The URL can be used to link to this page

Home My WebLink About1984-09-12 - City Commission Regular Meeting MinutesCITY OF TAMARAC, FLORIDA REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 1984 Tape 1 CALL TO ORDER: Mayor Philip B. Kravitz called the meeting to order on Wednesday, September 12, 1984, at 9:00 A.M., in the Council Chambers. ROLL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Sydney M. Stein C/M Jack Stelzer C/M Raymond J. Munitz C/M John J. Dunne ALSO PRESENT: City Attorney Jon Henning Acting City Manager Steve Wood Assistant City Clerk Carol Evans Secretary Carol M. Thrasher MEDITATION AND PLEDGE OF ALLEGIANCE: Mayor Kravitz called for a Moment of Silent Meditation followed by the Pledge of Allegiance. ti 46. GRANTS - Report by Mitch Ceasar. < r SYNOPSIS OF ACTION: Agendized by Consent (See Page 16) Vice Mayor Stein MOVED to add by consent a report by Mitch Ceasar regarding Grants. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 47, SELECTION OF CITY MANAGER - Discussion and possible action on selection of a new City Manager. SYNOPSIS OF ACTION: Agendized by Consent. (See Page 26) Vice Mayor Stein MOVED to add by consent the selection of a City Manager. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 16b. Payment to Miller & Meier for Services - Discussion and possible action to approve payment to Miller & Meier for architectural services as invoiced. SYNOPSIS OF ACTION: Agendized by Consent (See Page 21) Vice Mayor Stein MOVED to add by consent the payment of invoice from Miller & Meier for architectural services. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 48. PRESENTATIO14 BY PRESIDENTS' COUNCIL REGARDING PARKS & RECREATION - Presentation at the request of the Presidents Council by Bernie Hart, President of the Presidents' Council, regarding Parks & Recreation. SYNOPSIS OF ACTION: Agendized by Consent (See Page 27) C/M Munitz MOVED to Agendize by...Cons.ent �reSentation by the Presidents Council regarding Parks and Recreation. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE .............. .. . ^1- `91 12/84 /cmt 23b. EXTENSION OF MORATORIUM - Discussion and possible action to exten the moratorium on Land Section 7 which expired August 1984, for addi- tional six months. SYNOPSIS OF ACTION: Agendized by Consent (See PageFage 5) C/M Munitz advised that in discussion with the City Attorney, Mr. Henning advised that an Ordinance would be required for this. C/M Munitz MOVED to add by consent an extension of the moratorium on Land Section 7 for an additional six months. , C/M Dunne SECONDED. VOTE: ALL VOTED AYE 49. WORKSHOP ON COUNCIL EXPENSES - Discussion and possible action to instruct Mayor to establish Workshop to discuss Council Expenses immediately following the Pre --Agenda Meeting. SYNOPSIS OF ACTION: Agendized by Consent (See Page 28) C/M Munitz MOVED to add by consent an item to instruct the Mayor to hold a Workshop on Council Expenses immediately following the Pre -Agenda Meeting next Wednesday. C/M Munitz suggested that guidelines for these expenses should be established. C/M Dunne SECONDED. VOTE: ALL VOTED AYE PRESENTATIONS 1. Employ the Handicapped - Presentation by Mayor Kravitz of a proclamation designating the week of October 1, 1984, as "National Employ the Handicapped Week". SYNOPSIS OF ACTION: Proclamation presented by Mayor Kravitz. Mayor Kravitz presented a proclamation to Jeannie Saunders, designating the week of October 1, 1984, as "National Employ the Handicapped Week". 2. National Executive Housekeepers - proclamation designating September Housekeepers Week". SYNOPSIS OF ACTION: Proclamation given to City Clerk for mailing; no representative present. Presentation by Mayor Kravitz of a 12 _ 18, 1984, as "National Executive Mayor Kravitz instructed the City Clerk to mail this proclamation since there was no representative present to accept it. GENERAL ADMINISTRATIVE/FINANCIAL 14. Bid Award - Public Works - Temp. Reso. #3264 - Discussion and possible action to award a bid for janitorial service for City facilities. Authorized City -SYNOPSIS OF ACTION' Authorna er .Public Works Director to negotiate a 60-day contract -with low bidder providing.he meets bonding requirements with Council review after that date. City Attorney Henning read Temp. Reso. #3264, by title. Public Works Director Greg Turek advised that 8 vendors bid for this service, all. of whom were prequalified. Mr. Turek stated that Staff recommends that the second vendor be awarded the bid by virtue of his reputation with Southern Bell, as opposed to the low bidder who did not have a reasonable estimate of time for completion of the work and is relatively new. Mr. Turek advised that the current contract is with the third bidder, Corporate Cleaning, until the end of the month. -2- 9/12/84 /cmt Vice Mayor Stein asked the difference between the low bidder and the one recommended by Staff. Mr. Turek advised that it is $533.00 per month. In reply to Vice Mayor Stein, Mr. Turek advised that the total contract of the bidder recommended by Staff is $1,408.00 per month; the current contract is $2,200.00; and the low bidder is $875.00. Mr. Turek added that the low bid is unrealistic and the bidder has never done anything comparable to the City's service. Vice Mayor Stein said that when a service can cost the City $500.00 less by taking a different vendor, it should be considered; and it could be the first big contract that would help this small business grow. C/M Munitz asked if a trial contract could be negotiated with the vendor to determine if he can handle this size of service. Mr. Turek advised that it would involve going out for bid again and the City Attorney stated that the bids are valid for 60 days. Vice Mayor Stein reviewed the other bids and suggested that the bid be awarded to the low bidder. C/M Munitz MOVED that the City Manager and the Public Works Director be authorized to negotiate a 60-day contract with the lowest bidder, providing that he meet all requirements for bonding; and that Council review the contract performance after that period. Vice Mayor Stein SECONDED. 13. Utilities West VOTE: ALL VOTED AYE - Status report by the City Attorney on the contract between the City and E&A Environmental Consultants, Inc., for the installation of the dome and biofilter. Discussion and possible action. SYNOPSIS OF ACTION: Status Report by Consulting City Attorney Alan Ruf. Council confirmed his letter of 8/16/84 modifying the contract with E&A. C/M Munitz stated that it was his understanding that these were already installed and the City Attorney advised that the final payment has not been released due to some minor problems last month and Mr. Ruf would provide status on that. Consulting City Attorney Alan Ruf reported that there was a problem in the construction of the bio-filter at the West plant during the month of August, and the City Attorney's office was asked to intervene on an emergency basis. Mr. Ruf advised that after much discussion, a meeting was held with Staff and a substitute letter of agreement dated August 16, 1984 was prepared and is attached to his memo on this subject. Mr. Ruf continued that the contractor alleged that specific inspections were not held in a timely manner and asked for $12,000.00 in extras because of that; however this was negotiated down to $4,000.00. Mr. Ruf stated that with this agreement the Contractor was to proceed immediately with his obligations to complete the project. He said that they advised yesterday that the project was completed; however Frank Barbuto of the City's Engineering Department indicates that there are approximately $10,000.00 in non -completed items. Mr. Ruf advised that this is the status to date and asked for confirmation of the modification of the contract as set forth in his letter. Vice Mayor Stein MOVED to confirm the letter modifying the contract with E&A. C/M Munitz SECONDED. C/M Dunne asked if the new Engineering Director was aware of this and Mr. Ruf stated that he was. Mr. Ruf advised that the only requirement for the Utility Director is to make sure that the work is complete; and no payment will be made until that time. VOTE: ALL VOTED AYE Z911 9/12/84 /cmt J LEGAL AFFAIRS 22. 201 Plan - Temp. Reso. authorize execution of District for transfer County North Regional (tabled from 5/23/84). SYNOPSIS OF ACTION: APPROVED __ _... _. execution of Agreement with North Springs Improvement District for transfer of Tamarac's excess capacity in the Broward County North Regional Treatment Plant and Disposal Facilities. #3158 - Discussion and possible action to an Agreement with North Springs Improvement of Tamarac's excess capacity in the Broward Treatment Plant and Disposal Facilities RESOLUTION NO. R-84_,t&(.- PASSED City Attorney Henning read Temp. Reso. #3158, in its entirety. Mr. Henning advised that the payment on this Agreement is $186,711.84 effective September 30th, instead of that listed in the back --up. Mr. Ruf explained that Tamarac is fully subscribed for its excess capacity and added that this will be the first step in assigning away that excess capacity in the North Regional Plant. He said that this finalizes any commitment to participate__ -- ,in the North Region in excess of the 2.41 which will be sent from east of NW 64th Avenue through the pipeline at Grants(sunshine)Plaza. He continued that this will be the first of several Resolutions that will come to Council -from various Governmental agencies taking the excess capacity, to end .the possibility.... . _. _ ....... .._. -- ,of sending untreated wastewater to the North Regional Plant. He stated that this is the recommendation of Staff and the Consultants. Mr. Ruf advised that Tamarac has been escrowing about a million and a half dollars in payments which the County__claims is owed them and -_this -..agreement _ __ --- is a method by which at least 2/3 of that will be paid by other Governmental agencies, freeing approximately a million dollars to the City of Tamarac for other purposes. He added that counsel is still negotiating with the County regarding these payments and their claims, because they did not construct the interceptor for the operation. Vice Mayor Stein MOVED to adopt Temp. Reso. #3158. C/M Dunne SECONDED. C/M Stelzer asked what account the million dollars is in now and where it will be placed. Finance Director Steve Wood advised that it is now in Broward County Escrow Fund #424-Utilities West Account and on financial statements it will be treated as an expenditure of the system. He added that it will become Miscellaneous Revenue to the system at this point. John Lachmann, resident, asked if all lands were provided for by relinquishing the capacity now. Vice Mayor Stein advised that the system is not even pumping close to capacity yet and is going to bid for a force main under the Turnpike- ., - .._..._._._._ ..---.._.. - to push excess capacity through. He added that what the City is releasing -------------- has no effect at all. VOTE: ALL VOTED AYE 23. Land Section 7 a) Discussion and possible action regarding a proposed plan for the possible purchase of a parcel of land in Land Section 7 to be used for municipal purposes (tabled from 7/25/84). b) Discussion and possible action to extend the moratorium for an additional six months. Agendized by Consent. SYNOPSIS OF ACTION: a) Mr. Ruf reported that negotiations are still underway to secure land for municipal purposes. Council authorized him to proceed and report back. b) Authorized City Attorney to prepare Ordinance to extend the moratorium for an additional six months. -4- 9/12/84 /cmt L_ L__� Tape b) C/M Munitz confirmed with the City Attorney that an Ordinance must be 2 prepared to extend the moratorium. C/M Munitz MOVED to authorize the City Attorney to prepare an Ordinance to extend the moratorium for an additional six months. C/M Dunne SECONDED. VOTE: ALL VOTED AYE a) Mr. Ruf advised that his memo of September 10th provides status on this subject. He added that he met with Mr. Tralins after that date and was advised that the client withdrew, subject to his participation in the planning of the land uses in the south half of Land Section 7. Mr. Ruf continued that attempts are still being made to locate the 40 acres needed for municipal purposes and stated that the city s offers on two additional parcels in the north were rejected. Mr. Ruf referred to Council's authorization for him to negotiate with Mr. May for approximately 40 acres on the north section line adjacent to the Sawgrass Expressway and added that Mr. May agreed to sell at $16,000.00 per acre providing that the City would rezone approximately 15 acres of land north of the mid -section line to Office/Park. Mr. Ruf stated that he stopped negotiations with Mr. May because he understood that Council and Staff had rejected that previously in favor of residential zoning. He added however that in discussion with the City Planner, Mr. Rubin indicated that there should be no problem in moving the canal from the mid -section line. C/M Munitz asked how that would affect the density and the 1,526 residential units already there. Mr. Ruf replied that by buying Mr. May's parcel, the City would be getting approximately 400 dwelling units which could be sold at a potential asset of $800,000.00, which would actually exceed the purchase price of the acreage. He added that it is Mr. Rubin's opinion that this could be compatible depending on the placement of the canal system; and added that the outfall is at the northwest corner. C/M Munitz asked how this would affect the distance from the Isles of Tamarac and the industrial area. Mr. Rubin stated that the water line is now approxi- mately 2600 feet from the Isles of Tamarac and pointed out the areas on a map displayed of Land Section 7. He explained that there is some latitude for movement and wherever the utility plant is located, the waterline will be placed around it as a buffer for the residential area. C/M Munitz pointed out that the plant will be directly opposite the new residential area that will someday be built and Mr. Rubin explained that there would be a 120-foot canal separating it in addition to a 6-foot high berm and two rows of trees and hedges to be placed there for buffers. C/M Munitz stated that the plant should be as far south as possible, away from the residential areas. Vice Mayor Stein agreed, but stated that the land was not available and the plant must be placed on the available land. C/M Munitz asked if this would be a type of contract zoning and Mr. Ruf explained that the Land Use Plan could be amended to provide for the rezoning. Mr. Ruf asked for the authority to continue negotiations with George May based on the new information from the City Planner. Mayor Kravitz authorized Mr. Ruf to proceed and to report back to Council. GENERAL ADMINISTRATIVE/FINANCIAL 11, Bid Award - Utilities East - Temp. Reso._ #3263 - Discussion and possible action to award a bid to demolish and remove this facility. SYNOPSIS OF ACTION: APPROVED bid award to RESOLUTION NO. R-84- ! o PASSED Cuyahoga Wrecking Corp., in the amount of $9,800.00 to demolish and remove the Waste- water Treatment Plant East. City Attorney Henning read Temp. Reso. #3263, by title. Bob Foy, Engineering, advised that the Tamarac Utilities -East plant is no longer required because the wastewater is now pumped to the Ft. Lauderdale system. He stated that this bid is to demolish and remove the facility and Staff recommends adoption. C/M Dunne MOVED to adopt Temp. Reso. #3263. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE -5- 9/12/84 /cmt d 12. Bid Awards - Utilities West -- Discussion and possible action to award bids for the following: a) Bulk Pebble Quicklime - Temp. Reso. #3260. b) Grouting Chemicals -- Temp. Reso. #3261.� c) Chlorine - Temp. Reso. #3262. SYNOPSIS OF ACTION: a) Awarded to Allied Products Co., at $65.96/ton for total annual purchase price of $98,940.00. b) Awarded to Avanti International for acrylamide grout at $2.10/pound, 99% TEA at $10.00/gallon, A.P. at $1.00/pound. c) Awarded to Allied Universal Corp., at $259.80/ton for a total annual purchase of $48,063.00. RESOLUTION NO. R-84-5Z / PASSED RESOLUTION NO. R-84-Lz- a -PASSED RESOLUTION NO. R-84PASSED a) City Attorney Henning read Temp. Reso. #3260, by title. Mr. Foy reported that this is required material for the treatment of water and Staff recommends award to the low bidder, adding that this is the same bidder as last year. Vice Mayor Stein MOVED to adopt Temp. Reso. #3260. C/M Dunne SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning read Temp. Reso. #3261, by title. Mr. Foy reported that Staff recommends bid be awarded to the low bidder, adding that this is the same bidder as last year. Vice Mayor Stein MOVED to adopt Temp. Reso. #3261. C/M Dunne SECONDED. VOTE: ALL VOTED AYE c) City Attorney Henning read Temp. Reso. #3262, by title. Mr. Foy reported that Staff recommends bid be awarded to the low bidder. Vice Mayor Stein MOVED to adopt Temp. Reso. #3262. C/M Dunne SECONDED. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 37. Shaker Woods Village - Bond Release - Temp. Reso. #3274 - Discussion and possible action to release a warranty bond posted for the water and sewer system. SYNOPSIS OF ACTION: APPROVED release of RESOLUTION NO. R-84- PASSED warranty bond #EBC-1165 in the amount of $7,106.94. City Attorney Henning read Temp. Reso. #3274, by title. Mr. Foy reported that Staff recommends release of the warranty bond. C/M Dunne MOVED to release the bond. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE 38. Ashmont - Bond Release - Temp. Reso. #3276 - Discussion and possible action to release a warranty bond posted for Phase I sanitary sewer system. SYNOPSIS OF ACTION: APPROVED release of RESOLUTION NO. R-84-277 PASSED warranty bond #NABG-R90814F in the amount of $5,441.90. City Attorney Henning read Temp. Reso. #3276, by title. Mr. Foy reported that Staff recommends release of the bond. C/M Munitz MOVED to adopt Temp. Reso. #3276. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE Qs 9/12/84 /cmt J M M M 39, Sunniland Bank - Bond Release - Temp, Reso, #3277 -- Discussion and possible action to release a warranty bond posted for the public improvements associated with the parking lot addition. SYNOPSIS OF ACTION: APPROVED release of RESOLUTION NO. R-84- .21 PASSED Warranty Bond #963320 in the amount of $1,125.00. City Attorney Henning read Temp. Reso. #3277, by title. Mr. Foy reported that Staff recommends release of the warranty bond. C/M Munitz MOVED to adopt Temp. Reso. #3277. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE 40. Fr ber h/Firemen's Fund Buildi -- Performance Bond - Temp.Reso.#3278 Discussion and possible action to call a performance b6nd poSfel public improvements. SYNOPSIS OF ACTION: Held for afternoon session. (See Page 14) City Attorney Henning read Temp. Reso. #3278, by title. Mr. Foy advised that the Bill of Sale Absolute and the required utility easement were received yesterday afternoon and Staff is in the process of approving them. He asked that discussion be held until this afternoon in order that appropriate Resolu- tions can be prepared. Mayor Kravitz agreed to hold discussion until 1:30. 41. Colony West Country Club - Discussion and possible action on: a) Release of a performance bond posted for public improvements subject to receipt of a one-year warranty bond -- Tem Reso. #3279. b) Acceptance of the Bill of Sale for the water distribution and sewage collection system improvements - Temp. Reso. #3280. c) First Amendment to the Water and Sewer Developers Agreement. SYNOPSIS OF ACTION: a) APPROVED release of RESOLUTION NO. R-84-,2 F/ PASSED performance bond subject to receipt of a RESOLUTION NO. R-84- �,Z PASSED warranty bond in the amount of $9,492.25. b) APPROVED acceptance of Bill of Sale from Colony West Mortgage, Inc. c) APPROVED. a) City Attorney Henning read Temp. Reso. #3279, by title. Mr. Foy advised that Staff recommends release of the bond subject to receipt of a warranty bond. Vice Mayor Stein MOVED to adopt Temp. Reso. #3279. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning read Temp. Reso. #3280, by title. Mr. Foy advised that Staff recommends that the bill of sale be accepted. C/M Munitz MOVED to adopt Temp. Reso. #3280. C/M Dunne SECONDED. VOTE: ALL VOTED AYE c) City Attorney Henning explained that the Amendment was for the satellite restroom on the golf course and asked Mr. Foy if this was already metered. Mr. Foy replied that it was connected but not metered. Mr. Henning asked if guaranteed revenues were involved and Mr. Wood advised that if there is no meter, there are no charges. Mr. Foy stated that the Amendment is to add one ERC, then a meter. would be installed and charges could be assessed. City Attorney Henning recommended approval. Vice Mayor Stein MOVED for approval. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 42, Woodland Lake Estates Phase III (The Village at Woodland Lake) - Discussion and possible action on a Water and Sewer Developers Agreement. SYNOPSIS OF ACTION: APPROVED subject to payment of $10,710.00 in fees today. -7- 9/12/84 /cmt City Attorney Henning explained that this is another of the Sadkin arrangements and is for a total of 60 units, with this agreement being for the payment of 7 ERC's and the remainder assigned by Sadkin. Mr. Foy advised that a messenger is enroute with the payment and asked that the agreement be approved subject to payment. C/M Munitz stated that Council should be consistent and wait for this payment, if a policy is to be estab- lished that items must be paid for before action. C/M Dunne agreed. Vice Mayor Stein suggested that if Council approves the contract, the collection of this money is an administrative function. Mr. Henning stated that verbal confirmation would be provided before the'end of this meeting and recommended approval. C/M Munitz MOVED to approve the agreement. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE BOARDS AND COMMITTEES 3. Board of Social Services -- Temp. Reso.�{3220_ - Discussion and possible action to appoint one (1) member (tabled from 7/25/84). SYNOPSIS OF ACTION: TABLED; no applications have been received. C/M Munitz advised that there are no applications for this committee. Vice Mayor Stein MOVED to TABLE the item. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 4. Welcoming Committee_ - Discussion and possible action to: a) Appoint additional members - Temp. Reso. #3265. b) Accept resignation of Grace Platz. Agendized by Consent. SYNOPSIS OF ACTTON: a)TABLED awaiting Committee's recommendations. b) Agendized by Consent. Resignation accepted. a) City Attorney Henning read Temp. Reso. #3265, by title. Mayor Kravitz advised that the Committee will provide their recommendations following their meeting and asked that the item be Tabled for those results. C/M Munitz MOVED to TABLE Temp. Reso. #3265. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE b) C/M Munitz MOVED to agendize by consent to.accept the resignation of Grace Platz. C/M Dunne SECONDED. VOTE: ALL VOTED AYE C/M Munitz MOVED to accept the resignation of Grace Platz. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 5. Board of Adjustment - Discussion and possible action on: a) Acceptance of resignation of James J. Kane, Jr. b) Announcement of vacancy of one regular term. SYNOPSIS OF ACTION: a) Accepted. b) Announced vacancy of one regular term. a) Vice Mayor Stein MOVED to accept the resignation of James J. Kane, Jr. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) Mayor Kravitz announced the vacancy of a regular term and anyone can apply. Vice Mayor Stein advised that there are alternates on this Committee and asked if it were proper to MOVE that alternate Joe Lubin be appointed to the regular term. City Attorney Henning stated that it could be done this. way and__.a Resolution could be prepared for this afternoonis session. C/M Munitz SECONDED. -g- 9/12�84 cmt'I C/M Stelzer asked if Mr, Lubin was on any other committees and if there were a conflict of interest involved, Vice Mayor Stein advised that Mr. Lubin is on the Legal Advisory Committee but has submitted a written request for con- sideration of the regular term on the Board of Adjustment, with an offer to resign from the Legal Advisory Committee if necessary, The Vice Mayor added that there are other members on both boards and suggested that a decision should be made to declare whether or not there is a conflict between these two boards. City Attorney Henning stated that he is awaiting a decision regarding Workshop discussion of Committee appointments to more than one committee to avoid such conflicts. Florence Bochenek, resident, agreed with the item as listed on the Agenda and suggested that the vacancy be announced because there could be other residents who wish to apply. Vice Mayor Stein withdrew his Motion and suggested that the vacancy be announced. C/M Munitz, as SECOND, agreed and asked the City Attorney the status on the Committee Ordinance. Mr. Henning advised that it is ready for distribution and discussion at a Workshop. 