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HomeMy WebLinkAbout1981-01-28 - City Commission Regular Meeting MinutesA. y R1�' P. 0. BOX 25010 TAMARAC, FLORIDA 33320 FIRST CLASS MATT CITY OF TAMARAC, FLORIDA CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, JANUARY 28, 1981 CALL TO ORDER: 9:30 A.P. ANNOUNCEMENT OF TIME ALLOCATIONS - MOTIONS TO TABLE - The Chair at this time will announce those items which have been given a specific time to be heard, and will entertain motions from Council members to table those items which require additional research. Council may agendize by majority consent, matters of an urgent nature which have come to Council's attention after publication. TAMARAC UTILITIES 1. Public Bearing - Utility Rates Amendment - Temp_. Reso.#1802 - Discussion and possible action to amend commercial water rates and irrigation rates for residential and commercial. 2. Sunset Drainage District - Temp. Reso. #1828 - Discussion and possible action to petition the State Legislature to dissolve the Sunset Drainage District. 3. Consulting City Engineer Report - Discussion and possible action on: a) Water supply wells b) Remote storage tank c) System loop at University Drive and McNab Road 4. Tamarac Utilities East - Report by Consulting City Engineer - Discussion and possible action on: 5. CF a) Grant of Easement to Fort Lauderdale - for a force main and pumping station - Temp. Reso. #1811. b) Large.User Agreement c) Drainage Augmentation Program Bid for Diesel Tractor - Report by City Engineer - Discussion and possible action. Diesel Tractor Truck - Discussion and possible action to continue rental of this vehicle until award of bid. 7. Utilities East and West - Presentation by City Engineer con- cerning organization and salary changes. Discussion and possible action. 1/28-Pgs.1,2 Adopted-R-81-13. 1/28-Pgs.2,3 Approved-R-81-12. 1/28-Pgs.3,4 a)Appvl.to inc. budget on emer. basis.b)held for 12/11 meeting. c)To be disc.at 2/25 meeting. /28--Pgs. 6, 7 a)Appvd.R-81-111 b)no action req. at this time. c)P. V1. Dept. to. orr. . drng. ; Cty .Elg © prep plans not o exceed $5000. 28 Pgs.7,8 y.MgttOUr.ttQo go for d 5'88O..exe. - . enta .$-font not to teed $400 a wk. /28-Pgs.8,9-Chgs eq.to TUE app. ff. this pay pd. /30-Pg.6-TUW changes appvd. for present pay period. L___ J PAC,F TWn_ 3. Bid Authorization - Discussion and possible action to autho- /28-Pg.21-Cty. rime the City Manager to go out to bid for various types of .auth.go for vehicles for Utilities West. for bid,10 veh. or TQ -bonds Naivea. 9. Woodmont - Tuscan Homes (Tract 60) - Discussion and possible /28-Fg.21_$30O action on request for refund of water and sewer overcharge efund approved. to this site. 10. Woodmont - Wood Hollow (Tract 60) - Discussion and possible /28-Pg.22- action on request for refund of water and sewer overcharge $735 refund to this site. approved. P RE SEP4TAT I ON S 11. Beautification Committee - Presentation by Mayor Falck of /28-Pgs.6,7 a Certificate of Award to Mr. Pat Carlucci, former member of Also presented the Committee. to A. Smaligo. 12. Em loyee of the Month - Presentation by the City Manager of 1/28-Pg.21 awards to the December Employee of the Month. Pres.to I.Adams. 13. Consent Agenda_ - Items listed under Item #13, Consent Agenda, 1/28-Pgs.20,21 are viewed to be routine and the recommendation will be a.)&b) appvd. as enacted by one motion in the form listed below. There will corrected. be no separate discussion of these items. If discussion is c)thru m) as desired, then the item(s) will be removed from the Consent presented. Agenda, and will be considered separately. a) Minutes of 12/10/80 - Regular Meeting - Approval recom- mended by the City Clerk. (tabled on 1/14/81) b) Minutes of 12/24/80 - Regular Meeting - Approval recom- mended by the City Clerk. (tabled on 1/14/81) c) Minutes of 1/12/81 - Special Meeting - Approval recom- mended by City Clerk. d) Alan F. Ruf - Consulting Attorney - 1/23/81 - $520.00 - Approval recommended by City Attorney. e) Muller, PZintz, Kornreich, Caldwell & Casey, P.A. - Special Counsel - 1/19/81 - $280.55 -- Approval recommended by City Attorney. f) Shailer & Purdy - Special Counsel - 1/19/81 - $286.47 - Approval recommended by City Attorney. g) Alexander Grant & Co. - Auditor - 1/13/81 - $2,000.00 - Data processing proposal evaluation - Approval recommended by the Finance Director. h) Alexander Grant & Co. - Auditor - 1/13/81 - $7,000.00 - Examination of financial statements - ending 9/30/80 - Approval recommended by Finance Director. i) Hayden Electric - City Hall Parking lot lighting-1/22/81- $30,000.00 - Approval recommended by City Manager. j) Blackburn Welding - Utilities West - Tank #3 - 12/17/80 - $1,398.90 and $1,102.00 - Welding repair during cleaning of Tank #3 - Approval of emergency expenditures recom- mended by City Manager. k) Triple-R Paving -- Drainage Augmentation - N.W. 103rd Avenue - 1/22/81 - $58,405.50 - Approval recommended by City Engineer. 1) J & B Slurry Seal Paving - Mainlands 1 thru 5 - 1/23/81 - $17,432.37 - Approval recommended by City Engineer. m) Acceptance of a gift of a microwave oven for the Police Department. GENERAL ADMINISTRATIVE/FINANCIAL 14. Alexander Grant & Co. - Audit Report FY 1979/80 - Temp. Reso #1829 - Presentation by auditor - Discussion and possible action to adopt this report. 15. Alexander Grant & Co. - Report, Discussion and possible action on the analyses of the computer software by the auditor. PAGE THREE. 1/28-Pgs.9,10 kppvd.R-81-14. 1/28--Pg .10 Appvd.in ant. not to exceed $4000. 16. Finance Department - Utility Billin - Discussion and pos- 1/28-Pgs. 10, 11, sible action on request to extend the use of a rental com- Replaced PSC comp puter to perform regular utility billing. with modification 17. Tamarac - Sister City - Discussion and possible action to pursue invitation by the City of Kiryat Tivon, Israel to become its Sister City in the United States. 18. Broward League of Cities - Discussion and possible action participate in a program whereby funds to municipalities are transferred by wire. 1/28-Pg.11-Mayor to exp.poss.est. el ionship with to 1/28-Pgs.18,19 Mayor to write 1tr supp.wire trans. 19. Broward League of Cities - Discussion and possible action on 1/28-Pg.19.Ltr.to a letter from the League relating to a solid waste resource be sent look into recovery program. Inge.Co.report. 20. Senior Fair - Discussion and possible action concerning periodic installations of announcing signs. 21. Plant Fair -- Public Works - Discussion and possible action concerning authorization to conduct this event. 22. Bid Authorization - Discussion and possible action to autho- rize the City Manager to go out to bid for movable walls for Council Chambers. 23. Repair Authorization - Discussion and possible action to authorize Public Works to purchase required material and perform the necessary labor to repair the City Hall roof. 24. City Hall - Expansion Program - Presentation by Michael Shiff Associates concerning a study conducted to determine current and future needs. PUBLIC HEARINGS - 2:00 P.M. 25. Granek Properties - Petition #1-Z-81 - Discussion and pos- sible action to grant a limited waiver to parking require- ments for a proposed office plaza on the west side of State Road 7, north of Commercial Plaza, by Temp. Reso. #1826. 26. Ernest Sartori - Petition #2-Z-81 - Discussion and possible action to grant a Special Exception to allow a service station in a B-2 Zoning District at the southwest corner of Commercial Boulevard and N.W. 31st Avenue, by Temp. Reso. #1827. 27. Business Uses - Amendment - Temp. Ord. #828 - Discussion and possible action to amend Code Section 28 relating to uses permitted in business areas. Second Reading. 28. Em to ee Retirement Plan - Temp. Ord. #847 - Discussion and possible action to amend Section IV of this plan relating to the retirement age for police officers and firefighters. Second Reading. 1/2$ Pg.18-To req waiv. sign ()rd. ; fees waived. 1/28-Pgs.15,16,17 Cty.to support; Ad Hoc rep.due. 1/28-Pgs.19,20 City Mgr.auth.go out for bid. 1/28-Pg.1$-Cty. Mgr.(Actg.) to ave P.W.repair, not to exc. %0, OOC 1/28-Pg.17 Workshop to be scheduled. 1/28-Pgs.12,13 Tbld. to 2/11/81 meeting. 1/28-Pgs.14,15 Approved with conditions. 1/28-Pg.15 Adptd.on second and fnl.. xdv.O_81 1/28-Pg.15 Ldptd. on second nl.rdg.O-81-1. M M COMMUNITY DEVELOPMENT 29. Woodmont Plaza - Discussion and possible action on: a) Site Plan b) Landscape Plan c) Plat -- Temp. Reso. #1787 d) Water and Sewer Agreement (located on Northeast corner of McNab Road and N.W. 80th Avenue) 30. Fairways 4 - Discussion and possible action on: a) Site Plan b) Landscape Plan c) Water and Sewer Agreement (located on Lagos de Campo Boulevard, east of 84th Terrace) PAGE FOUR. /3-Pgs.15,16 ) Appvd.subj.to cnds.b)Appvd.with tip. )Appvd.R-81-18 )Appvd. for 2.5 ERC's. /3-Pgs.l,2,3,4 )Appvd.with conds. )Approved. )Approved with igs.prop.official. 31. Woodmont - Tract 50 - Discussion and possible action on: /3-Pgs.4,5,6 )Appvd.as amended a) Stipulation No.8 - Temp. Reso. #1830 R--81-20. b) Site Plan )Appvd.with conds. c) Plat - Tem}?. Reso. #1831 ) Appvd.R-81-19 d) Water and Sewer Agreement ) Approved. (located along Southgate Boulevard, west of University Dr.) 32. Century- Bank - Discussion and possible action on a revised /3-Pg.6 site planfor parking lot lighting. Approved. 33. Continental Plaza - Discussion and possible action on request for a waiver of a requirement for a revised site plan for installation of a sign. 34. Tamarac Gardens - Discussion and possible action on request for permit for a permanent model sales facility located on west McNab Road and N.W. 100th Avenue. 35. F & R Builders - Presentation of the project concept de- signed for the site located in Land Sections 5 and 6 between N.W. 94th Avenue west to 110th Terrace, and discus- sion of revised Stipulation #4. LEGAL AFFAIRS 36. Executive Airport - Litigation - Discussion and possible action. 37. Off -Street Parkin Re ulations - Discussion and possible action - Tem . Ord. #820-A -- Amendment to Code Section 18 - offered by the City Attorney. First Reading. 38. Off -Street Parking Regulations - Discussion and possible action on Temp. Ord. #820-B - Amendment to Code Section 18- offered by the Planning Commission. First Reading. 39. 2/3-Pgs.6,7 Vaiver request denied. 2/3-Pgs.7,8 Appvd.with coeds. /3-Pgs.8-15 Presentation by Mr.J. Bryan. /28-Pgs.11,12 Final udgement and se4t ]rant . appvd 1/30-Pg. 2 Appvd.on 1st rdg. es in w/Temp. Or rB,See Pg.3) 1/30-Pg.3 Denied -(See disc. Pg.3). Off -Street Parking Requirements - Temp. Ord. #850 - Discus-- 1/30-Pg.3 sion and possible action to amend Code Section 18 per- Adptd.on first taining to minimum amount of parking for restaurants and reading. theaters. First Reading. • - _ Ord.853 - Discus- sionOff-Street gr possbleactontoecode amend Section 18 by allowing 90° degree parking in S-1 (recreation) Zoning Districts. First Reading. 41. Woodmont Count- Club -- Temporary Trailers -- Temp. Ord. #85 - Discussion and possible action to amend Ordinance #80-1, by entending the term to permit the use of trailer for various functional purposes. First Reading. 42. Shops of Tamarac - Bond Release -- Temy. Reso. #1795 -- Dis- cussion and possible action to release a cash bond posted for installation of median improvements on N.W. 70th Stree subject to receipt of a warranty bond. 1/30-Pg.3 Adopted on first reading. 1/30-Pgs . 1,2 gppvd.6 mos. from 1/3/81.Fees due vithin 10 days, no Drd. necessary. 1/30-Pg. 7 iemoved from table ind put back on wenda . C. 43. Bidding Procedures - Temp. Ord.