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HomeMy WebLinkAbout1986-02-19 - City Commission Special Meeting Minutes0 MAIL REPLY TO: P.O. BOX 25010 TAMARAC, FLORIDA 33320 5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 February 14, 1986 NOTICE OF SPECIAL MEETING CITY COUNCIL OF TAMARAC, FLORIDA There will be a Special City Council meeting on Wednesday, February 19, 1986, at 8:30 A.M. in the West Conference Room of City Hall, 5811 NW 88 Avenue, Tamarac. The purpose of the meeting is: 1. Ut,j,litigs -West -- Bid Award (Project 84-19) - T eso #4007 - Discussion and possible action to award a bid for a 2.0 M.G. Storage Reservoir and Pumping Station. 2. City AttgXney - Discussion and possible action to authorize advertising for a new City Attorney. The public is invited to attend. Carol E. Barbuto Assistant City Clerk Pursuant to Section 286.0105, Florida Statutes If a person decides to appeal any decision made by the city Council with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings and for such purpose, he may need to ensure that a verbatim retard includes the testimony and evidence upon which the appeal is to be based. AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING FEBRUARY 19, 1986 Tape CALL TO ORDER: Mayor Philip B. Kravitz called the meeting to 1 order on Wednesday, February 19, 1986 at 8:30 A.M. in the West Conference Room. ROLL CALL: PRESENT: AL.SQ_PRESENT: Mayor Philip B. Kravitz Vice Mayor Helen Massaro Councilman Arthur H. Gottesman Councilman Raymond J. Munitz Councilman Sydney M. Stein City Manager Larry Perretti City Attorney Jon M. Henning Secretary, V. Diane Williams 1. Utilities West - Bid Award (Project 84--19) - Temp. Reso. #4007 - Discussion and possible action to award a bid for a 2.0 M.G. Storage Reservoir and Pumping Station. SYNOPSIS OF ACTION: TABLED to the PreAgenda Meeting on 2/19/86 Mr. Henning read Temp, Reno, #4007 by title. The City Attorney said the bids were opened yesterday and the resolution has not been completed as to the company or the amounts. Mr. William Greenwood, Director of Utilities, said the tank will be constructed on Tract 27. In accordance with City Council's approval, the Director of Utilities stated the tank was bid in two different manners: a high profile and a low profile. The high profile is a 39' 2" total height tank; the low profile is a 2618" total height tank. He said they received four very competitive bids yesterday. Mr. Greenwood indicated the referendum approved in March of 1985 for this particular project was in the amount of $1,000,000.00. Williams, Hatfield & Stoner, said Mr. Greenwood, has identified R. J. Sullivan Corporation as the lowest respon- sible bidder with the stipulation to R. J. Sullivan that the award should also specify the use of Capital Control Corporation chlorination equipment. The Utility Director stated the high - profile tank came in lowest at $993,000 and the low -profile tank was bid at $1,095,000.00. Because of the referendum and the budgetary constraints, Mr. Greenwood recommended awarding the bid to R. J. Sullivan Corporation with a stipulation that the chlorination equipment shall be Capital Control Corporation's equipment and proceed with the 110-foot diameter tank with an overall total height of 3912". The Utility Director acknowledged having worked very closely with the Site Plan Review Committee, the Building Department and especially the Beautification Committee to attempt to make this large structure, which will be the largest and most expensive structure ever built by the City under individual contract, esthetically pleasing. Mr. Greenwood said the use of the low -profile tank would cost an additional $102,000 and because of that, he reiterated his recom- mendation of the $993,000 bid item. 1 2/,a4/86 J V/M Massaro asked for clarification as to the stipulation for the chlorination equipment. The Utility Director said the specifica- tions were written that the chlorination equipment would be provided by Capital Control and added there was no approved alter- native. The reason for the stipulation, explained Mr. Greenwood, was all the City's chlorination equipment was supplied by Capital Controls and the stipulation was for standardization. V/M Massaro said she wanted to be sure there were no extras involved because they did not have any leeway in the referendum amount. C/M Stein asked the difference in height between the high -profile and the low -profile tank. Mr. Greenwood answered the difference was approximately 13 feet but, if tank is exposed, an additional two feet should be deducted because the higher tank has a four -- foot berm and the lower tank has a two -foot berm. He said it would then be approximately 11 feet difference in height. C/M Gottesman asked if the cost of the proposed landscaping was included in the bid price. Mr. Greenwood replied, in accordance with previous City Council approval, the proposed landscaping would be a separate project. The Vice Mayor stated the land- scaping had nothing to do with the tank and MOVED the