6. Public Information Committee - Discussion and possible action regarding announcement of vacancies on this committee. SYNOPSIS OF ACTION: No vacancies exist because previous members had returned. Chairman__. asked for two additional members, which will be discussed at the next meeting. Mayor Kravitz announced that there are vacancies on this committee. Irving Fenichel, Chairman of the Public Information Committee, announced that as of Monday, there are no vacancies because those previous members have now returned. Mr. Fenichel asked that two additional members be approved for this Committee. Vice Mayor Stein MOVED to announce no vacancies for this committee. Mayor Kravitz advised that no additional members can be approved at this meeting but it can be discussed at the next meeting. Vice Mayor Stein stated that a vacancy can only be announced if there are less than five members; however there is no maximum number for this Committee and additional members could be a ointed. Mayor Kravitz advised that if Council approves more members that could be announced at the next meeting and residents will be given the opportunity to Tape apply for appointment by Council. 3 7. Charter Review Committee -- Discussion and possible action regarding a revised Charter and the possible formation of this committee. SYNOPSIS OF ACTION: TABLED for further consideration by request of the Vice Mayor. C/M Munitz stated that he asked for this committee for the specific purpose of reviewing the entire Charter to result in a revised Charter. He added that if Council is in agreement, he will meet with the City Attorney to prepare the Resolution to establish this committee. Mayor Kravitz stated that it was his understanding that the Charter Board would handle such reviews. Vice Mayor Stein MOVED that the item be Tabled and added that Council would be overriding the duties of the Charter Board by establishing this committee. The Vice Mayor suggested that discussions be held with the Charter Board to establish a schedule for their review of the Charter and then if it is necessary to establish a review committee, it could be done. C/M Munitz advised that over the last three or four years, there have been 40 amendments to the 1976 Charter recommended by the Charter Board and suggested that the entire Charter should be revised, with input from the Council and the public. C/M Munitz repeated his request to establish a Charter Review Committee for this purpose. 9/12/84 /cmt L Mayor Kravitz stated that the Motion on the floor is to Table. C/M Dunne SECONDED. VOTE: C/M Dunne AYE C/M Munitz NAY C/M Stelzer NAY Vice Mayor Stein AYE Mayor Kravitz AYE S. Golf Feasibility Committee_ -- Status report on appointments. Discussion and possible action, SYNOPSIS OF ACTION: Status report by City Attorney; 4 members appointed by Council announced; Clerk directed to notify of appointments. City Attorney Henning advised that the committee was established on June 13, 1984, by Resolution #R-84-180 to include five regular members, with each member of Council to appoint one member from his district. He added that those appointments were to be made to the Clerks Office. Mayor Kravitz advised that there were four appointments and added that C/M Stelzer had not yet appointed a member from his district. Mayor Kravitz announced those appointees to be Max Wallenstein appointed by Mayor Kravitz; Jack Walker appointed by Vice Mayor Stein; Morris Glicksman appointed by C/M Munitz; and Sam Pizzarello appointed by C/M Dunne. Vice Mayor Stein asked that the Clerk notify those members of the appointments. Vickie Beech, resident, asked what golf course was being discussed. Mayor Kravitz advised that there are none being offered or discussed at this time; the Committee is to study the feasibility and the Vice Mayor added that consideration is being given to Colony West Executive Course and Sabal Palms. C/M Stelzer asked if any proposal had been made by Mr. Stackhouse and the Mayor replied that there had been no final proposal made. C/M Stelzer advised that Mr. Stackhouse has held meetings at one of the Clubhouses and announced his offer to the City; yet nothing has been made public from the Council on such a proposal. C/M Munitz stated that the actions of Mr. Stackhouse were suspect and had nothing to do with the City at this time. LEGAL AFFAIRS 19. Sawgrass Expressway - Temp. Reso. #3272 -- Discussion and possible action to approve the proposed use by the Sawgrass Expressway Authority of certain rights -of -way in Land Section 6 along NW 112 Avenue between Southgate Boulevard and McNab Road. SYNOPSIS OF ACTION: APPROVED, with condition RESOLUTION NO. R-84PASSED that 6-laning of Commercial Boulevard be done in Phase I and that Authority provide land- scaping and buffer in Cypress Commons area as suggested by Staff. County Commissioner Gerald Thompson asked that Council approve the Resolution to allow construction of that portion of the Sawgrass Expressway through the north end of Tamarac and adjacent to the Florida Power & Light reservations. He added that the Authority has agreed to provide adequate landscaping and buffer to the adjacent Park area and hope to begin by November 1st. He said that they need to obtain certain agreements with various local Governments and property owners and that the parcel with the existing road right-of-way in that area must be conveyed before they can proceed. Mr. Thompson explained that this is a 23-mile road starting at the Turnpike in Deerfield Beach, proceeding through Parkland and parts of Coral Springs; turning at the Dyke and coming South; and has 11 intersections, including the one at Commercial Boulevard. _10- 9/12/84 /cmt C/M Munitz asked who actually owns the land in Land Section 6 being discussed. City Attorney Henning advised that 99% is public right--of-way and 1.45 acres in the north end is owned by the City. He added that the Authority has asked that Tamarac endorse their use of this land; and the Resolution is to relinquish any conflicting plans that the City might have for this right-of- way and to deed over the 1.45 acres. Mr. Henning said that, if approved, he will prepare the necessary deeds and documents for this action in exchange for — and including,. completing the 6-laning of Commercial Boulevard in Phase I and the landscaping. Vice Mayor Stein MOVED to approve Temp. Reso. #3272. C/M Munitz SECONDED. C/M Munitz referred to the concern of property owners in Land Section 7 that the Expressway will go directly through their property. Mr. Rubin advised that this concerns two property owners and the Authority is studying that problem. Morris Haber, resident, asked about a light entering from Woodlands Boulevard and the Mayor advised that it is still pending. Mr. Haber asked if this will increase traffic on Commercial from the Turnpike, west. Mr. Thompson advised that the Expressway is intended to divert traffic through the City. VOTE: ALL VOTED AYE City Attorney Henning asked that the record show that the two conditions for this action are for the landscaping and the 6-laning of Commercial Boulevard in Phase I. Commissioner Thompson advised that the Expressway Authority holds regular meetings and asked that one of these meetings be held in Tamarac for additional information to the citizens. Mayor Kravitz agreed. Tape 15. Broward Sheriff's Office - Status report by the City Manager regarding 4 inquiries made to the BSO for their services in the City. SYNOPSIS OF ACTION: Report given. TABLED for further information and a Workshop Meeting. Acting City Manager Steve Wood advised that a preliminary proposal by BSO has been received from Sheriff Brescher and a Council decision is needed as to whether or not to proceed with the proposal. At the Mayor's request, Mr. Wood continued that the original inquiry was for the Sheriff's Office to advise of the type of services that they could perform; how much it would cost; and the savings to the City. Mr. Wood stated that the initial report demonstrated a preliminary savings of $233,206.00 for the first year and added that Council should consider the impact on revenues currently being collected by the Police Department. He added that another major concern is the construction of the police facility and the debt service on that facility if it is not constructed. Mayor Kravitz asked for confirmation that all of the figures were still not available and that further study will be needed. Mr. Wood confirmed that. C/M Munitz stated that this is a conceptual idea for consideration of the feasibility to proceed. C/M Stelzer stated that Council must also consider how much rent the City will get for the building and suggested that all of the facts be presented for discussion at the same time. Major Richard T. Simpson, Director of Law Enforcement of Broward County Sheriff's Office, advised that he; Michael Woodra, Finance Director; John Solenwagner, Personnel Director; and Major Al Kline, Liaison and Lauderdale Lakes Chief of Police, are available to respond to questions regarding this tentative proposal. 9/12/84 /cmt In reply to Mayor Kravitz, Major Simpson advised that they have had requests from other cities for the same proposal, and added that currently Lauderdale Lakes, Lauderhill, Pembroke Pines, an& the glrport are under-contractua services. C/M Munitz advised that he originally inquired into this area because of his concern for the cost to the taxpayers, if they want this, to happen, and what effect it would have on the health, safety and welfare of the people. He continued that the financial aspects are significant but they must consider the revenues collected, the rental charge for the building, and the savings of approximately $400,000.00 per year by not building the new police facility, through amortization in bonds. C/M Munitz stated that at this point he wants to gather information and input from all sources before proceeding with the proposal. Vice Mayor Stein suggested that all of this should have been done prior to having BSO and FOP representatives available for discussion. Mr. Wood stated that the BSO is here to determine if the City wants to proceed on this proposal and suggested that they should be given that decision today. C/M Dunne asked Major Simpson if the BSO can do as good a job as the City's Police Department. Major Simpson replied that the BSO does not intend to come into a City and change its services; they believe in the City concept; and the contract states that no more than 10% of the City force can be moved in any one year. He added that the personnel would not change - only their uniforms and the color of the cars. Major Simpson advised that there will also be no change to the revenues collected; that amount will be returned to the City. City Attorney Henning explained that there are three aspects to each fine: 1 - court costs which go to the Clerk's Office 2 - educational funds which are $2.00 per ticket and are earmarked by the State for educational purposes - these would go to BSO for the education of our officers 3 - remainder is General Revenue and will go to the City Mike McGrane, Vice President of Federal Order of Police, Tamarac Lodge 97, stated that they were in the middle of labor negotiations when advised of this proposal and have had workshops with the BSO on this subject since that time. He advised that 68 officers were polled with the following questions to determine the current concensus of FOP members to pursue the proposal; with 46 responses as indicated: 1. Are you in favor of the proposed contract for police service with BSO? (39 yes; 4 no; 2 abstentions) 2. Do you want the FOP of Tamarac Lodge 97 and the City of Tamarac to continue to study the feasibility of the proposed contract with the BSO? (44 yes; 1 no; 1 abstention). Mr. McGrane stated that he has distributed to the Press, to Council, to the Police Chief and to Lodge members, reports stating the criteria for their final decision in approving this contract which includes: 1 -- what quality and level of service the City Council intends to provide to the City of Tamarac. 2 - what is in the best interest of the citizens of Tamarac. 3 - what is in the best interest of the members of Tamarac FOP Lodge 97. 4 -- participation by Lodge 97 in the contracting of the services. Mr, McGrane continued that the criteria includes that the Lodge must be involved in anything that has an impact on the bargaining unit members. He stated that there have been many rumors and announced that the FOP is the official spokes- man for the bargaining unit members and they will not sanction any statements by members of the Police Department to either mislead, encourage, or discourage this proposal at this time; statements will be limited to the speaker. He continued that in consultation with the FOP attorney, the following points must also be discussed and incorporated into the contract: - the quality of services to be provided to the citizens of Tamarac would have to remain the same. --12-- 9/12/84 /cmt i - The Sheriff will be required to respond to the same types of requests ,for police service that the City Police do. Mr. McGrane advised Council that they could also include a provision in the contract that should any Tamarac officer not be available, a County officer will be assigned to patrol in that officer's absence. - That all Tamarac Police officers will be guaranteed a position and there will be a normal transition of personnel, laterally, without question. -- There will be no loss of benefits to the officers; it will be the individual's option to stay in the current City Pension System or the Florida Retirement System and the City's provisions for buy-back of Sick Leave, vacation time, and personal leave will apply. - That the Sheriff's office will honor all promotional positions and supervisory positions; and they will be able to remain in those positions without a reduction in rank. - Seniority will be honored for all Police officers and there will be a lateral entry from the date of hire with the City of Tamarac. -- There will be no loss of pay and there will be a comparable service level and opportunity for advancement. - That the Specialty Assignments will remain the same and they will be transferred to those positions in BSO. Mr. McGrane stated that it is the FOP's opinion that if the City is serious about this proposal, then we should continue to go forward with the proposal; if not, then labor negotiations should be continued to agree upon a contract for the City's Police Department. Curt Rosenfeld, Director of Civil Defense and Crimewatch for Fairhaven 11, spoke in favor of retaining the City's Police Department and advised that it was his understanding that the Lauderhill City Council was considering going back to their City police operation. Amy Lew, resident, spoke on behalf of the Bermuda Club for retaining the City's Police Force. She asked how high the BSO contractual fee would go. Bernie Hart, resident, suggested that a Workshop be held for discussion after all information is available. Iry Schneider,resident, spoke on behalf of Sabal Palms for retaining the City's Police Department. Morris Haber , resident, spoke in favor of the City's Police Department. Vice Mayor Stein MOVED to Table the subject for a Workshop. C/M Munitz SECONDED. City Attorney Henning asked for confirmation that the City Manager was being instructed to pursue the proposal for more information and the Mayor confirmed. VOTE: ALL VOTED AYE Mayor Kravitz recessed the meeting for lunch at 11:55 and announced that it would reconvene at 1:30. --13- 9/12/84 /cmt r Tape Mayor Kravitz called the meeting to order at 1;30 P.M. All were present. 5 COMMUNITY DEVELOPMENT 40. Fr ber h/Firemenls Fund Building -- a) Performance Bond -- Temp. Reso._#3278 - Discussion and possible action to eell release a performance bond posted for public improve- ments. b) Temp. Reso. #3285 - Discussion and possible action to accept bill of sale. Agendized by Consent. SYNOPSIS OF ACTION: RESOLUTION NO. R-84- % PASSED a) APPROVED release of performance bond subject RESOLUTION NO. R-84-,Z:j p PASSED to receipt of one-year Warranty Bond in the amount of $581.50; b) APPROVED acceptance of bill of sale. (See Page 7) Mayor Kravitz advised that the necessary action discussed at this morning's session is now ready. C/M Stelzer MOVED to add b) to accept the bill of sale. C/M Munitz SECONDED. VOTE: ALL VOTED AYE a) C/M Stelzer advised that the word "call" in the agenda should be changed to "release". He stated that the Engineering Department recommends release of this bond and MOVED that the performance bond be released subject to receipt of a one-year Warranty Bond in the amount of $581.50. C/M Munitz SECONDED, VOTE: ALL VOTED AYE b) C/M Stelzer MOVED the acceptance of the bill of sale for water and sewer. Mr. Foy advised that it was for water only. City Attorney Henning read Temp. Reso. #3285, by title. He stated that the resolution should be changed where necessary to delete references to the sewer system. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 27. Midway Plaza - Discussion and possible action on: a) Development Order -- Temp .Reso._#3255. b) Plat -- _Temp. Reso. #3256. c) Water Retention Agreement. d) Development Review Agreement. e) Requesting Broward County to apply the traffic impact fees to the University Drive widening project within Tamarac City limits - Temp. Reso. #3257. (to be located on the northwest corner of University Drive and NW 57 Street) (tabled from 7/25/84) SYNOPSIS OF ACTION: a) APPROVED subject to RESOLUTION NO. R-84-�� 7_ PASSED developer providing bond for 8' bikeway along RESOLUTION NO. R--84-g 6 9 PASSED University Drive; b) APPROVED; c) APPROVED, as RESOLUTION NO. R-84-,Z& i PASSED amended; d) APPROVED; e) APPROVED, adding "Council liaison to the County" in Section III. a) City Attorney Henning read Temp. Reso. #3255, by title. Mr. Rubin advised that this item was Tabled from the last meeting in July at the request of the developer, Mr. Rubin stated that Staff has reviewed the final plat and recom- mends approval subject to approval of the water retention, development review agreement, and the developer providing a bond for the 8' bikeway along University Drive, which they have agreed to construct at a later date. Mr. Rubin continued that the County should be requested to place all impact fees attributed to this project into a separate account to help with the widening of University Drive, Vice Mayor Stein asked how much money was involved and Dan Oyler of Craven & Thompson advised that it is estimated at $150,000.00. Vice Mayor Stein stated that with this amount and that which will be reported under Grants, there will be enough to order the design from the_County_____.__ -14- 9/12/84 /cmt J SYNOPSIS OF conditions; revised to and address C/M Munitz stated that he understood that there was to be no bikepath and Mr, Dubin advised that it was agreed between the City and Florida DOT last year that all the University Drive bikeway money would be applied to the widening project. Mr. Rubin advised that the Site Plan should be before Council within the next two or three months. He continued that the fee for drainage retention is $38,637.07 and drainage improvement is $2,970.50. Mr. Oyler presented checks for those fees. Vice Mayor Stein MOVED the adoption of Temp. Reso. #3255. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning read Temp. Reso. #3256, by title. Vice Mayor Stein MOVED the adoption of Temp. Reso, #3256. C/M Munitz SECONDED. VOTE: ALL VOTED AYE c) Mr. Oyler stated that as approved in the past, the developer requests (1) that the fees be refunded to the client if they provide water retention on site; and (2) that the fees be refunded if the plat is not recorded for any reason. Mr. Oyler added that he has discussed this with the City Attorney, who agreed to this provision. Mayor Kravitz stated that this should be part of the agreement and the City Attorney agreed, adding that the agreement should be re -executed with a 2-year provision and 6% interest. Council authorized the City Attorney to re -execute the agreement with those provisions. Vice Mayor Stein MOVED adoption of the water retention agreement with the amendments made. C/M Munitz SECONDED. VOTE: ALL VOTED AYE d) Mr. Rubin stated that Staff recommends acceptance. Vice Mayor Stein MOVED to accept the development review agreement. C/M Munitz SECONDED. VOTE: ALL VOTED AYE e) City Attorney Henning read Temp. Reso. #3257, by title. He advised that this resolution covers three developments, all of which have been agendized at previous meetings, with two having been approved in July. He added that the resolution urges that there be a local application of County impact fees; and Section III asks for the assignment of a liaison to the County. Mayor Kravitz advised that he is the County liaison. Council directed the City Attorney to add "Council liaison to the County" in Section III of the Reso- lution. C/M Munitz MOVED to adopt Temp. Reso. #3257. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 28. All Saints Lutheran Church - Discussion and possible action on: a) Site Plan - Temp. Reso. #3253. b) Landscape Plan. c) Water and Sewer Developers Agreement (to be located on the north side of McNab Road, east of Woodmont Plaza, between NW 80 Avenue and University Drive) (tabled from 7/26/84) ACTION: a) APPROVED, with b) APPROVED; c) APPROVED as show ownership and fee simple of All -Saints Lutheran Church. RESOLUTION NO. R-84-,2 %0 PASSED a. City Attorney Henning read Temp. Reso. #3253, by title. Mr. Rubin advised that the final plat was approved in July and the applicant requested Tabling the site plan until the necessary funds were obtained. Mr. Rubin stated that the drainage improvement fees are $446.60; water & sewer contribution charges are $3,825.00; and the others will be paid at the time of the building permit. These checks were presented to the Clerk. Mr. Rubin stated that applicant has complied with every request and Staff recommends approval subject to comments on Page 4 that the mylar be submitted to the City today with the following items on it: 1 - Show that the berm along McNab Road is continued to shield all parking spaces. 2 - Show width of utility easement. -15-- 9/12/84 /cmt 3 - Site Flan and Flat location of the fare hydrants are to coincide. 4 - Developer to provide sidewalk easement on the final plat. Mr. Rubin added that the last item has been complied with so that can be removed. Vice Mayor Stein MOVED the adoption of Temp. Reso. #3253. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) Vice Mayor Stein MOVED the adoption of the landscape plan as submitted. C/M Munitz SECONDED. VOTE: ALL VOTED AXE c) City Attorney Kenning stated that Staff recommends approval. He advised the Clerk that Page 2 and Page 9 of the agreement have been revised to show the ownership and fee simple and the address for mailing as All Saints Lutheran Church, with appropriate signatures attached. Vice Mayor Stein MOVED the adoption of the water & sewer developers agreement as amended. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 29. Isles of Tamarac - Revised Site Plan - Temp. Reso. #3281 - Discussion and possible action on a revised site plan for a cabana at the recrea- tion pool area. SYNOPSIS OF ACTION: Discussion held for explanation by past due fees the Finance Department of listed in their memo. (See page 17) City Attorney Henning read Temp. Reso. #3281, by title. C/M Munitz advised that a memo from Finance indicates that $7,117.60 in fees are due. The City Attorney stated that there was some confusion since the development was being divided and this developer's fees are up to date. Bob Chapnick of Chapnick Williams Corp., stated that they acquired 22 lots within the Isles of Tamarac and they have complied with all requirements. He added that their parcel is named Arbors of Tamarac and said that this request is to provide a gazebo at the pool area for the residents. He continued that this is at the Recreation Center owned by the Homeowners Association and Mr. Rubin confirmed that the application lists Chapnick Williams as the agent on behalf of the Homeowners Association for Isles of Tamarac Recreation Site. Mr. Rubin advised that there are no guaranteed revenues due because the recreation site pays monthly fees. C/M Munitz asked if the memo was incorrect and asked that the Finance Department explain why they advised of these fees due. Mayor Kravitz continued with the next agenda item pending arrival of Finance personnel. REPORTS 46, GRANT REPORTS - Status report by Mitch Ceasar. Agendized by Consent. SYNOPSIS OF ACTION: Vice Mayor Stein reported that funding is progressing regarding impact fees for widening of University Drive; a change in the rules in Tallahassee with the next step being through Legislature; status of traffic light at school entrance at Woodmont and University Drive. Vice Mayor Stein reported that an $80,000,00 allotment has been received for the two parcels at Woodmont which were approved in July. He added that the City now has $160,000.00; and if the amount referred to earlier today is allotted as expeditiously, the City will soon be able to authorize the County to proceed with the design for the widening of University Drive. The Vice Mayor reported that while in Tallahassee, the rules were modified and Tamarac will be able to accept Grants without a great impact on the City. He added that the next step, to eliminate all the problems, is through the Legislature; and the Florida League of Cities and others are working on that now. -16- 9/12/84 /cmt Vice Mayor Stein reviewed the past actions regarding the light on University Drive at the entrance to Woodmont. lie stated that the Florida DOT initially wanted the school, buses to use the back entrance and to load and unload at the rear of the school. The Vice Mayor advised that the City has installed their portion of the road, with assistance from the County; and they are now waiting for the school to complete the cul-de-sac. He continued that when that is completed, the County will perform an inspection and get the light turned on. Vice Mayor Stein referred to earlier statements that the City is getting six lanes from Pine Island Road to the Sawgr_ass and stated that all of the items pending with the County have now been, completed except for the designation of some of the money. COMMUNITY DEVELOPMENT 29. Isles of Tamarac - Revised Site Plan - Tem . Reso. #3281 - Discussion and possible action on a revised site plan for a cabana at the recrea- tion pool area. SYNOPSIS OF ACTION: Engineering to determine RESOLUTION NO. R-84- a? 7) PASSED if two 5/8" meters were sufficient. City Clerk instructed to agendize the exchange of meters for next Council Meeting. Revised Site Plan APPROVED. (See Page 16) C/M Munitz asked Mr. Wood to explain the memo from Finance indicating that $7,117.60 in fees were due on this item. Mr. Wood advised that Linda Baker is discussing this with the City Attorney now and added that the money owed is not from this developer or his parcel and does not concern the item on the Agenda. C/M Munitz asked if the memo was wrong and Ms. Baker advised that the guaranteed revenues only involve the vacant lot. She added that there was a 11P meter issued for the facility which is equivalent to 8 ERCs and suggested that if Council waives the payment of the extra 7 connections, an exchange can be made. City Attorney Henning advised that there is no problem with the Site Plan or the gazebo and suggested that the meters be exchanged for two 5/8" meters. Ile asked that the Engineering Department be directed to determine if this was sufficient. Mr. Wood asked that any charges relating to this exchange be waived to the Homeowners Association pending this review and Ms. Baker advised that if the 5/8" meters were sufficient, there would be no charge because charges are only assessed when the size of meter is increased. Mr. Chapnick advised that all of their fees are up to date and the construc- tion of this gazebo is a donation. The City Attorney confirmed that no fees are due fromthis developer. He suggested that Council act on the site plan and instruct the Clerk to place the status of the exchange of meters at the Recreation Center for Isles of Tamarac on the Council Agenda. Vice Mayor Stein MOVED the adoption of Temp. Reso. #3281 and asked that the Clerk place on the Agenda the revision of the meters for this particular site. C/M Munitz SECONDED. VOTE: ALL VOTED AYE Iry Vitrofsky, resident, asked the Vice Mayor if something could be done about the rocks in the entrance to the school before someone is seriously hurt. Vice Mayor Stein advised Mr. Vitrofsky to contact the Public Works Department. -17- 9/12/84 /Cmt PUBLIC HEARINGS 25. Em to ee Pension Plan - Temp. Ord, #1126 - Discussion and possible action to amend the Pension Plan and codify the earlier ordinances that established this plan for all employees. Second Reading. SYNOPSIS OF ACTION: Public Hearing held. ORDINANCE NO. 0-84- PASSED APPROVED Ordinance on Second Reading to amend the Pension Plan and codify earlier ordinances establishing this plan. City Attorney Henning read Temp. Ord. #1126, by title. He stated that no Pension Plan is in the Code Book and this Ordinance is to codify and collate the Plan for publication in the Code Book. The City Attorney advised that the Pension Board joins him in recommending approval. Mayor Kravitz opened the Public Hearing. Vickie Beech, resident, asked that a resume of the plan be presentid and asked why the plan was not in the Code Book. City Attorney Rennin replied that there are many Ordinances not in the Code Book but Staff feels that it is appropriate for this Ordinance to be included. Mr. Henning stalked that the Ordinance includes that the Charter Board would be represented on the Pension Board, by any member. He continued that the plan previously required that employees elect their benefits two years prior to their retirement; and that has been changed to 90 days. Mr. Henning advised that terms of office were also examined and in the last month, there has been an election of representa- Tape tives of the Police Department and Fire Department. Mr. Henning stated that 6 the expiration date was also changed, since there have been several amendments over the last few years. Mayor Kravitz closed the Public Hearing. Vice Mayor Stein MOVED the adoption of Temp. Ord. #1126. C/M Muni�z SECONDED. VOTE: ALL VOTED AYE 26. Lawrence Kramer -- Rezoning Petition #22-Z-84 - Temp• Ord. Discussion and possible action to rezone the lands lying Colony West Executive Golf Course, north of the existing and extending westward from NW 94 Avenue to proposed Nob A-5 (Agricultural/Excavation), R-4A (Planned Apartments) Family Dwelling) to RM-10 (Planned Apartments - 10 d/u/a First Reading. a) Acceptance of Affidavit of Publication, Affidavit of N Affidavit of Posting. b) Consideration of application. SYNOPSIS OF ACTION: Public Hearing held-,- Past due fees _ _. .. for publication costs of $129.40 and $1,024.50 were pal to Clerk. a) Accepted; b) APPROVED on First Reading, with developer orally stipulating that project would not be considered as rental property. #117- south of the body of water Hill Road from from R-IB (One- C/M Munitz stated that Finance advises that fees are due in the $129 40 and $1 024.50. Mr. Rubin advised that those fees have ig and unt of presented to the Clerk. a) Vice Mayor Stein MOVED to accept Affidavit of Publication,) Affidavit of Mailing and Affidavit of Posting. C/M Munitz SECONDED. VOTE: ALL VOTED AYE ._ b) City Attorney Henning read Temp. Ord. #1137, by title. Vice Mayor Stein asked how many units there would be if this was not rezoned. Mr. Rubin stated that with the currently zoned RIB parcel there would be 70,dwelling units and the Vice Mayor added that with the rezoning of the RIB parcel that would then be 200, so we are discussing about 750 units for all three plarcels. 51.0 9/12/84 I /cmt Mr, Rubin advised that the land involved in the request for rezoning is shown on the hand Use Plan as 10 units per acre and includes three parcels. He added that one parcel is properly zoned and the others are not. He stated that the parcels are not platted and County impact fees will have to be paid at the greater density. Mr, Rubin continued that a site plan is pending, based upon the rezoning and should come before Council within the next three or four months. Mr. Rubin distributed copies of a letter from Michael Toll to the Housing Authority, withdrawing involvement from this parcel and participation in the multi -family housing authority bond project. Mr. Rubin continued that the current site plan lists the project as condominium and that assurance is provided on the site plan. Vice Mayor Stein asked that a stipulation be made in writing that this would not be considered as rental property and will remain as condominiums. Larry Kramer, Architect for the project, orally stipulated that this is a condominium project and will not be considered as rental property in any way; and offered to add this as a deed restriction on any document the City Attorney desires. Mayor Kravitz opened the Public Hearing. Alice Norian, resident, asked if this project would have its own recreation facilities or if they anticipated contributing to the Parks & Recreation Fund. Vice Mayor Stein explained that building a Recreation Hall does not relieve him from paying a recreational fee; adding that these fees are required of all developers. No one else asked to be heard. Mayor Kravitz closed the Public Hearing. Vice Mayor Stein stated that this project is well -planned, the developer has been cooperative in all aspects, and the Vice Mayor believes that this will be an asset to the City. He MOVED to adopt Temp. Ord. #1137. C/M Munitz SECONDED. VOTE: ALL VOTED AYE LEGAL AFFAIRS 24. Tract 2 - Discussion on a request by Leadership Housing, Inc., to release a restrictive covenant on a parcel of land south of and adjoining Northwood II at the southwest corner of Nob Hill Road and Southgate Boulevard. SYNOPSIS OF ACTION: TABLED the request, with the suggestion that the sale be consummated and Council could deal with the owner. City Attorney Henning explained that there is a deed restriction prohibiting 16-year olds and under in four parcels owned by Leadership; and they are requesting, by letter from Tralins & Potash, the acquiescence of that restriction for Tract 2. Mr. Henning continued that the letter also includes a copy of the 1977 covenant and a proposed document which requires the City's consent on the last page. .__David Brodt of Tralins & Potash advised that there is a contract for sale on this property and the request is from the buyer. City Attorney Henning asked who the buyer was and the representative replied that it was Cardinal Industries. C/M Munitz asked what Cardinal was planning to develop and the representative advised that he was not aware of their plans, but it will be developed under present zoning. C/M Munitz asked if the release of this covenant would make it easier for Cardinal to build and Vice Mayor Stein suggested that it would make it easer for Leadership to sell to Cardinal. Vice Mayor Stein asked if the release was a condition for the sale and the representative replied that it was not. The Vice Mayor advised the repre- sentative that Cardinal should come before Council with the site plan. C/M Stelzer suggested that the sale should be consummated and Council could deal with the owner. Vice Mayor Stein MOVED to Table the request. C/M Munitz SECONDED. VOTE: ALL VOTED AYE -19- 9/12/84 /Cmt 30, Woodlands ^1, Phase 1 - Revised Site Flan _ TMp . Reso. #3282 - Discussion and possible action on a. revised site plan for an addi- tional patio area at the pool. SYNOPSIS OF ACTION: APPROVED, RESOLUTION NO. R-84-�,2 PASSED City Attorney Henning read Temp. Reso. #3282, by title. Mr. Rubin reported that the applicant has requested a permit to pave a terrace around the pool area, all fees are paid, and Staff recommends approval. C/M Dunne MOVED to adopt Temp. Reso. #3282. C/M Munitz SECONDED. VOTE; ALL VOTED AYE 31. Carden Mall -- Revised Site Plan -- Temp. Reso. #3283 - Discuss ' on and possible action on a revised site plan for a dumpster for Bev rly Hills Cafe V. SYNOPSIS OF ACTION: APPROVED, subject to RESOLUTION NO. R-84-aZ7�PASSED the addition of 7 shade trees 8--feet high, 30 feet apart along Commercial Boulevard. City Attorney Eenning read Temp. Reso. #3283, by title. Mr. Rubin reported that this restaurant is a great addition to the City and the request is for a dumpster enclosure. He continued that Staff recommends approval on the site plan; however seven shade trees died or were removed along Co ercial Boulevard and the applicant was requested to replace those trees. David Paul and Ken Freeman, co -owners, advised that they were away of the problem and they will comply. Vice Mayor Stein MOVED to adopt Temp. Reso. #3283, with the addition of 7 shade trees 8-feet high 30 feet apart along Commercial Boulevard, C/M Munitz SECONDED. VOTE: ALL VOTED AYE 32. Tamarac Market Place Revised Site Plan - Temp. Reso. #3284 - Discussion and possible action on a revised site plan reflecting a revise location of Winn Dixie to agree with as -built plans. SYNOPSIS OF ACTION: APPROVED. RESOLUTION NO. R--84 PASSED City Attorney Henning read Temp. Reso. #3284, by title. Mr. Rubin reported that the applicant was required to submit a revised site plan to show the location of Winn Dixie, all requirements have been met, and Staff recommends approval. Vice Mayor Stein MOVED to adopt Temp. Reso. #3284. C/M qunitz SECONDED. VOTE: ALL VOTED AYE 33. NW 57th Street Bikepath -- Status report by City Planner. Discjussion and possible action.�� SYNOPSIS OF ACTION: Report by Mr. Rubin; further information to be reported within the next two meetings. Mr. Rubin reported that there has always been a plan to provide a bikepath in the City but the specific location was never agreed upon. He co tinued ransport that he has discussed this with the Florida Department of T�tion and Broward County Engineering because even though the City has the rig I it -of -way and the pavement, he needs engineering help in assuring that the bi eway is designed in the safest location. Mr. Rubin advised that Bob Foy of the City's Engineering Department and Rance Fort of the State Department of Tr nsportation are meeting with him next week to determine a location. He added that a report of specific design and costs could be provided to Council within the next two meetings. C/M Stelzer asked if a bikeway would be constructed or if the road will be used. Mr. Rubin replied that they will use a portion of the existing asphalt and stripe it out but he wants engineering input from DOT. -20- 9, 12/84 /�mt Florence Bochenek, resident, asked how ,far west on 57th Street the bikepath would run and Mr. Rubin replied that it would run from the S-turn to 94th Avenue, the entire length, GENERAL ADMINISTRATIVE/FINANC 16. Municipal Complex - Discussion and possible action to: SYNOPSIS OF ACTION: a) Approve the design development drawing phase and authorize Miller & Meier to proceed on the next phase - construction documents. b) Approve payment to Miller & Meier for architectural services, as invoiced, Agendized by Consent. a) APPROVED design development and authorized Miller & Meier to proceed with working drawings for the City Hall only. b) APPROVED payment of $35,000.00 to Miller.&.Meier for services, as invoiced. (See Page 1) a) Craig Kenyon of Miller & Meier advised that the design is substantially complete and they can begin working drawings after Council action today. He displayed the architects' rendering of the new complex and explained that the drawing shows the City Hall facility, the Police facility and the existing Firehouse. He stated that the site plan is going through platting review by Craven & Thompson and has been submitted to the County. C/M Dunne asked the cost of the Police facility and Mr. Kenyon estimated the building at $2.2Million and City Hall at $3.5Million. Mr. Kenyon added that they plan to go out for bid in January 1985 and estimate a year for construction. He added that they have already received many inquiries from contractors. Mayor Kravitz advised that Council action is required to authorize Miller & Meier to proceed to the next phase. City Attorney Henning added that Council must first approve the drawing and the site plan as submitted for this phase, which includes the location of the Police facility. Vice Mayor Stein stated Tape that the concept and the floor plan are being approved but suggested that no 7 decision be made on the Police facility at this time. C/M Munitz asked the cost of proceeding with two separate buildings and Mr. Kenyon advised that the total cost for the Police facility, including the building and the site around it, is $2.5Million. C/M Munitz asked if there could be savings by having both buildings at the same time and Mr. Kenyon replied that by bidding both projects together as a $7Million package, savings are more likely. C/M Dunne suggested that work proceed on both buildings and that the present City Ball could be considered for sale. He added that the new facility could then be used for the Police Department or rented to the BSO for the police services, if that is approved. Vice Mayor Stein MOVED to approve the design development. C/M Munitz SECONDED. VOTE: ALL VOTED AYE Vice Mayor Stein MOVED to approve the architects to proceed with working drawings for the City Hall complex only. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning advised that the latest statement from Miller & Meier was for the first half of the design development drawings just approved, in the amount of $35,000.00. Vice Mayor Stein MOVED to approve payment as invoiced. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 10.0 9/12/84 /cmt City Attorney Kenning asked Mr. Wood what account would cover this payment and Mar. Wood stated that discussion should be head today as to how these professional services are going to be funded without a bond issue. Mr. Henning advised that they are prepared to go forward with the bond sale and should come before Council at the next meeting. Mr. Wood stated that the Financial, Advisor has worked for a Workshop meeting with Council to explain available alternatives. He added that the official statement will have to include discussion on the entire facility so the bond issue may have to be delayed. C/14 Munitz reminded Mr. Wood that the bond issue stated "as may be needed". CONSENT AGENDA 9. Consent Agenda: a) Minutes of 6/27/84 - Regular Meeting - Approval recommended by City Clerk. b) Minutes of 7/2/84 - Special Meeting - Approval recommendedlby City Clerk. c) Minutes of 7/11/84 - Regular Meeting - Approval recommended by City Clerk. d) Minutes of 7/16/84 - Reconvened Regular Meeting - Approval ',recommended by City Clerk. J e) Minutes of 7/18/84 - Special Meeting - Approval recommended by City Clerk. f) Minutes of 7/25/84 - Regular Meeting - Approval recommended by City Clerk. g) Minutes of 7/26/84 -- Reconvened Regular Meeting - Approvalirecommended by City Clerk. h) Minutes of 7/30/84 - Special Meeting - Approval recommended by City Clerk. i) Minutes of 8/2/84 - Special Meeting - Approval recommendedlby City Clerk. j) Minutes of 8/6/84 - Special Meeting - Approval recommendedlby City Clerk. k) Richard S. Rubin - Consultant City Planner - Services for August 1984 - $3,550.00 - Approval recommended by City Manager. 1) Dr. R. William Henkel Consultant Services - Ranking of City Manager Candidates - 8/15/84 - $500.00 - Approval recommended by Acting City Manager. m) Approval of Acting City Manager's emergency purchase, during Council's August recess, of one (1) Hustler Lawnmower, under State Contract, from DeBra in the amount of $8,849.00, and one (1) trailer ',from Green Thumb Lawn and Garden Center in the amount of $1,800.00, with monies from the Capital Reserve Fund, for median and swale maintenance. n) Fiscal Year 1983/84 Budget Transfer - Approval that $20,000.00 from line item account number 001-872-581-901 of the budget named Contingency be transferred to the line item account numbers 001-110-51�-131 in the amount of $12,500 named Other Salaries and Wages, number 001-110- 512-120 in the amount of $6,500 named Regular Salaries and number 001- 110-512-210 in the amount of $1,000 named FICA. The balance in Contingency prior to this transfer was $266,465 and $246,465 subse- quent. The balance in City Manager Regular Salaries priorlto this transfer was $96,790 and $103,290 subsequent. The balance'in City Manager Other Salaries and Wages prior to this transfer was 0 and $12,500 subsequent. The balance in City Manager FICA Taxes prior to this transfer was $5,980 and $6,980 subsequent. o) Bids for Tract 27 Park Aluminum Bleachers - Rejection of all bids received and opened on 8/30/84 and authorization to the Aching City Manager to rebid this item. p) Alan F. Ruf - Consultant City Attorney - 9/6/84 - " 15.00 - Approval recommended by City Attorney. SYNOPSIS OF ACTION: a) through p) APPROVED. Vice Mayor Stein MOVED to accept a) through p), C/M Munitz SECONDED. VOTE: ALL VOTED AYE YXA: 9/12/84 /cmt GENERAL ADMINTSTRATZVE/FINANCIAL 10. Bid Award -- City Clerk Department Tern Reso. #3266 - Discussion and possible action to award a bid for multi -year rental of copier/duplicator. SYNOPSIS OF ACTION: APPROVED bid award to RESOLUTION NO. R-$4-PASSED Eastman Kodak for a three-year contract for rental of copier/duplicator as enumerated in the bid. City Attorney Henning read Temp. Reso. #3266, by title. Mr. Wood referred to the City Clerks memo recommending that bid be awarded to Eastman Kodak. Vice Mayor Stein MOVED to adopt Temp. Reso. #3266. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 17. Broward League of Cities Business - Discussion and possible action. SYNOPSIS OF ACTION: Report by Mayor. Announced next regular meeting and upcoming convention of State League. Mayor Kravitz reported that there has been no new information. He added that the regular League meeting will be a week from Thursday; and Council has received information on the upcoming convention of the Florida League. LEGAL AFFAIRS 18. Charter Amendment - Election Results - Temp. Reso. #3273 - Discussion and possible action to declare the results of the voting for Amendment to Section 4.04 of the Charter regarding a business expense allowance for the Mayor and Councilmembers. SYNOPSIS OF ACTION: APPROVED and inserted RESOLUTION NO. R-84-PASSED the number of votes in Section I. City Attorney Henning read Temp. Reso. #3273, and Section I which declared the results of the vote as 78 FOR and 4,242 AGAINST. Vice Mayor Stein MOVED to adopt Temp. Reso. #3273. C/M Stelzer SECONDED. VOTE: ALL VOTED AYE 20. Site Development Plan Review Fees -- Tem Ord. #1135 - Discussion and possible action to create Section 7-4(d) of the Code granting all religious organizations located within the City a partial exemption from these fees. First Reading. SYNOPSIS OF ACTION: TABLED at the request of the Vice Mayor to check with other Cities for their procedure on this subject. City Attorney Henning read Temp. Ord. #1135 by title. He explained that this Ordinance proposes sub -paragraph d to Section 7-4 of the Code to include a $500.00 credit to religious organizations in the site plan review in any calendar year or for any organization. He added that the Ordinance was prepared to provide some relief to religious organizations based on the theory of their tax exempt status, and is for in --house reviews only. Morton Student, resident, suggested that the term religious organizations should be more clearly defined. Mayor Kravitz deferred that point of order to the City Attorney. Mr. Henning advised that the provision could be restricted and list those specific restrictions. Vickie Beech, resident, asked what relief was given in the past and Council replied none. She asked why the same procedure was not continued. Vice Mayor Stein MOVED to TABLE this item to check with other cities for their procedure and wording on this subject. C/M Munitz SECONDED. VOTE: ALL VOTED AYE -23- 9/12/84 /cmt v I- I 10 21. City -Ambulance Service - Discussion and possible action to: a) Provide for the establishment of a City Emergency Ambulance Service Temp. prd._#Il36 First Reading, _- b) Authorize appropriate officials to execute agreement wi_th.._Sunrise for Use of Reserve Ambulance. Andizedl by consent, SYNOPSIS OF ACTION: a) APPROVED on First Reading. b) Authorized Acting City Manager to execute 2--year contract with Sunrise a) City Attorney Henning read Temp, Ord, # 1136, by title. He explained that the enactment of this Ordinance is one of the crucial steps in establishing this ambulance service. He added that it creates a new Chapter 3A establishing the various provisions for the service. He referred to the bottom of page I regarding emergency transportation in an ambulance and stated that there are several types of transportation in an emergency - the ambulance service would be used for -urgently transporting a patient from an accident or illness who could not be transported in a car or who needs medical treatment along with the transportation. Mr. Henning continued that the Fire Department will develop the service and control, man and supervise the service; firefighters will have a dual purpose as emergency medical technicians along with being firefighters. He added that they will receive proper training for this purpose. He said that there are two types of life support: basic life support and advanced life support; and continued that these firefighters/technicians will be providing basic life support. The City will still be using paramedic services of the Broward County Emergency Medical Service for advanced life