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HomeMy WebLinkAbout1981-02-19 - City Commission Special Meeting MinutesS 'tl `f N o ( T iM.s U`J (: ;.a " G" 8 #� (.. I..$ A V EJ (V U IW T 7 , IA r'\ R A C: , E= C_ ! R tl [) A 3332 'i TELEPHONE (305) 722-5900 February 18, 1981 NOTICE OF SPECIAL MEETTNG CITY COUNCIL T&W,AC, FLORinA Please be advised of a City Council Special Meeting to be held on Thursday, February 19, 1981 at 8.30 A.M. in the West Conference Room of City Hall. The purpose of this meeting is to discuss and possibly take action on a bid award for one (1) used diesel tractor for Tamarac Utilities, by Temporary Resolution #1850. Council may consider such other business as may come before them. Pursuant to Chapter 80-105 of Florida Law, Senate Bill No. 368: If a person decides to appeal any decision made by the City Council with respect to any matter considered at such Meeting, he will need a record of the proceedings, and for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Marilyn Bertholf City Clerk //1-61 /lc 2/18/81 CITY OF TAMARAC, FLORIDA CITY COUNCIL SPECIAL CITY COUNCIL MEETING Bid Award for one Used Diesel Tractor for Tamarac Utilities CALL TO ORDER: The Meeting was called to order at 8:30 A.M., on Thursday, Fe ruary 19, 1981 in the West Conference Room, by Mayor Falck. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman Irving Disraelly Councilwoman Marjorie Kelch Councilman Irving Zemel ALSO PRESENT SYNOPSIS OF ACTION: AGENDIZED BY CONSENT See pages 3 an Laura Stuurmans, Acting City Mgr. Arthur M. Birken, City Attorney Larry Keating, City Engineer Lucy Curtis, Clerk Councilman Disraelly MOVED to AGENDIZE BY CONSENT an Item concerning discussion and possible action for approval by the Council to proceed with possible annexation of two areas under discussion by the Broward Delegation. Councilwoman Kelch SECONDED the Motion. VOTE: ALL VOTED AYE SYNOPSIS OF ACTION: AGENDIZED BY CONSENT See Page 4&5 Councilman Disraelly MOVED to AGENDIZE BY CONSENT an Item concerning discussion and possible action for approval by the Council for the Mayor to attend the Governor's Confer- ence on Adult Education, to be held March 19, 20 and 21. Councilman Zemel SECONDED the Motion. VOTE: ALL VOTED AYE I. Bid Award - Tamarac Utilities West -- Temp. Reso. #1850 - Discussion and possible action to award bid for one used diesel tractor for Tamarac Utilities. SYNOPSIS OF ACTION: Approved with RESOLUTION #R-V-,1 JTPASSED. word use stricken. Bid awarded to Heintzelman's Truck Center, Inc. City Attorney Arthur Birken read Temporary Resolution #1850 by title. Laura Stuurmans, Acting City Manager, discussed her report and the recommendation of the City Engineer which had been received by the Council. She explained the report indicated that the City Engineer's Department had reviewed the bids and recommended that the bid be awarded to Heintzelman's Truck Center, Inc. of Orlando, for a 1979 Ford Diesel Tractor which has not been previously owned, as she understood it, in the amount of $33,927.52. Larry Keating, City Engineer, discussed the vehicles involved and presented pictures of the vehicles. He noted that three vehicles were fairly close in value, which were the two Fords and a 1979 Kenworth which has low mileage on it. Mr. Keating said his feeling was that the new vehicles stood out from the used vehicle due to the fact they are new and have new vehicle warranties. Therefore, the two new vehicles were selected over the 1979 Kenworth, even though the 1979 Kenworth has low mileage. If something were to go wrong, it could be expensive. Further, the Kenworth has a different type of cab which would not be needed by the Utility. Mr. Keating explained that the 1979 Ford is $1,000. less than the 1980 Ford, and the 1979 Ford has greater options than the 1980, including heavy-duty transmission, clutch and brakes. -1- 2/19/81 i1 Also, the 1979 Ford has steel -radial tires which could mean the City might not ever have to replace those tires during the period of time they own the truck, which could be a saving of a couple of thousand dollars. Mr. Keating stated that the 1979 would be a better resale item and it also has the Budd wheels which are special wheels, as compared to standard wheels on the other vehicle. In reply to a question from Councilman Disraelly, Mr. Keating said the tires would probably last five years. Vice Mayor Massaro, questioned that the invitation for bid indicates the vehicle is used, Mr. Keating explained the vehicle is untitled. He said they told all prospective bidders what they were looking for and approximately how much money the City had to spend on the vehicle, and left it with the bidders to select the best vehicle that they