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February 1, 1984
NOTICE OF SPECIAL MEETING
CITY COUNCIL OF TAMARAC, FLORIDA
Please be advised of a Special Meeting of the City Council to be held
on Tuesday, February 7, 1984 at 10:00 A.M. in Council Chambers of
City Hall, 5811 NW 88 Avenue, Tamarac.
The purpose of this meeting is to interview the four (4) engineering
firms who were recommended individually by Council and subsequently
select and rank the top three firms to negotiate a contract to
Prepare a Trafficways Study for the City and the engineering firms are:
Darby & Way, Inc. - 10:10 A.M.
Walter H. Keller, Jr.,Inc. - 10:30 A.M.
Keith & Schnars, P.A. - 10:50 A.M.
Kimley-Horn & Assoc.,Inc. - 11:10 A.M.
The public is invited to attend.
Marilyn Bertholf, CM
City Clerk
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CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
February 7, 1984
Tape CALL TO ORDER: Mayor Falck called the meeting to order on Tuesday,
1 February 7, 1984 at 10:00 A.M. in the Council Chambers.
ROLL CALL: PRESENT: Mayor Walter W. Falck
Vice Mayor Helen Massaro
Councilman Philip B. Kravitz
ABSENT AND EXCUSED: Councilman David E. Krantz
Councilman Jack Stelzer
ALSO PRESENT
Steve Wood, Acting City Manager
Jon M. Henning, City Attorney
Carol A. Evans, Assistant City Clerk
Patricia Marcurio, Secretary
Mayor Falck read the notice of the meeting into the record, stating
that the purpose of this,meeting is to interview the four (4)
engineering firms who were recommended individually by Council and
subsequently select and rank the top three firms and negotiate
a contract to prepare a Trafficways Study for the City. He said
the engineering firms are: Darby & Way, Inc., Walter H. Keller,
Jr., Inc., Keith & Schnars, P.A., and Kimley-Horn & Associates, Inc.
He said following the presentations at this meeting, the Council
should contact the City Manager as to their first preference.
1. Darby & Way, Inc. - Greg Darby, representing this firm introduced
Mr. Bill Gray who is one of the Planners with this firm and will
be associated with this project as Project Manager if they are
selected. He said this firm was formed in 1978 and they were located
in Tamarac and have since moved to Fort Lauderdale to meet the
distribution needs of their service and engineering personnel. He
said they are very much aware of the transportation issues in
Tamarac: the major trafficways that traverse through the City,
University Drive, Pine Island Rd., Southgate Blvd. and Commercial
Blvd. Also associated with that is the new expressway and parkway
that will be constructed on the western City limits. Having been
involved with that from an initial planning stage, they are aware
of some of the designing strains that it will have on the City's
traffic system. It is a non -complicated, grid circulation system
which allows various computer models to be interrelated with traffic
projections and traffic studies.
Mr. Darby said Tamarac has retail commercial and office commercial
along the major arterials and the condominium and residential loading
throughout the roadway segments in concentrated areas would play
an important part on the transportation network. The other issue
is the drive through traffic from the abutting communities. He
said his firm has 38 people on staff and have the qualified pro-
fessionals to handle the work. They are a multi -disciplined firm
offering engineering, planning, surveying and development consulting
as well as landscape architecture so they have the services that
can assist the City throughout the transportation, modeling,
planning and implementation sections. He said his staff is exper-
ienced in transportation planning having worked on such projects
as the Master Thoroughfare Plan for Taylor County and the City of
Perry, the thoroughfare plan for the City of Marianna, master
thoroughfare plan for the capital central district in Tallahassee,
several local street intersection improvements for projects in
downtown Fort Lauderdale and I-95 and Andrews Ave. intersection
work. They also have expert services in acquisition of condemnation
of public rights -of -way for local streets through the interstate
highways. The staff has also been involved in the impact assessment
of traffic and transportation systems as it relates to transportation
planning, capital improvement planning and budgeting for transpor-
tation services.
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Mr. Darby said they feel they have some of the most sophisticated
equipment, not only in computer capabilities and graphics, but also
being able to handle the job from a word processing system through
the graphics program to make plans implemental and functional.
