HomeMy WebLinkAbout1989-03-15 - City Commission Special Meeting Minutesi�a�itCi
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7525 NORTHWEST 88TH AVENUE & TAMARAC, FLORIDA 33321-2401
TELEPHONE (305) 722-5900
RECORD OF COUNCIL ACTIONS/DISCUSSION
NOTICE OF SPECIAL MEETING
CITY COUNCIL OF TAMARAC, FLORIDA
There will be a Special Meeting of the City Council on
Wednesday, March 15, 1989 at 9:30 a.m. in Conference Room #1,
Room 103, City Clerk's Office, Tamarac City Hall, 7525 N.W.
88th Avenue, Tamarac., Florida.
The purpose of this meeting is discussion and possible
action on the following:
1. MOTION TO ADOPT Temp. Reso. #5343 authorizing the
appropriate City officials to execute an agreement with
the Broward County School Board regarding the Tamarac
Multi -Purpose Center.
FINAL ACTION: RESOLUTION NO. R-89-60 PASSED.
APPROVED.
2. MOTION TO APPROVE purchase of communications equipment
for the Police Department and Utilities Department and
approve a budget transfer in the amount of $380,000.00.
FINAL ACTION:
APPROVED.
The Council may consider and act upon such other
business as may come before it.
All meetings are open to the public.
Pursuant to Section 286.0105, Florida Statutes
!f a pemon decides to appeal any decision made by tha city
Council with respect to any matter considcred it such tnetil<w C
I;;,wring, he will need a record of the proceedings and fcr wcuc1
;Is fray nand to ensure that a eerbe.fim record
,05th-ron'y+ and, rani enoaa upon which the appeal is to ba b„; , d
CAE/nr
Carol A. Evans
City Clerk
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC
CITY COUNCIL SPECIAL MEETING
WEDNESDAY, MARCH 15, 1989
CALL TO ORDER: Mayor Abramowitz called this meeting to Order on
Wednesday, March 15, 1989 at 9:30 A.M. in Conference Room #1 (City
Clerk's Office).
9-`i—SENT:
ABSENT AND EXCUSED:
ALSO PRESENT:
1
Mayor Norman Abramowitz
Councilman Dr. H. Larry Bender
Councilman Bruce Hoffman
Councilman Henry Rohr
Vice Mayor Jack Stelzer
John P. Kelly, City Manager
Richard Doody, City Attorney
Bob Foy, Director of Utilities
/Engineering
Mike Couzzo, Director of Public Works
Ken Burroughs, Finance Director
Dina McDermott, Assistant to the City
Manager
Police Captain Al Mortimer
Police Lieutenant Andrew Koerick
Keith Emery, President of Construction
Management Services
Patricia Marcurio, Office Manager
City Clerk's Office
Mayor Abramowitz congratulated the newly elected
Officials, Councilman Bruce Hoffman and the Charter Board
Members. He said he hoped that all would continue acting
in the best interest of the City.
1. MOTION TO ADOPT Temp. Reso. #5343 authorizing the
appropriate City officials to execute an agreement with the
Broward County School Board regarding the Tamarac Multi -
Purpose Center.
SYNOPSIS OF ACTION:
APPROVED.
RESOLUTION NO. R-89-60 - PASSED
City Attorney Doody read Temp. Reso. #5343 by title.
* C/M Bender MOVED to APPROVE Temp. Reso. #5343, SECONDED by
* C/M Hoffman.
C/M Hoffman asked when construction would begin after
this approval.
City Manager Kelly said the Agreement would be submitted
to the School Board for their execution.
Mike Couzzo, Director of Public Works, said the design
development drawings were completed and he would be
meeting with the Architects tomorrow regarding the next
step.
Page 1
3/15/89
C/M Hoffman asked if construction would begin within the
next two months and City Manager Kelly said the
construction drawings would take longer than that.
Mayor Abramowitz said everyone recognized that time was
of the essence and City Manager Kelly agreed.