support. Mr. Henning advised that the Service will need a Certificate of Convenience and Necessity which is a County licensing requirement and as soon as the ambulances are outfitted, they will be ready for the on -site inspection to obtain that license. The City Attorney continued that in preparing this Ordinance, the provisions of the appropriate Florida Statutes were tracked. He referred to page F regarding Emergency Calls, and stated that the service would only be used for emergency services and expect patients to use the services of Medics Ambulance Service or any other service to provide for non -emergency transporta- tion. C/M Stelzer referred to page 3, line 10, and stated that he is concerned about the intubation process being done by medical technicians. He asked 'how the City stands with liability. Mr. Henning said that this is part of the techni- cians' training before being certified by State standards. Fire Chief Simon said that esophageal intubation is very seldom ever done because the team is usually riding directly ahead or behind a paramedic unit; however its is covered under Florida Statute 401-23 and all technicians will be familiar with the process. C/M Stelzer suggested that it should be deleted to protect the City. Fire Chief Simon referred C/M Stelzer to page 6, lines 2 through 8, and stated that this is standard operating procedure and has been approved by the Medical Director of the EMS. He assured that the technicians will stop at Basic Life Support systems, IIe advised that the procedures of this Ordinance tried to parallel Chapter 401 of the State: Statutes, Chapter 3j� a1- the Browata County Administrative Code, and 1066 of the Florida Administrative Code; and the City is in full compliance with these so far. City Attorney Henning advised that there were some corrections and changes to be made to the Temporary Ordinance and reviewed those: On Page 5, delete sub- paragraph n) and renumber the paragraphs appropriately after that. Delete the last three words in subparagraph o). On page 6, delete subparagraphs b) and c) and renumber appropriately. Mr. Henning added that it was recommended that the fee be an even $75.00. Chief Simon advised that 80% of that would be paid by Medicare and the remainder by supplemental or private insurance coverage. Amend subparagraph d) to read: "b) The Service shall accept any insurance or assignment, or medicare assignment, as full or part payment of the above fee, which conforms to applicable law." In last sentence of paragraph g), delete "in excess of the Service's fees". d09 9/1.2/84 /cmt � r � C/M Munitz asked if the service referred to in paragraph c) on page. 2 must begin and end in Tamarac. Chief Simon advised that a patient must be trans- ported to the hospital directed by the doctor, but service must originate in Tamarac. Mr. Henning advised that "or" should be changed to "for" in this subparagraph. C/M Munitz referred to page 6, subparagraph e) and assumed that this is to file Medicare or insurance claims. Mr. Henning stated that there are three alternatives: The City can handle all of the paperwork; they can handle the paperwork and assign uncollectibles to an Agency or Administrator; or they can hire an Agency or Administrator to handle all of the work. Mr. Wood recommended that a third party be contracted to do the billing and receive a percentage of the amount collected. Mr. Henning added that this would be subject to Council approval at a later date. C/M Munitz stated that the budget has been approved and asked what items were included in Revenue and Expenses. Mr. Wood explained that there is $55,000.00 in the Revenues of the General Fund; and the Expenditures are as detailed by the Chief at the Budget meetings at $18,000.00. Chief Simon advised that that amount would be increased if the Ambulance Service is not approved, due to the need for using Fire equipment. C/M Munitz asked if the cost of this collection service Tape was included in the budget and Mr. Wood replied that it was.not. g _. Vice Mayor Stein MOVED to adopt Temp. Ord. # 1136. C/M Munitz SECONDED. Vickie Beech, resident, expressed her doubt that the City has the necessary expertise to undertake this type of extensive proposition. She advised that a new City Manager could analyze and respond to the needs of the City and she does not feel that the City should get into a project with so much liability involved at this time. Jim Godin, resident, expressed his concern over a blanket policy to cover liability and Mr. Wood advised that the City is insured for malpractice and also has a general liability policy. Irving Fenichel, Chairman of the Ambulance Committee, stated that the most important thing with this service is the saving of lives. Ile advised that when attending EMT training, he learned that if a cardiac arrest victim is treated within 5 minutes, that person can be saved. I:e added that with this ambulance service, the response time could be as quick as 31� minutes. Amy Lew, resident, asked who would determine the emergency. Chief Simon stated that the legislation covers procedures for this determination and in addition, the service is covered with a back-up ambulance to handle multiple emergencies. Morton Student, resident, spoke in favor of the ambulance service. Alice Norian, resident, suggested that Council contemplate the input of the new City Manager on this subject. Mayor Kravitz pointed out that this is only the First Reading. b) Vice Mayor Stein advised that the County requires that we have a back-up ambulance; and Sunrise has agreed to supply that reserve. He added that the City Attorney has an executed contract for this purpose. Vice Mayor Stein MOVED to agendize by consent the approval of an agreement between the Cities of Tamarac and Sunrise for a reserve ambulance. C/M Munitz SECONDED. VOTE: ALL VOTED AYE Vice Mayor Stein MOVED to authorize the Acting City Manager to contract with the City of Sunrise for a reserve ambulance, to be stationed at the Tamarac Firehouse, at no charge. He added that Tamarac is to provide the storage, maintenance and staffing for this ambulance and will insure the Sunrise vehicle with the same liability as all others. The Vice Mayor continued that the contract would be for 2 years and will take effect upon approval by both Cities. C/M Munitz SECONDED. VOTE: ALL VOTED AYE -25-- 9/12/84 /cmt 1� 1111PON10 ~" COMMUNITY DEVELOPMENT 34, Lakes of Carriage Hills Sin Waiver - Texa • Reso, #3275 - Discussion and possible action to renew a. waiver of the provisions of the sign ordinance for a temporary oversized ground sign at 6180 Rock Island Road. SYNOPSIS OF ACTION: Fees in the amount RESOLUTION NO. R--84-- PASSED of $1,480.85 were presented to Clerk. APPROVED renewal of the waiver. C/M Munitz advised that there are fees due in the amount of $1,480.85. Mr. Henning stated that the check for that amount was received this morning and the Clerk has that check. City Attorney Henning read Temp. Reso. #3275, by title. Vice Mayor Stein MOVED the adoption of Temp. Reso. #3275. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 35, Edgewater Villas - Model Sales Facilit _ Discussion and possible action to renew a model sales permit and waiver of the 300-foot distance require- ment for certificates of occupancy. SYNOPSIS OF ACTION: TABLED for receipt of outstanding fees due. C/M Munitz advised that there are fees due on this item. Vice Mayor Stein MOVED to Table. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 36. Woodmont Corporation - Model Sales Facility at Tract 56 - Discussion and possible action to renew a model sales permit for Woodmont Tracts 47, 50, 54, 57, 59, 60, 62, 63, 64, 68, 70, 71 and 72B pursuant to Stipulation #11. SYNOPSIS OF ACTION: TABLED until next meeting for receipt of fees due. C/M Munitz advised that there is money due on this item. Vice Mayor Stein MOVED to TABLE until the next meeting. C/M Munitz SECONDED and asked the Clerk not to agendize unless the money is received. 47 SYNOPSIS OF ACTION Personnel Director Elly F. Johnson. VOTE: ALL VOTED AYE SELECTION OF CITY MANAGER - Discussion and possible action a City Manager. Agendized by Consent. Authorized Acting City Manager and .to negotiate terms of employment with (Agendized by Consent on Page 1) to select Vice Mayor Stein advised that Council interviewed the candidates as recom- mended by Dr. Henkel and were to review their findings on the top three. Vice Mayor Stein MOVED to authorize the Acting City Manager and the Personnel Director to negotiate with Elly Johnson as our City Manager. C/M Munitz SECONDED. C/M Stelzer suggested that each Councilmember provide his comments on the top three before a motion is made and the Vice Mayor agreed. Vice Mayor Stein advised that of the top three, his choice was either Mr. Sparks or Mr. Johnson. He added that Mr. Sparks does not live in Florida and asked that the City pay for his move and give him at least eight weeks to relocate. The Vice Mayor stated that even though Mr. Sparks offered to take a reduction., he offered a very tough contract to the City. Vice Mayor Stein continued that after all aspects were considered, his top choice was Mr. Johnson; adding that he is local and is ready to come on board. -26- 9/12/84 /cmt C/M Munitz advised that he narrowed the candidates down to Mr. Sparks and Mr. Johnson also; but his conclusion was based on different reasons. He added that he would not have chosen Mr. Sparks over Mr. Johnson for any reason and added his belief that the City can look forward to a successful administration under Elly Johnson. C/M Dunne advised that Mr. Johnson is his choice because he is very capable and can come on board quickly, C/M Stelzer advised that his choice was Mr. Johnson immediately after the interviews. Mayor Kravitz stated that his mind was just made up, and asked for a Motion. Vice Mayor Stein reworded his previous motion and MOVED that Council instruct the Acting City Manager and Personnel Director to negotiate terms of employ- ment for the City Manager, with no less than a 6-months probation period and, if possible, one year; and at a salary not to exceed $50,000.00 a year with whatever peres are required. C/M Munitz SECONDED. City Attorney Henning suggested that the appointment be made by Resolution and include specific conditions and terms of employment. VOTE: ALL VOTED AYE 48, Presentation by Presidents Council -Regarding Parks & Recreation - Report by Bernie Hart at the request of the Presidents' Council regarding Parks & Recreation. Agendized by Consent. SYNOPSIS OF ACTION: Further discussion held for input by. the....new City__Managex �A endized by Consent on Page 1) C/M Munitz reported that he received a letter from Bernie Hart, President of the Presidents Council requesting that he be heard on a matter with regard to Parks & Recreation. Bernie Hart advised that the matter is in'.regard to what the Presidents Council believes to be a public debasement of the reputa- tion of the City in the Press and an insult to the majority of the citizens. He stated that the Presidents Council represents 67 associations within the City, and 50 of those were at a meeting yesterday where 46 voted to bring this item before Council. Mr. Hart referred to statements published in the Miami Herald Neighbors on September 9th and quoted that article. He said that the Presidents Council is not questioning the validity of C/M Dunne's position on the subject of Parks & Recreation because they believe his intentions are sincere. Mr. Hart suggested that if a Department Head has a specific problem with a Council member or Liaison, that Department Head has the right to come before the Council or the City Manager in an effort to resolve the problem; but statements should not be made to the Press that tend to create a division among the people of the City. Mr. Hart continued that Sharon Ellis's statements are an accusation of bias and the Presidents Council suggests that she explain and be chastised by appropriate City Officials; and added that if she did make the statement as published, that the Senior Citizens of this City are entitled to an apology. Mr. Hart stated that this mornings West Section is a continuance of the same situation and suggested that the Press articles have given Tamarac a bad name. Mr. Hart stated that in discussions with Norman Karr, Parks Commissioner, Mr. Karr has advised that they are getting everything they ask for in Parks & Recreation .from the current administration. Mr. Hart expressed the Presidents Council's belief that above all else, every City employee and especially the Department IIeads, should consider the public reputation of the City. lie said that the problem is being turned over to Council for action and asked that the Presidents Council be advised of the status of that action. -27- 9/12/84 /cmt Tape 9 F___A Mayor Kravitz suggested that this item be held for input by the new City Manager, C/M Munitz spoke as Liaison to the Parks & Recreatioi Department, stating that Sharon. Ellis did not act in the best Inter( the City's reputation and he has cautioned her previously regarding ments that he had heard. C/M Munitz stated however that there are t mistakes made here because the proper procedure would have been for Dunne to present his problems by memo to C/M Munitz as Liaison for t Department. C/M Munitz added that he believes some action should be with regard to Sharon Ellis. taken C/M Stelzer stated that the problem of the old versus the young residents in this City were present under the previous administration also and reviewed some of those instances. C/M Stelzer suggested that C/M Dunne has separated the residents of the City in other instances each time he refers to the residents east of 441 as "his" people. C/M Stelzer stated that this is one City and Council was elected to represent all of the people. C/M Stelzer admitted that Sharon Ellis made a mistake with her statements to the Press. C/M Dunne explained that his actions have been because of his concern for the residents in the District East of 441. Vice Mayor Stein stated that there should be no division within the City. C/M Munitz suggested that whether or not C/M Dunne's intentions were right or wrong should not be a part of this discussion; the statements by Sharon Ellis are the subj-ect of this discussion. C/M Dunne suggested that the residents should be asked if they want recrea- tional facilities that are being provided. He suggested that the concept of the Park was not offered to the residents and the location of the Park being built is not even in Tamarac, even though the land was donated to the City. C/M Dunne stated that he is not against Parks & Recreation facilities; and suggested that it could be handled sensibly with the funds provided for that purpose, and should not be used for any other purpose. Amy Lew, resident, stated that the retired community of this City has never denied anything to the younger residents. She stated that the statements made by Sharon Ellis were disgusting and if she feels that way about the City, she should not be working for the City. Vickie Beech, resident, stated that she believes this Council has done everything Possible for Parks & Recreation and Ms. Ellis has a very flippant attitude toward residents with questions regarding her Department. C/M Stelzer stated that he believes the statements of Sharon Ellis were provoked by the situation in the City which created the division. Mayor Kravitz advised that there will be no action taken by Council at this time and if such is considered in the future, it will be discussed at that time. 49. Workshop On Council Ex eAg es - Discussion and possible action to schedule a Workshop on this subject. Agendized by Consent. SYNOPSIS OF ACTION: Mayor Kravitz will schedule the Workshop. (Agendized by Consent on Page 2) Mayor Kravitz stated that Council has recommended that a Workshop be scheduled for a week from today and asked that Council leave the time of the meeting to his judgment, Council agreed, Melanie Reynolds, resident, asked that Council meetings not be scheduled to coincide with the Planning Commission. RRPnR"Tq 44, CTTY MANAGER - No Report. -28-- 9/12/84 /cmt W W W 45. CITY ATTORNEY -- No Report. 43. CITY COUNCIL - No Reports,. Mayor Kravitz adjourned the meeting at 4:50 P.M. ATTEST: ASSISTANT CITY CLERK This public document was promulgated at a cost of $ or $13.00 per copy to inform the general public and public officers and employees about recent opinions and considerations by the Council of the City of Tamarac. CITY OF TAMARAC APPROVED AT MEETING OF b ,� City Clerk --29- 9/12/84 /cmt 'F r4M. V r1 'c��R10P P.O. BOX 25010 TAMARAC, FLORIDA 33320 FIRST CLASS MAIL CITY OF TAMARAC CITY COUNCIL REGULAR COUNCIL MEETING WEDNESDAY, SEPTEMBER 12, 1984 CALL TO ORDER: 9:00 A.M. ANNOUNCEMENTS OF TIME ALLOCATIONS - MOTIONS TO TABLE - The Chair at this time will announce those items which have been given a specific time to be heard, and will entertain motions from Council members to table those items which require research. Council may agendize by majority consent matters of an urgent nature which have come to Council's attention after publication. PRESENTATIONS 1. Employ the Handicapped - Presentation by Mayor proclamation designating the week of October 1, "National Employ the Handicapped Week". Kravitz of a 1984, as 2. National Executive Housekeepers - Presentation by Mayor Kravitz of a proclamation designating September 12 - 18, as "National Executive Housekeepers Week". i BOARDS AND COMMITTEES 9/12/84 - Pg. 2 Proclamation 9/12/84 - Pg. 2 Proclamation read; 19 8 4 , to be mailed. 3. Board of Social Services - Temp. Reso. #3220 - Discussion and possible action to appoint one (1) member (tabled from 7/25/84). 4. Welcoming Committee - Temp. Reso. #3265 - Discussion and pos- a)sible action to appoint additional members. b) Accept resignation of Grace Platz. (Agendized by Consent). 5. Board of Adjustment - Discussion and possible action on: a) Acceptance of resignation of James J. Kane, Jr. b) Announcement of vacancy of one regular term. 6. Public Information Committee - Discussion and possible action regarding announcement of vacancies on this committee. If anyone is interested in serving on these boards and com- mittees, please contact the City Clerk's office for an appli- cation. 7. Charter Review Committee -- Discussion and possible action re- garding a revised Charter and the possible formation of this committee. 8. Golf Feasibility Committee - Status report on appointments. Discussion and possible action. 9/12/84 - Pg. 8 TABLED; no applications received. 9/1.2/84 - Pg. 8 Added b)& Accepted resignation. TABLED a). 2 84 - Pg. 8 a) Accepted. b) Announced. 9/12/84 - Pg. 9 No action. 9/12/84 - Pg. 9 TABLED by request of Vice Mayor. 9/12/84 - Pg. 10 status Report; Council appointeeL announced; clerk to notify—, II E7_:1 PAGE TWO CONSENT AGENDA 9. Items listed under Item #9, Consent Agenda, are viewed to be 9/12/84 - Pg. 22 a) routine and the recommendation will be enacted by one motion through PR(NED 0, in the form listed below. If discussion is desired, then the item(s) will be removed from the Consent Agenda and will be considered separately. a) Minutes of 6/27/84 - Regular Meeting - Approval recommend- ed by City Clerk. b) Minutes of 7/2/84 - Special Meeting - Approval recommended by City Clerk. c) Minutes of 7/11/84 - Regular Meeting - Approval recommend- ed by City Clerk. d) Minutes of 7/16/84 - Reconvened Regular Meeting - Approval recommended by City Clerk. e) Minutes of 7/18/84 - Special Meeting - Approval recommend- ed by City Clerk. f) Minutes of 7/25/84 - Regular Meeting - Approval recommend- ed by City Clerk. g) Minutes of 7/26/84 - Reconvened Regular Meeting - Approval recommended by City Clerk. h) Minutes of 7/30/84 - Special Meeting - Approval recommend- ed by City Clerk. i) Minutes of 8/2/84 - Special Meeting - Approval recommended by City Clerk. j) Minutes of 8/6/84 - Special Meeting - Approval recommended by City Clerk. k) Richard S. Rubin - Consultant City Planner --- Services for August, 1984 - $3,550.00 - Approval recommended by City Manager. 1) Dr. R. William Henkel Consultant Services - Ranking of City Manager Candidates - 8/15/84 - $500.00 - Approval recommended by Acting City Manager. m) Approval of Acting City Manager's emergency purchase, dur- ing Council's August recess, of one (1) Hustler Lawnmower, under State Contract, from DeBra in the amount of $8,849.00, and one (1) trailer from Green Thumb Lawn and Garden Center in the amount of $1,800.00, with monies from the Capital Reserve Fund, for median and swale mainten- ance. n) Fiscal Year 1983/84 Budget Transfer - Approval that $20,000 from line item account number 001-872-581-901 of the budget named Contingency be transferred to the line item account numbers 001-110-512-131 in the amount of $12,500 named Other Salaries and Wages, number 001-110- 512-120 in the amount of $6,500 named Regular Salaries and number 001-110-512-210 in the amount of. $1,000 named FICA. The balance in Contingency prior to this transfer was $266,465 and $246,465 subsequent. The -balance in Ci-t- Manager Regular Salaries prior to this transfer was $96,790 and $103,290 subsequent. The balance in City Manager Other Salaries and Wages prior to this transfer was 0 and $12,500 subsequent. The balance in City Manager FICA Taxes prior to this transfer was $5,980 and $6,980 subsequent. 7 _� PAGE THREE o) Bids for Tract 27 Park Aluminum Bleachers - Rejection of all bids received and.opened on 8/30/84 and authorization to the Acting City Manager to rebid this item. p) Alan F. Ruf - Consultant City Attorney - 9/6/84 - $915.00 Approval recommended by City Attorney. 9 2 84 - Pg. 23 GENERAL ADMINISTRATIVE/FINANCIAL APPROVED bid award to Eastman 10. Bid Award - City Clerk Department - Temi2. Reso. #3266 - Dis- Kodak for 3-year cussion and possible action to award a bid for multi -year contract. rental of copier/duplicator. 9 12 84 - Pg. 5 APPROVED Bid 11. Bid Award - Utilities East - Temp. Reso. #3263 - Discussion award to Cuyahoga and possible action to award a bid to demolish and remove Wrecking Corp. this facility. for $9,800.00. 9 12/84 - Pg. 6 12. Bid Awards - Utilities West - Discussion and possible action APPROVED bid awds to award bids for the following: a)Allied Prod.Co. a) Bulk Pebble Quicklime - Temp. Reso. #3260. b)Avanti Intn'l b) Grouting Chemicals - Temp. Reso. #3261. c)Allied Uni.vrsl c) Chlorine - Temp. Reso. #3262. Corp. - Pg. 3 13. Utilities West - Status report by the City Attorney on the Status Rept. contract between the City and ENA Environmental Consultants, Council confrmd Inc. for the installation of the dome and biofilter. 8/16/84 letter Discussion and possible action. modi ing contrct 12 84 - Pg. 2 14. Bid Award - Public Works - Temp. Reso. #3264 - Discussion Staff authz'd to and possible action to award a bid for janitorial service negotiate 60-day for City facilities. contract w/law bidder w/condtns. 15. Broward Sheriff's Office - Status report by the City Manager 9 12 84 - P.11-13 regarding inquiries made to the BSO for their services in Rept given. the City. TABLED for W/S. 12/84-P.1&21 16. Municipal Complex - Discussion and possible action to apprOVE Added b). a) the design development drawing phase and authorize Miller & APPROVED a) & b) . Meier to proceed on the next phase - construction documents. b) Approve payment to Miller & Meier for services invoiced (Agndzd by Conseat). 17. Broward League of Cities Business - Discussion and possible - 84 - Pg. 23 action. Report given by Ma or Kravitz. LEGAL AFFAIRS 9 12 84 - Pg. 23 APPROVED & inser- 18. Charter Amendment - Election Results - Temp. Reso. #3273 - ted number of Discussion and possible action to declare the results of the votes: 78 FOR; voting for Amendment to Section 4.04 of the Charter regard- 4,242 AGAINST. ing a business expense allowance for the Mayor and Council - members. 9/12/84 - Pg. 10 19. Sawgrass Expressway - Temp. Reso. #3272 - Discussion and APPROVED, with possible action to approve the proposed use by the Sawgrass conditions. Expressway Authority of certain rights -of -way in Land Sec- tion 6 along NW 112 Avenue between Southgate Boulevard and McNab Road. 9 12 84 - Pg. 23 20. Site Development Plan Review Fees - Temp. Ord. #1135 - Dis- TABLED at regst cussion and possible action to create Section 7-4(d) of the of V/Mayor. Code granting all religious organizations located within the City a partial exemption from these fees. First Reading. 1 84 - P.24&2 Added b). 21. City Ambulance Service - Temp. Ord. #1136 - Discussion and APPROVED a) on a) possible action to provide for the establishment of a City First Reading. emergency ambulance service. First Reading. b) Authorized b) Authorize appropriate officials to execute agreement with Sunrise for C/Mgr to execute Use of Reserve Ambulance. (Agendized by Consent) 2-year contract with Sunrise. PAGE FOUR 22. 