#854 - Discussion and pos- sible action to correct a scrivener's error in Code Section 9 relating to advertising for bids. 44. Truth In P4illa e Bill - Temp. Reso. #1825 - Discussion and possible action to encourage the State Legislature to enact an amendment to the TRIM BILL relating to budget adoption. REPORTS 45. City Council 46. City Manager 47. City Attorney City Council may consider such other business as may come befor it. Pursuant to Chapter 80--105 of Florida Law, Senate Bill No.368: If a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CITY OF TAMARAC MARI� ERTHOLF CITY CLERK AGENDIZED BY CONSENT 48. James Moyer vs City of Tamarac - Discussion and possible action. 49. _Application and Lease for Use of Pinewood Elementary School Facility - Discussion and possible action. 50. Calculation of impact Fees by Broward COunty _for Non - Residential Developments TemReso. #1832 Discussion and possible action. 51. Motorcycle Lease Agreement with Earl John Tefft - Temp. Res #1838 - Discussion and possible action._ PAGE FIVE. 1/30-Pg.4 Appvd.on first reading. 1/30-Pgs.4,5 Adopted-R81-17. 1/28-Pg.22 Moyer accepted $13,500 with resignation. 1/28-Pg.22 raper people auth.to sign app. if needed. 1/30-Pg.6 Appvd.R-81-17. /3/81-Pg.15 dptd.from /3/81 to 2/3/ -81-21 82 CITY OF TAMARAC, FLORIDA REGULAR CITY COUNCIL MEETING JANUARY 28, 1981 CALL TO ORDER: Mayor Falck called the meeting to order on Wednesday, January 28, 1981, at 9:30 A.M., in the Council Chambers. ROLL CALL: PRESENT: Mayor Walter W. Falck Councilman Irving M. Disraelly Councilwoman Marjorie Kelch ABSENT & EXCUSED: Vice -Mayor Helen Massaro Councilman Irving Zemel ALSO PRESENT: Acting City Manager, Laura Z. Stuurmans City Attorney, Arthur M. Birken Ass't.City Clerk, Carol A. Evans Clerk/Steno., Mimi Reiter MEDITATION & PLEDGE OF ALLEGIANCE: Mayor Falck called for a Moment of Silent Meditation followed by the Pledge of Allegiance. Mayor Falck indicated that a memo was released, through the Office of the City Clerk, which consisted of items to be held for the recesssed meeting of Friday, January 30, 1981. TAMARAC UTILITIES 1. Public Hearing - Utility Rates Amendment - Temp. Reso. #1802 - Discussion and possible action to amend commercial water rates and irrigation rates for residential and commercial. SYNOPSIS OF ACTION: Adopted. RESOLUTION NO.R- g,—/3 PASSED C/M Disraelly read Temp. Reso. #1802. Mayor Falck opened the discussion to the public. Oscar Tucker, a resident of the Woodlands, indicated that the water rates amendment for residential and commercial use has been pending before the City Council for approximately one year. A hearing, he said, was held in April of 1980, with numerous considerations having been given by the City Council, and also individual administrative officials in the City. Fie further noted that he represented approximately 450 residents who have a grievance relating to the rate structure. Under the Statute, he felt it was incumbent upon the City to establish just and equitable rates. Mr. Tucker said that an inequitable situation arose at that period of time when the Woodlands was being developed; with every person purchasing a home being assured by the developer, that there would be free irrigation water. This covenant, among others, was broken within a relatively short time, he stated, but the Utility company, which was then owned by the developer, made arrangements with the residents to not obtain free water, but irrigation water. Such implementation, he said, did require the instal- lation of a second meter. The intent was to draw the water from the canals, and furnish it to each and every residence at an interruptable and wholesale rate of 45� per thousand gallons. He repeated that the City was not responsible for the inequitable situation initiated by the developer, but would, in all fairness, as required by the Statute, want to correct that inequity. Fie further indicated that when the City purchased the Utility, the rate structure that was developed involved a charge of $11.65, regardless of whether any irrigation water is being used, totaling $2, $3 or $4 per 1000. gallons, instead of the.45� rate. In April of 1980, he noted that a study was made by the Finance Director relating to this situation; at which time the City Council realized these inequities, and called for a correction. In order to effect this, he said, the actual consumption water rates, for commercial users, was ap- proximately 60% or 70% of the cost of the charge to these residents. Mr. Tucker said that the proposed resolution would correct the inequity of the residential users, by reducing the minimum charge, from $11.65 to -1- 1/28/81 mr/ $4.65. Another the charge, and rigation water. technique that was suggested, he stated, was to eliminate increase the rate per thousand gallons of use for the ir- The takeover of the Utility is important, because without water, there could not be civilization or a City, but did feel that the City Council has recognized the inequities, and the obligation to corrrect the rate structure. He requested that Council adopt the resolution, as read by C/M Disraelly. Mayor Falck closed the public hearing, because there were no further comments received. The Mayor stated that Mr. Eden came into his office, prior to the opening of the meeting, with a request that the public hearing be continued to a night meeting, in order to permit the business community to be heard. Mayor Falck said he was aware that this item has been discussed for a period of nine months, with other sessions being held, which relate to this matter. He further noted that no request was made for the public hearing to be held for a night session, but did concur that the commer- cial rates were lower than the residential rates. Additionally, he said, this item was proposed to correct an inequity. C/M Disraelly indicated that he researched this matter with the Finance Director, and when the rates were originally proposed, it was determined that the Accountant was working without figures, as to this particular City. The Utility, he said, is under the ownership of the City for ap- proximately one year, and are aware of everything that is happening. He did request that a review be made based on the rate per thousand gallons, as appears in the billings over the past year. An inequity, he added, was noticed, that the commercial rates were considerably below that of the residential; with single-family residential water use averaging $1.35 per 1000 gallons, and the commercial rate is $1.04 per 1000 gallons; the single-family irrigation rate is $1.35, and the commercial irrigation is $1.04, with the commercial water other use is less. C/M Disraelly said if these new rates are passed by Council this day, the single-family residential water rate will still remain at $1.35, but the commercial water rate will be raised from 70� to $1.35; also, the irrigation water will be reduced to $1.27, and the commercial irrigation will be raised from $1.04 to $1.27. If the resolution is approved, then the cost of water for residential use and irrigation, and commercial water and irrigation, the same price. It has not been fully determined whether these figures should be identical, but will correct some of the inequities, but leave them equal, and no favoritism of one user against the other. C/M Disraelly stated that a memo was just given to him, which related to a phone call from Soley Goldberg, representing the business community, again requesting a delay in the utility rates, since it concerns commer- cial users. Mr. Goldberg indicated that he was sending a representative from the Chamber of Commerce, with a request to have this item held for a night meeting. fie said the agenda was posted and advertised in the Sunday Broward Times. C/W Kelch felt that the inequity should be rectified, and corrections that are required, should be considered in the future. She further noted that action was delayed, because of a specific request from the commercial community. She then MOVED that Temp. Reso. #k1802, a resolution establishing and modifying rates and charges, be APPROVED, and C/M Disraelly SECONDED. Charles Zimmet,an Associate Director of the Chamber of Commerce, said that it was suggested to him that a continuance of this item be held for an evening meeting, because two Council members were not in attendance; namely, Vice -Mayor Plassaro and Councilman Irving Zemel. This, he said, would permit the business community to be represented. Mayor Falck responded that Council was always interested in the considera- tion of specifics that the business community or anyone else would care to submit, whether it involves rates or any item relating to the City. VOTE: ALL VOTED AYE. 2. Sunset Drainage District - Temp._ Reso.#1828 - Discussion and possible action to petition theState Legislature to dissolve the Sunset Drainage District. - 2 -- 1/28/81 mr/ I SYNOPSIS OF ACTION: Approved RESOLUTION NO.R- TI- Z, 2_ PASSED. The City Attorney read Temp. Reso. #1828, and advised that he submitted a five -page memorandum to Council; also noting that he spoke with Mr.Nolan, Mr. Keating, people from the South Florida Water Management District, Mr. Weedon, the Director of Drainage for Broward County, plus representa- tives of Leadership Housing. He said no determination could be made as relates to the continuation of the Sunset Drainage District, which was originally created as a tool for Leadership housing, which is entirely within the City of Tamarac. Mr. Birken said there appeared to be two methods of dissolution; one, is action by the Secretary of State, which would involve problems if there are any objections; and the second method is through the enactment of a special act by the Legislature, which he felt was I a more prudent approach. It was his recommendation that Council approve this resolution, which would indicate control of drainage improvements to the City for the next year. He responded to a question of C/M Disraelly, by stating that the area included Land Sections 4,5,6 and possibly a portion or all of the Sunflower-Heathgate area, which is north of 64th Avenue, and north of McNab Road. C/W Kelch MOVED to APPROVE Temp. Reso. #1828, and C/M Disraelly SECONDED. VOTE: ALL VOTED AYE. 3. Consulting City Engineer Report - Discussion and possible action on: a) Water Supply Wells b) Remote Storage Tank c) System Loop at University Drive and McNab Road SYNOPSIS OF ACTION: a)Approval to increase budget on an existing emergency basis; b) Held for 2/11/81 meeting, for additional input; c)To be discussed at the 2/25/81 meeting. a) Tony Nolan said that a letter was distributed to Council, as relates to this item, and depicts the appropriate area for the construction of the well field, to accommodate the ultimate build -out of the year 2000 of the City of Tamarac. The analysis indicates, he stated, that approximately 17 additional wells will be needed by the year 2000. He said they were attempting to locate sites for wells in relatively close proximity to the water plant. A more practical treatment, he said, was that the Biscayne Aquafer, where the water will be pumped from, for treatment, improves as it goes east. An immediate concern, Mr. Nolan stated, would be for two (2) wells, which has been discussed for the past year. The intended location, he said, was along the rear of the old Leadership Housing office complex, with an existing 20 foot well easement. Other properties, other than the street rights - of -way, will require easement rights. Mr. Nolan requested the City Council to approve an extension of the upper limit, to $10,000, in order to secure a well -driller to drill test well, at the approximate sight of the two