City Manager Kelly said the State has assured a check for
90% of the Grant in May, 1989. He said the monies could
be used for Architectural Services as well; however,
additional monies may be needed for different parts of
the project and where the Grant monies would be utilized
would have to be decided.
Mayor Abramowitz said he had an appointment in
Tallahassee with the Grant Coordinator for the Senate and
House for an additional amount of $350,000.00 to assist
in completing the project.
VOTE:
ALL VOTED AYE
2. MOTION TO APPROVE purchase of communications equipment
o—o the Police Department and Utilities Department and approve
a budget transfer in the amount of $380,000.00.
SYNOPSIS OF ACTION:
APPROVED.
City Manager Kelly said several years ago the Police
Department and City secured a FCC License which involved
some obligation of the City. He said the City entered
into a slow growth program which obligated the City to
buy a certain number of radios and communications
equipment over the years to secure the license.
City Manager Kelly said the City has not fulfilled the
obligation and the City could no longer delay the
obligation. He said there were 4 channels needed in the
City and 3 of the channels would be for exclusive use by
the Police Department and the other channel was for the
Utilities Department.
City Manager Kelly said last year the City Council
authorized the purchase of temporary radios to assist the
Police Department until all of the new equipment could be
purchased. He said he was proposing to secure the
equipment and license and, referring to Pages 4 and 5 of
the backup, City Manager Kelly said there was a summary
sheet of the breakdown of costs. (SEE ATTACHMENT 1)
City Manager Kelly indicated the costs as follows:
Police Department - approximately $152,559.00
Utilities Department - 108,000.00
118,000.00
City Manager Kelly said he was proposing to purchase all
of the equipment in the amount of $226,000.00 for the
Utilities Department and use the money from the Utilities
Budget. He said the equipment for the Police Department
would be shared by the Utilities Department because of
the use by the Utilities Department at a cost of
approximately $75,000.00.
City Manager Kelly said Keith Emery, President of
Construction Management Services, would provide the
Finance Department with a breakdown of the costs. He
said the total Utilities contribution would be
Page 2
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3/15/89
approximately $301,000.00 and the balance of
approximately $77,000.00 would be the Police Departments$
cost; however, the Police Department did not have this
money. He said the money could be fronted by the
Utilities Department with the specific understanding that
the money would be replaced by the City pending the sale
of the City property.
City Manager Kelly said the monies would secure 3 full
channels for Police Department and the Utilities
Department would lock up the primary use of their
channel; however, there may be a need to secure
additional radios to prevent other Cities from using the
channel. He said he was hoping for the future to secure
the full channel for the Utilities Department and make it
available to the Police Department in cases of emergency.
Mayor Abramowitz asked if the City would have a 5 year
growth program to secure the balance of the equipment and
City Manager Kelly replied, yes.
C/M Hoffman asked if the City would lose the channels if
the equipment was not purchased at this time and City
Manager Kelly replied, yes, but most importantly, the
City would lose the FCC License.
City Manager Kelly said blackout areas and maintenance of
the equipment was addressed. He said there would be a
one-year normal maintenance and a return of replacement
was also provided depending on the type of damage to the
equipment. He said the turn around time was also
discussed.
City Manager Kelly said there were concerns regarding the
purchase locking the City into other purchases. He said
the City would not be locked in; however, the budget this
year deferred a couple of the dispatcher positions and
there would be more needed.
City Manager Kelly said the Police Department Budget was
approximately 4.8 million dollars and, for the coming
year, it was estimated to be approximately 5.5 million
dollars. He said other positions would have to be filled
for the future; however, it was a separate issue from
this matter.
Mayor Abramowitz said he was concerned that the City
Council would be asked to spend additional monies for
equipment needed because of the purchase of this
equipment. He asked if this would occur and City Manager
Kelly replied, no.
City Manager Kelly asked Lieutenant Koerick if there
would be other costs for the communications equipment and
Lieutenant Koerick said the equipment would allow the
Police and Utilities Departments to be fully operational.
