VOTED AYE V/M Massaro MOVED that Lakes of Carriage Hills be required to supply a new Letter of Credit in the amount of $160,265.00 to guarantee everything that was required in the previous Letter of Credit, and that this new Letter of Credit be in the hands of the City not less than three days before the expiration of the present Letter of Credit. SECONDED by C/M Kravitz. C/M Stelzer said that Larry Keating has suggested the Letter of Credit for $160,265.00 be released and that the City obtain a new Letter df Credit for $131,000.00. He asked why that cannot be done. V/M Massaro explained that the Code does not allow that, as the Code states before a bond is released, as built drawings and certified costs must be furnished, and that the work be completed and an inspection called for and approved by the City. City Manager Stuurmans stated that the Code does not address severing a project. These are all improvements under one site plan and they were covered by one bond; and since the Code does not address it, the project should stay together as one unit. V/M Massaro said Engineering felt that a certain amount of work was done on dredging the canals and the Letter of Credit could be reduced by that amount of money. However, she said she argued with them that,firstly, the Code does not call for it. Secondly, the bond is there so if the completed project is not done according to code and requirements, the City would be in a position where they would have to go in and do it. At no time could the City go in and do it at a reduced rate; and more money than the bond calls for might be needed. Therefore, she said she felt no one had the right to reduce the amount of the bond until the project was completed as far as the work under the bond is concerned. Mayor Faick said that he feels the City has had enough experience in the past to know that when someone is permitted to get off the hook, it is extremely difficult if not impossible to get them back on the hook. He said in this case, the City has the opportunity to take ad- vantage of the provisions of the Code. V/M Massaro said because in this case, the canals are on site, they do not qualify for a requirement by the City to provide a warranty bond. Consequently, the performance bond must be enforced. In other cases where public improvements are involved, the bond has a provision requiring a warranty bond for one year for any deficiencies which may show up after the performance bond has been released. In this case, the Cit;T would have nothing for that purpose. VOTE: ALL VOTED AYE 19. Northwood II - Model Sales Facility.- Discussion and possible action to renew a model sales permit and waiver of the 300--foot distance requirement for certificates of occupancy. YNOPSIS OF ACTION: APPROVED for ix months from 1/14/84. V/M Massaro MOVED to approve the model sales permit and waiver of the 300--foot distance requirement for certificates of occupancy for a period of six months from January 14, 1984. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE 20. Drainage Improvements in the Cit action. a) Acceptance Woodlands b) Acceptance Woodlands c) Repotts - Discussion and possible of drainage easement on Lot 7, Block 11 of Section 1, Phase 1 - Temp. Roso. #2988. of drainage easement of Lot 8, Block 11 of Section 1, Phase 1 - Temp. Rbso. #2989. YNOPSIS OF ACTION: a) and b) APPROVED. RESOLUTION NO. R--84- PASSED Report given by City Manager. RESOLUTION NO. R--84- /a _PASSED a) City Attorney Jon Henning read the Resolution by title. V/M Massaro MOVED to approve Temp. Reso. #2988. SECONDED by C/M Kravitz. VOTE: ALL VOTED AYE b) City Attorney Jon Henning read the Resolution by title. C/M Kravitz MOVED the adoption of Temp. Reso. #2989 for Woodlands Section 1, Phase 1. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE c) City Manager Stuurmans reported that Council received a combined report from Mr. Keating and Mr. Turek last month. The Engineering Department is doing design work to undertake the drainage improvements that were given priority, and a presentation will be made to Council. At that time, approval will be required to draw the funds necessary for these capital improvements from the Drainage Fund. 21. City,Council Reports C/M Kravitz reported that he received a communication from C/M Krantz requesting that the Veterans Alliance be given time to speak before the new residents in conjunction with the Welcoming Committee. He said the Welcoming Committee has discussed this and has no objections, but feel it should be brought before Council for approval. V/M Massaro inquired about the purpose of bringing the Veterans Alliance before the Welcoming Committee to address new residents. C/M. Krantz explained that the Veterans Alliance is the umbrella group for four veterans associations in the City of Tamarac and they would like to reach the new residents to advise them of the benefits available. .26. Request from Veterans Alliance to Appear Before Welcoming Committee. 