proposed wells, for justifiable determination of water quality and quantity for extension to that area. The test well, he stated, would cost approximately $3,000. He further informed Council that the method for drilling a well, was into the ground, and procedurally the most inexpensive way to house a well, was above ground,on a slab with a limited amount of protection. Mr. Nolan indicated that the well -field site was dis- cussed with the City Manager several months previous,and the aesthetics of such an arrangement was considered, but ruled out. He said another was being sought, but until a few days ago, it was felt that the 57th Street median was the proper place to put the wells, until it was recognized through the efforts of the field crews with the SSES, that there are gravity sewers in that street, and would pre- clude the wells from that proximity. Mr. Nolan indicated that the City Engineer's suggestion was considered for below -ground wells, in the existing area of single-family residen- tial homes, which would muffle the sound and maintain the aesthetics. The wells versus the raw water lines would be foot -blocked, as indi- cated on the plan, he stated, in order to place the well as far from -3- 1/28/81 mr/ the homes as possible, but would definitely propose to put the wells below ground, for minimizing the noise. He responded to a question of C/M Disraelly, by stating that the Health Department requirement was to keep a well one (100) hundred feet horizontally away from the potential polution source. The canal system, Mr. Nolan stated, was considered to be such a source, which minimal distance is 100 feet. Mr. Nolan further indicated that all the well field potential areas, are essentially undeveloped, with the exception of the subdivision being built south of the water plant. Mr. Nolan felt that the Planning Commission and the Planning Depart- ment staff have to be made cognizant of the need A 20 foot wide ease- ment is needed, with a projected cost of construction of the wells and the water line,back to the water plant, would be approximately $150,000. The funding, he said, would come from the original replace- ment account, as noted on the official statement. C/W Kelch concurred with the presentation made by Mr. Nolan, and MOVED to increase the budget from $5,000 to $10,000, permitting Williams, Hatfield & Stoner to subcontract for the test well, in the locality shown. Mr. Nolan requested that authorization be given, once the test well is in, and siting is concluded to be proper, that they proceed im- mediately with plans and specifications for the bidding of produc- tion wells and the raw water line, in order to bring the water back to the treatment plant. Mr. Birken felt that an emergency action should be considered, be- cause it involved the Health Department, and would need prompt action by Council, to avoid questions of bidding. Also, he said that 61st Street involved a question of ownership of a five (5) foot dedication, which exists and requires documentation prior to specifications. Mr. Nolan responded to a question of C/M Disraelly, by stating that a report for acceptability and results of the well, will come back through the City Engineer's office, as expeditiously as possible. He felt it should be written within thirty (30) days, especially if the status of 61st Street dedication is obtained, then a recommenda- tion will be submitted for the well, within sixty (60) days, which will be through the direction of the City Engineer's office. Mr. Birken reiterated that the motion should state "that an emergency situation does exist because of communications from the Health Depart- ment, that the wells need to be addressed immediately"; also, that authorization be given to Williams, Hatfield & Stoner, to prepare the plans and specifications for permitting, and the administration of the construction contract. It would all be considered on an emergency basis, he said. C/W Kelch REQUESTED TO INCORPORATE THE CITY ATTORNEY'S COMMENTS INTO HER ORIGINAL MOTION, and C/M Disraelly SECONDED. VOTE: ALL VOTED AYE. Tape b) Mr. Nolan said that a 2,000,000 gallon tank is appropriate, and in- #2 dicated that the ground storage tank was moved several times, in order to obtain the proper location, and also to be aware of problems created with the system, with various site locations being used. The last siting was recommended at Pdob Hill Road and 77th Street, which appeared to be the most advantageous location, from the systems stand- point. He also stated there are relatively two short portions of water distribution systems, that would be parallel to get an equivalent 5,012 inches out of the western fringe, but was the absolute minimum construction necessary within the system, with any site. Ile said that recently a request was made for the minimum tank that could be sited. From the very inception of the City's thought process with the Utility, a 2,000,000 gallon tank was discussed, and after a computer run, it was judged to be appropriate. The ultimate system, he indicated, would require additional storage, whether on -site at the Utility plant, or in the system, as this site depicts. Mr. Nolan saidzthat the need for the remote storage tank was two -fold; also, noting that relatively low chlorine residual was being experienced in the western portion of the system, requiring the bleeding of the system --4- 1/28/81 mr/ on a daily basis, to try and keep flows to the larger diameter unused or slightly used portions of the system. The other need, is an ultimate one, for a build -out, for providing peak -flow pumping situation, with fire protection. The analysis, he said, revealed 1,450,000 gallons of water, for fire protection, at that point of location, with an extended peak -flow pumping condition requiring an excess of 1,600,000 gallons of water. Mr. Nolan also advised that the traditional size of tanks would be 1,500,000 and 2,000,000 and upwards, with 500,000 gallon increments. The recommenda- tion to Council was that the thought process continue on a 2,000,000 gallon tank, to be located at McNab Road City complex, which is based on their judgment for the effects on the system, as a need for addi- tional line work paralleling the existing lines, if located eastward at the water plant site. Substantial sums of money would be expended for main improvements, if it was located in some other area, he said. Also, Mr. Nolan, said it was their judgment that whatever is saved in real estate, at this time, will be expended later in line work. Mr. Nolan said the plan which was devised last year, depicts 12 inch water lines looping Land Section 7, and could be the storage tank for the City, in .its full capacity. Additionally, he said, the projec- tions that were made, as relates to the ultimate build -out of the City, indicate a 2,000,000 remote ground storage tank, a 1,000,000 gallon existing remote storage tank, behind Sunshine Plaza, and an additional 4,000,000 gallons of storage in high service public capa- bility at the plant site. This would, he said, take place sometime subsequent to going with the County as far as sewage was concerned, and the vacation of the site from the sewage treatment plant standpoint. He reiterated that the year 2000 was the alleged target date for ulti- mate build -out. With this tank, he felt that the construction costs would be in the vicinity of $450,000, which was the cost of the tank tied to the system in that location; also, engineering legal costs would be involved. Mr. Nolan also noted that the pumping -in would be provided by the high service pumps at the water plant; with the pumping -out being pro- vided by pumps that will be installed with the tank. In response to a question by C/14 Disraelly, he stated that incorporating the land- scaping concepts and the utilization of the park, would not reflect any substantial earth work at the site, but would stand totally in the air. The Consulting Engineer further replied that a 2,000,000 gallon tank was 28 feet at the side, plus a dome, with the optimum size being the cheapest to be built. Ile further stated that changes in reducing the sidewall, making the tank larger in diameter, or smaller and taller, will increase the price. C/M Disraelly was concerned about hiding it at 28 feet in height, and additional costs aesthetically, should be considered by Council. Mr. Nolan said that a landscape architect prepared a conceptual sketch, submitting the provision of cost factors, considering the site, the location of the tank on the site, and the surroundings of the site. He indicated that the planning of the tank should be in- corporated with the planning of the parks, in order to obtain the maxi- mum use of the land, from a passive or active park to be built, and secondly, from the aesthetics of the entire situation. C/M Disraelly recommended that a plan be presented, with a cost esti- mate, whereby the tank could be dropped by 5 to 8 feet, and using the fill for building up the sides, in order to obtain a slope. It would, he said, then reduce the height, and possibly have landscaping from this. Ile additionally stated that a total package projection should be submitted, because October figures of $79,000 for landscape treat- ment was noted, andthen an additional cost of $35,000, which is confusing. Mr. Nolan indicated that he found correspondence which C/M--Disraelly referred to, dated September 1980, as to the cost increase for the increased size of the tank. He additionally stated that if the diameter of the tank is increased, the wall height would be decreased to 6%, and would involve changing the tank from a 28 foot to a 20 foot wall. Mr. Nolan stated that merely tha rgn.5r_rvction of the tank was $326,000. -5- 1/28/81 mr/ Mr. Keating responded to a question by C/W Kelch, by stating that his concerns were three -fold; 1) as to the cost to put the tank out remote from the plant site, and the smaller the tank, the less it vtill cost; 2) the smaller tank will be simpler in the development of the property aesthetically; and 3) the ability to provide fire -flow and dechlorination, in order to avoid poor quality in the area; 4)also, that additional storage will be required for the plant site. Mr. Nolan suggested to reschedule this item to the next regular Council meeting of February llth, 1981. c) Mr. Nolan indicated that this portion was agendized without his knowledge, and he was not aware of what it represents. Fie did state that in the disclosure process of the engineering report, it became evident that the health problem concerns the high service pumping capabilities of the water plant. He said it dealt with the method the plant is tied to the distribution system. Their concern was for additional "tie" needed to University Drive, and the previous owners and operators of the system did provide for a "T" in the dis- tribution system on University Drive. Ile noted there was an item in the recommended construction schedule, that deals with it, in the year 1981. Mr. Nolan said that discussion was held with Mr. Keating, as to a list of priorities, with more meaningful cost estimates, as far as installation and implementation of the plant, which should be presented to Council, for their consideration. Mr. Nolan suggested to consider this item for the February 25th, 1981 Council meeting, which will consist of all the items included in the official statement, as necessary construction costs of the system. This will be based on the history and growth of the system, pertaining to water and sewer, and a time table for implementation. PRESENTATIONS 11. Beautification Committee - Presentation by Mayor Falck of a Certificate of Award to Mr. Pat Carlucci, former member of the Committee. SYNOPSIS OF ACTION: Recommendation to include the name of Anthony Smaligo, as a former member of this Committee. (See page 7) C/M Disraelly MOVED that an award be included to Anthony Smaligo, as well as Pat Carlucci, which was inadvertently omitted, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. 