Mayor Falck asked Mr. Darby if his firm has done similar work for
the County or other municipalities and Mr. Darby said no. His
staff has worked on several transportation plans, and Tamarac is
unique in that it has several arterials running through it. Mayor
Falck asked if they would review what the County has already done
and Mr. Darby said they will take a concentrated analysis of the
system taking the County's data and verifying it by pooling all the
data available. Mayor Falck said the City has had problems in
trying to relate their observations of traffic trips as they are
given by the County since they interpret them to be very low in
areas that are already overloaded. Mr. Darby said part of this
study would be to recommend some existing traffic counts so that
data can be refuted. The trips on the computer model are far less
than the actual usage since the model does not adapt and must be
constantly updated.
V/M Massaro said this study is supposed to determine how any project
coming into Tamarac would affect the City in any direction. It
should tell not only how many trips are going to be made on a road,
but what other far-reaching affect it might have. She said although
the project may be in Tamarac, it seems the monies always go to
a remote area outside of the City. Mr. Darby said it is intended
under the transportation plan that certain standards for improvements
will have been determined for intersections. These standards can
have a dollar value in the form of a schedule which can be adopted
and changed yearly. He said they are expecting to approach that so
that as projects come in, they will be evaluated on a local level
and not a regional level.
V/M Massaro asked if this study will simply tell what needs to be
done in another implementation program or will it encompass an
implementation program? Mr. Darby said the exact scope of services
before negotiations can take place needs to be identified with the
City Manager's office. The implementation section is the bulk of
the work and once the plan has been addressed, it should be imple-
mented by Ordinance. He said they would have to look at the
undeveloped areas because they will be the ones that will be
creating additional impact into the City; however, another area is
the drive through traffic.
V/M Massaro asked Mr. Darby if his firm was involved in services
with the Saw Grass Expressway and Mr. Darby said no. He said this
would be a "Needs Specific" Study. Mr. Henning asked Mr. Darby if
they plan to advise the City on a method of assessing the impact on
new developments. Mr. Darby said in the implementation program,
they must be able to identify the issues as well as the dollar value
with improvements. He said in preparing the criteria for these
intersections to handle additional trips, there are certain funds
available in the Transportation Plans and they will be prepared to
research these areas. V/M Massaro said these additional trips will
affect how soon roads have to be resurfaced.
Steve Wood asked how difficult it would be to get the funds from the
County on the impact fees that have been collected and Mr. Darby said
presently it is very difficult. He said with a trips run they analyze
certain roads within a 5 mile radius of a project and they assess a
certain amount of additional daily trips through a computer model to
those intersections. Each one has a certain value based upon the
projected roadway costs of that roadway segment depending upon the
construction that is required. All those fees are in one check and go
into one account. Hopefully, the computer model addresses the
accummulation of these trips so that once that has been completed,
those funds and the impact are removed from the trips program.
V/M Massaro asked if the City has the right at platting stage to
approve their plat subject to the City being involved in having the
money allocated for Tamarac improvements as a written agreement.
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Mr. Henning said the first step would be an amendment to the
City's Ordinance and if there were an Ordinance like that it would
involve 3-Party Agreements and the cooperation of the County.
Steve Wood asked if the City had an impact fee, would the developer
then pay the difference to the County of what his fee would have
been to the County less the City's portion or would he pay the
County the same portion? Mr. Darby said he does not know; however,
if the City has a Transportation Plan implementation that meets
applicable traffic generation standards, then it would. This
would be another step in the implementation of the local Land
Use Plan. Mr. Wood asked who would then approve the plan once
it has been developed and Mr. Darby said the County would have
to adopt it and then the local plan would take precedence. Mayor
Falck thanked Mr. Darby for his presentation to Council.
2. Walter H. Keller, Jr., Inc. - Walter H. Keller, Jr. President of the firm
said he prepared a presentation booklet which he referred to
during his presentation. He said he is a registered Professional
Engineer and a Certified Planner and has been doing transportation
planning and traffic work within Broward County for more than 12
years. He is currently President of his own firm located in Coral
Springs and he has 6 people on staff. The firm was established
with a predicate of providing custom services in very specialized
areas. He was a member of Mid -South Engineering Co. and prepared
13 traffic circulation elements for cities around the County.
He said other major projects performed are the Broward County
Regional Review Program for which he won an award of excellence
for transportation planning from the American Planning Association.