201 Plan - Temp. Reso. #3158 - Discussion and possible 19/12/84 - Pg. 4 action to authorize execution of an Agreement with North APPROVED. Springs Improvement District for transfer of Tamarac's excess capacity in the Broward County North Regional Treat- ment Plant and Disposal Facilities (tabled from 5/23/84). 23. Land Section 7 - Discussion and possible action regarding a a)proposed plan for the possible purchase of a parcel of land in Land Section 7 to be used for municipal purposes (tabled from 7/25/84). b) iscu5sion and ssi}� e aatiosa to tend the moratorium for an addi- ona six: A en iz b eConsen J 24. Tract 2 - Discussio on a request by Leadership Housing, Inc., to release a restrictive covenant on a parcel of land south of and adjoining Northwood IT at the southwest corner of Nob Hill Road and Southgate Boulevard. PUBLIC HEARINGS - 2:00 P.M. 25. Employee Pension Plan - Temp. Ord. #1126 - Discussion and possible action to amend the Pension Plan and codify the earlier ordinances that established this plan for all employees. Second Reading. 9/12/84 - Pg.2&4 Added b) . a) Staff authz'd to proceed & rept b) C/Atty to pre- pare Ord to extend for 6 mos. 9/1.2/84 - Pg. 19 TABLED. 9/12/84 - Pg. 18 P. H. held. APPROVED on Second Reading. 9/12/84 - Pg. 18 26. Lawrence Kramer - Rezonin Petition #22-Z-84 Temp.Or P. H. held. #1137 Discussion and possible action to rezone the lad - lands Past due fees pd. lying south of the Colony West Executive Golf Course, north a) Accepted. of the existing body of water and extending westward from b) APPROVED on NW 94 Avenue to proposed Nob Hill Road from A-5 (Agri- First Reading cultural/Excavation), R-4A (Planned Apartments) from R-1B w/stipulation by ( One -Family Dwelling) to RM-10 ( Planned Apartments - 10 developer that d/u/a maximum) . First Reading. project would a) Acceptance of Affidavit of Publication, Affidavit of Mail- not be rentals. ing and Affidavit of Posting. b) Consideration of application. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9/12/84 - Pg. 14 a) APPROVED COMMUNITY DEVELOPMENT w/conditions. b) APPROVED; 27. Midway Plaza - Discussion and possible action on: c) APPROVED, as a) Development Order - Temp. Reso. amended. _#3255 b) Plat - Temp. Reso_. #3256 d) APPROVED; c) Water Retention Agreement e) APPROVED, d) Development Review Agreement w/addition in e) Requesting Broward County to apply the traffic impact fees Section III. to the University Drive widening project within Tamarac City limits - Temp. Reso. #3257 ( to be located on the northwest corner of University Drive 9/12/84 - Pg. 15 and NW 57 Street) a) APPROVED, ( tabled from 7/25/84 ) with conditions. b) APPROVED; 28. All Saints Lutheran Church - Discussion and possible action c) APPROVED on: with revisions. a) Site Plan - Temp. Reso. #3253 b) Landscape Plan c) Water and Sewer Developers Agreement (to be located on the north side of McNab Road, east of Woodmont Plaza, between NW 80 Avenue and University Drive) ( tabled from 7/26/84 ) 9 12/84-Pg.16&17 APPROVED; Staff 29. Isles of Tamarac - Revised Site Plan - Temp. Reso. #3281 - to determine Discussion and possible action on a revised site plan for a metros size of cabana at the recreation pool area. meters & agnda for next mtct. PAGE FIVE 30. Woodlands 1, Phase 1 -- Revised Site Plan - Temp_. Reso. 9/12/84 - Pg. 20 #3282 - Discussion and possible action on a revised site APPROVED. p n for an additional patio area at the pool. 31. Garden Mall -- Revised Site Plan - Temp. Reso. #3283 - Discussion and possible action on a revised site plan for a dumpster for Beverly Hills Cafe V. 32. Tamarac Market Place - Revised Site Plan - Temp. Reso. #3284 - Discussion and possible action on a revised site plan reflecting a revised Location of Winn Dixie to agree with as -built plans. 33. NU 57th S_treet_Bikepath - Status report by City Planner. Discussion and possible action. 9/12/84 - Pg. 20 APPROVED with conditions for add'1 trees. 9/12/84 - Pg. 20 APPROVED. 9/12/84 - Pg. 20 Rept given; more at next meeting. 34. Lakes of Carriage Hills - Sign Waiver - Temp. Reso. #; 3275 9/12/84-Pg. 26 Discussion and possible action to renew a waiver of the Fees paid. provisions of the sign ordinance for a temporary over- Renewal sized ground sign at 6180 Rock Island Road. APPROVED. 35. Edgewater Villa possible action of the 300-foot of occupancy. 9/12/84 - Pg. e_ -- Model Sales Facility - Discussion and TABLED for to renew a model sales permit and waiver outstanding distance requirement for certificates fees due. 36. Woodm.ont Corporation_ - Model Sales Facility at Tract 56 - Discussion and possible action to renew a model sales permit for Woodmont Tracts 47, 50, 54, 57, 59, 60, 62, 63 64, 68, 70, 71 and 72B pursuant to Stipulation #11. 37. Shaker Woods Village - Bond Release - Temp. Reso. #3274 - Discussion and possible action to release a warranty bond posted for the water and sewer system. 38. Ashmont - Bond Release - Temp. Reso. I.M76 - Discussion and possible action to release a warranty bond posted for Phase I sanitary sewer system. 39. Sunniland Bank - Bond Release - Temp. Reso. #3277 - Discussion and possible action to release a warranty bond posted for the public improvements associated with the parking lot addition. 40. Frybergh/Firemen's Fund Building - Performance Bond - a) Temp. Reso. #3278 - Discussion and possible action to call a performance bond posted for public improvements. b) Temp. Resa. 3285 -- Discussion & possi.ble action to accept bill of 41. ��Pohy (�Pi'ro{ -- Discussion and possible action on: a) Release of a performance bond posted for public improvements subject to receipt of a one-year warrant, bond - Temp._ Reso. 1F3279. b) Acceptance of the Bill of Sale for the water distri- bution and sewage collection system improvements - Temp. Reso. #;3280. c) First Amendment to the Water and Sewer Developers Agreement. 42. Woodland Lake Estates Phase III (The Village at Woodland Lake) - Discussion and possible action on a Water and Sewer Developers Agreement. .7/ l.a/ o•t - ry . TABLED to next meeting for fees due. 9/12/84 - Pg. 6 APPROVED release of $7,106.94 warranty bond. 9/12/84 - Pg. b APPRDVED release of $5,441.90 warrant bond. 9/12/84 - Pg. 7 APPROVED releaSE of �1,125.00 wa=al Ity bulkA. 9 12 84-P.7&14 Added b) APPROVED a) to' �' release $581.50 perfmnce bond. APPROVED b). 9/12/84 - Pg. 7 a) APPROVED subj to receipt of warranty bnd, for $9,492.25. APPROVED b) and c) . 9/12/84 - Pg. 7 APPROVED subject to receipt of $10,710.00 fees L -1 PAGE SIX REPORTS 43. City Council 44. City Manager 45. City Attorney City Council may consider and act upon such other business as may come before it. Pursuant to Section 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he may need to ensure that a verbatim record of the proceed- ings is made which record includes the testimony and evidence upon which the appeal is based. CITY OF TAMARA.0 Carol A. Evans Assistant City Clerk BUDGET HEARINGS AND SPECIAL MEETINGS 12: 30 P.M., 9/11/'84 - Spec:iai ineeting for City, i-Tanager candidate interviews. 10:30 A.M., 9/11/84 - Budget Hearings on Utility East, Utility West, Special Funds and Federal Revenue Sharing Funds. 5:05 P.Prt., 9/11/84 - Budget Hearings on proposed millage rate and tentative General Fund Budget. 46. GRANTS - Status report by Mitch Ceasar. (Agendized by Consent) 47. SEL,E,CTION OF CITY I-LkiAGER - Discussion and .possi-ble- action_ to *et_ lec a City Manager. (Agend.ized _hy Consent) Following are the residential and commercial zoning districts in the City: R-1 - Single Family Residence B-2 - Planned Community Business R-lB & B-3 - General Business R-lC - One -Family Dwelling B-5 - Limited Business District R-2 - Two -Family Dwelling B-6 - Business District RD-7 - Two -Family Dwelling S-1 - Open Space/Recreational R-3U - Row House I-1 - Institutional R-3 - Low Density Multiple Dwelling M-1 - Light Industrial RM-5 - Residential Multi -Family M-2 - Medium Industrial Dwelling A-1 - Limited Agricultural RM-10 - Planned Apartment A-5 - Agricultural/Excavation R-4A - Planned Apartment T-1 - Trailer Park District R-5 - Motel/Hotel B-1 - Neighborhood Business 48. Pr- sentat.i(-l;. Z.- Presidents' Council Ra arC.Lc Pa k,,� & Rc:,cre=aticn - Rcport bv BL,,nlie 11art at i.l (AgP�^ice�:i by Ccn_sent) . 49. Workshop on Council Expenses - Discussion and iz schedule Workshop. (Agendized by Consent) 9/12/84 - Pg. 29 No Reports. 9/12/84 - Pg. 28 No Re rt. 9 12 84 - Pg. 29 No Retort. 9/12/84-P.1&16 Report given by V/Niay� r St ein. 9/12/84-P.1_&2.6 Authorized Actg C/Mgr & PE-!rsnl T) Lr t rtia gotiate terms w/Elly F. Johnson. ti1221`614 iR :.I&27 R �prrt giv(-ri. Nr action tz iken. 9/12/84-Pg.'2&28 Mayor Kravitz to schedule. CITY OF TAMARAC, FLORIDA REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 1984 Tape 1 CALL TO ORDER: Mayor Philip B. Kravitz called the meeting to order on Wednesday, September 12, 1984, at 9:00 A.M., in the Council Chambers. ROLL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Sydney M. Stein C/M Jack Stelzer C/M Raymond J. Munitz C/M John J. Dunne ALSO PRESENT: City Attorney Jon penning Acting City Manager Steve Wood Assistant City Clerk Carol Evans Secretary Carol M. Thrasher MEDITATION AND PLEDGE OF ALLEGIANCE: Mayor Kravitz called for a Moment of Silent Meditation followed by the Pledge of Allegiance. 46. GRANTS - Report by Mitch Ceasar. SYNOPSIS OF ACTION: Agendized by Consent (See Page 16) Vice Mayor Stein MOVED to add by consent a report by Mitch Ceasar regarding Grants. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 47. SELECTION OF CITY MANAGER - Discussion and possible action.on selection of a new City Manager. SYNOPSIS OF ACTION: Agendized by Uonsent (gee rage 26) Vice Mayor Stein MOVED to add by consent the selection of a City Manager. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 16b. Payment to Miller & Meier for Services - Discussion and possible action to approve payment to Miller & Meier for architectural services as invoiced. SYNOPSIS OF ACTION: Agendized by Consent (See Page 21) Vice Mayor Stein MOVED to add by consent the payment of invoice from Miller & Meier for architectural services. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 48. PRESENTATION BY PRESIDENTS' COUNCIL REGARDING PARKS & RECREATION - Presentation at the request of the Presidents Council by Bernie hart, President of the Presidents' Council, regarding Parks & Recreation. SYNOPSIS OF ACTION: Agendized by Consent (See Page 27) C/M Munitz MOVED to Agpndize by Consent a nresPntation by the Presidents Council regarding Parks and Recreation. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE 9/12/84 /cmt 23b. EXTENSION OF MORATORIUM - Discussion and possible action to extend the moratorium on Land Section 7 which expired August 1984, for an addi- tional six months. SYNOPSIS OF ACTION: Agendized by Consent (See Page 5) C/M Munitz advised that in discussion with the City Attorney, Mr. Henning advised that an Ordinance would be required for this. C/M Munitz MOVED to add by consent an extension of the moratorium on Land Section 7 for an additional six months. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 49. WORKSHOP ON COUNCIL EXPENSES - Discussion and possible action to instruct Mayor to establish Workshop to discuss Council Expenses immediately following the Pre --Agenda Meeting. SYNOPSIS OF ACTION: Agendized by Consent (See Page 28) C/M Munitz MOVED to add by consent an item to instruct the Mayor to hold a Workshop on Council Expenses immediately following the Pre -Agenda Meeting next Wednesday. C/M Munitz suggested that guidelines for these expenses should be established. C/M Dunne SECONDED. VOTE: ALL VOTED AYE PRESENTATIONS 1. Employ the Handicapped - Presentation by Mayor Kravitz of a proclamation designating the week of October 1, 1984, as "National Employ the Handicapped Week". SYNOPSIS OF ACTION: Proclamation presented by Mayor Kravitz. Mayor Kravitz presented a proclamation to Jeannie Saunders, designating the week of October 1, 1984, as "National Employ the Handicapped Week". 2. National Executive Ilousekee ers - Presentation by Mayor Kravitz of a proclamation designating September 12 -- 18, 1984, as "National Executive Housekeepers Week". SYNOPSIS OF ACTION: Proclamation given to City Clerk for mailing; no representative present. Mayor Kravitz instructed the City Clerk to mail this proclamation since there was no representative present to accept it. GENERAL ADMINISTRATIVE/FINANCIAL 14. Bid Award - Public Works -- Temp. Reso. #3264 - Discussion and possible action to award a bid for janitorial service for City facilities. SYNOPSIS OF ACTION: Authorized City Manager and Public Works Director to negotiate a 60-day contract with low bidder providing he meets bonding requirements -.with Council review after that date. City Attorney Henning read Temp. Reso. #3264, by title. Public Works Director Greg Turek advised that 8 vendors bid for this service, all of whom were prequalified. Mr. Turek stated that Staff recommends that the second vendor be awarded the bid by virtue of his reputation with Southern Bell, as opposed to the low bidder who did not have a reasonable estimate of time for completion of the work and is relatively new. Mr. Turek advised that the current contract is with the third bidder, Corporate Cleaning, until the end of the month. -2- 9/12/84 /cmt 1 Vice Mayor Stein asked the difference between the low bidder and the one recommended by Staff. Mr. Turek advised that it is $533.00 per month. In reply to Vice Mayor Stein, Mr. Turek advised that the total contract of the bidder recommended by Staff is $1,408.00 per month; the current contract is $2,200.00; and the low bidder is $875.00. Mr. Turek added that the low bid is unrealistic and the bidder has never done anything comparable to the City's service. Vice Mayor Stein said that when a service can cost the City $500.00 less by taking a different vendor, it should be considered; and it could be the first big contract that would help this small business grow. C/M Munitz asked if a trial contract could be negotiated with the vendor to determine if he can handle this size of service. Mr. Turek advised that it would involve going out for bid again and the City Attorney stated that the bids are valid for 60 days. Vice Mayor Stein reviewed the other bids and suggested that the bid be awarded to the low bidder. C/M Munitz MOVED that the City Manager and the Public Works Director be authorized to negotiate a 60-day contract with the lowest bidder, providing that he meet all requirements for bonding; and that Council review the contract performance after that period. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE 13. Utilities West - Status report by the City Attorney on the contract between the City and E&A Environmental Consultants, Inc., for the installation of the dome and biofilter. Discussion and possible action. SYNOPSIS OF ACTION: Status Report by Consulting City Attorney Alan Ruf. Council confirmed his letter of 8/16/84 modifying the contract with E&A. C/M Munitz stated that it was his understanding that these were already installed and the City Attorney advised that the final payment has not been released due to some minor problems last month and Mr. Ruf would provide status on that. Consulting City Attorney Alan Ruf reported that there was a problem in the construction of the bio-filter at the West plant during the month of August, and the City Attorney's office was asked to intervene on an emergency basis. Mr. Ruf advised that after much discussion, a meeting was held with Staff and a substitute letter of agreement dated August 16, 1984 was prepared and is attached to his memo on this subject. Mr. Ruf continued that the contractor alleged that specific inspections were not held in a timely manner and asked for $12,000.00 in extras because of that; however this was negotiated down to $4,000.00. Mr. Ruf stated that with this agreement the Contractor was to proceed immediately with his obligations to complete the project. He said that they advised yesterday that the project was completed; however Frank Barbuto of the City's Engineering Department indicates that there are approximately $10,000.00 in non -completed items. Mr. Ruf advised that this is the status to date and asked for confirmation of the modification of the contract as set forth in his letter. Vice Mayor Stein MOVED to confirm the letter modifying the contract with E&A. C/M Munitz SECONDED. C/M Dunne asked if the new Engineering Director was aware of this and Mr. Ruf stated that he was. Mr. Ruf advised that the only requirement for the Utility Director is to make sure that the work is complete; and no payment will be made until that time. 1101II�=11ai IL01JRUX&0 -3- 9/12/84 /cmt LEGAL AFFAIRS 22. 201 Plan - Temp. Reso. #3158 -- Discussion and possible action to authorize execution of an Agreement with North Springs Improvement District for transfer of Tamarac's excess capacity in the Froward County North Regional Treatment Plant and Disposal Facilities (tabled from 5/23/84). SYNOPSIS OF ACTION: APPROVED RESOLUTION NO. R-84-_.1,&4-__PASSED execution of Agreement with North Springs Improvement District for transfer of Tamarac's excess capacity in the Broward County North Regional Treatment Plant and Disposal Facilities. City Attorney Henning read Temp. Reso. #3158, in its entirety. Mr. Henning advised that the payment on this Agreement is $186,711.84 effective September 30th, instead of that listed in the back --up. Mr. Ruf explained that Tamarac is fully subscribed for its excess capacity and added that this will be the first step in assigning away that excess capacity in the North Regional Plant. He said that this finalizes any commitment to participate in the North Region in excess of the 2.41 which will be sent from east of NW 64th Avenue through_ the pipeline at Grants(Sunshine)Plaza. He continued that this will be the first of several Resolutions that w i 1 1 come to Council from various Governmental agencies taking the excess capacity, to end the possibility of sending untreated wastewater to the North Regional Plant. He stated that this_.is the.._..r.eeQmtnea�ation of Staff_ and the Consultants. Mr. Ruf advised that Tamarac has been escrowing about a million and a half dollars _ in payments,- which County ._claims __ owed them and t_h s agreement. -..is.a method by which at least 2/3 of that will be paid by other Governmental agencies, freeing approximately a million dollars to the City of Tamarac for other purposes. lie added that counsel is still negotiating with the County regarding these payments and their claims, because they did not construct the interceptor for the operation. Vice Mayor Stein MOVED to adopt Temp. Reso. #3158. C/M Dunne SECONDED. C/M Stelzer asked what account the million dollars is in now and where it will be placed. Finance Director Steve Wood advised that it is now in Broward County Escrow Fund #424-Utilities West Account and on financial statements it will be treated as an expenditure of the system. He added that it will become Miscellaneous Revenue to the system at this point. John Lachmann, resident, asked if all lands were provided for by relinquishing the capacity now. Vice Mayor Stein advised that the system is not even pumping close to capacity yet and is going to bid for a force main under the Turnpike to push excess capacity through. He added that what the City is releasing has no effect at all. VOTE: ALL VOTED AYE 23. Land Section 7 a) Discussion and possible action regarding a proposed plan for the possible purchase of a parcel of land in Land Section 7 to be used for municipal purposes (tabled from 7/25/84). b) Discussion and possible action to extend the moratorium for an additional six months. Agendized by Consent. SYNOPSIS OF ACTION: a) Mr. Ruf reported that negotiations are still underway to secure land for municipal purposes. Council authorized him to proceed and report back. b) Authorized City Attorney to prepare Ordinance to extend the moratorium for an additional six months. -4- 9/12/84 /cmt J Tape b) C/M Munitz confirmed with the City Attorney that an Ordinance must be 2 prepared to extend the moratorium. C/M Munitz MOVED to authorize the City Attorney to prepare an Ordinance to extend the moratorium for an additional six months. C/M Dunne SECONDED. VOTE: ALL VOTED AYE a) Mr. Ruf advised that his memo of September lOth provides status on this subject. He added that he met with Mr. Tralins after that date and was advised that the client withdrew, subject to his participation in the planning of the land uses in the south half of Land Section 7. Mr. Ruf continued that attempts are still being made to locate the 40 acres needed for municipal purposes and stated that the city's offers on two additional parcels in the north were rejected. Mr. Ruf referred to Council's authorization for him to negotiate with Mr. May for approximately 40 acres on the north section line adjacent to the Sawgrass Expressway and added that Mr. May agreed to sell at $16,000.00 per acre providing that the City would rezone approximately 15 acres of land north of the mid -section line to Office/Park. Mr. Ruf stated that he stopped negotiations with Mr. May because he understood that Council and Staff had rejected that previously in favor of residential zoning. He added however that in discussion with the City Planner, Mr. Rubin indicated that there should be no problem in moving the canal from the mid -section line. C/M Munitz asked how that would affect the density and the 1,526 residential units already there. Mr. Ruf replied that by buying Mr. May's parcel, the City would be getting approximately 400 dwelling units which could be sold at a potential asset of $800,000.00, which would actually exceed the purchase price of the acreage. He added that it is Mr. Rubin's opinion that this could be compatible depending on the placement of the canal system; and added that the outfall is at the northwest corner. C/M Munitz asked how this would affect the distance from the Isles of Tamarac and the industrial area. Mr. Rubin stated that the water line is now approxi- mately 2600 feet from the Isles of Tamarac and pointed out the areas on a map displayed of Land Section 7. He explained that there is some latitude for movement and wherever the utility plant is located, the waterline will be placed around it as a buffer for the residential area. C/M Munitz pointed out that the plant will be directly opposite the new residential area that will someday be built and Mr. Rubin explained that there would be a 120-foot canal separating it in addition to a 6-foot high berm and two rows of trees and hedges to be placed there for buffers. C/M Munitz stated that the plant should be as far south as possible, away from the residential areas. Vice Mayor Stein agreed, but stated that the land was not available and the plant must be placed on the available land. C/M Munitz asked if this would be a type of contract zoning and Mr. Ruf explained that the Land Use Plan could be amended to provide for the rezoning. Mr. Ruf asked for the authority to continue negotiations with George May based on the new information from the City Planner. Mayor Kravitz authorized Mr. Ruf to proceed and to report back to Council. GENERAL ADMINISTRATIVE/FINANCIAL 11. Bid Award - Utilities East - Temp. Reso. #3263 - Discussion and possible action to award a bid to demolish and remove this facility. SYNOPSIS OF ACTION: APPROVED bid award to RESOLUTION NO. R-84-,; PASSED Cuyahoga Wrecking Corp., in the amount of $9,800.00 to demolish and remove the Waste- water Treatment Plant East. City Attorney Henning read Temp. Reso. #3263, by title. Bob Foy, Engineering, advised that the Tamarac Utilities -East plant is no longer required because the wastewater is now pumped to the Ft. Lauderdale system. He stated that this bid is to demolish and remove the facility and Staff recommends adoption. C/M Dunne MOVED to adopt Temp. Reso. #3263. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE -5- 9/12/84 12. Bid Awards Utilities West - Discussion and possible action to award bids for the following: a) Bulk Pebble Quicklime - Temp. Reso. #3260. b) Grouting Chemicals - Temp,. Reso. #32611. c) Chlorine - Temp. Reso. #3262. SYNOPSIS OF ACTION: a) Awarded to Allied Products Co., at $65.96/ton for total annual purchase price of $98,940.00. b) Awarded to Avanti International for acrylamide grout at $2.10/pound, 99% TEA at $10.00/gallon, A.P. at $1.00/pound. c) Awarded to Allied Universal Corp., at $259.80/ton for a total annual purchase of $48,063.00. RESOLUTION NO. R-84-az(-v I PASSED RESOLUTION NO. R-84-,��a PASSED RESOLUTION NO. R-84- �PASSED a) City Attorney Henning read Temp. Reso. #3260, by title, Mr. Foy reported that this is required material for the treatment of water and Staff recommends award to the low bidder, adding that this is the same bidder as last year. Vice Mayor Stein MOVED to adopt Temp. Reso. #3260. C/M Dunne SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning read Temp. Reso. #3261, by title. Mr. Foy reported that Staff recommends bid be awarded to the low bidder, adding that this is the same bidder as last year, Vice Mayor Stein MOVED to adopt Temp. Reso. #3261. C/M Dunne SECONDED. VOTE: ALL VOTED AYE c) City Attorney Henning read Temp. Reso. #3262, by title. Mr. Foy reported that Staff recommends bid be awarded to the low bidder. Vice Mayor Stein MOVED to adopt Temp. Reso. #3262. C/M Dunne SECONDED. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 37. Shaker Woods Village - Bond Release - Temp. Reso. #3274 - Discussion and possible action to release a warranty bond posted for the water and sewer system. SYNOPSIS OF ACTION: APPROVED release of RESOLUTION NO. R-84- PASSED warranty bond #EBC-1165 in the amount of $7,106.94. City Attorney Henning read Temp, Reso. #3274, by title. Mr. Foy reported that Staff recommends release of the warranty bond. C/M Dunne MOVED to release the bond. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE 38. Ashmont - Bond Release - Temp. Reso, #3276 - Discussion and possible action to release a warranty bond posted for Phase I sanitary sewer system, SYNOPSIS OF ACTION: APPROVED release of RESOLUTION NO. R-84-,�77 PASSED warranty bond #NABG-R90814F in the amount of $5,441.90. City Attorney Henning read Temp. Reso. #3276, by title, Mr. Foy reported that Staff recommends release of the bond. C/M Munitz MOVED to adopt Temp. Reso. #3276. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE -6- 9/12/84 /cmt 39, Sunniland Bank - Bond Release - Temp, Reso, #3277 - Discussion and possible action to release a warranty bond posted for the public improvements associated with the parking lot addition. SYNOPSIS OF ACTION: APPROVED release of Warranty Bond #963320 in the amount of $1,125.00. RESOLUTION NO. Rw84-PASSED City Attorney Henning read Temp. Reso. #3277, by title. Mr. Foy reported that Staff recommends release of the warranty bond. C/M Munitz MOVED to adopt Temp. Reso. #3277. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE 40. Frybergh/Firemen's Fund Building - Discussion and possible action to call a public improvements. SYNOPSIS OF ACTION: Held for afternoon session. (See Page 14) Performance Bond - Te`mp.Reso.#3278 - performance bond posted for City Attorney Henning read Temp. Reso. #3278, by title. Mr. Foy advised that the Bill of Sale Absolute and the required utility easement were received yesterday afternoon and Staff is in the process of approving them. He asked that discussion be held until this afternoon in order that appropriate Resolu- tions can be prepared. Mayor Kravitz agreed to hold discussion until 1:30. 41, _Co1on�West Country Club - Discussion and possible action on: a) Release of a performance bond posted for public improvements subject to receipt of a one-year warranty bond - Temp. Reso. #3279. b) Acceptance of the Bill of Sale for the water distribution and sewage collection system improvements - Ted. Reso. #3280. c) First Amendment to the Water and Sewer Developers Agreement. SYNOPSIS OF ACTION: a) APPROVED release of RESOLUTION NO. R-84-�,2 ov/ PASSED performance bond subject to receipt of a RESOLUTION NO. R-84- S..2- PASSED warranty bond in the amount of $9,492.25. b) APPROVED acceptance of Bill of Sale from Colony West Mortgage, Inc. c) APPROVED. a) City Attorney Henning read Temp. Reso. #3279, by title. Mr. Foy advised that Staff recommends release of the bond subject to receipt of a warranty bond, Vice Mayor Stein MOVED to adopt Temp. Reso. #3279. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning read Temp. Reso. #3280, by title. Mr. Foy advised that Staff recommends that the bill of sale be accepted. C/M Munitz MOVED to adopt Temp. Reso. #3280. C/M Dunne SECONDED. VOTE: ALL VOTED AYE c) City Attorney Henning explained that the Amendment was for the satellite restroom on the golf course and asked Mr. Foy if this was already metered. Mr. Foy replied that it was connected but not metered. Mr. Henning asked if guaranteed revenues were involved and Mr. Wood advised that if there is no meter, there are no charges. Mr. Foy stated that the Amendment is to add one ERC, then a meter, would be installed and charges could be assessed. City Attorney Henning recommended approval. Vice Mayor Stein MOVED for approval. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 42, Woodland Lake Estates Phase III (The Village at Woodland Lake) - Discussion and possible action on a Water and Sewer Developers Agreement. SYNOPSIS OF ACTION: APPROVED subject to payment of $1.0,710.00 in fees today. -7- 9/12/84 /cmt City Attorney Henning explained that this is another of the Sadkin arrangements and is for a total of 60 units, with this agreement being for the payment of 7 ERC's and the remainder assigned by Sadkin. Mr. Foy advised that a messenger is enroute with the payment and asked that the agreement be approved subject to payment. C/M Munitz stated that Council should be consistent and wait for this payment, if a policy is to be estab- lished that items must be paid for before action. C/M Dunne agreed. Vice Mayor Stein suggested that if Council approves the contract, the collection of this money is an administrative function. Mr. Henning stated that verbal confirmation would be provided before the end of this meeting and recommended approval. C/M Munitz MOVED to approve the agreement. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE BOARDS AND COMMITTEES 3. Board of Social Services - Temp. Reso. #3220 - Discussion and possible action to appoint one (1) member (tabled from 7/25/84). SYNOPSIS OF ACTION: TABLED; no applications have been received. C/M Munitz advised that there are no applications for this committee. Vice Mayor Stein MOVED to TABLE the item. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 4. Welcoming Committee - Discussion and possible action to: a) Appoint additional members - Temp. Reso. #3265. b) Accept resignation of Grace Platz. Agendized by Consent. SYNOPSIS OF ACTION: a)TABLED awaiting Committee's recommendations. b) Agendized by Consent. Resignation accepted. a) City Attorney Henning read Temp. Reso. #3265, by title. Mayor Kravitz advised that the Committee will provide their recommendations following their meeting and asked that the item be Tabled for those results. C/M Munitz MOVED to TABLE Temp. Reso. #3265. Vice Mayor Stein SECONDED. VOTE: ALL VOTED AYE b) C/M Munitz MOVED to agendize by consent to.accept the resignation of Grace Platz. C/M Dunne SECONDED. VOTE: ALL VOTED AYE C/M Munitz MOVED to accept the resignation of Grace Platz• C/M Dunne SECONDED. VOTE: ALL VOTED AYE 5. Board of Adjustment - Discussion and possible action on: a) Acceptance of resignation of James J. Kane, Jr. b) Announcement of vacancy of one regular term. SYNOPSIS OF ACTION: a) Accepted. b) Announced vacancy of one regular term. a) Vice Mayor Stein MOVED to accept the resignation of James J. Kane, Jr. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) Mayor Kravitz announced the vacancy of a regular term and anyone can apply. Vice Mayor Stein advised that there are alternates on this Committee and asked if it were proper to MOVE that alternate Joe Lubin be appointed to the regular term. City Attorney Henning stated that it could be done this way and a Resolution could be prepared for this afternoonks session. C/M Mlin.itz SECONDED. -8- 9/12/84 /cmt C/M Stelzer asked if Mr. Lubin was on any other committees and if there were a conflict of interest involved. Vice Mayor Stein advised that Mr. Lubin is on the Legal Advisory Committee but has submitted a written request for con- sideration of the regular term on the Board of Adjustment, with an offer to resign from the Legal. Advisory Committee if necessary. The Vice Mayor added that there are other members on both boards and suggested that a decision should be made to declare whether or not there is a conflict between these two boards. City Attorney Henning stated that he is awaiting a decision regarding Workshop discussion of Committee appointments to more than one committee to avoid such conflicts. Florence Bochenek, resident, agreed with the item as listed on the Agenda and suggested that the vacancy be announced because there could be other residents who wish to apply. Vice Mayor Stein withdrew his Motion and suggested that the vacancy be announced. C/M Munitz, as SECOND, agreed and asked the City Attorney the status on the Committee Ordinance. Mr. Henning advised that it is ready for distribution and discussion at a Workshop. 6. Public Information Committee - Discussion and possible action regarding announcement of vacancies on this committee. SYNOPSIS OF ACTION: No vacancies exist because previous members had returned. Chairman asked for two additional members, which will be discussed at the next meeting. Mayor Kravitz announced that there are vacancies on this committee. Irving Fenichel, Chairman of the Public Information Committee, announced that as of Monday, there are no vacancies because those previous members have now returned. Mr. Fenichel asked that two additional members be approved for this Committee. Vice Mayor Stein MOVED to announce no vacancies for this committee. Mayor Kravitz advised that no additional members can be approved at this meeting but it can be discussed at the next meeting. Vice Mayor Stein stated that a vacancy can only be announced if there are less than five members; however there is no maximum number for this Committee and additional members could be appointed. Mayor Kravitz advised that if Council approves more members that could be announced at the next meeting and residents will be given the opportunity to Tape apply for appointment by Council. 3 7. Charter Review Committee - Discussion and possible action regarding a revised Charter and the possible formation of this committee. SYNOPSIS OF ACTION: TABLED for further consideration by request of the Vice Mayor. C/M Munitz stated that he asked for this committee for the specific purpose of reviewing the entire Charter to result in a revised Charter. He added that if Council is in agreement, he will meet with the City Attorney to prepare the Resolution to establish this committee. Mayor Kravitz stated that it was his understanding that the Charter Board would handle such reviews. Vice Mayor Stein MOVED that the item be Tabled and added that Council would be overriding the duties of the Charter Board by establishing this committee. The Vice Mayor suggested that discussions be held with the Charter Board to establish a schedule for their review of the Charter and then if it is necessary to establish a review committee, it could be done. C/M Munitz advised that over the last three or four years, there have been 40 amendments to the 1976 Charter recommended by the Charter Board and suggested that the entire Charter should be revised, with input from the Council and the public. C/M Munitz repeated his request to establish a Charter Review Committee for this purpose. -9- 9/12/84 /cmt Mayor Kravitz stated that the Motion on the floor is to Table. C/M Dunne SECONDED. VOTE: C/M Dunne AYE C/M Munitz NAY C/M Stelzer NAY Vice Mayor Stein AYE Mayor Kravitz AYE 8. _Golf Feasibility Committee - Status report on appointments. Discussion and possible action. SYNOPSIS OF ACTION: Status report by City Attorney; 4 members appointed by Council announced; Clerk directed to notify of appointments. City Attorney Henning advised that the committee was established on June 13, 1984, by Resolution #R-84-180 to include five regular members, with each member of Council to appoint one member from his district. He added that those appointments were to be made to the Clerk's Office. Mayor Kravitz advised that there were four appointments and added that C/M Stelzer had not yet appointed a member from his district. Mayor Kravitz announced those appointees to be Max Wallenstein appointed by Mayor Kravitz; Jack Walker appointed by Vice Mayor Stein; Morris Glicksman appointed by C/M Munitz; and Sam Pizzarello appointed by C/M Dunne. Vice Mayor Stein asked that the Clerk notify those members of the appointments. Vickie Beech, resident, asked what golf course was being discussed. Mayor' Kravitz advised that there are none being offered or discussed at this time; the Committee is to study the feasibility and the Vice Mayor added that consideration is being given to Colony West Executive Course and Sabal Palms. C/M Stelzer asked if any proposal had been made by Mr. Stackhouse,and the Mayor replied that there had been no final proposal made. C/M Stelzer advised that Mr. Stackhouse has held meetings at one of the Clubhouses and announced his offer to the City; yet nothing has been made public from the Council on such a proposal. C/M Munitz stated that the actions of Mr. Stackhouse were suspect and had nothing to do with the City at this time. LEGAL AFFAIRS 19. Sawgrass Expressway - Temp. Reso. #3272 - Discussion and possible action to approve the proposed use by the Sawgrass Expressway Authority of certain rights -of -way in Land Section 6 along NW 112 Avenue between Southgate Boulevard and McNab Road. SYNOPSIS OF ACTION: APPROVED, with condition RESOLUTION NO. R-84-,,�766_PASSED that 6-laning of Commercial Boulevard be done in Phase I and that Authority provide land- scaping and buffer in Cypress Commons area as suggested by Staff. County Commissioner Gerald Thompson asked that Council approve the Resolution to allow construction of that portion of the Sawgrass Expressway through the north end of Tamarac and adjacent to the Florida Power & Light reservations. He added that the Authority has agreed to provide adequate landscaping and buffer to the adjacent Park area and hope to begin by November 1st. He said that they need to obtain certain agreements with various local Governments and property owners and that the parcel with the existing road right-of-way in that area must be conveyed before they can proceed. Mr. Thompson explained that this is a 23-mile road starting at the Turnpike in Deerfield Beach, proceeding through Parkland and parts of Coral Springs; turning at the Dyke and coming South; and has 11 intersections, including the one at Commercial Boulevard. _10- 9/12/84. /cmt C/M Munitz asked who actually awns the land in Land Section 6 being discussed. City Attorney Henning advised that 99% is public right-of-way and 1.45 acres in the north end is owned by the City. He added that the Authority has asked that Tamarac endorse their use of this land; and the Resolution is to relinquish any conflicting plans that the City might have for this right-of- way and to deed over the 1.45 acres. Mr. Henning said that, if approved, he will prepare the necessary deeds and documents for this action in exchange for and including, completing the 6-laning of Commercial Boulevard in Phase I and the landscaping, Vice Mayor Stein MOVED to approve Temp. Reso. #3272. C/M Munitz SECONDED. C/M Munitz referred to the concern of property owners in band Section 7 that the Expressway will go directly through their property. Mr. Rubin advised that this concerns two property owners and the Authority is studying that problem. Morris Haber, resident, asked about a light entering from Woodlands Boulevard and the Mayor advised that it is still pending. Mr. Haber asked if this will increase traffic on Commercial from the Turnpike, west. Mr. Thompson advised that the Expressway is intended to divert traffic through the City. VOTE: ALL VOTED AYE City Attorney Henning asked that the record show that the two conditions for this action are for the landscaping and the 6-laning of Commercial Boulevard in Phase I. Commissioner Thompson advised that the Expressway Authority holds regular meetings and asked that one of these meetings be held in Tamarac for additional information to the citizens. Mayor Kravitz agreed. Tape 15. Broward Sheriff's Office - Status report by the City Manager regarding 4 inquiries made to the BSO for their services in the City. SYNOPSIS OF ACTION: Report given. TABLED for further information and a Workshop Meeting. Acting City Manager Steve Wood advised that a preliminary proposal by BSO has been received from Sheriff Brescher and a Council decision is needed as to whether or not to proceed with the proposal. At the Mayor's request, Mr. Wood continued that the original inquiry was for the Sheriff's Office to advise of the type of services that they could perform; how much it would cost; and the savings to the City. Mr. Wood stated that the initial report demonstrated a preliminary savings of $233,206.00 for the first year and added that Council should consider the impact on revenues currently being collected by the Police Department. He added that another major concern is the construction of the police facility and the debt service on that facility if it is not constructed. Mayor Kravitz asked for confirmation that all of the figures were still not available and that further study will be needed. Mr. Wood confirmed that. C/M Munitz stated that this is a conceptual idea for consideration of the feasibility to proceed. C/M Stelzer stated that Council must also consider how much rent the City will get for the building and suggested that all of the facts be presented for discussion at the same time. Major Richard T. Simpson, Director of Law Enforcement of Broward County Sheriff's Office, advised that he; Michael Woodra, Finance Director; John Solenwagner, Personnel Director; and Major Al Kline, Liaison and Lauderdale Lakes Chief of Police, are available to respond to questions regarding this tentative proposal. -11- 9/12/84 /cmt In reply to Mayor Kravitz, Major Simpson advised that they have had requests from other cities for the same proposal and added that currently Lauderdale Lakes, Lauderhill, Pembroke Pines, and the Airport are under contractual services. C/M Munitz advised that he originally inquired into this area because of his concern for the cost to the taxpayers, if they want 'this. to happen, and what effect it would have on the health, safety and welfare of the people. He continued that the financial aspects are significant but they must consider the revenues collected, the rental charge for the building, and the savings of approximately $400,000.00 per year by not building the new police facility, through amortization in bonds. C/M Munitz stated that at this point he wants to gather information and input from all sources before proceeding with the proposal. Vice Mayor Stein suggested that all of this should have been done prior to having BSO and FOP representatives available for discussion. Mr. Wood stated that the BSO is here to determine if the City wants to proceed on this proposal and suggested that they should be given that decision today. C/M Dunne asked Major Simpson if the BSO can do as good a job as the City's Police Department. Major Simpson replied that the BSO does not intend to come into a City and change its services; they believe in the City concept; and the contract states that no more than 10% of the City force can be moved in any one year. He added that the personnel would not change - only their uniforms and the color of the cars. Major Simpson advised that there will also be no change to the revenues collected; that amount will be returned to the City. City Attorney Henning explained that there are three aspects to each fine: 1 - court costs which go to the Clerk's Office 2 - educational funds which are $2.00 per ticket and are earmarked by the State for educational purposes - these would go to BSO for the education of our officers 3 - remainder is General Revenue and will go to the City Mike McGrane, Vice President of Federal Order of Police, Tamarac Lodge 97, stated that they were in the middle of labor negotiations when advised of this proposal and have had workshops with the BSO on this subject since that time. He advised that 68 officers were polled with the following questions to determine the current consensus of FOP members to pursue the proposal; with 46 responses as indicated: 1. Are you in favor of the proposed contract for police service with BSO? (39 yes; 4 no; 2 abstentions) 2. Do you want the FOP of Tamarac Lodge 97 and the City of Tamarac to '_continue to study the feasibility of the proposed contract with the BSO? ;'`(44 yes; l no; 1 abstention). Mr. McGrane stated that he has distributed to the Press, to Council, to the Police Chief and to Lodge members, reports stating the criteria for their final decision in approving this contract which includes: . 1 -- what quality and level of service the City Council intends to provide to the City of Tamarac. 2 - what is in the best interest of the citizens of Tamarac. 3 - what is in the best interest of the members of Tamarac FOP Lodge 97. 4 - participation by Lodge 97 in the contracting of the services. Mr, McGrane continued that the criteria includes that the Lodge must be involved in anything that has an impact on the bargaining unit members. He stated that there have been many rumors and announced that the FOP is the official spokes- man for the bargaining unit members and they will not sanction any statements by members of the Police Department to either mislead, encourage, or discourage this proposal at this time; statements will be limited to the speaker. He continued that in consultation with the FOP attorney, the following points must also be discussed and incorporated into the contract: - the quality of services to be provided to the citizens of Tamarac would have to remain the same. --12- 9/12/84 /cmt The Sheriff will be required to respond to the same types of requests for police service that the City Police do. Mr. McGrane advised Council that they could also include a provision in the contract that should any Tamarac officer not be available, a County officer will be assigned to patrol in that officer's absence. - That all Tamarac Police officers will be guaranteed a position and there will be a normal transition of personnel, laterally, without question. There will be no loss of benefits to the officers; it will be the individual's option to stay in the current City Pension System or the Florida Retirement System and the City's provisions for buy-back of Sick Leave, vacation time, and personal leave will apply. - That the Sheriff's office will honor all promotional positions and supervisory positions; and they will be able to remain in those positions without a reduction in rank. - Seniority will be honored for all Police officers and there will be a lateral entry from the date of hire with the City of Tamarac. - There will be no loss of pay and there will be a comparable service level and opportunity for advancement. That the Specialty Assignments will remain the same and they will be transferred to those positions in BSO. Mr. McGrane stated that it is the FOP's opinion that if the City is serious about this proposal, then we should continue to go forward with the proposal; if not, then labor negotiations should be continued to agree upon a contract for the City's Police Department. Curt Rosenfeld, Director of Civil Defense and Crimewatch for Fairhaven ll,. spoke in favor of retaining the City's Police Department and advised that it was his understanding that the Lauderhill City Council was considering going back to their City police operation. Amy Lew, resident, spoke on behalf of the Bermuda Club for retaining the City's Police Force. She asked how high the BSO contractual fee would go. Bernie Hart, resident, suggested that a Workshop be held for discussion after all information is available. Iry Schneider,resident, spoke on behalf of Sabal Palms for retaining the City's Police Department. Morris Haber , resident, spoke in favor of the City's Police Department. Vice Mayor Stein MOVED to Table the subject for a Workshop. C/M Munitz SECONDED. City Attorney Henning asked for confirmation that the City Manager was being instructed to pursue the proposal for more information and the Mayor confirmed. VOTE: ALL VOTED AYE Mayor Kravitz recessed the meeting for lunch at 11:55 and announced that it would reconvene at 1:30. -13- 9/12/84 /cmt Tape Mayor Kravitz called the meeting to order at 100 P.M. All were present. 5 COMMUNITY DEVELOPMENT 40. FryberRh/Firemen's Fund Buildin a) Performance Bond -- Temp, Reso #3278 r Discussion and possible action to eall release a performance bond posted for public improve- ments. b) Temp. Reso. #3285 - Discussion and possible action to accept bill of sale. Agendized by Consent. SYNOPSIS OF ACTION: RESOLUTION NO. R-84--_ 79 PASSED a) APPROVED release of performance bond subject RESOLUTION NO. R-84 -02'kr PASSED to receipt of one-year Warranty Bond in the amount of $581.50; b) APPROVED acceptance of bill of sale. (See Page 7) Mayor Kravitz advised that the necessary action discussed at this morning's session is now ready. C/M Stelzer MOVED to add b) to accept the bill of sale. C/M Munitz SECONDED. VOTE: ALL VOTED AYE a) C/M Stelzer advised that the word "call" in the agenda should be changed to "release". He stated that the Engineering Department recommends release of this bond and MOVED that the performance bond be released:subject to receipt of a one-year Warranty Bond in the amount of $581.50. C/M Munitz SECONDED, VOTE: ALL VOTED AYE b) C/M Stelzer MOVED the acceptance of the bill of sale for water and sewer. Mr. Foy advised that it was for water only. City Attorney Henning read Temp. Reso. #3285, by title. He stated that the resolution should be changed where necessary to delete references to the sewer system. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 27. Midway_Plaza -- Discussion and possible action on: a) Development Order - Temp._ Reso. #3255. b) Plat - Tem . Reso. �i3256. c) Water Retention Agreement. d) Development Review Agreement. e) Requesting Broward County to apply the traffic impact fees to the University Drive widening project within Tamarac City limits - Temp. Reso. #3257. (to be located on the northwest corner of University Drive and NW 57 Street) (tabled from 7/25/84) SYNOPSIS OF ACTION: a) APPROVED subject to RESOLUTION NO. R-84-,26 % PASSED developer providing bond for 8' bikeway along RESOLUTION NO. R-84- L6 PASSED University Drive; b) APPROVED; c) APPROVED, as RESOLUTION NO. R-84-,Z& 9 PASSED amended; d) APPROVED; e) APPROVED, adding "Council liaison to the County" in Section III. a) City Attorney Henning read Temp. Reso. #3255, by title. Mr. Rubin advised that this item was Tabled from the last meeting in July at the request of the developer. Mr. Rubin stated that Staff has reviewed the final plat and recom- mends approval subject to approval of the water retention, development review agreement, and the developer providing a bond for the 8' bikeway along University Drive, which they have agreed to construct at a later date. Mr. Rubin continued that the County should be requested to place all impact fees attributed to this project into a separate account to help with the widening of University Drive, Vice Mayor Stein asked how much money was involved and Dan Oyler of Craven & Thompson advised that it is estimated at $150,000.00. Vice Mayor Stein stated that with this amount and that which will be reported under Grants, there will be enough to order the design from the County. -14- 9/12/84 /cmt SYNOPSIS OF conditions; revised to and address C/M Munitz stated that he understood that there was to be no bikepath and Mr, Rubin advised that it was agreed between the City and Florida DOT last year that all. the University Drive bikeway money would be applied to the widening project. Mr. Rubin advised that the Site Plan should be before Council within the next two or three months. He continued that the fee for drainage retention is $38,637,07 and drainage improvement is $2,970.50. Mr. Oyler presented checks for those fees. Vice Mayor Stein MOVED the adoption of Temp. Reso. #3255. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) City Attorney penning read Temp. Reso. #3256, by title. Vice Mayor Stein MOVED the adoption of Temp. Reso,'#3256. C/M Munitz SECONDED. VOTE: ALL VOTED AYE c) Mr. Oyler stated that as approved in the past, the developer requests (1) that the fees be refunded to the client if they provide water retention on site; and (2) that the fees be refunded if the plat is not recorded for any reason. Mr. Oyler added that lie has discussed this with the City Attorney, who agreed to this provision. Mayor Kravitz stated that this should be part of the agreement and the City Attorney agreed, adding that the agreement should be re -executed with a 2-year provision and 6% interest. Council authorized the City Attorney to re -execute the agreement with those provisions. Vice Mayor Stein MOVED adoption of the water retention agreement with the amendments made. C/M Munitz SECONDED. VOTE: ALL VOTED AYE d) Mr. Rubin stated that Staff recommends acceptance. Vice Mayor Stein MOVED to accept the development review agreement. C/M Munitz SECONDED. VOTE: ALL VOTED AYE e) City Attorney Henning read Temp. Reso. #3257, by title. He advised that this resolution covers three developments, all -of which have been agendized at previous meetings, with two having been approved in July. He added that the resolution urges that there be a local application of County impact fees; and Section III asks for the assignment of a liaison to the County. Mayor Kravitz advised that he is the County liaison. Council directed the City Attorney to add "Council liaison to the County" in Section III of the Reso- lution. C/M Munitz MOVED to adopt Temp. Reso. #3257. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 28. All Saints Lutheran Church - Discussion and possible action on: a) Site Plan - Temp. Reso, #3253. b) Landscape Plan. c) Water and Sewer Developers Agreement (to be located on the north side of McNab Road, east of Woodmont Plaza, between NW 80 Avenue and University Drive) (tabled from 7/26/84) ACTION: a) APPROVED, with b) APPROVED; c) APPROVED as show ownership and fee simple of All -Saints Lutheran Church. RESOLUTION NO. R-84-dZ 7o PASSED a. City Attorney Henning read Temp. Reso. #3253, by title. Mr. Rubin advised that the final plat was approved in July and the applicant requested Tabling the site plan until the necessary funds were obtained. Mr. Rubin stated that the drainage improvement fees are $446.60; water & sewer contribution charges are $3,825.00; and the others will be paid at the time of the building permit. These checks were presented to the Clerk. Mr. Rubin stated that applicant has complied with every request and Staff recommends approval subject to comments on Page 4 that the mylar be submitted to the City today with the following items on it: 1 - Show that the berm along McNab Road is continued to shield all parking spaces. 2 - Show width of utility easement. -15- 9/12/84 /cmt 3 Site Plan and Plat location of the fare hydrants are to coincide. 4 Developer to provide sidewalk easement on the final plat. Mr. Rubin added that the last item has been complied with so that can be removed. Vice Mayor Stein MOVED the adoption of Temp. Reso. #3253. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) Vice Mayor Stein MOVED the adoption of the landscape plan as submitted. C/M Munitz SECONDED. VOTE: ALL VOTED AYE c) City Attorney Henning stated that Staff recommends approval. He advised the Clerk that Page 2 and Wage 9 of the agreement have been revised to show the ownership and fee simple and the address for mailing as All Saints Lutheran Church, with appropriate signatures attached. Vice Mayor Stein MOVED the adoption of the water & sewer developers agreement as amended. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 29. Isles of Tamarac - Revised Site Plan - Temp. Reso. #3281 - Discussion and possible action on a revised site plan for a cabana at the recrea- tion pool area. SYNOPSIS OF ACTION: Discussion held for explanation by the Finance Department of past due fees listed in their memo. (See page 17) City Attorney Henning read Temp. Reso. #3281, by title. C/M Munitz advised that a memo from Finance indicates that $7,117.60 in fees are due. The City Attorney stated that there was some confusion since the development was being divided and this developer's fees are up to date. Bob Chapnick of Chapnick Williams Corp., stated that they acquired 22 lots within the Isles of Tamarac and they have complied with all requirements. He added that their parcel is named Arbors of Tamarac and said that this request is to provide a gazebo at the pool area for the residents. He continued that this is at the Recreation Center owned by the Homeowners Association and Mr. Rubin confirmed that the application lists Chapnick Williams as the agent on behalf of the Homeowners Association for Isles of Tamarac Recreation Site. Mr. Rubin advised that there are no guaranteed revenues due because the recreation site pays monthly fees. C/M Munitz asked if the memo was incorrect and asked that the Finance Department explain why they advised of these fees due. Mayor Kravitz continued with the next agenda item pending arrival of Finance personnel. RRPnRTfi 46, GRANT REPORTS -- Status report by Mitch Ceasar. Agendized by Consent. SYNOPSIS OF ACTION: Vice Mayor Stein reported that funding is progressing regarding impact fees for widening of University Drive; a change in the rules in Tallahassee with the next step being through Legislature; status of traffic light at school entrance at Woodmont and University Drive. Vice Mayor Stein reported that an $80.,000.00 allotment has been received for the two parcels at Woodmont which were approved in July. He added that the City now has $160,000.00; and if the amount referred to earlier today is allotted as expeditiously, the City will soon be able to authorize the County to proceed with the design for the widening of University Drive. The Vice Mayor reported that while in Tallahassee, the rules were modified and Tamarac will be able to accept Grants without a great impact on the City. He added that the next step, to eliminate all the problems, is through the Legislature; and the Florida League of Cities and others are working on that now. -16- 9/12/84 /cmt Vice Mayor Stein reviewed the past actions regarding the light on University Drive at the entrance to Woodmont. lie stated that the Florida DOT initially wanted the school, buses to use the back entrance and to load and unload at the rear of the school. The Vice Mayor advised that the City has installed their portion of the road, with assistance from the County; and they are now waiting for the school to complete the cul-de-sac. He continued that when that is completed, the County will perform an inspection and get the light turned on. Vice Mayor Stein referred to earlier statements that the City is getting six lanes from Pine Island Road to the Sawgrass and stated that all of the items pending with the County have now been completed except for the designation of some of the money. COMMUNITY DEVELOPMENT 29. Isles of Tamarac -- Revised Site Plan - Temp. Reso. #3281 -- Discussion and possible action on a revised site plan for a cabana at the recrea- tion pool area. SYNOPSIS OF ACTION: Engineering to determine RESOLUTION NO. R-84- PASSED if two 5/8" meters were sufficient, City Clerk instructed to agendize the exchange of meters for next Council Meeting. Revised Site Plan APPROVED. (See Page 16) C/M Munitz asked Mr. Wood to explain the memo from Finance indicating that $7,117.60 in fees were due on this item. Mr. Wood advised that Linda Baker is discussing this with the City Attorney now and added that the money owed is not from this developer or his parcel and does not concern the item on the Agenda. C/M Munitz asked if the memo was wrong and Ms. Baker advised that the guaranteed revenues only involve the vacant lot. She added that there was a 11P meter issued for the facility which is equivalent to 8 ERCs and suggested that if Council waives the payment of the extra 7 connections, an exchange can be made. City Attorney Henning advised that there is no problem with the Site Plan or the gazebo and suggested that the meters be exchanged for two 5/8" meters. Ile asked that the Engineering Department be directed to determine if this was sufficient. Mr. Wood asked that any charges relating to this exchange be waived to the Homeowners Association pending this review and Ms. Baker advised that if the 5/8" meters were sufficient, there would be no charge because charges are only assessed when the size of meter is increased. Mr. Chapnick advised that all of their fees are up to date and the construc- tion of this gazebo is a donation. The City Attorney confirmed that no fees are due fromthis developer. He suggested that Council act on the site plan and instruct the Clerk to place the status of the exchange of meters at the Recreation Center for Isles of Tamarac on the Council Agenda. Vice Mayor Stein MOVED the adoption of Temp. Reso. #3281 and asked that the Clerk place on the Agenda the revision of the meters for this particular site. C/M Munitz SECONDED. VOTE: ALL VOTED AYE Iry Vitrofsky, resident, asked the Vice Mayor if something could be done about the rocks in the entrance to the school before someone is seriously hurt. Vice Mayor Stein advised Mr. Vitrofsky to contact the Public Works Department. -17- 9/12/84 /cmt PUBLIC HEARINGS 25. Em 10 ee Pension Plan r Temp. Ord; #1126 - Discussion and possible action to amend the Pension Plan and codify the earlier ordinances that established this plan for all employees. Second Reading. SYNOPSIS OF ACTION: Public Hearing held. ORDINANCE NO. 0-84-,,547 PASSED APPROVED Ordinance on Second Reading to amend the Pension Plan and codify earlier ordinances establishing this plan. City Attorney Henning read Temp, Ord, #1126, by title. He stated that no Pension Plan is in the Code Book and this Ordinance is to codify and collate the Plan for publication in the Code Book. The City Attorney advised that the Pension Board joins him in recommending approval. Mayor Kravitz opened the Public Hearing. Vickie Beech, resident, asked that a resume of the plan be presented and asked why the plan was not in the Code Book. City Attorney Henning replied that there are many Ordinances not in the Code Book but Staff feels that it is appropriate for this Ordinance to be included. Mr. Henning stated that the Ordinance includes that the Charter Board would be represented on the Pension Board, by any member. He continued that the plan previously required that employees elect their benefits two years prior to their retirement; and that has been changed to 90 days. Mr. Henning advised that terms of office were also examined and in the last month, there has been an election of representa- Tape tives of the Police Department and Fire Department. Mr. Henning stated that 6 the expiration date was also changed, since there have been several amendments over the last few years. Mayor Kravitz closed the Public Hearing. Vice Mayor Stein MOVED the adoption of Temp. Ord. #1126. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 26. Lawrence Kramer - Rezonin Petition #22-Z-84 - _Temp. Ord. #1137 - Discussion and possible action to rezone the lands lying south of the Colony West Executive Golf Course, north of the existing body of water and extending westward from NW 94 Avenue to proposed Nab Hill Road from A-5 (Agricultural/Excavation), R-4A (Planned Apartments) from R-lB (One - Family Dwelling) to RM-10 (Planned Apartments - 10 d/u/a maximum). First Reading. a) Acceptance of Affidavit of Publication, Affidavit of Mailing and Affidavit of Posting. b) Consideration of application. SYNOPSIS OF ACTION: Public Hearing held. Past due fees for publication costs of $129.40 and $1,024.50 were paid to Clerk. a) Accepted; b) APPROVED on First Reading, with developer orally stipulating that project would not be considered as rental property. C/M Munitz stated that Finance advises that fees are due in the amount of $129.40 and $1,024.50. Mr. Rubin advised that those fees have been presented to the Clerk. a) Vice Mayor Stein MOVED to accept Affidavit of Publication, Affidavit of Mailing and Affidavit of Posting, C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning read Temp. Ord. #1137, by title. Vice Mayor Stein asked how many units there would be if this was not rezoned. Mr. Rubin stated that with the currently zoned RIB parcel there would be 70 dwelling units and the Vice Mayor added that with the rezoning of the RIB parcel that would then be 200, so we are discussing about 750 units for all three parcels. _18- 9/12/84 /cmt Mr, Rubin advised that the land involved in the request for rezoning is shown on the Land Use Plan, as 10 units per acre and includes three parcels. He added that one parcel is properly zoned and the others are not. He stated that the parcels are not platted and County impact fees will have to be paid at the greater density. Mr. Rubin continued that a site plan is pending, based upon the rezoning and should come before Council within the next three or four months.. Mr. Rubin distributed copies of a letter from Michael Toll to the Housing Authority, withdrawing involvement from this parcel and participation in the multifamily housing authority bond project. Mr. Rubin continued that the current site plan lists the project as condominium and that assurance is provided on the site plan. Vice Mayor Stein asked that a stipulation be made in writing that this would not be considered as rental property and will remain as condominiums. Larry Kramer, Architect for the project, orally stipulated that this is a condominium project and will not be considered as rental property in any way; and offered to add this as a deed restriction on any document the City Attorney desires. Mayor Kravitz opened. the Public Hearing. Alice Norian, resident, asked if this project would have its own recreation facilities or if they anticipated contributing to the Parks & Recreation Fund. Vice Mayor Stein explained that building a Recreation Hall does not relieve him from paying a recreational fee; adding that these fees are required of all developers. No one else asked to be heard. Mayor Kravitz closed the Public Hearing. Vice Mayor Stein stated that this project is well -planned, the developer has been cooperative in all aspects, and the Vice Mayor believes that this will be an asset to the City. He MOVED to adopt Temp. Ord. #1137. C/M Munitz SECONDED. VOTE: ALL VOTED AYE LEGAL AFFAIRS 24. Tract 2 - Discussion on a request by Leadership Housing, Inc., to release a restrictive covenant on a parcel of land south of and adjoining Northwood II at the southwest corner of Nob Hill Road and Southgate Boulevard. SYNOPSIS OF ACTION: TABLED the request, with the suggestion that the sale be consummated and Council could deal with the owner. City Attorney Henning explained that there is a deed restriction prohibiting 16-year olds and under in four parcels owned by Leadership; and they are requesting, by letter from Tralins & Potash, the acquiescence of that restriction for Tract 2. Mr. Henning continued that the letter also includes a copy of the 1977 covenant and a proposed document which requires the City's consent on the last page. David Brodt of Tralins & Potash advised that there is a contract for sale on this property and the request is from the buyer. City Attorney Henning asked who the buyer was and the representative replied that it was Cardinal Industries. C/M Munitz asked what Cardinal was planning to develop and the representative advised that he was not aware of their plans, but it will be developed under present zoning. C/M Munitz asked if the release of this covenant would make it easier for Cardinal to build and Vice Mayor Stein suggested that it would make it easer for Leadership to sell to Cardinal. Vice Mayor Stein asked if the release was a condition for the sale and the representative replied that it was not. The Vice Mayor advised the repre- sentative that Cardinal should come before Council with the site plan. C/M Stelzer suggested that the sale should be consummated and Council could deal with the owner. Vice Mayor Stein MOVED to Table the request. C/M Munitz SECONDED. VOTE: ALL VOTED AYE -19- 9/12/34 /cmt 30, Woodlands l Phase 1 Revised Site Plan , TemQ Reso. 113282 -- Discussion and possible action on a. revised site plan for an addi- tional patio area at the pool. SYNOPSIS OF ACTION: APPROVED. RESOLUTION NO. R-84 _PASSED City Attorney Denning read Temp. Reso. #3282, by title. Mr. Rubin reported that the applicant has requested a permit to pave a terrace around the pool area, all fees are paid, and Staff recommends approval. C/M Dunne MOVED to adopt Temp. Reso, #3282. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 31. Garden Mall - Revised Site Plan -- Temp. Reso. #3283 - Discussion and possible action on a revised site plan for a dumpster for Beverly Hills Cafe V. SYNOPSIS OF ACTION: APPROVED, subject to RESOLUTION NO. R-84-,2 7,-_ SSED the addition of 7 shade trees 8-feet high, 30 feet apart along Commercial Boulevard. City Attorney Henning read Temp. Reso. #3283, by title. Mr. Rubin reported that this restaurant is a great addition to the City and the request is for a dumpster enclosure. He continued that Staff recommends approval on the site plan; however seven shade trees died or were removed along Commercial Boulevard and the applicant was requested to replace those trees. David Paul and Ken Freeman, co -owners, advised that they were aware of the problem and they will comply. Vice Mayor Stein MOVED to,adopt Temp. Reso. #3283, with the addition of 7 shade trees 8-feet high 30 feet apart along Commercial Boulevard. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 32. Tamarac Market Place - Revised Site Plan - Temp. Reso. #3284 - Discussion and possible action on a revised site plan reflecting a revised location of Winn Dixie to agree with as -built plans. SYNOPSIS OF ACTION: APPROVED. RESOLUTION NO. R-84 PASSED City Attorney Henning read Temp. Reso. #3284, by title. Mr. Rubin reported that the applicant was required to submit a revised site plan to show the location of Winn Dixie, all requirements have been met, and Staff recommends approval. Vice Mayor Stein MOVED to adopt Temp. Reso. #3284. C/M Munitz SECONDED. 33 SYNOPSIS OF ACTION: VOTE: ALL VOTED AYE NW 57th Street Bike ath - Status report by City Planner. Discussion and possible action. Report by Mr. Rubin; further information to be reported within the next two meetings. Mr. Rubin reported that there has always been a plan to provide a bikepath in the City but the specific location was never agreed upon. He continued that he has discussed this with the Florida Department of Transportation and Broward County Engineering because even though the City has the right-of-way and the pavement, he needs engineering help in assuring that the bikeway is designed in the safest location. Mr. Rubin advised that Bob Foy of the City's Engineering Department and Rance Fort of the State Department of Transportation are meeting with him next week to determine a location. He added that a report of specific design and costs could be provided to Council within the next two meetings. C/M Stelzer asked if a bikeway would be constructed or if the road will be used. Mr. Rubin replied that they will use a portion of the existing asphalt and stripe it out but he wants engineering input from DOT. -20- 9/12/84 /cmt Florence Bochenek, resident, asked how far west on 57th Street the bikepath would run and, Mx. Rubin replied that it would :run from the S-turn to 94th Avenue, the entire length, GENERAL ADMINISTRATIVE/FINANC 16. Municipal Complex r Discussion and possible action to: SYNOPSIS OF ACTION: a) Approve the design development drawing phase and authorize Miller & Meier to proceed on the next phase - construction documents. b) Approve payment to Miller & Meier for architectural services, as invoiced, Agendized by Consent. a) APPROVED design development and authorized Miller & Meier to proceed with working drawings for the City Hall only. b) APPROVED payment of $35,000.00 to Miller.