4. Tamarac Utilities East - Report by Consulting City Engineer - Discussion and possible action on: a) Grant of Easement to Fort Lauderdale - for a force main and pumping station - Temp. Reso. #1811. b) Large User Agreement c) Drainage Augmentation Program SYNOPSIS OF ACTION: a) Approved; b) No action RESOLUTION NO.R- -0r - %l PASSED. required at this time; and c)PW Dept. to cor- rect drainage;C.Engineer to prepare plans, and not exceed budget amount of $5,000. a) The City Attorney read Temp. Reso. #1811, and C/M Disraelly MOVED for its approval, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. b) Mr. Birken indicated that action was not required at this time. c) Mr. Nolan felt that the item on the agenda was an addition to the drainage augmentation program in Land Sections 4, 5 and 6. He said the problems that occur in the older areas of the City, is the develop- ment of a municipal drainage system, requiring reliance on swale drain- age, and the fact that water would percolate into the ground relatively rapidly, because the soil characteristics were good. As a consequence, in some instances, the developer's engineer relied on gravity flow to a large extent, which caused the water to become entrapped at -6- 1/28/81 mr/ various locations, because of the sod growth. He felt there was one remaining problem which should be addressed at this time; namely, 23rd Avenue, where Leadership installed several catch basins and gravity storm drains, but one portion was inadvertently overlodked. Mr. Nolan felt it would be appropriate for the Public Works Depart- ment to undertake the project, rather than putting it out for bid. He additionally stated that the reason for using outside contractors to do the work in the western areas, was because large diameter pipes were being used, with substantially different ground conditions, and extreme amounts of high water table. The eastern area, he said, was relatively dry, because of the well field, good sand, and easily manageable, and involved 12 inch diameter pipes. Discussion was for consideration of extending a storm sewer 200 lineal feet, 2 catch basins, and the street crossing. The Public Works Department, he stated, estimated such work at a cost of $4500 or $4700 to the City, and would recommend that Council consider.such action. Mayor Falck recalled that material was presented a few months previous, where an analysis was made; and felt that since the Public Works De- partment can do this project, with the approximate figure of $4700, it should be handled in this manner. Mr. Nolan felt that plans were not required at this time, and stated that Mr. Keating and he could advise the Public Works Department as to the necessary work to be instituted. He also noted that the mate- rials and equipment are customary, which would be purchased ordinarily, and their equipment would be sufficient. C/M Disraelly MOVED that the Public Works Department be authorized to correct the drainage problem on 23rd Avenue, in order to relieve the situation; and the City Engineer prepare such plans, as needed, to do the work, and purchase the material; and not to exceed a budget amount of $5,000.00, with amounts of monies given to the City by Leadership Housing for these improvements. C/W Kelch SECONDED the motion. VOTE: ALL VOTED AYE. PRESENTATIONS 11. Beautification Committee - Presentations by Mayor Falck of Certificates of Award to Mr. Pat Carlucci and Mr. Anthony Smaligo, former members of the Committee. (as amended) SYNOPSIS OF ACTION: Presentation by Mayor Falck. (See page 6) Mayor Falck presented the Certificates of Award to Mr. Pat Carlucci and Mr. Anthony Smaligo, with congratulations for the meritorius service performed by them. Ray Baade, Chairman of the Committee, thanked the gentlemen for their contributions; with the feeling that it would be a loss to the Committee. C/M Disraelly, as the liaison member of the City Council, indicated that both gentlemen "always did their homework", and were well prepared when petitions were brought before them. He said they have been missed since they left. C/W Kelch, as the previous liaison, wished both gentlemen "lots of luck", and felt they might be back in another capacity, because they will not be able to withstand inactivity. 5. Bid for Diesel Tractor - Report by City Engineer - Discussion and pos- sible action. SYNOPSIS OF ACTION: City Manager authorized to go out for bid, but not to exceed $35,000; with all bids received, to be rejected. Mr. :eating said that several meetings previous, the City Engineer was authorized to go out for bid, for purchase replacement of the diesel -7- 1/28/81 mr/ tractor, that completely broke down; which replacement would cost ap- proximately $19,000. After receiving the bids, it was, he said, deter- mined that the original expenditure that was scheduled for this item, was not sufficient. He referred to his memorandum of January 22, 1981, wherein this item was reviewed. Mr. Keating said that it was justifiable to spend approximately $30,000 for the vehicle, rather than spending $15,000 to $20,000 for an older one. It was his feeling that additional monies would be saved by the reduced amount of repair and down -time of the vehicle, for the next five -years of use. C/M Disraelly MOVED that the Acting City Manager be authorized to go out for bid on a diesel tractor, at a cost not to exceed $35,000.00, and that all bids received for used tractors on Bid 81-1, be rejected, be- cause of the report from the City Engineer, as to excess mileage, or the price being excessive. C/W Kelch SECONDED the motion, after indi- cating that another letter would be necessary for the increased price, to which Mrs. Stuurmans concurred. VOTE: ALL VOTED AYE. 6. Diesel Tractor Truck - Discussion and possible action to continue rental of this vehicle until award of bid. SYNOPSIS OF ACTION: Rental to continue, not to exceed $400.00 per week. Mr. Keating advised that this item was agendized at the request of the City Manager, due to the fact that it would exceed $2,000 in rental cost, until a purchase replacement was instituted for the vehicle. He sug- gested that Council consider the continued rental, as an emergency. C/M Disraelly said that because it is an emergency, and there is no diesel truck to haul sludge, and, until that time that a new diesel tractor truck is purchased, he would MOVE for continued expenditures, not to exceed $400.00 per week for one diesel cab, be extended. C/W Kelch SECONDED. VOTE: ALL VOTED AYE. 7. Utilities East and West - Presentation by City Engineer concerning organization and salary changes. Discussion and possible action. SYNOPSIS OF ACTION: TUE approved effective this pay period. Mr. Keating said that approximately one year previous, the Consulting Engineer prepared a model organization chart, and recommended salary ranges, in order to obtain and hire the necessary people. At that time, he said, the City was experiencing severe problems at the waste- water plant, and Council authorized the upgrading of waste -water personnel in accordance with the Consulting Engineer's recommendation. To -date, he said that no further action was taken, and it was felt that this should be pursued at this time; with partial approval of the Consultant's recom- mendations. Mr. Keating said that previous Council action upgraded State Licensed waste -water treatment operators; who were licensed on three levels, A), B) and C). At the water treatment plant, there were personnel who were equivalently licensed by the State, and, who unfortunately were in a pay range that is $1,000 to $2,000 below the waste -water operators. lie said that it was everyones intent that the water and waste -water operators be classified the same. He further stated that there were two changes to be included in Utilities East; namely, for Frank Cahill, the Treatment Plant Supervisor, by changing him from a blue --collar to a white-collar union exempt position, for a Superintendents position, at a pay grade below the Superintendent level at Utility West, because of the substantially smaller organization. He felt that it was the proper title and range at Utilities East. The other change, Mr. Keating said, was to delete Plant Operator-#l, category, and changing it to a Service Worker #l. This, he said, was in anticipation of the completion of the Ft. Lauderdale Pumping Station, when field operations and maintenance of the lines and pump stations will be handled. He responded to a question by C/14 Disraelly, by stating that Plant Operator #2, was an existing position in the City's pay plan, and -8-- 1/28/81 mr/ � r � requires a C) license category by the State, which is Operation #l. Currently, he said, Frank Cahill is the Supervisor; Herb Watkins, Plant Operator #2, who is being proposed for a change to Operator #1; and Art Saey, who presently works part-time, and fills in when needed by Mr. Cahill. Mr. Keating indicated that he was informed that Mr. Saey received a promotion from the City of Ft. Lauderdale, where he is a full-time employee; and will not be available to Tamarac in the very near future. At that point in time he anticipated making a transition from having Plant Operators in that area, to Field and Maintenance people Service Workers. He further added that Herb Watkins will be retiring shortly, and the Plant Operator #1 position will be eliminated, which will permit a Superintendent and two Service Workers. Mayor Falck commended Frank Cahill for his work, and continuing to up- grade himself; especially doing an outstanding job in Utility East. C/M Disraelly felt that Mr. Cahill runs the Utility, and there is never a complaint from the people or the Utility. Fie then MOVED that the changes requested for Tamarac Utility East be APPROVED effective this coming pay period, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. Mr. Keating said the current recommendations for Tamarac Utilities West, are strictly for water treatment plant operators. He advised that cor- respondence was submitted from the Consulting Engineer, dated 10/14/80, recommending changes; also, dated 11/5/80, with requested changes. He noted that Council authorized adjustments for the State licensed waste- water treatment operators; and the water plant operators are aware when- ever C) Licensed operators are advertised for the waste --water plant, the salary is greater than the C) licensed water treatment plant operators. Fie felt it was semantics, but was a situation that should not be permitted to continue, and could cause repercussions. Tape Mayor Falck indicated that Item #7 will either be called again later in #3 the day, or at the reconvened meeting of Friday, 1/30/81, for additional review and input by the City Engineer and Consulting Engineer. GENERAL ADMINISTRATIVE/FINANCIAL 14. Alexander Grant & Co. - Audit Report FY 1979/80 - Temp. Re_so. #1829 - Presentation by auditor - Discussion and possible action to adopt this report. SYNOPSIS OF ACTION: Approved RESOLUTION NO. R- r Z— % PASSED. The City Attorney read Temp. Reso. #1829. Burt Emmer reviewed the various pages relating to the Audit Report; namely, page 4, the Qualified Auditor's Opinion; page 7, Balance Sheet - General Fund as of September 30, 1980, dealt with a fund balance of approximately $1,950,000; page 9 