had that would meet the City specifications and budget. Vice Mayor Massaro asked if the vehicle was new or used, Mr. Keating stated it is a "left over" which is. a new vehicle that was never sold. It is a previous year model which was not sold, and the title has never gone to anyone; however, it may have been used as a demonstrator. Councilman Zemel said he had advised the Purchasing Agent to go out for a request for a proposal and not an invitation to bid. City Attorney Birken stated the Council has the authority to waive minor modifications and what the City has received is greater than asked for and he could see no problem that would preclude Council from taking action if they so desired. Councilwoman Kelch pointed out the bid is within the authorized expenditures. Mayor Falck said if it is a new vehicle the year does not make that much difference, for the purposes of the City it seems to be a logical vehicle to use. Councilman Zemel questioned the bid proposal referring to a used vehicle and asked if the City was legally restrained from buying a new one. The City Attorney said he did not think there is a problem. Vice Mayor Massaro said she preferred to buy a new item, however she wanted it stated that it is a new item because there are certain guaranties and expectations involved. Laura Stuurmans, Acting City Manager, inquired if the vehicle has the same guaranties as the newer model. Mr. Keating replied in the affirmative, he said he believed the first 20,000 miles has 100% guaranty, and first twenty-four months after that is 50-50 on the power train, and it is pro -rated per schedule up to 100,000 miles, Councilman Disraelly indicated the stickers on the vehicle would verify that it was not used, and he felt they would be getting a better vehicle by getting the 1979 model which is upgraded. The City Engineer pointed out that the tractor can be delivered Monday morning, which would mean the City can terminate its rental, which would mean a saving of about $400.00 a week. Vice Mayor Massaro questioned tie bid for the 1977 vehicle at $15,000. Mr. Keating explained those vehicles were looked at the last time the City went out for bid, and they are fleet - returns and extremely well-worn with several hundred thousand miles on them. Councilman Disraelly MOVED ADOPTION of Temporary Resolution #1850 for one (strike the word "used") Diesel Tractor from Heintzelman's Truck Center, Inc. of Orlando , a 1979 model Ford -2- 2/19/81 /1c at a cost of $33,927.52. Councilwoman Kelch SECONDED the motion. VOTE: Councilwoman Ketch AYE Vice Mayor Massaro AYE Councilman Zemel NAY Councilman Disraelly AYE Mayor Falck AYE Vice Mayor Massaro inquired if the City would receive something from the Company indicating that this is a new vehicle. Mayor Falck said the City would like an indica- tion that would certify as to the mileage on the vehicle and that would indic4te it is new and not a used vehicle. The City Attorney explained he knew that when a new car is purchased the dealer is required to give a statement to the buyer - and he would assume that would also apply to a truck - as to the odometer reading being certified. Mayor Falck stated that as long as the documents are satisfactory to the City Attorney he will be satisfied. Councilman Zemel stated he wished the record to reflect that they have excluded bidders from bidding on a new vehicle when they specified a used vehicle bid. 2. Discussion and Possible Action for Approval by the Council to Proceed with Possible Annexation ot two Areas n er Discussion by the Broward Delt ation. SYNOPSIS OF ACTION: Council approved indicating to Broward Delegation .that the City would be happy to annex into its area the two parcels in question. Councilman Disraelly stated they had talked with the people from Woodglen a couple of years ago with regard to annexa- tion and also Woodland Villas had come in, and last year there was a proposal by the State Legislature for definition of enclaves to come in to cities when surrounded on three sides by the City and a natural barrier on the fourth side. It did not pass the State Legislature. This year the Broward Delegation at its meeting a month ago discussed annexation as one of its items. Councilman Disraelly said he appeared at that meeting and indicated to Council that the Broward Delegation is very interested. Further, Councilman Disraelly said he would be attending a meeting during the afternoon and they may come to some resolution as to annexations and definitions of enclaves, etc. Councilman Disraelly explained legal descriptions of the two parcels had been sent to the Delegation - one parcel to the east and one parcel to the west of Shaker Village, described as from Shaker Village