HomeMy WebLinkAbout1986-02-19 - City Commission Special Meeting Minutes0
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TAMARAC, FLORIDA 33320
5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
February 14, 1986
NOTICE OF
SPECIAL MEETING
CITY COUNCIL OF TAMARAC, FLORIDA
There will be a Special City Council meeting on Wednesday,
February 19, 1986, at 8:30 A.M. in the West Conference Room
of City Hall, 5811 NW 88 Avenue, Tamarac.
The purpose of the meeting is:
1. Ut,j,litigs -West -- Bid Award (Project 84-19) -
T eso #4007 - Discussion and possible action
to award a bid for a 2.0 M.G. Storage Reservoir and
Pumping Station.
2. City AttgXney - Discussion and possible action to
authorize advertising for a new City Attorney.
The public is invited to attend.
Carol E. Barbuto
Assistant City Clerk
Pursuant to Section 286.0105, Florida Statutes
If a person decides to appeal any decision made by the city
Council with respect to any matter considered at such meeting or
hearing, he will need a record of the proceedings and for such
purpose, he may need to ensure that a verbatim retard includes
the testimony and evidence upon which the appeal is to be based.
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
FEBRUARY 19, 1986
Tape CALL TO ORDER: Mayor Philip B. Kravitz called the meeting to
1 order on Wednesday, February 19, 1986 at 8:30 A.M. in the West
Conference Room.
ROLL CALL:
PRESENT:
AL.SQ_PRESENT:
Mayor Philip B. Kravitz
Vice Mayor Helen Massaro
Councilman Arthur H. Gottesman
Councilman Raymond J. Munitz
Councilman Sydney M. Stein
City Manager Larry Perretti
City Attorney Jon M. Henning
Secretary, V. Diane Williams
1. Utilities West - Bid Award (Project 84--19) - Temp.
Reso. #4007 - Discussion and possible action to award a bid
for a 2.0 M.G. Storage Reservoir and Pumping Station.
SYNOPSIS OF ACTION:
TABLED to the PreAgenda Meeting on 2/19/86
Mr. Henning read Temp, Reno, #4007 by title.
The City Attorney said the bids were opened yesterday and the
resolution has not been completed as to the company or the
amounts.
Mr. William Greenwood, Director of Utilities, said the tank will
be constructed on Tract 27. In accordance with City Council's
approval, the Director of Utilities stated the tank was bid in two
different manners: a high profile and a low profile. The high
profile is a 39' 2" total height tank; the low profile is a 2618"
total height tank. He said they received four very competitive
bids yesterday. Mr. Greenwood indicated the referendum approved
in March of 1985 for this particular project was in the amount of
$1,000,000.00. Williams, Hatfield & Stoner, said Mr. Greenwood,
has identified R. J. Sullivan Corporation as the lowest respon-
sible bidder with the stipulation to R. J. Sullivan that the award
should also specify the use of Capital Control Corporation
chlorination equipment. The Utility Director stated the high -
profile tank came in lowest at $993,000 and the low -profile tank
was bid at $1,095,000.00. Because of the referendum and the
budgetary constraints, Mr. Greenwood recommended awarding the bid
to R. J. Sullivan Corporation with a stipulation that the
chlorination equipment shall be Capital Control Corporation's
equipment and proceed with the 110-foot diameter tank with an
overall total height of 3912".
The Utility Director acknowledged having worked very closely with
the Site Plan Review Committee, the Building Department and
especially the Beautification Committee to attempt to make this
large structure, which will be the largest and most expensive
structure ever built by the City under individual contract,
esthetically pleasing.
Mr. Greenwood said the use of the low -profile tank would cost an
additional $102,000 and because of that, he reiterated his recom-
mendation of the $993,000 bid item.
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V/M Massaro asked for clarification as to the stipulation for the
chlorination equipment. The Utility Director said the specifica-
tions were written that the chlorination equipment would be
provided by Capital Control and added there was no approved alter-
native. The reason for the stipulation, explained Mr. Greenwood,
was all the City's chlorination equipment was supplied by Capital
Controls and the stipulation was for standardization. V/M Massaro
said she wanted to be sure there were no extras involved because
they did not have any leeway in the referendum amount.
C/M Stein asked the difference in height between the high -profile
and the low -profile tank. Mr. Greenwood answered the difference
was approximately 13 feet but, if tank is exposed, an additional
two feet should be deducted because the higher tank has a four --
foot berm and the lower tank has a two -foot berm. He said it
would then be approximately 11 feet difference in height.