of the report involves the Operations Statement for the General Fund for the fiscal year 1980, and indicated an excess of revenues, expenditures and transfers of approximately $447,000. Mr. Emmer further referenced page 12, the Operating Statement on Utility West; also,that pages 42 and 49, refer to East and West. He said the fact that the Utility is doing very well, does more than cover the debt service requirement. Additionally, he noted that page 57 refers to the $630,000 General Obligation Bond Fund, which do not involve problems of meeting this issue. C/M Disraelly indicated a correction under Revenue Recognition, on page 15, as to deleting the word "gas", between the words Water and Sewer, to which Per. Emmer concurred, by stating there are no gas customers. C/M Disraelly discussed monies that were taken out of the Capital Reserve for purchase of the fire station land, and was interested in replacing these funds, to which Mr. Emmer responded that it could be replaced. Mr. Birken also felt there was no problem with this, and the monies could be returned to the Capital Fund. Mn 1/28/81 mr/ Ralph Sanchez, who is associated with Alexander Grant & Co., continued discussion of the Audit Report, as related to pages 64, 65 and 66, In- vestment Schedules, Interfund Accounts, Purchasing Procedures, Shop Parts Inventory and Pooled Cash and Investments, plus Other, which in- cludes periodic surprise test counts by the Finance Department, of various petty cash funds of the City. Mr. Sanchez indicated that for the next year the company will be in a position to compare the physical inventory, to the actual records in the books this day. Mayor Falck felt that Council was interested in having this completed, in order to establish an adjunct insurance fund that the City has, which involves $37,000; otherwise coverage could not be provided. (The above portion of transcription was made from an inaudible portion of Tape #3, which basically related to the Financial Statement and Auditors Report - September 30, 1980 and 1979) Tape Mr. Emmer advised that he would return during the month of April, 1981, #4 to review the recommendations that were made, and whether they have been implemented; for a report and follow-up. Mayor Falck commended Mr. Emmer and Mr. Sanchez on their excellent audit report; also, indicating that the Finance Director did play a large part in the work that was done, and the manner in which it was handled this year. C/M Disraelly MOVED to adopt Temp. Reso. #1829, accepting the Financial Report, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. 15. Alexander Grant & Co. - Report, Discussion and Possible action on the analysis of the computer software by the auditor. SYNOPSIS OF ACTION: Approved, in an amount not to exceed $4,000. Mayor Falck indicated that the computer software item has been discussed on several occasions, and requested that Council take actiononthis. C/W Kelch felt the computer software analyses would be beneficial to the City, and MOVED to approve this for an amount not to exceed $4,000 on the software analyses. C/11 Disraelly recommended that Mr. Emmers discuss this, and SECONDED the motion, provided this input is received. Mr. Emmers advised that the City Council has authorized Alexander Grant to initially evaluate some proposals, but only the equipment was reviewed, as related to hardware, but the associated software was not authorized to be represented. It was, he said, indicated to the City that for a conclusive evaluation and recommendation of the proposals, it would be necessary to analyze the software that would be utilized for the respec- tive machines, at a sum not to exceed $4,000. VOTE: ALL VOTED AYE. 16. Finance Department - Utility Billing - Discussion and possible action on request to extend the use of a rental computer to perform regular utility billing. SYNOPSIS OF ACTION: Replaced PSC Computer with modifications. Mayor Falck said that he submitted his observations, as relates to this item, and felt everyone was in agreement, indicating that recommenda- tions offers the opportunity to upgrade the service involved, for the Utility and other areas. C/M Disraelly said that currently $1,852 was being expended for the program and the hardware; which could reduce one (1) system of software, with a cost of $2,471 per month. This would be continued until that period of time when the City will go into a new computer. a90t 1/28/81 mr/ Steve Wood, the Finance Director, said that to go into the new computer there would be some conversion time, which would be through the imple- mentation of the new computer system, with some lag time permitted. He indicated that the workshop meeting on the computer system involved payroll, and based on his memo, he noted that five (5) days of training will be necessary, with Tampa being the closest site for such training. Mr. Wood stated, that if approved immediately, then someone will be sent to school in Tampa, and then obtain the tape from the service bureau to be sent to the Burroughs Headquarters in Tampa. The informa- tion would be compiled, he said, from that tape, in order to avoid re - keying that information. C/M Disraelly confirmed the fact that the training and retaping could be accomplished at the same time. Ile then MOVED that the replaced PSC Computer, with the modifications, as expressed in the memorandum of 1/27/81 by Mr. Wood, of the Burroughs Corp., be approved, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. 17. Tamarac - Sister City -- Discussion and possible action to pursue invita- tion by the City of Kiryat Tivon, Israel to become its Sister City in the United States. SYNOPSIS OF ACTION: Mayor authorized to explore possibility of establishing relationship with Kiryat Tivon. Bob Shurr, a member of the Consumer Affairs Board, read a letter which was received from the City of Kiryat Tivon;with the suggestion to develop a close relationship between both cities, by exchanging delega- tions, cultural, youth and sports ties, and find additional common in- terests. It was noted in their letter, he said, that they have close ties with cities in Germany, Holland and England, and international relations were regarded as essential in these days of troubled times. Ma,7or Falck'felt that the suggestion merits consideration by the City Council, and said that similar relationships have been with Central and South America; with the feeling that this was a novel approach. Mort Student indicated that he has been receiving literature from the State of Israel, and was in favor of such a relationship with the City of Kiryat Tivon. Al Meyerson was opposed to such a relationship. C/W I:elch stated that she was delighted with the suggestion, and felt that it was giving recognition to the volunteers that are here, and that the same wonderful spirit exists elsewhere. C/M Disraelly MOVED that Mayor Falck be authorized to explore the pos- sibility of establishing relationship with the City of Kiryat Tivon, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. MEETING WAS RECESSED FOR LUNCH TO 2:00 P.M. MEETING WAS CALLED TO ORDER, ROLL CALL TAKEN, AND ALL PRESENT. LEGAL AFFAIRS 36. Executive Airport - Litigation - Discussion and possible action. SYNOPSIS OF ACTION:Final judgment and settlement approved; with attorneys authorized to sign on behalf of the City. Mr. Birken indicated that he distributed a memo to Council, with an attachment of the proposed settlement agreement. He noted that it involves five (5) major areas; 1) Air shows, 2)Revetted run-up apron and the time table for such construction, 3) Jet testing being in a less offensive location, 4)Environmental Impact Statement for the runway 08R 1/28/81 mr/ L J extension, which was essentially the reason for going to Court, which will be put into the Ft. Lauderdale plan, acknowledging their desire to cooperate with the City, and 5) A member to be appointed by the City Council, to be in attendance at all Ft. Lauderdale Aviation Industrial Board meetings, concerning dialogue and operations at the airport. The City Attorney recommended approval of this document by Council, as submitted, which was approved by the City of Ft. Lauderdale. C/M Disraelly inquired about Item #1 of the Agreement, and the meaning of the seven (7) days notice prior to consideration of an air -show, to which Alan Milledge concurred, as to seven (7) days before considera- tion by the Ft. Lauderdale City Council. Per. Milledge said that Mr. Gallop and he, from the lawfirm of Milledge and Hermelee, do recom- mend this settlement; further stating this will terminate all litiga- tion at the present time. Mr. Birken indicated that the Vice -Mayor was concerned about the ap- proach heights; wherein the City received a letter in 1978, from a Mr.Parrish of the Atlanta office of the FAA, indicating that such height should be 2000 feet over Tamarac. The FAA, he said, has refused to acknowledge that this height is the correct standard, until litiga- tion settlement has taken place. Mr. Milledge advised that the angle of the runway is at 80 degrees, rather than 90 degrees; and the ILS emits a signal in --line with the runway, to the west. Mr. Birken further stated that the Vice -Mayor was concerned with the black ejection, which might be fuel coming out of the engines, or the dumping of fuel. Again, he said, indications are that the FAA will cooperate with the City, after the lawsuit is terminated. C/M Disraelly MOVED that the final judgment and settlement in the City of Tamarac vs. Ft. Lauderdale Executive Airport, Case No.80-6471- Civ--NCR, be APPROVED, and the attorneys are authorized to sign on behalf of the City. C/W Kelch SECONDED. Mayor Falck indicated his feelings on the handling of the airport problems;with the establishment of the basis for a positive relation- ship between the City of Tamarac and the City of Ft. Lauderdale, con- cerning the Executive Airport. Fie further stated he was pleased that the litigation has been determined, especially on a positive note which is satisfactory to all parties. The Mayor commended Messrs. Milledge, Gallop and Arnold, for their efforts on behalf of the City, for this past year. He also thanked Arthur Birken, the City Attorney, for his dedicated efforts in terminating this matter to a satisfactory conclu- sion. VOTE: ALL VOTED AYE. Mr. Milledge said that he was impressed by the good faith of Mayor Young of Ft. Lauderdale, and their Attorney, Don Hall. PUBLIC HEARINGS 25. Granek Properties to grant a limited plaza on the west Temp. Reso. #1826. - Petition 01-Z-81 - Discussion waiver to parking requirements side of State Road 7, north of SYNOPSIS OF ACTION: Tabled to 2/11/81 meeting, for full Council consideration. The City Attorney read Temp. Reso. #1826. and possible action for a proposed office commercial Plaza, by Julian Bryan, represented Granek Properties, indicated that this item Pertained to the front portion of property,, which was currently being reviewed by the City, involving 15 acres or R-4A multi -family develop- ment. It is, he said, north of Tree House, and extends easterly to State Road 7 or 441. Mr. Bryan said this site plan has been approved orz 1/28/81 mr/ by the Planning Commission, and is presently in final engineering approval at the City; which required several extensions being granted, because of off -site drainage problems. He additionally stated that the easement was received from Leadership Housing. The property in question, he said, was the frontage presently zoned B-1, which was also the subject of a petition for rezoning several months previous, permitting the development of dry storage facilities on the property. This, he