'NOPSIS OF ACTION: Agendized by Consent. -terans Alliance will be heard by new !sidents at Welcoming Committee meeting. C/M Krantz MOVED to Agendize by Consent, the request of the Veterans Alliance to annear_ hefore the r°'elcoming Committee for new residents. SECONDED by C/M Kravitz. VOTE: ALL VOTED AYE C/M Kravitz said based upon the -request of the Welcoming Committee and the recommendation, he would MOVE that the City go along with the request and list the Veterans Alliance as. one of the Rrouns to be heard before the new residents. SECONDED by V/M Massaro. C/M Stelzer asked whether it would be appropriate, as part or the Welcoming Committee program, to have somebody from the Presidents Council explain to the newcomers just what the Presidents Council does. to make a similar proposal to the one made today. He said if Council is interested in considering proposals from other organiza- tions and groups, it should be handled in the same manner as was the Veterans Alliance. C/M Kravitz said as the liaison to the Welcoming Committee, it was his suggestion that this be brought before Council for approval. He said he,feels if the Presidents Council or any other group, would like'to be heard, , it should be brought before the Welcoming Committee, and a recommendation will then be made for final Council action. C/M Krantz asked whether a written request would be"appropriate from the various organizations interested in this service; and the Mayor said it would, and that a written request was received from the Veterans Alliance. -13- 1/11/84 /rb C/M Krantz - No report. C/M Stelzer reported that orders have been taken for the e l og racelets and at the end of this month,orders will be placed for the bracelets so they can be distributed. V/M Massaro reported that a meeting is scheduled next week in the office of Rep. Tom Gustafson, with four members of the legislature concerning the widening of University Drive. She laid Mitchell Ceasar and Richard Rubin will also attend that meeting. She said she is hoping the top man of the State Department of Transportation will attend the meeting. DjI, r Falck reported that last Friday afternoon he attended the regular quarterly meeting of the 201 Advisory, at which time the Margate proposal was discussed concerning an allocation of capacity at the Copans Road plant. After the staff had determined the necessary requirements for Margate to comply, Margate mdde a decision to go the deep well route. The Mayor said Tamarac's surplus capacity was discussed concerning the capacity that has been reserved for Tamarac, for which the County expects to charge the City, even though they have not provided the City with the necessary facilities to use that capacity. Mayor Falck said another meeting will be held on February 3, 1984 in an effort to resolve once and for all, the matter of excess capacity. Mayor Falck advised that on February 3, 1984, there will also be a complete review of the Large User Agreement, and new projections will be provided for the years 1985, 1990, 1995 and 2000. The Mayor stated that the City Manager can coordinate this with the Engineering Department, the Consulting Engineers and Alan Ruf, who has been designated by the Council as being the coordinator of the 201 Plan. V/M Massaro reported that the poles for the traffic lights on 88 Avenue and 81 Street should be delivered this week, and once they arrive, within twelve days the light installation will be completed. The Vice Mayor said regarding the traffic lights on 57 Street and 88 Avenue, she will be meeting with the individual who has decision making powers, within the next two weeks, and with Rabbi Stone and also.Commissioner Craft. She said if approval is not given for this traffic light, she will request permission from the Council to petition the Commission to hear the City on this matter. C/M Krantz mentioned that the membership at the Temple has increased to over 1,300 families and there is a lot of traffic there. People do not go across -Commercial .Boulevard but instead cut across 57 Street and there have been many accidents. V/M Massaro reported that regarding the traffic light on 61 Street, the Monsignor is concerned as the school will be ready soon and some classes will begin in September. Ile has agreed to give all the land that is necessary k:rom their property to straighten out this road and it is hopeful that the City can now move forward with the State to finalize this so that the traffic light can be installed before the school is completed. Mayor Falck said the matter of potable water is becoming very critical. He said'he was supplied with a copy of a letter from Chairman Nicki Grossman