C/M Gottesman asked if the cost of the proposed landscaping was
included in the bid price. Mr. Greenwood replied, in accordance
with previous City Council approval, the proposed landscaping
would be a separate project. The Vice Mayor stated the land-
scaping had nothing to do with the tank and MOVED the ADOPTION of
Temp. Resot_#4007 and award the bid to R. J. Sullivan Corporation
at a cost of $993,000. V/M Massaro asked the delivery date. Mr.
Procopio, Deputy Utility Engineer, stated the delivery date was
within 365 days.
Mr. Henning said in the body of the resolution they would insert
R. J. Sullivan Corporation in the amount of $993,000 but they
should also specify that Capital Control Corporation's chlorina-
tion equipment was stipulated. V/M Massaro asked if it was not
part of the bid package. Mr. Procopio referenced the equipment
list of the proposed equipment to be used for the project and
informed there is where the discrepancy was found. C/M Gottesman
questioned the designation of $60,000 as a contingency, found on
the back of the bid form, for adding material and asked if the
other bidders had included that in their bids or will it be a
separate "if" question. Mr. Procopio answered it was a separate
'"if" question and clarified that it was only a matter of making
sure they had a price to do this work in the event the contingency
was needed. However, the Deputy Utility Engineer assured there
were no indications that it would be necessary but as a contingent
item, they wanted to have a definite price in case it did happen.
The Vice Mayor asked how the price would be affected if it happen-
ed. Mr. Procopio said it could change the price but there were no
indications that it would happen. She said if the price were
changed, they would be going over the referendum amount. He said
the price was conditioned on 3,000 yards of material which would
have to be removed and replaced.
The Vice Mayor asked Mr. Greenwood to explain the urgency of this
item that it cannot be held for one week when delivery will not be
effected for one year and Council has not had a chance to research
the information. Mr. Greenwood said the urgency was to get the
project started because they have had a very tight time schedule
on this project. He said they were informed of a special Council
meeting this morning and in order to expedite the project, he
asked that it be agendized for discussion and possible action by
Council. Vice Mayor Massaro WITHDREW her MOTION.
The City Attorney stated he would also add to the resolution that
the City Attorney, along with the consulting engineers, be author-
ized to prepare a contract. He said a booklet contract would ac-
company the bid. Mr. Henning suggested he proceed with the work
on the form contracts and Council could, then, look at the con-
tract and the bid at the same time. Mr. Greenwood said they were
prepared. C/M Stein MOVED to TABLE the item to the PreAgenda
Meeting to be held at 9:00 A.M., February 2/20/86. SECONDED by
V/M Massaro to TABLE to the PreAgenda Meeting.
VOTE: ALL_VOTED AYE
2 2/20/86
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2. City Attorney - Discussion and possible action to authorize
advertising for a new City Attorney.
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SYNOPSIS OF ACTION:
AUTHORIZED City Manager to advertise
position of City Attorney
The Vice Mayor said they have definite knowledge that Mr. Henning
has been hired by the City of sunrise and she wished him well.
She said Council should advertise the position for City Attorney
immediately. V/M Massaro MOVED to AUTHORIZE the City Manager to
advertise for the position of City Attorney. SECONDED by
Councilman Gottesman.
C/M Munitz asked Mr. Henning if Council should believe what they
have read in the papers.
Mr. Henning clarified there was an interview last night at the
Sunrise Council Meeting as the Fort Lauderdale news indicated this
morning. He said the Council voted to hire him but did not dis-
cuss salary or terms of employment but acknowledged negotiations
were still pending and he hoped that they would be resolved within
a week. The City Attorney stated he has not resigned but consi-
dering present developments, he did not feel it was unreasonable
for Council to authorize the advertising for a City Attorney. He
reiterated he had not resigned and that when he found a definite
Position, Council would be the first to know. Mayor Kravitz con-
curred and stated the Motion does not mention that Council was
dismissing Mr. Henning but that they would proceed with the adver-
tising of the position.
The City Attorney said he will endeavor to give Council reasonable
notice for professional replacement. Mr. Henning said the news --
paper was accurate in reporting he advised the members of
Sunrise's Council that he would not be available until the end of
March,
TE;
ALL yOTED AYE
City Manager Perretti said the advertising would appear in the
Florida League of Cities, Broward Review, IMCA, which is state-
wide. V/M Massaro said she was not looking for an attorney
statewide but would like to stay close to home and hire someone
who is familiar with the area and the laws.
This public document was promulgated at a
to inform the general public and public
recent opinions and considerations by the
Tamarac.
cost of $27,70 or $.77 per copy
officers and employees about
City Council of the City of
CITY OF TAMARAC
APPROVED AT MEETING OF2�„,�
City Clerk
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21/'1/86
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