to Rock Island Road on one side and from Shaker Village to Bermuda Club on the other side. He said there may be some action taken very shortly and he hoped they would have concurrence from Council for these areas to come into the City. Councilman Disraelly MOVED that the City would be happy to annex into its area the two areas just described. One parcel to the east of Shaker Village and one parcel to the west of Shaker Village, described as from Shaker Village to Rock Island Road on the east side and from Shaker Village to Bermuda Club on the west side. Councilwoman Kelch SECONDED the Motion. Vice Mayor Massaro noted that it was in the newspaper that North Lauderdale had recently annexed a parcel on 441:-and it seemed to her there was a parcel on the south side of Bailey Road which she felt concerned about because it is the Commercial area., -She questioned if they had forgotten about that area which has not been annexed into the City and which is the squaring off of the City's boundaries. -3- 2/19/81 /lc VOTE: 3 Mayor Falck commented there would need to be a great deal of discussion before they could get involved in that. He noted a survey of the tax structure in that area showed the places were not carrying themselves at all. Vice Mayor Massaro said she just wanted to bring it to the attention of Council since they may have to address it. Councilwoman Kelch said she recalled there was a general concensus of opinion regarding Mr. Hester's suggestion and she did not think anyone on the Council at that time took any exception to any parcel since it was felt the idea hampering annexation was liking one thing and not liking another, and the Council did not take that attitude and was in total accord on squaring the boundary, and if this comes up the record would show they did agree to Mr. Hester's general plan and to the general plan of the surrounding areas. Councilman Disraelly commented the reason the other area has not been discussed is that this started with the Enclave Bill and that is all they discussed at that time. Mayor Kraft had proposed, at that meeting, that all unincorporated areas be brought into the nearest contiguous city and the delegation didn't look upon that too favorably, Councilman Disraelly added. However, at this particular time the delegation is mostly considerinz enclaves. Councilwoman Kelch stated that the City of Tamarac is interested in the general welfare of the community. Vice Mayor Massaro noted that the portion not desirable is Pompano Park, beyond that is a commercial area which the City has wanted. The Vice Mayor said she thought that area has already been annexed, and she felt the City Attorney should look into that and find out if this is the case because the City should know if and when it was annexed and whether or not they had a right to annex that commercial. property. Mayor Falk pointed out that another problem is the maintenance of the tecreation area which is very expensive and the hall is continually vandalized. The Mayor discussed other problems in the recreation area, he said he felt they should be aware of these matters should the question come up in the future. ALL VOTED AYE Covernor's Conference on Adult Education to be held in Orlando March l9, 20, 21, SYNOPSIS OF ACTION: Mayor Falck authorized to attend Governor's Conference on Adult Education March 19, 20, 21. Mayor Falck explained that the Conference in Orlando will be held on March 19, 20 and possibly the 21st. He said he would plan on going up either Thursday night or Friday and since there are so many people in the adult area, he would be representing all of the North Broward area. Councilman Zemel MOVED that the Mayor be AUTHORIZED to attend the Governors Conference on Adult Education on March 19, 20 and 21st. Councilwoman Kelch SECONDED the Motion. VOTE: ALL VOTED AYE. Vice Mayor Massaro inquired who would pay the expenses involved. Mayor Falck replied most of the expenses would be taken care of by the State, and what is not will be taken care of by him personally, but that would be very minimum. The Vice Mayor said she did not think those should be taken care of by him personally, -4- 2/19/81 /lc and she was asking because she felt there had been careless- ness in the purchase of airline tickets and she thought it should be looked into. Mayor Falck explained he handles the ticket purchases personally. Councilman Zemel indicated he felt that should be part of the expense account. There was no further business. MEETING ADJOURNED AT 9:15 A.M. 0 ATTEST: 0&"e 1 - ,_„CLERK This public document was promulgated at a cost of $ or $ U per copy, to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. APPROVE BY CITY COUNCIL ON "�, / ��/ 2/19/81 /lc -5-