of the County Commission which was addressed to the Broward Delegation, indicating that the County is ready to move forward with their potable water project. The County has complete authority, with some minor revision, which requires legislation to be enacted by the legislature at its 1984 session. The Mayor said this indicates that the municipalities will have nothing to say about this. -14-- 1/11/84 /rh Tape The Mayor explained that a report and an Ordinance were 3 developed by the north area Council of Municipal Governments and presented to the County. However, the County refused to consider the Ordinance as it indicated this was something that needed to be given a great deal of thought and considera- tion, and especially some kind of representation on the part of the municipalities, particularly those where the water supply exists. Mayor Falck said a public hearing was promised to the municipalities but later it became known that there would not be one. He said he wrote to Mrs. Grossman requesting the municipalities be given the right to be heard. V/M Mas_s_aro said last week she read an interesting newspaper article referring to St. Petersburg and their use of spray irrigation, not only on golf courses but on private lawns as well. She explained that the cost of watering lawns has been reduced by two-thirds by running pipes to the various areas. The Vice Mayor stated that many areas in Tamarac use water from the canals for lawn spraying, but there are other areas that cannot draw from canals and potable water must be used. She said St. Petersburg has done extensive research on this matter and she will send the City Manager a copy of the newspaper article referred to, for consideration. C/M Stelzer said he spoke to Larry Keating yesterday about this matter and Mr. Keating advised that the Board would not permit using effluent to spray private lawns. V/M Massaro said the article mentioned indicates that certain requirements must be met for treating the effluent, after which private lawns could be sprayed. C/M Stelzer commented he was informed by Mr. Keating that water used in wastewater treatment would be 98% pure, and the only ingredient it does not contain is the chlorine which would make it potable water. Ile said this method would be far superior than using the water from canals which is contaminated. The Vice Mayor said she will discuss this further with the City Engineer. C/M Stelzer said the City has a verbal agreement with Saba1 Palm to use the golf course for spray irrigation. Also, a meeting is scheduled for tomorrow with Woodlands to discuss this. Colony West has already agreed to use the spray irrigation on the smaller course. Therefore, there remains only Woodment, and then all the golf courses will be using the spray irrigation method. Mrs. Vickie Beech, resident, mentioned that she read an article in the newspaper indicating that Coral Springs feels there will be no grant for a wastewater treatment plant and she is wondering how this will affect the City of Tamarac and the 201 Plan. The Mayor said he is very optimistic that the City can obtain funding for this purpose. He said his concern is the need for the City to meet all of the deadlines outlined. lie said one of the big problems at this time relates to the County system on Copans Road as their grant requests are in danger as they are refunding by additional grant allowances, the previous grant allowances. Ile said if they do not get the funding, then all the municipalities in Broward County will have to pay for it through taxation. Ile said last week he was requested to contact the Congressmen and he did so. -15- 1/11/84 Mayor Falck said he does not want to lose the opportunity for grant funding this year as he has seen the allotments go down from 75% to 700, and now it is down to 550. He said that he is optimistic about grant funding. 22. City Manager - No report. 23. City Attorney W- No report. LEGAL AFFAIRS 10. March Bond Issue - Discussion and possible a) Bond Counsel - Recommendations by City appointment of Bond Counsel. b) Financial Advisor - Recommendations by appointment of Financial Advisor. SYNOPSIS OF ACTION: a) APPROVED selection of Fine, Jacobson, Block, Klein, Colan & Simon,P.A. b) Authorization to City Manager, City Attorney and others involved to negotiate with Dean Witter Reynolds, Inc. and Southeastern Municipal Bonds,Inc., and return to Council with best proposal at special meeting of 1/17/84. action on: staff and City staff and a) City Attorney Henning said he has distributed a memorandum to Council along with the biographical data of the firms dontacted regarding the Bond Counsel for the municipal complex, the general obligation bonds and the utility expansion revenue bonds. lie said staff has given this careful consideration and the recommendation to