ADOPTION of Temp. Resot_#4007 and award the bid to R. J. Sullivan Corporation at a cost of $993,000. V/M Massaro asked the delivery date. Mr. Procopio, Deputy Utility Engineer, stated the delivery date was within 365 days. Mr. Henning said in the body of the resolution they would insert R. J. Sullivan Corporation in the amount of $993,000 but they should also specify that Capital Control Corporation's chlorina- tion equipment was stipulated. V/M Massaro asked if it was not part of the bid package. Mr. Procopio referenced the equipment list of the proposed equipment to be used for the project and informed there is where the discrepancy was found. C/M Gottesman questioned the designation of $60,000 as a contingency, found on the back of the bid form, for adding material and asked if the other bidders had included that in their bids or will it be a separate "if" question. Mr. Procopio answered it was a separate '"if" question and clarified that it was only a matter of making sure they had a price to do this work in the event the contingency was needed. However, the Deputy Utility Engineer assured there were no indications that it would be necessary but as a contingent item, they wanted to have a definite price in case it did happen. The Vice Mayor asked how the price would be affected if it happen- ed. Mr. Procopio said it could change the price but there were no indications that it would happen. She said if the price were changed, they would be going over the referendum amount. He said the price was conditioned on 3,000 yards of material which would have to be removed and replaced. The Vice Mayor asked Mr. Greenwood to explain the urgency of this item that it cannot be held for one week when delivery will not be effected for one year and Council has not had a chance to research the information. Mr. Greenwood said the urgency was to get the project started because they have had a very tight time schedule on this project. He said they were informed of a special Council meeting this morning and in order to expedite the project, he asked that it be agendized for discussion and possible action by Council. Vice Mayor Massaro WITHDREW her MOTION. The City Attorney stated he would also add to the resolution that the City Attorney, along with the consulting engineers, be author- ized to prepare a contract. He said a booklet contract would ac- company the bid. Mr. Henning suggested he proceed with the work on the form contracts and Council could, then, look at the con- tract and the bid at the same time. Mr. Greenwood said they were prepared. C/M Stein MOVED to TABLE the item to the PreAgenda Meeting to be held at 9:00 A.M., February 2/20/86. SECONDED by V/M Massaro to TABLE to the PreAgenda Meeting. VOTE: ALL_VOTED AYE 2 2/20/86 /vdw 2. City Attorney - Discussion and possible action to authorize advertising for a new City Attorney. li I 11 SYNOPSIS OF ACTION: AUTHORIZED City Manager to advertise position of City Attorney The Vice Mayor said they have definite knowledge that Mr. Henning has been hired by the City of sunrise and she wished him well. She said Council should advertise the position for City Attorney immediately. V/M Massaro MOVED to AUTHORIZE the City Manager to advertise for the position of City Attorney. SECONDED by Councilman Gottesman. C/M Munitz asked Mr. Henning if Council should believe what they have read in the papers. Mr. Henning clarified there was an interview last night at the Sunrise Council Meeting as the Fort Lauderdale news indicated this morning. He said the Council voted to hire him but did not dis- cuss salary or terms of employment but acknowledged negotiations were still pending and he hoped that they would be resolved within a week. The City Attorney stated he has not resigned but consi- dering present developments, he did not feel it was unreasonable for Council to authorize the advertising for a City Attorney. He reiterated he had not resigned and that when he found a definite Position, Council would be the first to know. Mayor Kravitz con- curred and stated the Motion does not mention that Council was dismissing Mr. Henning but that they would proceed with the adver- tising of the position. The City Attorney said he will endeavor to give Council reasonable notice for professional replacement. Mr. Henning said the news -- paper was accurate in reporting he advised the members of Sunrise's Council that he would not be available until the end of March, TE; ALL yOTED AYE City Manager Perretti said the advertising would appear in the Florida League of Cities, Broward Review, IMCA, which is state- wide. V/M Massaro said she was not looking for an attorney statewide but would like to stay close to home and hire someone who is familiar with the area and the laws. This public document was promulgated at a to inform the general public and public recent opinions and considerations by the Tamarac. cost of $27,70 or $.77 per copy officers and employees about City Council of the City of CITY OF TAMARAC APPROVED AT MEETING OF2�„,� City Clerk 3 21/'1/86 /vdw