indicated, was denied by Council, and a sub- sequent proposal has been followed for professional offices, which will be more compatible with the residential site. Mr. Bryan stated that the requirement by D.O.T. of 30 and 43 feet of right-of-way, for additional right-of-way for State Road 7, in order to permit the addition of an extra traffic lane and frontage road; has "shrunk" this property on the east and west. It was determined, he in- dicated that it would be best to place the buildings in the center, having the traffic move around it. Mr. Bryan noted that once approval is given, they will immediately submit the proper site plan, adhering to the necessary procedure. C/W Kelch felt there was nothing wrong with the plan. Mayor Falck opened the discussion to the public, and closed it because there were no comments received. C/M Disraelly confirmed the fact that Mr. Bryan would institute an agreement of "no medical facilities". He said that the entry on Lakeside Avenue involves a tree, in the parking area,which does not permit proper traffic circulation. Also, he stated, that the entrance from 441 is going to be a problem. C/17 Disraelly further added that 264 spaces are required, which would include the handicapped spaces; with the elimination of the entry spaces. Mr. Bryan said that either an area has to be eliminated from the building, or spaces have to be swapped, which could be accomplished. He also noted that the stacking lane is more than adequately pro- vided with 90 feet -on to a major thoroughfare. C/M Disraelly advised that a shopping center on Southgate Boulevard and Pine Island Road was required to change from 90 degree parking to angle parking throughout, at a much larger tract than the one being discussed. He felt that 90 degree parking should not be permitted, because it would set a precedent. He indicated that the proposed plan does not give the required number of spaces for the area. Tape #k5 Mr. Bryan stated that he could not come in with any plan, without some determination made this day, because 90 degree parking will be improper. Resubmission of the site plan would involve the comments presented at this meeting, he said. Mr. Cross said that the Code requirement was a concept site plan to be submitted to Council, but, at this time the waiver concept is under consideration. Mr. Birken indicated that the resolution has to be clarified with proper degree parking, or an attached exhibit could be submitted. C/W Kelch felt that approving the limited waiver would permit 90 degree parking; and was in favor of including certain locations in Section 1, but would not acknowledge that there will be any detrimental effect on the City of Tamarac. C/M Disraelly MOVED to DENY the limited parking waiver. MOTION DIED FOR LACK OF A SECOND. C/W Kelch MOVED to table the item for full Council consideration to the next meeting of February 11, 1981, and C/M Disraelly SECONDED. VOTE: ALL VOTED AYE. -13_ 1/28/81 mr/ � � r 26. Ernest Sartori - Petition #2-Z-81 - grant a Special Exception to allow a District at the southwest corner of Avenue, by Temp. Reso. #1827. SYNOPSIS OF ACTION: Approved, with conditions. Discussion and possible action to service station in a B-2 Zoning Commercial Boulevard and N.W. 31st RESOLUTION NO.R-PASSED. The City Attorney read Temp. Reso. #1827. Wayne Zufelt of Craven & Thompson, represented Ernest Sartori, and noted that the Planning Commission reviewed this previously, which would permit a service station in a B-2 Zoning District. Discussion of access was reviewed at this meeting, whereby Broward County would permit only one ingress and egress at N.W. 31st Avenue. Adverse comments were made on mechanical repairs, wash facilities, food sales,and car or trailer rentals not being permitted. He anticipated that it would be a self-service sta- tion, with possible wash facilities, but no repairs. Mayor Falck opened the discussion to the public. Mort Student noted that many people were not in favor of permitting this service station, and was so indicated at the last Planning Commission meeting. But, he stated, that Mr. Sartori agreed to certain limitations; namely, no outgoing food, no auto wash, no rental cars overnight, or auto repairs, to which the Planning Commission then approved the service station, with those conditions. William Fink of Tamarac South, said that the Planning Commission granted the special exception, as well as the people residing in the area, with Particular conditions; 1) no food, 2)no car wash, 3) no repairs, and 4) no rental or storage. Ile further stated that the owner agreed to these conditions, and the Planning Commission indicated their approval. C/M Disraelly said that the Planning Commission report stated "no auto repairs and no rentals", but did not refer to the food and car wash, to which Mr. Cross said that the various items were mentioned, and the petitioner did agree. Mr. Cross noted that a car wash requires a separate special exception application in a B-2 zone. In response to a question by C/M Disraelly, Mr. Zufelt stated that when they came before the Planning Commission, it was noted that there were two (2) curb cuts on 31st Avenue. Subsequent to submitting their plans, the County stipulated that only one (1) curb cut would be permitted, he said. Mr. Zufelt said the curb cut on 31st Avenue, would be for the south extremity; with the curb cut on Commercial Boulevard, being in the west extremity.of the parcel. C/M Disraelly felt that additional beautification should be considered, to which Mr. Zufelt said that the petitioner would agree to include the buffered beautification. fie said that the amenities attached to this facility, do go beyond the aesthetic standpoint, than the permitted B-2 uses.. Mr. Zufelt said they would also like to address the ingress and egress from the site, to the adjacent B-2 district, in order to permit pedestrians to utilize the facility, as well as the proposed commercial shopping center. The sidewalk, he said, would be adhered to, as required by the Code. C/M Disraelly MOVED to approve the Special Exception for the service station, Temp. Reso. #1827. Petitioner requested to speak prior to motion. Ernest Sartori, the petitioner, indicated that he was presented with a list of exceptions; as to no food, no repair, no car wash, and no car rentals, to which he concurred. Since that period of time, he advised Tape of a contract with two major oil companies, and they were interested in #6 having everything included on the station,especially the car wash. He did understand the objection of the residents in the area. Mr. Sartori indicated that the car wash would be more than 250 feet from the closest residence. He further requested that the car wash installation be granted, with the special exception. Mayor Falck closed the discussion to the public, because there were no further comments received. -14- 1/28/81 mr/ A Mr. Birken said the one special exception before Council, is for a gas station; with City Code requirements for auto wash racks, as accessory uses, in B-2, to be approved by special exception. He further suggested that because no application has been submitted for an auto wash rack, it could not be considered. But, if, and when, such application is made, then it will be presented for consideration of Council. C/M Disraelly MOVED for the approval of Temp, Reso. #1827, with the following conditions: 1) No Food Sold or Dispensed; 2) No Automobile Repairs; 3) No Car or Trailer Rentals; 4) Greens Area adjacent to 31st Avenue shall be bermed with shrubs and plantings, in excess of those required by the Code; to be reviewed by the City Planner before presenta- tion to the Beautification Committee; 5) Also, no vehicle storage over- night; and 6) A Five(5) Foot Sidewalk is to surround the property. C/W Kelch SECONDED the motion. VOTE: ALL VOTED AYE. 27. Business Uses = Amendment - Tem . Ord. #828 - Discussion and possible action to amend Code Section ^28 relating to uses permitted in business areas. Second Reading. SYNOPSIS OF ACTION: Adopted on 2nd and ORDINANCE NO.O- g/-g, PASSED. final reading, as amended. The City Attorney read Temp. Ord. #828. Mayor Falck opened the discussion to the public, and closed it because there were no comments received. C/M Disraelly indicated that. Item #4, page ll,.under Warehouses, should indicate "No Living Quarters"; and MOVED for the adoption of Temp. Ord. #828, as revised, on second and final reading. C/Cq Kelch SECONDED. VOTE: ALL VOTED AYE. 28. Employee Retirement Plan - Temp. Ord. #847 - Discussion and possible action to amend Section IV of this plan relating to the retirement age for police officers and firefighters. Second Reading. SYNOPSIS OF ACTION: Adopted on 2nd and ORDINANCE NO.O- PASSED. final reading. The City Attorney read Temp. Ord. #847. Mayor Falck opened the discussion to the public, and closed it because -there were no comments received. C/W Kelch MOVED to adopt Temp. Ord. #847, on second and final reading, and C/P1 Disraelly SECONDED. Mayor Falck advised that this item was discussed extensively on first reading, indicating this is a housekeeping item, and updates the program; with an impact statement which will not adversely affect the Pension Plan. VOTE: ALL VOTED AYE. GENERAL ADMINISTRATIVE/FINANCIAL 21. Plant Fair - Public Works - Discussion and possible action concerning authorization to conduct this event. SYNOPSIS OF ACTION: City amenable to supporting the outdoor festival, but could not be concluded until a Feasibility Ad Hoc Committee has reported to Council concerning all aspects. Mayor Falck advised that this item was discussed at the Pre -Agenda Workshop meeting. Syd Bass, the Chairman of the Public Information Committee, requested approval by Council, to repeat this event, and permit participation by the Fire and Police Departments,plus the various Committees in the City. He further advised that a great deal of the capital expense has been expended, and could be salvaged for the third annual Festival. _15_ 1/28/81 mr/ F I He also noted that the major expense was the installation of the utilities, which has already been accomplished, and would only involve tieing -up with the exhibitors. Shirley Bloomfield, a resident of Tamarac for the past two years, felt that the Plant Fair attracted many people, but did realize there was a deficit involved. She said this could be amortized over future years that are being planned for this Fair. Robert Shurr, of the Consumer Affairs Committee, said they had a booth at the last Festival, and were successful in dispensing educational informational material relating to their Consumers Handbook. He added that approximately 1,040 handbooks were distributed, which were sent from Washington, D.C. C/W Kelch felt the Festival was the most successful enterprise that the City has ever been involved in, especially the general participation of the people in the community. The actual amount of money, she said, that was cleared, over and above whatever has been added to the fixed assets, did show a profit for this program. Additionally, she said, that more than half of the monies expended was for the electrical in- stallation and water tie-ups, which will not have to be repeated. Also, she stated that the Public Works Director indicated that lumber, meshing and all the items purchased for this event, are stored in the facilities and are available, plus the records of all participants were kept. She requested that such a program be designated as a City function, by establishing a committee, which is similar to the Holiday Committee; and would permit various department representatives to participate, plus