Council for appointment is the firm o` T'ine, Jacobson, Block, Klein, Colan & Simon, P.A. He said there are a few representatives from that firm in the audience who may wish to address the Council. Mr. Henning said staff had an excellent meeting with them and it was a congenial meeting and they were enthusiastic and cooperative about the work. Staff was impressed with their credentials and also with the fact that the City would have a local firm to meet with staff to assist the City over the hurdles of getting the bond questions resolved and the bonds issued so that construction of the needed projects can get started. Mr. Kenning said if Council has any questions, he will be happy to respond to all inquiries. Mayor Falck said he had participated in the interview with Judge Latimer's firm and he was much impressed., He said he would remind Council of the problems the City experienced previously when the City was not in close proximity to the bond counsel. He said he would support the recommendation. V/M Massaro inquired about the obligation of the City if the referendum fails. Mr. Henning said this was not mentioned in his memorandum although it was mentioned in the proposal. lie said these fees are contingent upon the passage of the referendum. Fie said Mr. Latimer can clarify this for Council because there are two costs that are coming up. Firstly, there are the out-of-pocket expenses and Mr. Henning said he would assume those would be due if the bond fails. Secondly, he is assuming there would be no travel time charges. Judge Latimer said that is correct. lie said if for some reason, the referendum is not successful, there will be no legal fees involved. There would be some incidental out-of-pocket expenses which cannot be measured, but they are small items such as photocopying. lie said there will be no travel expenses involved between his. Miami office and Tamarac, since there is an office in fort Lauderdale as well. Judge Latimer said if the referendum is not successful,the only obligation would be the out-of-pocket expenses. lie said he understands the Council's position about being conservative about money and his firm supports it, and would certainly keep down costs to the extent they could. C/M Kravitz asked whether a limit can be placed upon out-of-pocket expenses; and Mr. Henning said it would depend upon whether there will be a closing in town or in New York. lie said the bond counsel have already lined up an out-of-town firm, if needed for Wall Street purposes, and it is possible the out-of-town firm might have out-of-pocket expenses. He said printing costs for the bonds as well as memos and items that come from the office can be projected. V/M Massaro asked whether the bonds would be printed before the referendum takes place; and Mr. Henning said they would not. C/M Kravitz said he would like to know what the cost would be to the City if the referendum fails; and Mr. Henning said it would be little or nothing. C/M Kravitz asked whether it can be assumed it would be less than $50.00;and Mr. Henning said it would be less than $100.00 before the referendum takes place since there will not be any bond work done before that. City Attorney Henning said there is not an actual letter of understanding as yet, which would follow if Council approves the appointment. He said the appointment should be by Motion authorizing the proper officials to execute a letter of understanding to be prepared by the attorney and signed by the appropriate City officials. V/M Massaro MOVED the approval of the selection of the firm of Fine, Jacobson, Block, Klein, Colan & Simon, P.A. to prepare whatever is necessary for the referendum for the municipal bonds the City is anticipating to float, and that the out-of-pocket expenses, according to their own statement, will not exceed $100.00 prior to the referendum; and there will be no expense other than that if the referendum fails. SECONDED by C/PZ Kravitz. V/M Ma.ss:ar.osaid she would add to her MOTION that authorization be given to the appropriate persons to sign the letter of agreement on behalf of the City. Mayor Falck said he would prefer the closing occur locally or as close to locally as possible. lie said he feels the expense of an out--of--town closing is not warranted, unless absolutely necessary. V/M Massaro asked what the advantages would be of having the closing in New York instead of locally; and Mr. Henning said it would probably depend upon the underwriters as some would be willing to close locally and others require a New York closing. VOTE: ALL VOTED AYE b) City Manager Stuurmans said she sent a memorandum to Council yesterday. She said the City had requested written proposals from the interested firms by the close of business yesterday. .