He was the lead consultant for the Public Works Department of the
Cayman Islands. He worked as one of the prime consultants to
Broward County in developing its Traffic Impact Fee System, which
was the new development of the TRIPS model.
Tape He said prior to working in private business, he served 6 years as
2 the Assistant Drafter of the Transportation Planning and Technical
Study for the Broward County Planning Council. He said his firm
has been in business for 7 months and the major emphasis is on
computer production of data. He said they are fairly knowledgeable
about the traffic circulation conditions within the City and
they see 4 major concerns in the Study's approach:
I. to develop a mechanism for a defensible Traffic Impact Fee
procedure whereby the City can assess local developers for
traffic improvements. This would be at the major intersections
and possibly other locations that might be identified in the
future. In order to protect the City, that process must be
defensible. He said, from 4 years experience working on the
Broward County system and on the Palm Beach County Impact Fee
System, you must have a sound process for determining what the
traffic impact improvement costs are going to be. Once this
has been developed, a mechanism must be established so that
the process can work on a daily basis.
2. to accelerate the improvement of University Dr., it is necessary
to work with the political area of the various agencies, the
State Legislature and the County Commission. He said as con-
sultant to the City, he would coordinate with the lobbyists
and provide technical documentation.
3. 64th Ave. and NW 44 St. evaluation - Broward County Trafficways
Plan has both those roadways as 106-foot trafficways which means,
under the current plans, those roadways are on there to secure
rights of way and this evaluation would look at the long range
plan and devise a mechanism to present to Broward County. He
said he would provide the technical analysis and documentation
to assist the City in that endeavor.
4. another major goal is to update the 1980 Traffic Circulation
Plan. This would show where the roadway improvements need to
go within the City, what the phasing of those improvements should
be and what costs of those improvements will be to the year 2000.
- 3 - 2/7/84
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Mr. Keller referred to his booklet map which showed that the inter-
section of Commercial Blvd. and University Dr. traffic volume for
1983 is almost 35,000 vehicles per day. The roadway at that
location is 4 lanes and the maximum vehicles that should be on
a 4 lane roadway are about 27,500 vehicles per day, therefore,
there are already 5,000 vehicles over that amount. He said
all the projections on the maps are low figures from DOT material.
He said he would be the Project Manager on this and he has a strong
staff of technical people most of whom have been with him for the
past 2 years. He said they can offer an innovative "State of the
Art" approach to combine the new computer techniques to present
the study in the most cost effective manner. Mayor Falck thanked
Mr. Keller for his presentation to Council.
3. Keith & Schnars, P.A. - Bill Keith, President of Keith & Schnars,
introduced members of his staff: Kris Hayes, Assistant Director
of Planning, Tanzer Kalayci, Director of Operations for the
Engineering Division, Fred Schwartz, Traffic Engineer and Arnold
Ramos, Senior member of the firm. Mr. Ramos made the presentation
on behalf of Keith & Schnars and said they have built into the
firm those key individuals that would be involved with this project.
He said Bill Keith and Tanzer Kalayci would be on an advisory
basis. He said Tanzer Kalayci, while with the DOT, was responsible
for the design of University Dr. north and south of the City and
also with the County. Mr. Ramos said he would act as Project
Manager and work directly with Fred Schwartz concerning Traffic
Engineering and Mike Covelli and Kris Hayes concerning Transpor-
tation Planning. He said they have worked with the Economic
Development Council and they currently did the Alternative Studies
for the City of Coconut Creek. They are doing work for the City
of Fort Pierce as an on -going Traffic Consultant, they have done
the comprehensive work on Pompano Industrial Park,
the parking analysis for Broward General Hospital, are
currently working for Broward County and they have 6one work on
Pine Island Rd. and Woodmont.
Mr. Ramos said in reviewing the job, they see 3 elements, one is
working with the City and the Planning Council on the problem with
61st Ave. He said looking at traffic numbers is not sufficient but
the adjoining land uses must be reviewed and then altered to the
current communities. Second, on University Dr. and Pine Island
Rd., they feel they can develop the technical expertise that can
assist the City in its effort with both the County Commission and
others in beginning to use impact fees or other methods to get
this section completed. Third, one of the things they found in
studying the City was that they need to make an effort for the
pedestrians. This is an area they think they can handle, put a
price tag on it, build an inflation factor, determine what can
reasonably be expected from the State and County in impact fees
and other sources and then identify the shortfall that the City
will have. They can then build that shortfall in a meaningful
way to get a fair share contribution for both residential and
commercial developers in the City.