Lieutenant Koerick said the equipment would not be the
only equipment ever needed; however, there would be
backup equipment needed in the future at approximately
$17,000.00.
Mayor Abramowitz asked if the backup equipment would be
needed in 2-1/2 weeks and Lieutenant Koerick replied, no.
Lieutenant Koerick said during the proposed slow growth
plan, sufficient equipment may not be required for at
Page 3
3/15/89
least two years; however, during the remaining two years
equipment would be required to insure exclusive use of
the channels.
Mayor Abramowitz said there were concerns regarding the
City Council approving radios to the Police Department
because of emergency needs. He said he asked the City
Manager to check with the manufacturer, Motorola,
regarding buybacks, etc.
City Manager Kelly said the Police Department was looking
at other Agencies in Broward County who were interested
in the equipment.
C/M Hoffman asked if the crystals could be changed to
conform to the new channels and Mr. Emery said the radios
were not compatible.
Mayor Abramowitz said when the matter was brought to the
City Council approximately 9 months ago, he asked why the
expenditure was needed. He said Police Chief McIntosh
indicated that the equipment would give the City their
own 911 channel. He said Chief McIntosh was asked what
the difference was between what the City presently had
compared to the new system and Chief McIntosh indicated
that the new equipment would save approximately 1-1/2
minutes in response time. He said the cost was large;
however, human life could not be measured.
Mayor Abramowitz said there was a remark made regarding
blackout periods which meant that a Policeman could not
be in contact with his backup. He said the equipment
existing was antiquated and there were certain areas in
the City that were difficult to transmit from with the
existing equipment. He said it was difficult to spend
monies that were not available; however, there were
priorities that had to be taken care of.
C/M Hoffman said he was privileged to go out on patrol
with one of the Police Officers and he realized that the
radio was the Police Officer's life line. He said the
Police had to have proper communication or their
effectiveness was cut tremendously.
Mr. Emery said the blackout problems would be totally
eliminated with the new system and equipment.
City Manager Kelly said the system would allow better
response time because it gave the Police direct control
over the system. He said when the calls were routed
through the Broward Sheriff's Office, it took time to
relate the calls to the City. He said the equipment
would be solely for the City and the response time would
be better.
Mayor Abramowitz said there were comments regarding
expensive toys and he was sure that this equipment was
not considered toys. He said the City was growing and
would continue to grow and it was good business to
provide for the growth of the future.
C/M Bender asked if the pattern of the antenna was known
because of the possibility of annexing other areas in the
City. He asked if the antenna manufacturer had a
document indicating the area which it would cover.
Page 4
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3/15/89
Mr. Emery said he could get this information for the City
Council; however, the antenna covered the entire City but
there were areas in the east and south that would not be
covered. He said this was the purpose in having 3
substations.
C/M Bender asked if the information regarding the maximum
distance to operate efficiently could be submitted to the
City Council and Mr. Emery said he would get this
information from Motorola.
C/M Bender MOVED to APPROVE this Item, SECONDED by C/M Rohr.
VOTE:
ALL VOTED AYE
With no further business, Mayor Abramowitz ADJOURNED this
meeting at 10:00 A.M.
OV4� 0jt04XX1,4Lr
NO MAN ABRAMOWITZ, MAYOR (7
CA OL A. VANS, CITY CLERK
"This public document was promulgated at a cost of $44.00 or $5.50 per
copy to inform the general public, public officers and employees of
recent opinions and considerations of the City Council of the City of
Tamarac.
CITY OF TAMARAC
APPROVED AT MEETING OF �/� 8
�� � _
City Clerk
Page 5
CONSTRUCTION MANAGEMENT SERVICES, INC.
10 Fairway Drive 0 Suite 301 • Deerfield Beach, Florida 33441. 3059481-1611
f1-tT��NMENT ► - 3/�s/g9 ,��
Mr. John Kelly, City Manager
City of Tamarac
7525 N.W. 88 Avenue
Tamarac, Fla. 33321 MAR 14 1989
Re: Tamarac Municipal Complex Crry MANA8ER
Po l i c-e_ Fac i l i t y Utilities CITY OF Tgl%WC
Dear John:-.,... .