-and . written proposals were received from Dean Witter Reynolds, Inc., Southeastern Municipal Bonds, Inc. and Don Shelton and Company. Mrs. Stuurmans said the proposals have been reviewed and it is staff's recommendation that the City authorize staff to again review Dean Critter Reynolds, Inc. and Southeastern Municipal Bonds, Inc. as it has been found that the similarities of the services, credentials and cost range of these firms are so close that it would serve the City's best advantage to once again review the proposals of the two firms, and to negotiate contractual terms with them and return to Council with the best possible proposal at a special meeting next week. Mrs. Stuurmans said she feels the City would get the best deal by negotiating in this fashion,narrowing.it down to these two firms. -17- 1/11/84 /rb V/P-1 Massaro said it appears to her that the smallest concession in a case like this can amount to a lot of money and she would MOVE that the City Manager, City Attorney and whoever else is involved, negotiate with the firms of Dean Witter Reynolds, Inc. and Southeastern Municipal Bonds, Inc. and return to Council with the best proposal that can be made, at a special meeting to be held on Tuesday, January 17, 1984 at 8:30 A.M. SECONDED by C/M Kravitz, Mayor Falck said he met Mr. Akers of Southeastern Municipal x3onclG_ while he was in Orlando as a result of the work he had been doing with the Florida League. Fie said he checked with Fort .Lauderdale and North Lauderdale where Mr. Akers has been doing some work and he comes highly recommended. Mayor Falck said he does not know anything about the other firm recommended by staff, but he is sure Council will come up with what is best for the residents of the City. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 17. Woodmont Tract 68/77 - Cypress at Woodmont - Discussion and possible action on: a) Calling of a warranty bond posted for public improvements -- Temp. Reso. #2986. b) Conditions regarding renewal of model sales permit on November 9, 1983. ,NOPSIS OF ACTION: a) TABLED to Feting of 1 25/84 for Mr. Toll, City ttorney, City Manager and City Engineer D try to resolve the problems involved. ) TABLED to meeting of 1/25/84. a) City Attorney Jon Henning read the Resolution by title, and stated that the bond question is the most pertinent. tie said obviously in the b) portion there are some interest questions that may need to be addressed either today or in the near future but the bond questions should be addressed first. Mr. Eugene Toll said his office spoke to Mr. Steve Epple and it was learned that the bond will run until January 26, 1984 and he intended to extend it after that date. Mr. Toll said he has been meeting with Craven Thompson and found that Jackson .3rothers > refuse to make the repairs as it was past their warranty period when the inspection was made. V/M Massaro said the City Engineer has recommended that if the work is not completed or the extension of the bond provided by January 25, 1984, the bond is to be called. Mr. Henning said he understands the work is progressing very well and he is optimistic about settling this dispute. Mr. Toll said the last he heard, they are down to one item. V/M Massaro MOVED to table this item to the meeting of January 25, 1984 and that Mr. Toll, the City Attorney. and City Engineer try to resolve the problems involved so tnat a final decision can be made at that time. Mr. Toll said this is Montwood'sbond. V/M Massaro said Montwood will be involved, but they say Mr. Toll owns the property and they simply have a mortgage on it. C/M Kravitz SECONDED the MOTION. C/M Stelzer said the date for the completion of the work is January 24, so it will not be known before the meeting whether it has been done or not. -18- 1/11/84 /rb V/Pl Massaro said she would amend her DIOTIO14 so that the work must be completed by January 24, 1984,that the item be heard on the 25th of January, and that the persons indicated negotiate with Mr. Toll and whoever is .necessary. Mr. Epple of Plontwood,Inc. is to attend these meetings so that a final judgment can be made on the 25th as to whether the bond is to be called or whether everything has been properly taken care of. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE b) V/M Massaro MOVED this item tabled to the meeting of January 25, 1984. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE 18. Southgate Gardens East/Mission Lakes - Discussion and possible action on: a) Calling of a warranty bond posted for public improvements - Temp. Reso. #2987. b) Payments in connection with the Water and Sewer Developers Agreement (tabled from 12/14/83). SYNOPSIS OF ACTION: a) REMOVED from Agenda as bond was extended for 60 days. b) TABLED to regular meeting of 1/25/84. a) City Attorney Henning said yesterday a written confirmation was received from Coral Gables Federal that there was a sixty day extension on this bond; and it would be appropriate that a Motion be made to remove this item from the agenda. V/M Massaro said she has before her the letter that came in yesterday extending the bond for sixty days, and she would MOVE the item be REMOVED from the Agenda relating to Southgate Gardens East/Mission Lakes, to call a warranty bond posted for public improvements by Temp. Reso. #2987. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE b) City Attorney Henning said the City received a letter requesting a substantial extension. Ile said the City is accruing interest on the overdue amount and he feels this should be tabled to the 25th of January, so all the financial questions can be addressed at the same time. C/M I:ravitz said he would MOVE to table this item to the next regular meeting of January 25, 1984. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE 25. Volunteer Da - Discussion and possible action. YNOPSIS OF ACTIO4: Agendized by onsent on Wage 1. Authorization iven to Mayor to set up a committee o recognize volunteers and return o Council with a report. Mayor Falck said a program was set up and a report prepared as a result of some meetings he had attended where other municipalities recognized their volunteers; and he is requesting that Council authorize him to expand the committee, if so desired, and return to Council with a recommendtion as to how this type of program might be used to advantage by the City of Tamarac. The Mayor said when he was in San Diego in September or October conducting business for the Florida League at their expense, he spent time at City Hall and it was a day they were recog- nizing their volunteer workers and it gave him some ideas. Ile said he would like authorization from Council so that in the not too distant future he can present a report and recommendation to Council for consideration. C/M Kravitz said he would SO MOVE. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE -19-- 1/11/84 COMMUNITY DEVELOPMENT 15. Lakes of Carriage Bills - Bond Release - Temp. Reso. 2984 - Discussion and possible action to release a performance bond posted for the lakes and uncompleted improvements for Phase 1 subject to receipt of a new performance bond and a one-year warranty bond (tabled from 12/28/83). iNOPSIS OF ACTION: Reconsidered action taken a Pg. 11. If new letter of credit in amount of 160,265.00 is not provided by 1/18/84, the ?tter of credit is to be called. Mr. Henning said he would like to bring this item up again. Tape He explained that apparently their bank meets on bonds and 4 letters of credit on Wednesdays; and today they are considering the lesser figure of $131,000.00 and that is expected to be granted before next Wednesday, as the bond expires on January 19, 1984. Mr. Henning said Lakes of Carriage Hills has no objection to providing the City with the $131,000.00 bond but it is impossible for them to .provide the $160,265.00 before next Wednesday. Fie said he is wondering whether the City should accept the lesser bond for the one week instead of calling it, with the understanding that it will be replaced with the $160,265.00 bond next Wednesday or thereabouts, when the bank meets. City Manager Stuurmans said it would seem to her that Council wanted something accomplished by Monday, January 16, which would be three days before the expiration date of the current letter of credit. She said the City has information on file indicating that the $165,265.00 bond expires on Thursday, January 19th. If Lakes of Carriage Hills meets with their bank on the 18th of January, they could provide the City with the extension, or a new letter of credit by the 19th of January. The City would have the new document on file, and if not, begin a calling action. The City Manager said the City could put the wheels in motion, and Lakes of Carriage Hills will rave the opportunity to provide the document by the calling date. V/M Masssaro MOVED to reconsider Item 415 which deals with the bond for Lakes of Carriage Hills, Temp. Reso.#2984. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE V/M Massaro MOVED that the action taken on Item #15, Temp. Reso. #2984, be rescinded and that a new letter of credit in the amount of $160,265.00 is to be provided to the City Manager and the Engineering Department on or before the close of business on January 18, 1984. Failing to do that, the letter of credit is to be called. SECONDED by C/17 Kravitz. VOTE: ALL VOTED AYE THE MEETING WAS ADJOURNED AT 11:00 A.M. ATTEST: �3 ASSISTANT CITY CLERK MAYOR CITY OF TAMARAC APPROVED AT MEETING OF 7;_�8 City Cleric This public document was promulgated at a cost of $163.96 or $4.55 per copy to inform the general public and public officers and employees about recent opinions and considerations by the Council of the City of Tamarac.