representation from the various service groups. This, she said, would allow a report to be presented, and could be handled in this manner, on an annual basis. She felt there was a sufficient amount of interested people from the participating departments and committees who were involved last year, to form an excellent committee, and investi- gate the feasibility of this program. C/W Kelch felt that an Ad Hoc Committee could be appointed, if Council concurred, which would be an all -City event, depending on a report from this committee. C/M Disraelly said that last year's event was great, and unfortunately it is being called to Council's attention at this time. He was pre- viously informed that the planning of the Festival occurred seven or eight months prior to the original date. He was also aware that the members of the Public Works Commission did set up the booths, food prepara- tion and clean --up, without putting in time charges to the City; but for this year, the labor costs would have to be considered. C/M Disraelly said that prior to such a project, a determination should be made of the costs, pre --plan the amount of personnel, and amount of material needed, by establishing a schedule and anticipate the income involved. He further stated that some of the participating vendors of this project felt that $50.00 per booth was a "cheap" price for the size, and would not object to paying twice the amount. He felt this item should be placed on the City Manager or Public Work's calendar, to institute the planning of the project in June or July for the following year. C/W Kelch advised that the Public Works Department has the exact figures and records on hand. FIVE MINUTE RECESS CALLED...... Mrs. Stuurmans indicated that a particular point in her memo related to not being able to obtain the displayers that were involved last year. She felt that the committee which was being suggested be confined to a volunteer level, and involve the administration. Public Works Depart- ment, she stated, would turn over their files, but May or June had to be considered for such a function. Mayor Falck felt that adequate insurance would have to be obtained, in order to protect the City against possible liability, to which the City Attorney concurred. The Mayor stated that he would not object to the appointment of a Feasibility Committee. -16- 1/28/81 mr/ J r-� Mort Student said that he was in favor of the Festival, but that it be kept to a minimum, as relates to expenses for the City of Tamarac. C/W Kelch MOVED that the City is amenable to supporting the outdoor festival this Spring, as an all -City function, with the understanding that nothing would be concluded until a Feasibility Ad Hoc Committee has reported to Council concerning all aspects. C/M Disraelly SECONDED. VOTE: ALL VOTED AYE. 24. City Hall - Expansion Program - Presentation by Michael Shiff Associates concerning a study conducted to determine current and future needs. SYNOPSIS OF ACTION: Workshop to be scheduled after review of preliminary study. Robert Sayers of Michael Schiff Associates distributed the preliminary Guide to Improvements, which contained the major data that the City is going to be provided. He requested that prior to reviewing the guide, that a workshop meeting be scheduled, which could be discussed by individual pages at that time. Mayor Falck concurred with a workshop meeting after the City Council has reviewed the guide, which will be mutually arranged with Mr.Shiff's office. Mr. Sayers responded to a question of C/M Disraelly's by stating that the Guide refers to the City Hall, Police Department and the existing building. He also indicated that it does not delineate nor address a civic center, community center, or the separation of the police facility from the administrative facility. It is, he said, at the present state, a numerical data book that indicates 53,000 square feet would be neces- sary to house Tamarac City employees at build-up. He said there was currently 15,000 square feet. Mr. Sayers noted that the Tamarac Utilities west Finance Department employees should be considered for returning to the administrative facility; also, as to the amount of people from the Public Works Depart- ment should work off -site of the City Hall, or should some be at the City Hall. He felt the Utilities Dept.might want to have one or two administrative facilities in the administrative center, and are the key departmental areas to be discussed. The Police Department, he said, would be a high priority of participation in the workshop; with the Chief's comments in his program, being made a part of this document. Mr. Sayers indicated that recommendations were not indicated at this time, which they were not prepared to submit. The criteria used for establishing the numbers and data, included previous studies by the Police Department staff and others. A copy of Chief McIntosh's nar- rative program was submitted to them, and assisted in generating the numbers in the document. Additionally, he stated, that the spacial requirements of the Police Department, at build -out, are precisely Tape within a few hundred square feet of the square feet in this building. #7 But, he noted, that Chief McIntosh is not recommending to go into a retrofit free -use building. Upon completion, he said, there might possibly be a trade-off, that perhaps the dollar costs of retrofitting in this building, to adjust it for the Police, as compared to the selling price of the building in the private sector, plus retrofitting costs and the profit, may "build" a new building. He anticipated that proposals will be based on this, once the document is completed. Mr. Sayers felt that the data should presently be discussed, as relates to their opinions. He further added that almost the precise number of square feet which are needed in this building, to make it spacially ef- ficient, for the people presently working in it, would be accomplished by enclosing the "U". He said that 10,000 square feet are needed, and in three floors and enclosing the "U", would gain this footage. This, he noted, would accomplish the immediate needs, but does not address the future needs, which would almost double. -17- 1/28/81 mr/ 23. Repair Authorization - Discussion and possible action to authorize Public Works to purchase required material and perform the necessary labor to repair the City Hall roof. SYNOPSIS OF ACTION: Acting City Manager authorized to have Public Works commence work on the City Hall roof repair, at a cost not to exceed $10,000. C/M Disraelly confirmed the fact that the total project cost was $10,000, which has already been allocated, and would not involve a problem. Mrs. Stuurmans said the work projection was for the month of February, to be divided into four phases, by scraping the roof over the City Attorney's office, and then half of the section over the Finance Depart- ment. Thereafter, the section over the Chambers will be done, working back towards the elevator.. C/M Disraelly then stated that the replacing of rotted boards will be handled, prior to putting in the new paper and insulation. C/M Disraelly MOVED that the Acting,City Manager authorize the Public Works Department to commence labor for the roof repairs, as might be needed, with a cost not to exceed $10,000, at the present time. C/W Kelch SECONDED. VOTE: ALL VOTED AYE. 20. Senior Fair - Discussion and possible action concerning periodic instal- lations of announcing signs. SYNOPSIS OF ACTION: Senior Fair to request from Council for a waiver of the Sign Ordinance, to permit signs to be put in the right--of-way; and the fees to be waived at that time. C/M Disraelly indicated that attention was called at a few Beautifica- tion meetings, that signs have been installed at the corner of 57th Street and University Drive. Also, from time to time, in front of the Shops of Tamarac, the signs are displayed, when the Senior Fairs are held. He further stated that because authorization is presently required for a display of signs, an application should be made by the Senior Industries, through Sharon Ellis, the Recreation Director. And,ultimately, Council would waive the fees involved, and specific dates will be designated for the display of the signs. He said that the Beautification Committee did not object to this,but are interested in a criteria being followed. He felt that the City Manager should instruct someone, as to installation and removal of the signs, and where it would be stored in the interim. The Plant Fair should also have permission to put up their signs, which would be following the City's Ordinances. Mr. Birken confirmed the fact that the people involved in the Senior Fair should apply for a waiver of the sign, and the fees it entails. C/M Disraelly MOVED that the Senior Fair put in a request to the City Council,for a waiver of the Sign Ordinance to permit the sign to be put in the right-of-way; and,when the application is made, the fee will be waived. C/W Kelch SECONDED. Ray Baade, .Chairman of the Beautification Committee, felt this should not be a reoccurring item on their agenda, for approval of the sign, because of a once -a -year function. He also said there were other events that Council should consider, such as the youth activities. The City Attorney said that because a sign is placed in the right-of- way, and may be dangerous, it would be necessary for Council to be aware of these signs previously. VOTE: ALL VOTED AYE. 18. Broward League of Cities - Discussion and possible action to participate in a program whereby funds to municipalities are transferred by wire. 1/28/81 mr/ SYNOPSIS OF ACTION: Mayor authorized to write a letter supporting use of wire transfers of State funds to local governments, as requested in Broward League of Cities Memorandum #5/81 from Kurt J. Volker. Mayor Falck said that he has not heard any complaints relating to this item, to which C/M Disraelly concurred, and noted that $14,000,000 was transferred last September, in order to gain five (5) days interest. C/W Kelch MOVED that Mayor Falck be authorized to write a letter in support of the use of wire transfers of State funds to local govern- ment, as requested in the Broward League of Cities memorandum #5/81, from Kurt J. Volker. C/M Disraelly SECONDED. VOTE: ALL VOTED AYE. 19. Broward League of Cities - Discussion and possible action on a letter from the League relating to a solid waste resource recovery program. SYNOPSIS OF ACTION: Letter to be sent to League of Cities, as to possibilities not plored; and that they look into the Inge the Broward being ex - Co. report. C/M Disraelly stated that the Resource Recovery Letter #1 was submitted from the Broward County, with a follow-up by the Broward League. He indicated his disappointment of suing the Solid waste Authority. Also, he said the options to reopen negotiations with the County, pursuing the Bache Resource Recovery Association proposal, to participate in an independently financed study, and whether the City was committed to the County program. He said that at a prior meeting, he informed Council of his attendance at the meeting, and that someone was there, who was considering the con- version of solid waste and sewer sludge, into fuel replacement or soil conditioner. The Broward League, he said, totally overlooked that par- ticular item, as one of the options available to the cities. C/M Disraelly further stated that a report was received from the Inge Co. of Providence or Warwick, R.T., which the Mayor has viewed, to which Mayor Falck concurred, and felt was very informative. C/M Disraelly said that the City's response to the Broward League, is that