Mr. Henning asked. Mr. Ramos if they would expect to give the City
some type of formula for assessing the impact to the new developments
and he said yes, not only a formula but some rationale in making
sure it is legally defendable. He said most developers are not
opposed to this. He said the impact fees in Broward County have
almost doubled and there is no way to anticipate the inflationary
spiral but the fees when originally set, need to consider some
growth and inflation for fairness. Steve Wood asked what the time
frame involved is from the start of the study to its completion
and is there a need for annual updates. Mr. Ramos said if the
study is done properly, the update can be done by City staff and
the reason for this is when roads are improved there should be no
real need for an update. He said they anticipate a 3 month effort
Of basically taking the data, allowing input from staff and Council
and beginning the processing. He said the impact fees could be in
place then and acted upon. He said they would study turning lanes,
the resurfacing needs, researching, drainage improvements and the
pedestrian situation. Mayor Falck thanked Mr. Ramos and his staff
for their presentation to Council.
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/pm
4. Kimley-Horn & Associates - Richard Mercer,
prepared a brief presentation summary and
on the resources of the firm which can be
City in conducting this study. There are
1. brief overview of staff qualifications
2. review of the services and abilities of
3. touch briefly on their familiarity with
Broward County and local areas
4. to talk about their approach to project
method by which they would handle this
Fort Lauderdale office
Project Manager said he
will concentrate mainly
made available to the
4 areas to cover:
Kimley-Horn itself
the City of Tamarac,
administration and the
Project out of their
Mr. Mercer said they can offer a depth of staff unequaled in the
State and they have been in business in Florida for almost 20
years. He said there are 4 senior personnel listed on Page 10
of the booklet he distributed to Council. Jim Zook, Principal
in Charge, founded the Florida operation in 1968. He said Mr.
Zook would be in charge of this project to insure overall quality
control of the project and timely completion of all phases of the
work. Mr. Mercer said he would serve as Project Manager from the
Fort Lauderdale office. He said he is a West Broward resident
living in Coral Springs and is familiar with the area. Another
engineer on the project would be Bruce Friedman, Traffic Operations
Specialist with the firm. Steven Godfrey, Transportation Engineer,
is another very qualified professional on staff. There are a
total of 96 members of staff among several offices of the U.S.
and of those 34 are professionals.
Mr. Mercer said Kimley-Horn ranks within the top half of Engineering
News Records top 500 engineering firms. He said in addition to
the 34 professionals that are at their disposal, they have 19
professionals with a minimum of Master Degrees. They have a
large number of professionals that have municipal backgrounds.
He said that 75% of their business comes from previous clients
which indicates that there is a high level of client satisfaction.
He said in the area of local knowledge, he has had the fortune
of working with several in a County capacity. He said they have
done work for other cities such as Margate, they are currently
the traffic engineering consultants for the City of Coral Springs,
and in the past they have done work for Oakland Park and Davie.
He said they have done work in the Plantation area for Gulfstream
Land and Development Corp. and one of the major projects was a
corridor study of University Dr. through Plantation only.
Mr. Mercer said their experience has enabled them to establish
working relationships with both the County and State DOT and
those relationships will be helpful. He said they have a computer-
ized project administration and management system which enables
them to keep constant tabs on project costs, etc. Mayor Falck
asked Mr. Mercer if his firm was working on the Saw Grass Express-
way and Mr. Mercer said no. Mr. Henning asked if they get the
analysis of the City's needs would they be able to give the City
some type of formula to assess the impact on the developers and
Mr. Mercer answered yes. He said they have been involved in
writing a "Fair Share" Ordinance for other municipalities. Mayor
Falck thanked Mr. Mercer for his presentation.
The meeting adjourned at 12:00 P.M.
ATTEST:
ASSISTANT CITY CLERK
This public document was promulgated at a cost of $ /33, 4-y or $ 2. 7 per
copy to inform the general public and public officers and employees about recent
opinions and considerations by the City Council of the City of Tamarac.
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CIYI Y OF TAMAR C
APPROVED Al MEETING OF
City Clerk