Please find listed below, final negotiated costs relating to the
above projects for additional equipment required by the City in
order to satisfy the requirements of the F.C.C. This additional'
equipment is in addition to the original equipment already
procured for the Police Facility under the original program.
The additional items are as follows:
ICE DEPARTMENT
32 Mobile Radios @ $961.09 each
18 Mobile Radios @ $1010.35 each
50 Portable Radios @ $2005.58 each
50 Batteries @ $39.95 each
2 Six Unit Charges @ $671.00 each
Sub Total For Police Department
UTILITIES
1 Repeater @ $16,967.95 each
2 Receivers @ $3778.30 each
1' Comparator @ $4350.00 each
3 Base Stations @ $1952.50 each
42 Portable Radios @ i1Z62.41 each
(Price includes 50 Chargers)
23 Mobile Radios @ $852.25 each
10 Batteries @ $65.52 each
30, 754. 88
18, 186. 30
100, 279. 00
= 1,997.50
1 342. 00
$15Z, 559. 68
f 16, 967. 95
7,556.60
4,350.00
5,857.50
53, 021. 22
19, 601. 75
= 655.20
Sub Total For Utilities = $1089010.22
Quantity Surveyors-Constructim Managers
r 7
0
1
MOTOROLA
INTRAC
EQUIPMENT LIST
Tamarac, Florida
TYLITIES (THELOMETRY)
REMOTE TERMINAL UNIT
TY MODEL DESCRIPTION
20 F6785 800 MHz MRTU, 15 WATTS
W/EIGHT (8) STATUS INPUTS
CHANNEL MONITOR
AUTOMATIC ACKNOWLEDGEMENT
BACKUP BATTERY
NEMA 4-X HOUSING
YAGI DIRECTIONAL ANTENNA (7 db)
TRANSMISSION LINE (30 FT)
TRANSMISSION LINE PROTECTOR
A C LINE PROTECTOR
RTU RADIO CHECKOUT
ONE (1) YEAR MAINTENANCE
T O T A L 20 each 0 $4, 495. 51 = $89, 910. 20
OPTIONAL EQUIPMENT INCLUDED
T O T A L
1
EIGHT (8) STATUS INPUT MODULE
SIX (6) COUNTER INPUT MODULE
FOUR (4) CONTROL OUTPUT MODULE
STAINLESS STEEL HOUSING
73w 00
r
p i-r At / � t5pfei 9 ` elydt e lt-
.y/,b/97 -:r�-e^7 a
L�
MOTOROLA
INTRAC
EQUIPMENT LIST
TAMARAC, FLORIDA
UTILITIES (THELOMETRY) Continue
CENTRAL STATION EQUIPMENT
QTY
MODEL
DESCRIPTION
1
L1472
IGC (IBM PS2 MODEL 50)
COLOR GRAPHICS CENTRAL
W/ DOS 3.30 SOFTWARE
12" COLOR MONITOR
3.5" DISK DRIVE
20 MB HARD DISK DRIVE
1 MB RAM MEMORY
DATE/TIME CLOCK
MATH COPROCESSOR
MICRO PROCESSOR
RS-232 INTERFACE
MOUSE
PRINTER INTERFACE
FX 286 PRINTER
i
T5166
FIELD INTERFACE UNIT (FIU)
W/ SCADA SOFTWARE
PROGRAM SCADA SOFTWARE
1
TDN7342
U P S
1
T160OMSP125
DC REMOTE CONSOLE
W/ AC PROTECTOR
INSTALLED
ONE (1) YEAR MAINTENANCE
T O T A L
$26, 249. 15
A17
1
1
1
MOTOROLA
INTRAC
EQUIPMENT LIST
TAMARAC, FLORIDA
UTILITIES (THELOMETRY) Continued
CONTROL STATION
=w_====__======
aiY MODEL DESCRIPTION
1 L35TRKS102H 800 MHz FLEXAR CONTROL STATION
T O T A L
W/ YAGI DIRECTIONAL ANTENNA (7 db)
TRANSMISSION LINE (30 FT)
TRANSMISSION LINE PROTECTOR
A C PROTECTOR
INSTALLATION
ONE (1) YEAR MAINTENANCE
$2,642.93
TILITIES THELOMETRY TOTAL f 18 802.28
SUMMARY
SUB TOTAL
FOR
POLICE DEPARTMENT
- $152,559.68
SUB TOTAL
FOR
UTILITIES
-- 108,010.22
SUB TOTAL
FOR
UTILITIES (THELOMETRY)
= 118,802.28
T O T A L
C
O S T
$379,372.18
Please note that the above costs include (4) channels of which
(3) will be used for the Police Department and (1) for the
Utility Department interfacing with the (3) sub -stations and the
main tower at the new facility. The City will then be initially
loaded with a total of (215) mobile and portable radios combined.