they have not checked all the possible resources, and totally over- looked in their presentation, the solid waste disposal or fuel replace- ment possibility that is available. He MOVED that a letter be sent to them, advising that they have not explored all the possibilities, and they look into the Inge Co. report. C/W Kelch SECONDED. Mr. Birken inquired whether copies of the letter should be sent to all the cities in the County, to which C/M Disraelly concurred, because there were approximately 15 or 16 cities in attendance at that meeting. C/M Disraelly said the letter should be outlined as the proposition that was presented by a gentleman from Providence, which discussed the creation of building blocks from solid waste and sludge; plus the removal of ferrous and non-ferrous materials for recycling. C/M Disraelly said that the man in Providence was charging a $9.00 tipping fee, and would request salvaqeable material that is buried anyway. He further noted that the County incinerator fee is $16.50, with Pinallas County having a $25.00 tipping fee. VOTE: ALL VOTED AYE. MAYOR FALCK CALLED A THREE -MINUTE RECESS. Tape . • . . • . . . . Side #8 22. Bid Authorization - Discussion and possible action to authorize the City Manager to go out to bid for movable walls for Council Chambers. SYNOPSIS OF ACTION: City Manager authorized to go out to bid. 19 1./28/81 mr/ C/W Kelch MOVED that the City Manager be authorized to seek bids, for the purchase and installation of moveable walls, and C/M Disraelly SECONDED. VOTE: ALL VOTED AYE. COMMUNITY DEVELOPMENT 29. Woodmont Plaza - Discussion and possible action on: a) Site Plan b) Landscape Plan c) Plat - Tem2. Reso. #1787 d) Water and Sewer Agreement (located on Northeast corner of McNab Road and N.W. 80th Avenue) SYNOPSIS OF ACTION: Tabled until fees are paid prior to the meeting. Barry Eden requested tabling of this item, due -to approval of the water rates earlier in the day; and not aware if fees have been paid. C/M Disraelly MOVED to table the item until fees are paid prior to the meeting, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. LEGAL AFFAIRS 42. Shops of Tamarac -- Bond Release - Temp. Reso. #1795 - Discussion and possible action to release a cash bond posted for installation of median improvements on N.W. 70th Street subject to receipt of a warranty bond. SYNOPSIS OF ACTION: Tabled until petitioner requests that this item be reagendized. C/M Disraelly MOVED to table this item, until a request is made by the petitioner to have it reagendized, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. PRESENTATIONS 13. Consent Aaenda a) Minutes of 12/10/80 -- Regular Meeting - Approval recommended by the City Clerk. (tabled on 1/14/81) b) Minutes of 12/24/80 - Regular Meeting - Approval recommended by the City Clerk. (tabled on 1/14/81) c) Minutes of 1/12/81 - Special Meeting - Approval recommended by City Clerk. d) Alan F. Ruf - Consulting Attorney - 1/23/81 - $520.00 - Approval recommended by City Attorney. e) Muller, Mintz, Kornreich, Caldwell & Casey, P.A. - Special Counsel - 1/19/81 - $280.55 - Approval recommended by City Attorney. f) Shailer & Purdy - Special Counsel - 1/19/81 - $286.47 -- Approval recommended by City Attorney. g) Alexander Grant & Co. - Auditor - 1/13/81 - $2,000.00 - Data Processing proposal evaluation -- Approval recommended by the Finance Director. h) Alexander Grant & Co. - Auditor - 1/13/0u1 - ;7,000.00 - Examination of financial statements - enr.ing Q/3n/PO - Approval recor'l-en(Ied by City Manager. i) Hayden Electric - City Hall Parking lot lighting - 1/22/81 - $30,000.00 - Approval recommended by City Manager. j) Blackburn Welding - Utilities West - Tank #3 - 12/17/80 - $1,398.90 and $1,102.00 - Welding repair during cleaning of Tank #3 - Approval of emergency expenditures recommended by City Manager. k) Triple-R Paving - Drainage Augmentation - N.W. 103rd Avenue - 1/22/81- $58,405.50 - Approval recommended by City Engineer. 1) J & B Slurry Seal Paving - Mainlands 1 thru 5 - 1/23/81 - $17,432.37 - Approval recommended by City Engineer. m) Acceptance of a gift of a microwave oven for the Police Department. -20-- 1/28/81 mr/ L SYNOPSIS OF ACTION: a) and b) - Approved as corrected; c) thru m) - Approved. VOTE: C/M Disraelly MOVED for approval of Items a) and b), as corrected, and c) thru m), as presented. C/W Kelch SECONDED. ALL VOTED AYE. 12. Employee of the Month - Presentation by the City Manager of awards to the December Employee of the Month. SYNOPSIS OF ACTION: Awards presented by Acting City Manager to Irene Adams. Mrs. Stuurmans commended the Employees Selection Committee and nominating Department Head, upon their choice of the December employee of the month. She read into the record the description of the employee; "As a reposi- tory of incredible amounts of knowledge and background concerning the City; not only competent, knowledgeable and intelligent, but always pleasant and willing to help." She announced that Irene Adams of Community Development, was the December Employee of the Month, which was followed by the presentation of a Certificate and dinner for two at Triggs Restaurant. It was further noted that her name will be placed on a plaque, which is located on the wall at the entrance to the City Hall. C/M Disraelly felt this award was well -deserved, because of the informa- tion that he personally receives from Mrs. Adams, as relates to the various items concerning the City of Tamarac. 8. Bid Authorization - Discussion and possible action to authorize the City Manager West. to go out to bid for various types of vehicles for Utilities SYNOPSIS OF ACTION: City Manager authorized to go out to bid for 10 vehicles for TUW, and performance and bid bonds be waived, along with items normally deleted by the Purchasing Agent. Mr. Birken advised that when the City goes out for bid on vehicles, they are not able to obtain bid bonds. He inquired whether this provi- sion should be removed, and better responses will be obtained. Mrs. Stuurmans felt that performance bonds could not be obtained from automobile companies. C/M Disraelly MOVED that the City Manager be authorized to go out for bid for ten (10) vehicles for Tamarac Utilities West, and the perfor- mance and bidder bonds be waived, along with whatever is deleted by the Purchasing Agent. C/W Kelch SECONDED. VOTE: ALL VOTED AYE. 9. Woodmont - Tuscan Homes (Tract 60) -- Discussion and possible action on request for refund of water and sewer overcharge to this site. SYNOPSIS OF ACTION: $300.00 refund approved for water and sewer overcharge. VOTE: C/M Disraelly indicated that this item came across his desk, and felt refunds should be approved by Council. His information, which was sub- stantiated by reports from the Finance Department, relates to the original provision of payment for water and sewer, in the amount of $245 per meter, as an off -site charge. fie noted there was an overpayment of $300, in the total amount, which error was determined on the part of Tamarac Utilities, Inc. C/M Disraelly MOVED to refund the amount of $300 to Tuscan Homes, and C/W Kelch SECONDED. AT.T. VOTFT) AYF _ =a 1/28/81 mr/ r- L 1 10. Woodmont - Wood Hollow (Tract 60) - Discussion and possible action for refund of water and sewer overcharge to this site. SYNOPSIS OF ACTION: $735.00 refund approved for water and sewer overcharge. C/M Disraelly indicated this item was similar to Item #9, and was easily substantiated as to the overpayment of $245 for three (3) lots. He then MOVED that the amount of $735.00, for three (3) off -site meters be refunded to Wood Hollow, Tract 60, and C/W Kelch SECONDED. VOTE: ALL VOTED AYE. 48. James Moyer vs. City of Tamarac - Discussion and possible action. SYNOPSIS OF ACTION: AGENDIZED BY CONSENT Case No.80-3537 concluded, with a payment of $13,500 to James Moyer; with a letter Qf resignation to be tendered to the City with simultaneous acceptance; also, that the City and its officers and employees are released from any and all claims for back -pay, benefits, damages, and attorneys fees. Funds to come from Police Department Salaries. C/M Disraelly MOVED to AGENDIZE BY CONSENT the item of James Moyer versus the City of Tamarac, for discussion and possible action. C/W Kelch SECONDED. VOTE: ALL VOTED AYE. Mr. Birken said this has been the most painful recommendation he has ever made to Council, and indicated that Mr. Moyer is willing to have reinstatement and simultaneous resignation; and would settle with great reluctance, would recommend settlement in the amount of $13,500 cash pay-off. In turn, he said the law -suit would be dismissed, which has been discussed with the Chief of Police. In response to a question by C/M Disraelly, the City Attorney stated that it was his understanding that benefits include pension and retire- ment, which the City is being released from. Mayor Falck said that Mr. Moyer would be entitled to a refund of one (1%), if he has paid that, with interest at 3%. He felt this should be handled by the Personnel Officer. Mrs. Stuurmans advised that Mr. Shai.ler indicated the amount of settle- ment would be inclusive of all benefits in the amount of $13,500.00, and is all that is monitarily coming from the City. C/M Disraelly MOVED that the law -suit, Moyer vs. City of Tamarac, Case No. 80-3537, Circuit Court, be concluded with payment of $13,500.00 to James Moyer, whereby he will tender the City a letter of resignation simultaneously with the acceptance of the amount of $13,500.00, which will include all claims for back -pay, benefits, including retirement and pension, damages, attorneys fees, and the like. This will release the City, its officers and employees. Funds will come from the Police Department Salaries at the present time. C/W Kelch SECONDED. Mayor Falck commended the City Attorney for the work he has done in accomplishing the settlement. VOTE: ALL VOTED AYE. 49. Application and Lease for use of Pinewood Elementary School Facility - Discussion and possible action. SYNOPSIS OF ACTION: AGENDIZED BY CONSENT Proper people authorized to sign application for recreation on 1/31/81, if it is needed. C/M Disraelly MOVED to AGENDIZE BY CONSENT an application and lease for use of Pinewood Elementary School Facility, as presented by the City Manager, for discussion and possible action. C/W Kelch SECONDED. VOTE: ALL VOTED AYE. -22- 1/28/81 mr/ Mrs. Stuurmans indicated that this item involved a lease for Pinewood Elementary School use on Saturday, 1/31/81, from 8:30 A.M. to 12:00 noon, in the event of rain. This would involve moving a dog show from Tamarac Park to an indoor location. She further stated that Tamarac Elementary School has a previous activity scheduled. She additionally noted that $13.36 per hour was being paid for Custodian services, and the City would provide the insurance, which is a duplicate that is used for Tamarac Elementary School, with no additional premium. Mrs. Stuurmans stated that it is a new school, which is located on 64th or 81st Street, off McNab Road. Mr. Birken said that it would be necessary for Sharon Ellis, the Recrea- tion Director to execute the document. C/M Disraelly MOVED that the proper people be authorized to sign the application for lease and use of Pinewood Elementary School, for 1/31/81, if it is needed. C/W Kelch SECONDED. VOTE: ALL VOTED AYE. MAYOR FALCK RECESSED THE MEETING TO FRIDAY, 1/30/81, AT 9:00 A.M., AND ALSO TUESDAY, 2/3/81, AT 9:30 A.M. MAY R ATTEST: dgitA�e- ASSISTANT CITY CLERK This public document was promulgated at a cost of $ , or $fir per copy, to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. APPROVED PY CITY COUNCIL ONE 1'9F1 -23- 1/28/81 mr/ J