&.:Meier for services, as invoiced. (See Page 1) a) Craig Kenyon of Miller & Meier advised that the design is substantially complete and they can begin working drawings after Council action today. He displayed the architects' rendering of the new complex and explained that the drawing shows the City Hall facility, the Police facility and the existing Firehouse. He stated that the site plan is going through platting review by Craven & Thompson and has been submitted to the County. C/M Dunne asked the cost of the Police facility and Mr. Kenyon estimated the building at $2.2Million and City Hall at $3.5Million. Mr. Kenyon added that they plan to go out for bid in January 1985 and estimate a year for construction. He added that they have already received many inquiries from contractors. Mayor Kravitz advised that Council action is required to authorize Miller & Meier to proceed to the next phase. City Attorney Henning added that Council must first approve the drawing and the site plan as submitted for this phase, which includes the location of the Police facility. Vice Mayor Stein stated Tape that the concept and the floor plan are being approved but suggested that no 7 decision be made on the Police facility at this time. C/M Munitz asked the cost of proceeding with two separate buildings and Mr. Kenyon advised that the total cost for the Police facility, including the building and the site around it, is $2.5Million. C/M Munitz asked if there could be savings by having both buildings at the same time and Mr. Kenyon replied that by bidding both projects together as a $7Million package, savings are more likely. C/M Dunne suggested that work proceed on both buildings and that the present City Hall could be considered for sale. He added that the new facility could then be used for the Police Department or rented to the BSO for the police services, if that is approved. Vice Mayor Stein MOVED to approve the design development. C/M Munitz SECONDED. VOTE: ALL VOTED AYE Vice Mayor Stein MOVED to approve the architects to proceed with working drawings for the City Hall complex only. C/M Munitz SECONDED. VOTE: ALL VOTED AYE b) City Attorney Henning advised that the latest statement from Miller & Meier was for the first half of the design development drawings just approved, in the amount of $35,000.00. Vice Mayor Stein MOVED to approve payment as invoiced. C/M Munitz SECONDED. VOTE: ALL VOTED AYE -21- 9/12/84 /cmt i r; City Attorney Henning asked Mr. Wood what account would cover this payment and Mr. Wood stated that discussion should be held today as to how these professional services are going to be funded without a bond issue, Mr. Henning advised that they are prepared to go forward with the bond sale and should come before Council at the next meeting. Mr. Wood stated that the Financial Advisor has worked for a Workshop meeting with Council to explain available alternatives, He added that the official statement will have to include discussion on the entire facility so the bond issue may have to be delayed. C/M Munitz reminded Mr. Wood that the bond issue stated "as may be needed". CONSENT AGENDA 9, Consent Agenda: a) Minutes of 6/27/84 - Regular Meeting - Approval recommended by City Clerk. b) Minutes of 7/2/84 - Special Meeting - Approval recommended by City Clerk. c) Minutes of 7/11/84 - Regular Meeting - Approval recommended by City Clerk. d) Minutes of 7/16/84 - Reconvened Regular Meeting - Approval recommended by City Clerk. e) Minutes of 7/18/84 - Special Meeting -- Approval recommended by City Clerk. f) Minutes of 7/25/84 - Regular Meeting - Approval recommended by City Clerk. g) Minutes of 7/26/84 - Reconvened Regular Meeting - Approval recommended by City Clerk. h) Minutes of 7/30/84 - Special Meeting - Approval recommended by City Clerk. i) Minutes of 8/2/84 - Special Meeting - Approval recommended by City Clerk. j) Minutes of 8/6/84 - Special Meeting - Approval recommended by City Clerk. k) Richard S. Rubin - Consultant City Planner - Services for August 1984 - $3,550.00 - Approval recommended by City Manager. 1) Dr. R. William Henkel Consultant Services -- Ranking of City Manager Candidates - 8/15/84 - $500.00 - Approval recommended by Acting City Manager. m) Approval of Acting City Manager's emergency purchase, during Council's August recess, of one (1) Hustler Lawnmower, under State Contract, from DeBra in the amount of $8,849.00, and one (1) trailer from Green Thumb Lawn and Garden Center in the amount of $1,800.00, with monies from the Capital Reserve Fund, for median and swale maintenance. n) Fiscal Year 1983/84 Budget Transfer -- Approval that $20,000.00 from line item account number 001-872-581-901 of the budget named Contingency be transferred to the line .item account numbers 001-110-512-131 in the amount of $12,500 named Other Salaries and Wages, number 001--110- 512-120 in the amount of $6,500 named Regular Salaries and number 001- 110--512--210 in the amount of $1,000 named FICA. The balance in Contingency prior to this transfer was $266,465 and $246,465 subse- quent. The balance in City Manager Regular Salaries prior to this transfer was $96,790 and $103,290 subsequent. The balance in City Manager Other Salaries and Wages prior to this transfer was 0 and $12,500 subsequent. The balance in City Manager FICA Taxes prior to this transfer was $5,980 and $6,980 subsequent. o) Bids for Tract 27 Park Aluminum Bleachers -- Rejection of all bids received and opened on 8/30/84 and authorization to the Acting City Manager to rebid this item. p) Alan F. Ruf - Consultant City Attorney - 9/6/84 - �915.00 - Approval recommended by City Attorney. % SYNOPSIS OF ACTION: a) through p) APPROVED. Vice Mayor Stein MOVED to accept a) through p), C/M Munitz SECONDED. VOTE: ALL VOTED AYE --22-- 9/12/84 /cmt GENERAL ADMTNISTRATI.VE/FINANCIAL 10. Bid Award c-, City Clerk Department Tern ..Reso. #3266 - Discussion and possible action to award.a bid for multi -year rental of copier/duplicator. SYNOPSIS OF ACTION: APPROVED bid award to RESOLUTION NO. R-84-PASSED Eastman Kodak for a three --year contract for rental of copier/duplicator as enumerated in the bid. City Attorney Henning read Temp. Reso, #3266, by title. Mr. Wood referred to the City Clerk's memo recommending that bid be awarded to Eastman Kodak. Vice Mayor Stein MOVED to adopt Temp. Reso. #3266. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 17. Broward League of Cities Business - Discussion and possible action. SYNOPSIS OF ACTION: Report by Mayor. Announced next regular meeting and upcoming convention of State League. Mayor Kravitz reported that there has been no new information. He added that the regular League meeting will be a week from Thursday; and Council has received information on the upcoming convention of the Florida League. LEGAL AFFAIRS - Election Results - Temp. #3273 - Discussion l _ Charter Amendment and possible action to declare the results of the voting for Amendment to Section 4.04 of the Charter regarding a business expense allowance for the Mayor and Councilmembers. SYNOPSIS OF ACTION: APPROVED and inserted RESOLUTION NO. R-84- PASSED the number of votes in Section I. City Attorney Henning read Temp. Reso. #3273, and Section I which declared the results of the vote as 78 FOR and 4,242 AGAINST. Vice Mayor Stein MOVED to adopt Temp. Reso. #3273. C/M Stelzer SECONDED. VOTE: ALL VOTED AYE 20. Site Development Plan Review Fees - Tem . Ord. #1135 - Discussion and possible action to create Section 7-4(d) of the Code granting all religious organizations located within the City a partial exemption from these fees. First Reading. SYNOPSIS OF ACTION: TABLED at the request of the Vice Mayor to check with other Cities for their procedure on this subject. City Attorney Henning read Temp. Ord. #1135 by title. He explained that this Ordinance proposes sub -paragraph d to Section 7-4 of the Code to include a $500.00 credit to religious organizations in the site plan review in any calendar year or for any organization. He added that the Ordinance was prepared to provide some relief to religious organizations based on the theory of their tax exempt status, and is for in-house reviews only. Morton Student, resident, suggested that the term religious organizations should be more clearly defined. Mayor Kravitz deferred that point of order to the City Attorney. Mr. Henning advised that the provision could be restricted and list those specific restrictions. Vickie Beech, resident, asked what relief was given in the past and Council replied none. She asked why the same procedure was not continued. Vice Mayor Stein MOVED to TABLE this item to check with other cities for their procedure and wording on this subject. C/M Munitz SECONDED. VOTE: ALL VOTED AYE -23- 9/12/84 /cmt 21. City Ambulance Service - Discussion and possible action to: a) ;Provide ,for the establishment of a City Emergency Ambulance. Service Temp,�Ord.1136 r. First Reading, b) Authorize appropriate officials to execute agreement with Sunrise for Use of Reserve Ambulance. Agendized by Consent. SYNOPSIS OF ACTION: b) Authorized Acting contract with Sunrise a) APPROVED on First Reading, City Manager to execute 2-year a) City Attorney Henning read Temp. Ord. #1136, by title. He explained that the enactment of this Ordinance is one of the crucial steps in establishing this ambulance service. He added that it creates a new Chapter 3A establishing the various provisions for the service. He referred to the bottom of page 1 regarding emergency transportation in ah ambulance and stated that there are several types of transportation in an emergency - the ambulance service would be used for urgently transporting a patient from an accident or illness who could not be transported in a car or who needs medical treatment along with the transportation. Mr. Henning continued that the Fire Department will develop the service and control, man and supervise the service; firefighters will have a dual purpose as emergency medical technicians along with being firefighters. He added that they will receive proper training for this purpose. He said that there are two types of life support: basic life support and advanced life support; and continued that these firefighters/technicians will be providing basic life support. The City will still be using paramedic services of the Broward County Emergency Medical Service for advanced life support. Mr. Henning advised that the Service will need a Certificate of Convenience and Necessity which is a County licensing requirement and as soon as the ambulances are outfitted, they will be ready for the on -site inspection to obtain that license. The City Attorney continued that in preparing this Ordinance, the provisions of the appropriate. Florida Statutes were tracked. He referred to page F regarding Emergency Calls, and stated that the service would only be used for emergency services and expect patients to use the services of Medics Ambulance Service or any other service to provide for non -emergency transporta- tion. C/M Stelzer referred to page 3, line 10, and stated that he is concerned about the intubati.on process being done by medical technicians. He asked how the City stands with liability. Mr. Henning said that this is part of the techni- cians' training before being certified by State standards. Fire Chief Simon said that esophageal intubation is very seldom ever done because the team is usually riding directly ahead or behind a paramedic unit; however it is covered under Florida Statute 401-23 and all technicians will be familiar with the process. C/M Stelzer suggested that it should be deleted to protect the City. Fire Chief Simon referred C/M Stelzer to page 6, lines 2 through 8, and stated that this is standard operating procedure and has been approved by the Medical Director of the EMS. He assured that the technicians will stop at Basic Life Support systems. lie advised that the procedures of this Ordinance tried to parallel Chapter 401 of the State: Statutes, Chapter 32 of the Broward County Administrative Code, and 1066 of the Florida Administrative Code; and the City is in full compliance with these so far. City Attorney Henning advised that there were some corrections and changes to be made to the Temporary Ordinance and reviewed those: On Page 5, delete sub- paragraph n) and renumber the paragraphs appropriately after that. Delete the last three words in subparagraph o). On page 6, delete subparagraphs b) and c) and renumber appropriately. Mr. Henning added that it was recommended that the fee be an even $75.00. Chief Simon advised that 80% of that would be paid by Medicare and the remainder by supplemental or private insurance coverage. Amend subparagraph d) to read; "b) The Service shall accept any insurance or assignment, or medicare assignment, as full or part payment of the above fee, which conforms to applicable law." In last sentence of paragraph g), delete "in excess of the Service's fees". -24- 9/12/84 /cmt i C/K Munitz asked if the service referred to in paragraph c) on page 2 must begin and end in Tamarac. Chief Simon advised, that a patient must be trans- ported to the hospital directed by the doctor, but service must originate in Tamarac. Mr. Henning advised that "or" should be changed to "for" in this subparagraph. C/M Munitz referred to page 6, subparagraph e) and assumed that this is to file Medicare or insurance claims. Mr. Henning stated that there are three alternatives The City can handle all of the paperwork; they can handle the paperwork and assign uncollectibles to an Agency or Administrator; or they can hire an Agency or Administrator to handle all of the work. Mr. Wood recommended that a third party be contracted to do the billing and receive a percentage of the amount collected. Mr. Henning added that this would be subject to Council approval at a later date. C/M Munitz stated that the budget has been approved and asked what items were included in Revenue and Expenses. Mr. Wood explained that there is $55,000.00 in the Revenues of the General Fund; and the Expenditures are as detailed by the Chief at the Budget meetings at $18,000.00. Chief Simon advised that that amount would be increased if the Ambulance Service is not approved, due to the need for using Fire equipment. C/M Munitz asked if the cost of .this collection service Tape was included in the budget and Mr. Wood replied that it was not. 8 Vice Mayor Stein MOVED to adopt Temp. Ord. #1136. C/M Munitz SECONDED. Vickie Beech, resident, expressed her doubt that the City has the necessary expertise to undertake this type of extensive proposition. She advised that a new City Manager could analyze and respond to the needs of the City and she does not feel that the City should get into a project with so much liability involved at this time. Jim Godin, resident, expressed his concern over a blanket policy to cover liability and Mr. Wood advised that the City is insured for malpractice and also has a general liability policy. Irving Fenichel, Chairman of the Ambulance Committee, stated that the most important thing with this service is the saving of lives. He advised that when attending EMT training, he learned that if a cardiac arrest victim is treated within 5 minutes, that person can be saved. He added that with this ambulance service, the response time could be as quick as 32 minutes. Amy Lew, resident, asked who would determine the emergency. Chief Simon stated that the legislation covers procedures for this determination and in addition, the service is covered with a back-up ambulance to handle multiple emergencies. Morton Student, resident, spoke in favor of the ambulance service. Alice Norian, resident, suggested that Council contemplate the input of the new City Manager on this subject. Mayor Kravitz pointed out that this is only the First Reading. b) Vice Mayor Stein advised that the County requires that we have a back-up ambulance; and Sunrise has agreed to supply that reserve. He added that the City Attorney has an executed contract for this purpose. Vice Mayor Stein MOVED to agendize by consent the approval of an agreement between the Cities of Tamarac and Sunrise for a reserve ambulance. C/M Munitz SECONDED. VOTE: ALL VOTED AYE Vice Mayor Stein MOVED to authorize the Acting City Manager to contract with the City of Sunrise for a reserve ambulance, to be stationed at the Tamarac Firehouse, at no charge. He added that Tamarac is to provide the storage, maintenance and staffing for this ambulance and will insure the Sunrise vehicle with the same liability as all others. The Vice Mayor continued that the contract would be for 2 years and will take effect upon approval by both Cities. C/M Munitz SECONDED. VOTE: ALL VOTED AYE -25- 9/12/84 /cmt COMMUNITY DEVELOPMENT 34. Lakes of Carriage Hills - Sign Waiver r Temp. Reso, #3275 - Discussion and possible action to renew a. waiver of the provisions of the sign ordinance for a temporary oversized ground sign at 6180 Rock Island Road. SYNOPSIS OF ACTION: Fees in the amount of $1,480,85 were presented to Clerk. APPROVED renewal of the waiver. RESOLUTION NO. R-,84--�.5 PASSED C/M Munitz advised that there are fees due in the amount of $1,480.85. Mr. Henning stated that the check for that amount was received this morning and the Clerk has that check. City Attorney Henning read Temp. Reso. #3275, by title. Vice. Mayor Stein MOVED the adoption of Temp. Reso. #3.275. C/M Dunne SECONDED. VOTE: ALL VOTED AYE 35, Edgewater Village -- Model Sales Facility - Discussion and possible action to renew a model sales permit and waiver of the 300-foot distance require- ment for certificates of occupancy. SYNOPSIS OF ACTION: TABLED for receipt of outstanding fees due. C/M Munitz advised that there are fees due on this item. Vice Mayor Stein MOVED to Table. C/M Munitz SECONDED. VOTE: ALL VOTED AYE 36. Woodmont Corporation - Model Sales Facility at Tract 56 - Discussion and possible action to renew a model sales permit for Woodmont Tracts 47, 50, 54, 57, 59, 60, 62, 63, 64, 68, 70, 71 and 72B pursuant to Stipulation #11. SYNOPSIS OF ACTION: TABLED until next meeting for receipt of fees due. C/M Munitz advised that there is money due on this item. Vice Mayor. Stein MOVED to TABLE until the next meeting. C/M Munitz SECONDED and asked the Clerk not to agendize unless the money is received. VOTE: ALL VOTED AYE 47. SELECTION OF CITY MANAGER - Discussion and possible action to select a City Manager. Agendized by Consent. SYNOPSIS OF ACTION: Authorized Acting City Manager and Personnel Director to negotiate terms.of employment with Elly F. Johnson. (Agendized by Consent on Page 1) Vice Mayor Stein advised that Council interviewed the candidates as recom- mended by Dr. Henkel and were to review their findings on the top three. Vice Mayor Stein MOVED to authorize the Acting City Manager and the Personnel Director to negotiate with Elly Johnson as our City Manager. C/M Munitz SECONDED. C/M Stelzer suggested that each Councilmember provide his comments on the top three before a motion is made and the Vice Mayor agreed. Vice Mayor Stein advised that of the top three, his choice was either Mr. Sparks or Mr. Johnson. He added that Mr. Sparks does not lave in Florida and asked that the City pay for his move and give him at least eight weeks to relocate. The Vice Mayor stated that even though Mr. Sparks offered to take a reduction, he offered a very tough contract to the City. Vice Mayor Stein continued that after all aspects were considered, his top choice was Mr. Johnson; adding that he is local and is ready to come on board. -26- 9/12/84 /cmt C/M Munitz advised that he narrowed the candidates dawn to Mr. Sparks and Mr. Johnson also; but his conclusion was based on different reasons. He added that lie would not have chosen Mr. Sparks over Mr. Johnson for any reason and added his belief that the City can look forward to a successful administration under Elly Johnson. C/M Dunne advised that Mr. Johnson is his choice because he is very capable and can come on board quickly. C/M Stelzer advised that his choice was Mr. Johnson immediately after the interviews. Mayor Kravitz stated that his mind was just made up, and asked for a Motion. Vice Mayor Stein reworded his previous motion and MOVED that Council instruct the Acting City Manager and Personnel Director to negotiate terms of employ- ment for the City Manager, with no less than a 6--months probation period and, if possible, one year; and at a salary not to exceed $50,000.00 a year with whatever peres are required. C/M Munitz SECONDED. City Attorney Henning suggested that the appointment be made by Resolution and include specific conditions and terms of employment. VOTE: ALL VOTED AXE 48, Presentation by Presidents Council Regarding Parks & Recreation - Report by Bernie Hart at the request of the Presidents' Council regarding Parks & Recreation. Agendized by Consent. SYNOPSIS OF ACTION: Further discussion held for input by the new City Manager. (Agendized by Consent on Page 1) C/M Munitz reported that he received a letter from Bernie Hart, President of the Presidents Council requesting that he be heard on a matter with regard to Parks & Recreation. Bernie Hart advised that the matter is in.regard to what the Presidents Council believes to be a public debasement of the reputa- tion of the City in the Press and an insult to the majority of the citizens. He stated that the Presidents Council, represents 67 associations within the City, and 50 of those were at a meeting yesterday where 46 voted to bring this item before Council. Mr. Hart referred to statements published in the Miami Herald Neighbors on September 9th and quoted that article. He said that the Presidents Council is not questioning the validity of C/M Dunne's position on the subject of Parks & Recreation because they believe his intentions are sincere. Mr. Hart suggested that if a Department Dead has a specific problem with a Council member or Liaison, that Department Head has the right to come before the Council or the City Manager in an effort to resolve the problem; but statements should not be made to the Press that tend to create a division among the people of the City. Mr. Hart continued that Sharon Ellis's statements are an accusation of bias and the Presidents Council suggests that she explain and be chastised by appropriate City Officials; and added that if she did make the statement as published, that the Senior Citizens of this City are entitled to an apology. Mr. Hart stated that this morning's West Section is a continuance of the same situation and suggested that the Press articles have given Tamarac a bad name. Mr. Hart stated that in discussions with Norman Karr, Parks Commissioner, Mr. Karr has advised that they are getting everything they ask for in Parks & Recreation from the current administration. Mr. Hart expressed the Presidents Council's belief that above all else, every City employee and especially the Department Heads, should consider the public reputation of the City. lie said that the -problem is being turned over to Council for action and asked that the Presidents Council be advised of the status of that action. -27- 9/12/84 /cmt Mayor Kravitz suggested that this item be held for input by the new City Manager, C/M Munitz spoke as Liaison to the Parks & Recreation Department, stating that Sharon Ellis did not act in the best interest of the City''s reputation and he has cautioned her previously regarding state- ments that he had heard. C/M Munitz stated however that there are two mistakes made here because the proper procedure would have been for C/M Dunne to present his problems by memo to C/M Munitz as Liaison for that Tape Department, C/M Munitz added that lie believes some action should be taken 9 with regard to Sharon Ellis. C/M Stelzer stated that the problem of the old versus the young residents in this City were present under the previous administration also and reviewed some of those instances. C/M Stelzer suggested that C/M Dunne has separated the residents of the City in other instances each time he refers to the residents east of 441 as "his" people. C/M Stelzer stated that this is one City and Council was elected to represent all of the people. C/M Stelzer admitted that Sharon Ellis made a mistake with her statements to the Press. C/M Dunne explained that his actions have been because of his concern for the residents in the District East of 441. Vice Mayor Stein stated that there should be no division within the City. C/M Munitz suggested that whether or not C/M Dunne's intentions were right or wrong should not be a part of this discussion; the statements by Sharon Ellis are the subject of this discussion. C/M Dunne suggested that the residents should be asked if they want recrea- tional facilities that are being provided. He suggested that the concept of the Park was not offered to the residents and the location of the Park being built is not even in Tamarac, even though the land was donated to the City. C/M Dunne stated that he is not against Parks & Recreation facilities; and suggested that it could be handled sensibly with the funds provided for that purpose, and should not be used for any other purpose. Amy Lew, resident, stated that the retired community of this City has never denied anything to the younger residents. She stated that the statements made by Sharon Ellis were disgusting and if she feels that way about the City, she should not be working for the City. Vickie Beech, resident, stated that she believes this Council has done everything possible for Parks & Recreation and Ms. Ellis has a very flippant attitude toward residents with questions regarding her Department. C/M Stelzer stated that he believes the statements of Sharon Ellis were provoked by the situation in the City which created the division. Mayor Kravitz advised that there will be no action taken by Council at this time and if such is considered in the future, it will be discussed at that time. 49. _Workshop On Council Expenses - Discussion and possible action to schedule a Workshop on this subject. Agendized by Consent. SYNOPSIS OF ACTION: Mayor Kravitz will schedule the Workshop. (Agendized by Consent on Page 2) Mayor Kravitz stated that Council has recommended that a Workshop be scheduled for a week from today and asked that Council leave the time of the meeting to his judgment. Council agreed. Melanie Reynolds, resident, asked that Council meetings not be scheduled to coincide with the Planning Commission. REPORTS 44, CITY MANAGER - No Report. -28- 9/12/84 /cmt 45, CITY ATTORNEY - NQ-Report, 43. CITY COUNCIL, -- No Reports,, Mayor Kravitz adjourned the meeting at 4:50 P,M. B.. M6� i , A', ATTEST: ASSISTANT CITY CLERK r This public document was promulgated at a cost of $'416 ?.(* or $1300 per copy to inform the general public and public officers and employees about recent opinions and considerations by the Council of the City of Tamarac. CITY OF TA:1 ARAC APPROVED AT MEETING DE o Z-A�--a City Clerk -29- 9/12/84 /cmt