This in turn will insure the F.C.C. requirements in order to
reinstate the City's frequency license and was submitted to the
F.C. C. as such.
It is also important to note that all items indicated above have
been negotiated based on Motorola's original contract with the
exception of the items under the section of Thelometry. Those
costs were based of GSA contract and below. However, it is
important to have said items approved prior to March 21, 1989,
otherwise there will be an increase of approximately $6700.00.
For the purpose of financing the above additional equipment,
please find listed below, various options as negotiated with
Motorola.
9ETION,#1
Incorporate with the original contract as a change order from
which payments will be made on a completion basis less 10%
retainer until fully completed and acceptable by the City.
UETION *2 (One Year Lease Purchase)
10% down payment and balance at the end of one year including
9.25% interest charges.
ION 03 (Two Year Lease Purchase
10% down payment and balance of (2) equal annual payments
including 9.25% interest charges of remaining balance.
1
1
1
TION 4 (Three Year Lease Purchase)
) equal annual payments
10% dawn payment and balance of (3
ar of remaining balance.
including 9.25% interest charges per ye
TjQ�15 tFour Year Lease Purchase)
10% down payment and balance of (4) equal annual payments
including 9.25% interest charges per year of remaining balance.
TION #6 (Five Year Lease Purchase)
10% dawn payment and balance of
year afgual remaininglbapancents
including 9.25% interest charge Per Y
l.
TION #7
th
Incorporate with original of full
went aththee beeginninger iof
$100,000 deposit and balance of full pay
er 1989) with no interest charges.
the City's fiscal -year (Octob
Based on the above options of financing this additional
equipment, we would strongly recommend Option #1 as our first
a second choice. As far as Options 02
choice or Option #7 as
through #6 are concerned, we feel that it would not be in the
City's best interest to entertain any of those options as the
nomical and would really defeat the
interest charges are astro
intent of the City to procure said items from a cast related
point of view. In any case, depending on the City's financial
situation, all options are debatable.
however, that the funds to procure the
available from the Utilities account,
$152,559.68 is attributed to the Police
It is our understanding,
above items were in fact
bearing in mind that only
Department.
ill be
It is also a fact that the Utility
communication wsystems,aile•tathe
through the Police Departments those
main tower and (3) sub -stations. Thereforel the sfarilgtatof of the
transmitters do have some monetary
value' toUtility Department. An example is the fact that within stared
usage, we extrapolated a cost to the Utility
Departapproximately f75,000 for wndceffectiveuthroughoutld have atheoCitynd to
have their system workable a
Final
,1 b deans of creative negotiations, we have saved the
y, Y
--City a substantial -Sum in the --&mount of i54y615.0-
A��I.Spc"tiAl �ILdU��a�G,
� r -
Should there be any questions regarding the above, we will be
most happy to accommodate you and Council as necessary.
Respectf ours,
P. Emery
President
Attachment (Back—up)
1
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